INFORMATION AND

COMMUNICATIONS
TECHNOLOGY
MICROSOFT POWERPOINT
 Weekly Home Learning Plan Learning
Objective:
• Learn how to apply transitions throughout your presentation
• Learn the tools available to organize and prepare your slide show
• Learn how to print your slides

DIRECTIONS: Before answering the different activities for this module in ICT7 –: Read and
understand the Microsoft PowerPoint (page 2-18)

Microsoft PowerPoint 2013

Lesson 6. Applying Transitions

If you've ever seen a PowerPoint presentation that had special effects between each slide,
you've seen slide transitions. A transition can be as simple as fading to the next slide or as
flashy as an eye-catching effect. PowerPoint makes it easy to apply transitions to some or
all of your slides, giving your presentation a polished, professional look.

About transitions

There are three categories of unique transitions to choose from, all of which can be found on
the Transitions tab:

• Subtle: These are the most basic types of transitions. They use simple animations to
move between slides.

• Exciting: These use more complex animations to transition between slides. While
they're more visually interesting than Subtle transitions, adding too many can make your

2
 presentation look less professional. However, when used in moderation they can add an
nice touch between important slides.

• Dynamic Content: If you're transitioning between two slides that use similar slide
layouts, dynamic transitions will move only the placeholders, not the slides themselves.
When used correctly, dynamic transitions can help unify your slides and add a further
level of polish to your presentation.

To apply a transition:
1. Select the desired slide from the Slide Navigation pane. This is the slide that will appear
after the transition.

2. Click the Transitions tab, then locate the Transition to This Slide group. By default,
None is applied to each slide.
3. Click the More drop-down arrow to display all transitions.

3
 4. Click a transition to apply it to the selected slide. This will automatically preview the
transition.

You can use the Apply To All command in the Timing group to apply the same transition to all
slides in your presentation. Keep in mind that this will modify any other transitions you've
applied.

Try applying a few different types of transitions to various slides in your presentation. You may
find that some transitions work better than others, depending on the content of your slides.

To preview a transition:

You can preview the transition for a selected slide at any time using either of these two methods:
• Click the Preview command on the Transitions tab.

4
 • Click the Play Animations command in the Slide Navigation pane.

Modifying transitions
To modify the transition effect:
You can quickly customize the look of a transition by changing its direction.
1. Select the slide with the transition you want to modify.
2. Click the Effect Options command, and choose the desired option. These options will
vary depending on the selected transition.

3. The transition will be modified, and a preview of the transition will appear.

Some transitions do not allow you to modify the direction.

To modify the transition duration:
1. Select the slide with the transition you want to modify.

5
 2. In the Duration field in the Timing group, enter the desired time for the transition.
In this example, we'll increase the time to two seconds—or 02.00— to make the
transition slower.

To add sound:
1. Select the slide with the transition you want to modify.
2. Click the Sound drop-down menu in the Timing group.
3. Click a sound to apply it to the selected slide, then preview the transition to hear the
sound.

Sounds are best used in moderation. Applying a sound between every slide could become
overwhelming or even annoying to an audience when presenting your slide show.

To remove a transition:
1. Select the slide with the transition you want to remove.
2. Choose None from the Transition to This Slide group. The transition will be removed.

6
To remove transitions from all slides, apply the None transition to a slide, then click the Apply
to All command.

Advancing slides
Normally, in Slide Show view you would advance to the next slide by clicking your mouse or
by pressing the spacebar or arrow keys on your keyboard. The Advance Slides settings in the
Timing group allows the presentation to advance on its own and display each slide for a specific
amount of time. This feature is especially useful for unattended presentations, such as those
at a trade show booth.

To advance slides automatically:

1. Select the slide you want to modify.
2. Locate the Timing group on the Transitions tab. Under Advance Slide, uncheck
the box next to On Mouse Click.
3. In the After field, enter the amount of time you want to display the slide. In this
example, we will advance the slide automatically after 1 minute and 15 seconds, or
01:15:00.

4. Select another slide and repeat the process until all the slides have the desired timing.
You can also click the Apply to All command to apply the same timing to all slides.

If you need to advance to the next slide before an automatic transition, you can always click the
mouse or press the spacebar to advance the slides as normal.

Lesson 7. Managing Slides

As you add more slides to a presentation, it can be difficult to keep everything organized.
Fortunately, PowerPoint offers tools to help you organize and prepare your slide show.

About slide views

PowerPoint includes several different slide views, which are all useful for various tasks. The
slide view commands are located in the bottom-right of the PowerPoint window. There are four
main slide views:

7
• Normal view: This is the default view, where you create and edit slides. You can also
move slides in the slide navigation pane on the left.

• Slide sorter: In this view, you'll see a thumbnail version of each slide. You can drag
and drop slides to reorder them quickly.

8
 • Reading view: This view fills the PowerPoint window with a preview of your
presentation. It includes easily accessible navigation buttons at the bottom-right.

• Play slide show: This is the view you'll use to present to an audience. This command
will begin the presentation from the current slide. You can also press F5 on your
keyboard to start from the beginning. A menu will appear when you hover the mouse in
the bottom-left corner. These commands allow you to navigate through the slides and
access other features, such as the pen and highlighter.

Outline view
Outline view shows your slide text in outline form. This allows you to quickly edit your slide
text and view the content of multiple slides at once. You could use this layout to review the
organization of your slide show and prepare to deliver your presentation.

To view an outline:
1. From the View tab, click the Outline View command.

9
 2. An outline of your slide text will appear in the slide navigation pane.
3. You can type directly in the outline to make changes to your slide text.

Slide notes
You can add notes to your slides from the Notes pane. Often called speaker notes, they can
help you deliver or prepare for your presentation.
To add notes:
1. Click the Notes command at the bottom of the screen to open the Notes pane.

2. Click and drag the edge of the pane to resize it if desired.

10
 3. Click the Notes pane, and begin typing to add notes.

You can also access Notes Page view to edit and review your notes. Just click the Notes Page
command from the View tab. From there, you can type notes in the text box below each slide.

11
Slide sections
If you have a lot of slides, you can organize them into sections to make your presentation easier
to navigate. Sections can be collapsed or expanded in the slide navigation pane and named for
easy reference.
To create slide sections:
In our example, we will add two sections: one for dogs that are available for adoption, and
another for cats and other pets.

1. Select the slide you want to begin a section.

12
2. From the Home tab, click the Section command, then choose Add Section from the
drop-down menu.

3. An Untitled Section will appear in the slide navigation pane.

13
4. To rename the section, click the Section command, then choose Rename Section from
the drop-down menu.

5. Type the new section name in the dialog box, then click Rename.

14
 6. Repeat to add as many sections as you need.
7. In the slide navigation pane, click the arrow next to a section name to collapse or
expand it.

To remove a section, click the Section command, then click Remove Section. You can also
click Remove All Sections to remove all sections from your slides.

15
Lesson 8. Printing
Even though PowerPoint presentations are designed to be viewed on a computer, there may be
times when you want to print them. You can even print custom versions of a presentation,
which can be especially helpful when presenting your slide show. The Print pane makes it easy
to preview and print your presentation.

Print layouts
PowerPoint includes several layouts when printing a presentation. The layout you choose will
mostly depend on why you're printing the slide show. There are four different print layouts:
• Full-page slides: This prints a full page for each slide in your presentation. This
layout would be most useful if you needed to review or edit a printed copy of your
presentation.

• Notes: This prints each slide, along with any speaker notes for the slide. If you've
included a lot of notes for each slide, you could keep a printed copy of the notes with
you while presenting.

16
• Outline: This prints an overall outline of the slide show. You could use this layout
to review the organization of your slide show and prepare to deliver your
presentation.

• Handouts: This prints thumbnail versions of each slide, with optional space for
notes. This layout is especially useful if you want to give your audience a physical
copy of the presentation. The optional space allows them to take notes on each slide.

17
 To access the Print pane:
1. Select the File tab. Backstage view will appear.

2. Select Print. The Print pane will appear.

Click the buttons in the interactive below to learn more about using the Print pane.
18
*You can also access the Print pane by pressing Ctrl+P on your keyboard.

ACTIVITY 1.

What I Have Learned?

MULTIPLE CHOICE
Directions: Read the statements carefully then choose the best answer from the choices
below. Write the letter of the correct answer in a sheet of paper.
1. A PowerPoint presentation that had special effects between each slide called what?
a. Animation b. Slide Transition c. Managing Slides d. Printing 2.
These are the most basic types of transitions and used simple animation.
a. Exciting b. Animation c. Subtle d. Dynamic Content
3. Types of transition that can help unify your slides and add a further level of polish
to your presentation.
a. Exciting b. Animation c. Subtle d. Dynamic Content
4. These use more complex animation to transitions between slides.
a. Exciting b. Animation c. Subtle d. Dynamic Content
5. Which slide view commands is the default view where you create and edit slides.
a. Reading View b. Normal View c. Reading View d. Play Side View
6. This view fills the PowerPoint window with a preview of your presentation.
a. Reading View b. Normal View c. Reading View d. Play Side View
7. This is the view you’ll use to present to an audience. You can also press F5 on your
keyboard to start from the beginning.
a. Outline View b. Normal View c. Reading View d. Play Side View

19
 8. This allows you to quickly edit your slide text and view the content of multiple slides
at once.
a. Outline View b. Normal View c. Reading View d. Play Side View
9. Which types of Print Layout would be must useful if you needed to review or edit a
printed copy of your presentation?
a. Full-page slides b. Outline c. Handouts d. Notes
10. This layout is especially useful if you want to give your audience a physical copy of
the presentation.
a. Full-page slides b. Outline c. Handouts d. Notes

ENUMERATION.
Directions: Enumerate the following. Write your answer in a sheet of paper.
1. 3 Categories of unique transition __________________________
__________________________
__________________________

2. 4 Main Slide View

__________________________
__________________________
__________________________
__________________________

3. 4 Different Print Layout

__________________________
__________________________
__________________________
__________________________

20