English for Skill Enhancement
Unit III
WRITING
Format of a Formal Letter
1. Your Address
[Your Name]
[Your Street Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]
2. Recipient's Address
[Recipient's Name]
[Recipient's Title/Position]
[Company/Organization Name]
[Company Address]
[City, State, Zip Code]
3. Salutation
Dear [Recipient's Name],
4. Body of the Letter
o Introduction: State the purpose of your letter.
o Main Content: Provide details, supporting information, or arguments.
o Conclusion: Summarize your main points and indicate any actions you want
the recipient to take.
5. Closing
Sincerely,
[Your Name]
[Your Position (if applicable)]
Example
123 Main Street
Cityville, ST 12345
youremail@example.com
(123) 456-7890
October 20, 2024
Mr. John Smith
Manager
ABC Corporation
456 Business Rd.
Cityville, ST 67890
Dear Mr. Smith,
I am writing to express my interest in the marketing position at ABC Corporation as
advertised on your website. With a strong background in digital marketing and a passion for
innovative strategies, I believe I can contribute positively to your team.
In my previous role at XYZ Company, I successfully managed several marketing campaigns
that increased our online engagement by 30% over six months. I am particularly skilled in
social media marketing and data analysis, and I am excited about the opportunity to bring my
expertise to ABC Corporation.
Thank you for considering my application. I look forward to the possibility of discussing this
opportunity further.
Sincerely,
Jane Doe
Applicant
Letters Of Enquiry
Letter I: You have decided to take an insurance policy to avail yourself of tax benefits. Write
a letter to the branch manager of an insurance agency, requesting a brochure with the details
of schemes available.
Satish Gupta
M 161/11
Sharda Nagar
Hyderabad – 500049
1 September 2020
Mr S Z H Iyengar
Branch Manager
The Bharat Insurance Company
Shyam Nagar
Hyderabad – 50004
Dear Sir,
Sub: Request for brochure with details of insurance policies
I am a 31-year-old businessman. I wish to take an insurance policy in order to avail tax
benefits.
I would like to know about the insurance policies that your company provides. My yearly
turnover is Rs.
1,50,00,000. Could you please send me a brochure with the details of the various schemes
available?
Regards
Yours faithfully
Letter: 2 : Write a letter to the local bookseller enquiring if copies of the books prescribed in
your syllabus are available with him/her. Find out about the mode of purchase available.
Sheena Mehta
5-12-106
Sanath Nagar, Hyderabad-500018
I January 2021
Mr Kumar
M/S Good Books Enterprises, Indira Nagar
Hyderabad–500027
Dear Sir,
Sub: Enquiry for the availability of books
I am a student of B.Tech I Year in Mallareddy College of Engineering and Technology from
Hyderabad. I want to purchase the complete set of books for B.Tech I year I semester
prescribed by my college. I have attached a copy of the list of prescribed books with this
letter.
Could you please check and let me know, as soon as possible, if the books are available with
you? The new session has already begun at my college from 2 December 2023. Please also
let me know the mode of payment that would be the most convenient for you.
Regards
Yours faithfully
Sheena Mehta
Letter 3: Write a letter to the Chairman of the Airports Authority of India, enquiring whether
students of Aeronautical Engineering would be permitted a field visit to the aircraft
maintenance facility at a nearby airport.
Ravi Chaturvedi
N1/6 ,Anand Vihar
New Delhi – 110092
1 January 2024
Dr Samapti Sehgal
Chairperson
Airports Authority of India,Vasant Kunj
New Delhi – 110037
Dear Ma’am,
Sub: Permission for a field visit to the aircraft maintenance facility at an airport
I am a student of Aeronautical Engineering studying at IIT, Delhi. I am in my second year
and as a part of the requirement of the courses that we have in this semester, it is mandatory
for us to visit the aircraft maintenance facility at an airport.
We are a batch of 60 students. Kindly grant us the permission to visit the aircraft maintenance
facility at any airport in or around Delhi.
Regards,
Yours faithfully
Ravi Chaturvedi
Letters of Complaint
Letter 1.You had purchased a mobile phone from an e-commerce website during a discount
sale. However, you received a damaged phone ( the screen was broken and the battery
appeared to have been remove from the box)
Write a letter to the website asking for a replacement or refund.
Rohit Sharma
B-1/18
Vasant Kunj
New Delhi – 110070
10 December 2020
Harshali Mehta
Managing Director
Ebuystore.com
Connaught Place
New Delhi –110001
Dear Ma’am,
Sub: Complaint regarding the delivery of a damaged phone
This letter is to inform you about the improper delivery of a mobile phone ordered during the
discount sale from Ebuystore.com, New Delhi.
On 5 December 2020, I placed an order for a mobile phone (model name: ZASUS Zenphone
2) during the discount sale. The phone that I received was damaged. The screen had a deep
crack. Besides, the battery appeared to have been removed from the box.
I request you to kindly look into the matter and resolve the issue by providing either a
replacement at the same price or a refund of the amount. I look forward to hearing from you
on this.
Yours sincerely
Rohit Sharma
Letter 2: You had subscribed to a magazine called Sports Outlook and paid Rs 2000 towards
an annual subscription. But you haven’t received your magazine yet. Write a letter to the
circulation Manager requesting him to resolve the issue.
Sara Ahmed
165/4
Rana Pratap Marg
Lucknow – 226001
Uttar Pradesh
4 January 2021
Sushil Arora
Circulation Manager
Sports Outlook
Hazratganj
Lucknow – 226001
Uttar Pradesh
Dear Sir,
Sub: Complaint regarding non-delivery of magazine
This letter is to inform you about the non-delivery of the magazine issues of Sports Outlook.
A month back, I had subscribed to the fortnightly magazine Sports Outlook and sent a
demand
draft of Rs.2000 towards an annual subscription. However, I have not received even a single
issue of the magazine as yet.
I request you to kindly look into the matter and resolve the issue as soon as possible. I look
forward to hearing from you on this.
Yours sincerely,
Sara Ahmed
Letters of Request
Letter 1: You are working on a project for which you would need to use the computer Lab
beyond the working hours.
Write a letter to the Dean Academics stating your request and clearly mentioning the time
during which you propose to use the lab.
Rupal Kohli
Sunrise Apartments
156, Gandhi Road
Hyderabad
12 January, 2024
The Dean of Academics
MRCET
Hyderabad
Dear Sir,
Sub: Request for permission to use the Computer Lab after college hours
I am a EEE student of first year at Mallareddy College of Engineering and Technology. I am
currently working on my Oxford Achiever Course for which I require the use of the English
Language lab from 1-10 February, between 4 and 6 PM.
I was unwell and hospitalized last month due to which I have not been able to complete the
course. I have received an extension from Professor S Gupta. Could I request you to grant me
permission to use the lab after college hours, on the above mentioned dates? This will enable
me to complete my course on time.
I look forward to receiving permission from you and thank you in anticipation.
Regards
Yours faithfully
Rupal
