QUALITY MANAGEMENT SYSTEM Document No: GSC/QP 18
GUPTA Revision No:00
SUPPLYNG
CORPORATION INTERNAL AUDIT DATE:05/06/2023
Page 1 of 2
1. Objective : To establish a process for conducting Internal Audit to verify the compliance, suitability and effectiveness
of the Quality Management System.
2.Scope: This process covers all the processes of Quality Management System.
3. Process Owner: Management Representative is responsible for planning and coordinating the execution of
the system audit.
4. Abbreviations:
SYS System
IMP Integrated Management Procedure
MR Management Representative
QA Quality Assurance
5.Procedure:
Sr. Activity Responsibility References
No.
5.1 An annual audit plan is prepared. The plan covers all the function and MR SYS- F-01/00
departments under the purview of Quality Management System.
5.1.1 An internal audit schedule describing date, timing, auditors and shift to MR SYS- F-02/00
be covered is prepared in line with the annual audit plan on six month
basis and circulated to the concerned personnel well before the audit.
Note: All working shifts must be covered in the audit schedule.
5.2 Trained & qualified internal auditors are nominated to conduct the audit. MR SYS- F-03/00
It is ensured that the auditors nominated for conducting the audit do not
have the direct responsibility of the processes being audited.
5.3 Internal Audits are conducted as per the schedule by using audit Auditor SYS- F-04/00
checklist. All the processes being performed by the function /
department being audited are covered during the audit.
5.4 Findings of the audit are recorded in the Audit Checklist. The audit Auditor SYS- F-05/00
findings are reviewed. Where objective evidence of noncompliance is
observed a Non Conformity Report is raised separately for each type of
noncompliance. The details of nonconformities are explained to the
auditee and the consent of the auditee is obtained.
5.5 The Non Conformity Report is handed over to the auditee Auditor
5.6 Auditee determines the corrective action and the target dates to correct Auditee
the nonconformity & coordinates to implement the actions.
5.7 It is ensured that the corrective actions are implemented within the Auditee
agreed time period. The information about the completion of action is
given to the auditors.
5.8 Effectiveness of the corrective action taken is verified within a Auditor
reasonable period after the target date. When the actions are found
effective the Non Conformity Report is closed.
5.9 Records related to the internal audit are maintained & summary of the MR SYS- F-06/00
audit is reviewed during the management review.
APPROVED BY
QUALITY MANAGEMENT SYSTEM Document No: GSC/QP/18
GUPTA Revision No:00
SUPPLYNG
CORPORATION INTERNAL AUDIT DATE:05/06/2023
Page 2 of 2
5.10 The internal audit schedule is reviewed by MR & frequency and scope MR
of the audit is increased when external / internal nonconformities
increases.
6. Inputs & Outputs:
From Input Description Output Description To
MR Results of the previous audit Annual internal quality audit plan All Department
Non conformities in product / process Quarterly internal quality audit schedule All Department
Training List of Qualified auditor Summary of Internal Quality Audit Management
QA Results of customer returned product Nonconformity report Auditee & MR
analysis
Marketing, MR , Customer requirement Change proposal in the internal Head QA
QA documents
MR Results of 2nd or 3rd party audits Manufacturing process audit checklist Head QA /
(filled up) Head
Production
7. Monitoring & Measuring:
Description Measurable Frequency Acceptance Criteria Reference
Compliance to the audit No of audit planned vs Half yearly Zero Failure
schedule conducted
Non conformities observed in Non conformities Half yearly As decided during each
the audits trends management review
Corrective actions on No of non conformities Half yearly Zero
nonconformities not closed on time
8. References:
Document No Document Name
SYS- F-01/00 Annual Internal Audit Plan
SYS- F-02/00 Internal Audit Schedule
SYS- F-03/00 List of Trained Auditors
SYS- F-04/00 System Audit Checklist
SYS- F-05/00 Non Conformity Report
SYS- F-06/00 Audit Summary Report
APPROVED BY
