Guide Upd Claiming
Guide Upd Claiming
Claiming
Unclaimed Property
Malia M. Cohen
California State Controller
January 2022
Contents
Claims Process...................................................................................................................... 1
Internet ................................................................................................................ 1
Telephone ........................................................................................................... 1
Mail..................................................................................................................... 2
No Evidence of Account..................................................................................... 2
Required Documentation..................................................................................................... 3
Identification....................................................................................................... 3
Escrow Accounts...................................................................................... 5
Miscellaneous Accounts........................................................................... 7
Appendices
Claims Process
A claim for unclaimed property can be initiated through the Internet, by
telephone, or by mail. The State Controller’s Office updates the unclaimed
property records monthly, and account information can be accessed at any
time. Instructions for filing a claim are described in this guide.
Internet The State Controller’s Office has developed an unclaimed property database
that provides convenient, 24-hour access to individual or business accounts.
Search parameters include name(s) and last known city. If an account is located,
a claim form and instructions for filing a claim can be generated immediately.
The Internet database does not contain all unclaimed property accounts. The
State Controller’s Office receives reports throughout the year and accounts
are posted to the Internet periodically. If you feel you may have other
accounts that did not appear in your search, return to this site at a later date.
In order to locate all funds that a claimant may be owed, the CSR may ask
for additional information concerning prior addresses. This information will
help locate funds in the event that there are similar names on the database.
The CSR generally conducts the search while the caller is on the line. If an
account is located, a claim form and instructions for filing the claim are sent
to the claimant. In some cases, additional documentation may be requested after
initial proof of entitlement is submitted.
Mail Requests for searches for unclaimed property may also be submitted in writing.
To ensure that the requested name is researched thoroughly, the claimant’s
social security number and all addresses of residence must be provided. The
request should be sent to:
When a written request for a search is received, the claimant is sent notification
in writing of whether or not the search located an account.
No Evidence of It is possible that unclaimed property was remitted to the State Controller’s
Office but does not appear on the database. This occurs if the account was
Account submitted on electronic media that was incompatible with the unclaimed
property computer system or if the report is in transit.
A holder may pay the unclaimed property directly to the claimant and then be
reimbursed by the State Controller once the holder’s report is corrected and
loads to the computer system.
Required Documentation
Identification To ensure that the rightful owner or heir is paid, the State Controller requires
sufficient identification before a payment is authorized. The following three
items must be provided:
Account statement;
Bank passbook; or
Required documentation:
Original bond;
Original debenture; or
Account statement.
If the original certificate is not available, the State Controller may allow
payment based upon other documentation submitted by the claimant, such as
verification of occupancy at the registered address, proof of purchase, or
cashing or evidence of a dividend check. If warranted, the State Controller
may require a lost instrument bond from the claimant.
Note: The State Controller’s Office is not authorized to buy back the claimant’s
shares nor will it make up the difference in sale proceeds in the event the stock
was sold below current market value. The State Controller is required to sell
stock within the statutory period of two years (Code of Civil Procedure Section
1563).
Required documentation:
Insurance policy; or
Insurance statement.
If the items above are not available, claimants are required to show proof of
residence or occupancy at the address shown on the account as reported to
the State Controller.
Escrow Accounts
If the account shows both buyer and seller, the escrow agreement must be
provided in order to identify the proper owner.
Required documentation:
Account statement; or
If the items above are not available, proof of residence or occupancy at the
address shown on the account is required. If proof of residence is not
available or if the reporting agency did not report an account owner’s last
known address, evidence must be submitted proving an association with the
reporting agency.
California’s Unclaimed Property Law requires the State Controller to sell the
contents of safe deposit boxes if the contents appear to have monetary value;
all other safe deposit box contents (e.g., wills, statements, letters, deeds) are
destroyed. Proceeds from the sale are used to satisfy any bank liens. Remaining
proceeds are credited to the owner’s account until a claim is presented. The
law does not provide for interest to be paid on any claims. In the event that the
contents of a safe deposit box are not sold and a claim is presented, the State
Controller, upon proof of ownership, will return the property by
insured/registered mail after the claimant pays any liens on the safe deposit
box. The payment for the lien is made to the State Controller, which forwards
it to the bank.
Business Accounts
Credit memo; or
Corporation/Business Entity/Partnership
If the items above are not available, claimants are required to show proof of
residence or occupancy at the address shown on the account as reported to
the State Controller. Other documents may be required to establish proof of
ownership.
Governmental Agency Accounts
Miscellaneous Accounts
Deceased Owners If the owner of the account is deceased and an heir or administrator of the
estate is claiming the property, the State Controller requires the claimant to
provide the death certificate for the deceased owner, plus one of the
following documents or groups of documents:
• If the estate was valued at less than $150,000 and was not probated
or distributed by the courts, a copy of the decedent’s will and/or trust
agreement, along with a completed Declaration Under Probate Code
Section 13101 form (see Appendix A-3). If the decedent died on or
between January 1, 2020, and March 31, 2022, this amount increases to
$166,250;
Multiple Owners If there are three or more owners on an account, the State Controller requires
the signatures of all owners. Since the claim form has only two signature
blocks, make a copy of the Claim Form/Affirmation section (see back of
Appendix A-2). Submit this additional section with the claim and appropriate
documentation.
Incomplete Claim The State Controller will return any claim package that does not contain
Package documentation adequate to prove ownership. The file may be resubmitted by
the claimant when the necessary supporting documentation has been
obtained.
Malia M. Cohen · California State Controller 7
Guidelines for Claiming Unclaimed Property
Claim Consideration
The State Controller’s Office will consider a claim within one hundred
eighty (180) days of receipt. If the claim is denied in whole or in part, the
claimant will be provided with a written notification of the denial.
Right to Claim If a claimant is unable to prove a claim with the State Controller, the
Property From claimant can attempt to substantiate the claim with the institution that turned
over the account (the holder). If the holder pays the claimant, the holder will
Holder be reimbursed by the State Controller for the exact amount that was paid to
the claimant by filing a Holder’s Claim For Reimbursement form (see
Appendix A-5).
The 1099 statement is filed with the Internal Revenue Service and the
California Franchise Tax Board. The State Controller’s Office issues 1099
statements once a year, during the month of January. This statement reports the
amount of interest that the State Controller paid to a claimant in the tax year
that the unclaimed property account was paid. Questions related to this
document may be directed to the California State Controller’s Office, P. O. Box
942850, Sacramento, CA 94250, or can be asked of a tax preparer. When
filing state and federal income tax returns, this income must be reported.
If the holder pays a claimant and is reimbursed by the State Controller, the
holder is responsible for issuing the 1099 statement.
Appendices
Section E—Prior Holder Name If you are the successor to a previous holder of property, or if you have changed your name, please list such prior name
Name
Total Reported/Remitted Dollars Total Reported/Remitted Shares Includes Safe Deposit Box
Section F—Holder Report Totals … Yes … No
*Any Remittance of $20,000.00 or more must be paid by Electronic Funds Transfer (EFT), pursuant to CCP Section 1532*
Section G - Holder Business Information
Organization Type: NAISC Code:
Incorporation State: Charter Federal … or State …
Incorporation Date: / / Charter Date:
Section H– Demutualization Proceeds …This report includes proceeds from the demutualization of an insurance company for the category checked below.
Date of Demutualization
… Distribution not sent, because holder did not have a valid address (CCP Section 1515.5 (a)). Abandoned Immediately
… Distribution sent but returned by the post office as undeliverable (CCP section 1515.5 (b)). Abandonded after two years
… Distribution sent and not returned by the post office (CCP Section 1515.5 (c)). Abandonded after three years
Section I: Verification
Section I- Verification If made by an individual, shall be verified by the individual; if made by a partnership, by a partner; if made by an unincorporated association or
private corporation, by an officer; if made by a public corporation, by its chief fiscal officer or other employee authorized by the holder (CCP Section 1530(e)).
The undersigned, declares, under penalty of perjury, that, to the best of (his) (her) knowledge and belief, the following sheets
contain a full, true, and complete report of unclaimed property which is presumed unclaimed under the provisions of Part 3, Title 10, Chapter 7, Code of Civil Procedure,
commencing with Section 1500, and Title 2, California Administrative Code, Sections 1150 et seq. The Undersigned also confirms that all properties not listed on the
Remit Report, which were initially included on the Notice Report, were due to contact by the apparent owner, or the property being reactivated or returned to the
rightful owner. Properties not included on the Notice Report cannot be listed on the Remit Report and must be reported on a Supplemental Notice Report.
This is to inform you that, according to our records, you may be entitled to the money, property or the
proceeds from any sale of the property listed below.
The California State Controller’s Office has a program to return unclaimed property value to rightful
owners or heirs. Unclaimed property turned over to the State, primarily consists of money, securities, or
tangible property held by businesses or financial institutions for more than three years without owner
contact. California law requires businesses to transfer such property to the state at the close of the
dormancy period.
You may claim this property or the proceeds thereof by completing and signing the reverse side of this
form. In addition, you must provide a copy of your driver’s license that shows your current address and
some form of verification of your social security number, such as a copy of your social security card or a
tax return showing your name and social security number. If you do not have all of the items required,
please send as much information as possible to prove this claim. If you are an heir, not a direct owner,
provide a certified copy of the owner’s Death Certificate and Will or a Final Decree of Distribution. Send
these documents to:
Once your signed claim form and required documentation have been received, please allow up to 180
days for processing. For more information regarding this program, including filing instructions and
forms, or to inquire about your claim status, visit the State Controller’s website at www.sco.ca.gov
PLEASE NOTE: Properties recently remitted to the State Controller’s Office may not appear on
our website. If you have any questions or want to confirm we have your property, please call the
Unclaimed Property Division at (800) 992-4647. Out of state callers may call (916) 323-2827.
Type of Property:
Amount Reported:
Reported By:
Owner’s Name:
Reported Address:
Reference:
A-2
CLAIM FORM / AFFIRMATION
Each of the undersigned claimants certifies under penalty of perjury: That claimant has read the claim and knows the contents thereof;
that claimant is the owner of the said claim and the person entitled to receive the money and property set forth in said claim.
Each claimant agrees to indemnify and hold harmless the State, its officers and employees from any loss resulting from the payment of said
claim. EACH CLAIMANT MUST SIGN THIS AFFIRMATION OR THE CLAIM WILL BE RETURNED.
LAST NAME OR BUSINESS NAME FIRST NAME MIDDLE INIT. SSN OR FEDERAL TAX ID
LAST NAME OR BUSINESS NAME FIRST NAME MIDDLE INIT. SSN OR FEDERAL TAX ID
Signature (seal)
PRIVACY NOTIFICATION
The Information Practices Act of 1977 and the Federal Privacy Act require this Bureau to inform you that your Social Security number and
other documents are requested for property identification and processing of your claim.
You have the right to view your records at this office by writing: Chief, Unclaimed Property Division, P.O. Box 942850,
Sacramento, CA 94250-5873
DOC 1 2 3 4 5 6 7 8 9 10 11 12
Rev 01/08
Declaration Under Probate Code Section 13101
The undersigned, each for himself or herself and not for the others, declare:
2. At least 40 days have elapsed since the death of Decedent, as shown in a certified copy of the Decedent’s death certificate
attached to this declaration.
4. The current gross fair market value of the decedent’s real and personal property in California, excluding the property
described in section 13050 of the California Probate Code, does not exceed $___________. (See instructions under
Section 4 for amount.)
5. The unclaimed property identification (PID) number(s) of the Decedent which is/are to be paid, transferred or delivered by
the California State Controller’s Office to the declarant pursuant to this declaration is identified below. Attach a list of the
PIDs if extra space is required.
6. Check one of the following appropriate boxes, and, if applicable, fill in the blank.
The declarant(s) is/are the successor(s) of the Decedent (as defined in Section 13006 of the California Probate
Code) to the Decedent’s interest in the described property.
The declarant(s) is/are authorized under Section 13051 of the California Probate Code to act on behalf of
the successor of the Decedent (as defined in Section 13006 of the California Probate Code) with respect to
the Decedent’s interest in the described property.
The name of the successor of the Decedent is:
7. No other person has a superior right to the interest of the Decedent in the described property.
8. The declarants request that the described property be paid, delivered, or transferred to the declarants.
9. I declare under penalty of perjury, under the laws of the State of California, that all statements contained in this form and
any accompanying documents are true and correct, with full knowledge that all statements are subject to investigation and
that any false or dishonest statement may be grounds for denial of the claim submitted.
Signature (seal)
A-4
HOLDER’S CLAIM FOR REIMBURSEMENT FOR SCO USE ONLY
C/A#
MAIL TO: Malia M. Cohen REMIT DATE:
CALIFORNIA STATE CONTROLLER AMOUNT $
UNCLAIMED PROPERTY DIVISION RESEARCHER:
P.O. BOX 942850 DATE:
SACRAMENTO, CA 94250-5873
REPORT DATE:
(DATE SHOWN ON THE ATTACHED UFS-1 FORM)
ACCOUNT TYPE: (Circle one) Savings Checking Cashier’s Check Money Order Other
If Negotiable Instrument, Enter Check Number:
REIMBURSEMENT CLAIMED $ Securities (# of shares)
Name: Title:
Phone number:
E-mail address:
NOTE: A SEPARATE FORM IS REQUIRED FOR EACH ACCOUNT FOR WHICH REIMBURSEMENT IS CLAIMED
Signature: Date:
SIGNATURE: (seal)
http://www.sco.ca.gov