COVENANT POLYTECHNIC

P M B 7065, ABA

ABIA STATE

Students Handbook
On
Academic policies &

Regulations

2006
 TEMPORARY CAMPUS
COVENANT POLYTECHNIC
Okpu-Umuobo Road, Opp. Union Bank
Umuocham Branch Aba, Abia State.
Phone: 082 – 305139

LIAISON OFFICE
COVENANT POLYTECHNIC
GLOBE HOUSE: 168 ABA/OWERRI ROAD, ABAYI
ABA, ABIA STATE.
082-351802, 351898.
 STUDENT’S HANDBOOK

Copyright @ 2006 Edition.

All rights reserved.

No part of this publication may be reproduced or transmitted
in any form or by any means, electronic or mechanical,
including photocopying, recording or any information storage
and retrieval system without permission in writing from the
author and publisher.

Published by Covenant
Polytechnic, Aba.
 Foreword
This handbook on academic policies and regulations is intended
to provide fresh students with vital information that will assist
them to go about their studies smoothly in the Polytechnic.
Some students do not know exactly what is expected of them in
terms of regular attendance to classes, conduct during
examinations, the importance of class assignments and
weighting attached to laboratory and workshop practice in the
Polytechnic system of education.

This handbook explains clearly the grading system used in the

Polytechnic, how to compute the Grade Point Average (GPA),
the Cumulative Grade Point Average (CGPA), conditions under
which a student can be disqualified from taking examination, and
how to request for the remarking of answer scripts (where
necessary).

Most importantly this handbook unequivocally brings to the

forefront what constitutes an examination malpractice and
appropriate punishments apportioned to such an offence.

I hope that this 2006 edition of the handbook which have

provided a special section for the Pre-national Diploma will
remain very valuable to students and will help stem the
increasing incidents of examination malpractice now rampant in
the country’s educational system. It is therefore advisable that
every student of the Covenant Polytechnic, Aba goes through
this booklet thoroughly and endeavour to abide by the
regulations therein for a successful learning.
TABLE OF CONTENTS PAGES

FORWARD i
TABLE OF CONTENS iii
PRINCIPAL OFFICERS OF THE POLYTECHNIC xi

1.0 BRIEF HISTORY OF THE POLYTECHNIC 1

1.1 Location of the polytechnic 1
1.2 The Governing Council 2
1.3 The Principal Officers 2

2.0 PRE-NATIONAL DIPLOMA 2

2.1 Introduction 2
2.2 Objectives 4
2.3 Academic Programmes 4
2.4 Admission Requirements 4
2.5 Course Offered 6
2.5.1 Pre-ND Business Studies 6
2.5.2 Vocational Subjects 7
2.5.3 Pre-ND (Science and Technology) 8

3.0 ADMINISTRATION OF THE POLYTECHNIC 17

3.1 Academic Board 17
3.2 Board of School 17
3.3 Departmental Board 17
3.4 Committee of Directors 17
3.5 Management Committee 17
3.6 Congregation 18
3.7 Administration Departments 18

4.0 ACADEMIC SET-UP IN THE POLYTECHNIC 18

4.1 School of Management Sciences 18
4.2 School of Engineering 19
4.3 School of Foundation studies 19
4.4 School of Applied Sciences 19

5.0 GENERAL MINIMUM ENTRY

REQUIREMENTS FOR ADMISSION INTO
 VARIOUS PROGRAMMES 19
5.1 Entry Requirements for Pre-ND 19
5.2 Entry Requirements for ND 20
5.3 Entry Requirements for HND 20

6.0 SPECIFIC ENTRY REQUIREMENTS FOR ND 20

6.1 School of Management Studies 20
6.2 School of Engineering 21
6.3 School of Applied Sciences 21

7.0 THE LIBRARY 21

8.0 ACCOMMODATION OF STUDIES 22

9.0 MEDICAL FACILITIES 22

10.0 SPORTS, GAMES AND RECREATION 22

11.0 STUDENTS INDUSTRIAL WORK

EXPERIENCE SCHEME (SIWES) 23
11.1 Placement of Students 23
11.2 SIWES Orientation 23
11.3 Supervision of Students 23
11.4 Duration of Industrial Attachment Programme 24

12.0 ACADEMIC POLICIES AND REGULATIONS 24

12.1 The Semester System 24
12.2 Requirements for Students Registration 24
12.3 Orientation Programme 25
12.4 Change of Programme of Study 26
12.5 Academic Advisers 26
12.6 Academic Ceremonies 26

13.0 REGULATIONS GOVERNING THE CONDUCT

OF EXAMINATION 27
13.1 School Examination Committee 27
13.2 Admission to Examinations 27
13.3 Attendance at all Examinations 27
13.4 Responsibilities of the Chief Invigilators 27-29
13.5 Guide for Invigilators 29-30
13.6 External Examiners 30-31

14.0 INSTRUCTIONS TO STUDENTS 31-32

15.0 EXAMINATION MALPRACTICES 32

15.1 First Category 32
15.2 Second Category 33
15.3 Third Category 33-34

16.0 GENERAL DISCIPLINARY ACTION 34

17.0 SPECIFIC PENALTIES FOR EXAMINATION

MALPRACTICE 35
17.1 First Category 35
17.2 Second Category 35
17.3 Third Category 35

18.0 RIGHT OF APPEAL 35

19.0 PROCEDURE FOR HANDLING STUDENTS

EXAMINATION MALPRACTICES 36-37

20.0 PROCEDURE FOR HANDLING STUDENTS

PETITIONS 37
20.1 Lectures, Tutorial, Practical, Assignments
And Test 38
20.2 Review of Examination papers. 38

21.0 REGULATIONS AND EXAMINATIONS 38-39

21.1 Course Work Assessment (CA) 39
21.2 Semester Examination (SE) 39
21.3 Evaluation and Grading System 40
21.3.1 Incomplete Grade 40
21.3.2 Grade Point Average 41
21.3.3 Cumulative Grade Point Average (CGPA) 41
21.4 Conditions for Students’ 42-43
Promotion/Pass/Fail/Probation/withdrawal
21.5 Withdrawal from the Polytechnic 43
21.6 Voluntary withdrawal/Deferment of
Admission 43-44

22.0 CONDITIONS FOR AWARD OF DIPLOMA 44

22.1 Classification of Diploma 44
22.2 Academic Transcript 45

23.0 GENERAL REGULATIONS 45-47

23.1 Assault on Staff or Fellow Students 47-48
23.2 Channels of Communication 48
23.3 Communication with Outside Bodies
Including the Press 49
23.4 Traveling out of the School Premises 49
23.5 Alcohol and Drugs 50
23.6 Smoking 50
23.7 Polytechnic Vehicles 51
23.8 Expectant Student Mothers 51
23.9 Safety in the Polytechnic 52
23.10 Criminal offences 52
23.11 Student Identity 52

24.0 CONDUCT IN THE HOSTELS 53

24.1 Visitors 53
24.2 Hostel property 54
24.3 Surrender of Keys and Polytechnic Property 54
24.4 Approved Hostel Functions 55
24.5 Noise, Electrical Appliances, Fire and Fire
Prevention 55
24.6 Extra-Curricular Activities 56
24.7 Vacation from the Hostels 56
24.8 Cooking in the Hostels 57
24.9 Squatting 57
24.10 Damage to Polytechnic Property 57
24.11 Personal Property and Sanitation 58

25.0 STUDENTS’ DEMONSTRATION

PROTEST, ETC 59
25.1 Procedure for Protests 59-61
25.2 Demonstrations 61-62

26.0 STUDENTS’ ORGANIZATION AND

ASSOCIATIONS 62
26.1 Purpose and Nature of Organizations 62-64
26.2 Conditions for Polytechnic Recognition of
Organizations 64-65
26.3 Regulations Governing Associations, Clubs
And Societies 65
26.4 Illegal Associations and Cultism 66
26.4.1 Penalty for Membership of Cult and
Illegal Association 67
26.4.2 Renouncing Cultism 68

27.0 STUDENTS’ PUBLICATION 68

27.1 Rules Governing Students’ Publications 68-69
27.2 Prohibited Publications 69
27.3 Penalty for Circulation of Unauthorized
Materials 69

28.0 USE OF POLYTECHNIC FACILITIES 70-72

29.0 STUDENT DISCIPLINE 72

29.1 Students Disciplinary Committee 72-73

30.0 PENALTY FOR STUDENTS’ MISCONDUCT 74

30.1 Students’ Disciplinary Committee 74
30.2 Sectional Heads and Discipline 74
30.3 Condition for Depriving Students of Awards 75

31.0 ENFORCEMENT OF DISCIPLINE 75

31.1 Discipline 75
31.2 Types of Misconduct 75

32.0 CLOSURE OF THE POLYTECHNIC 76

33.0 OPPORTUNITIES FOR EMPLOYMENT

FOR GRADUATES OF VARIOUS
PROGRAMMES IN ABIA STATE AND
 ACROSS THE COUNTRY 76-77

34.0 STUDENTS’ CODE OF CONDUCT 77-78

PRINCIPAL OFFICERS OF THE POLYTECHNIC

RECTOR

DEPUTY RECTOR

REGISTRAR

CHIEF LIBRARIAN

BURSAR

DIRECTOR OF WORKS &

MAINTENANCE SERVICES

DIRECTOR OF HEALTH SERVICES

SCHOOL OF MANAGEMENT SCIENCES

DIRECTOR Principal Lecturer

HEAD, Department of Accountancy Senior Lecturer

HEAD, Department of
Banking & Finance Principal Lecturer.

HEAD, Department of
Business Administration &
Management Principal Lecturer.

HEAD, Department of Insurance Senior Lecturer

HEAD, Department of
Secretarial Studies Senior Lecturer

SCHOOL OF ENGINEERING
DIRECTOR Chief Lecturer

HEAD, Department of
Mechanical Engineering Principal Lecturer

HEAD, Department of
Civil Engineering Senior Lecturer

HEAD, Department of
Elect. /Electronics Engineering Lecturer 1

SCHOOL OF FOUNDATION STUDIES

DIRECTOR Principal Lecturer

HEAD, Department of
PRE-ND (Business) Senior Lecturer

HEAD, Department of
PRE-ND (Science) Senior Lecturer

HEAD, Department of
General Studies Senior Lecturer.

HEAD, Department of
Legal Studies Principal Lecturer

SCHOOL OF APPLIED SCIENCES

DIRECTOR Principal Lecturer

HEAD, Department of
Science Laboratory Technology Senior Lecturer

HEAD, Department of
Mathematics/Statistics Principal Lecturer

HEAD, Department of
Computer Science Chief Lecturer
SCHOOL OF ENVIRONMENTAL TECHNOLOGY

DIRECTOR Principal Lecturer

HEAD, Department of
Architecture Senior Lecturer

HEAD, Department of
Urban & Regional Planning Lecturer 1

HEAD, Department of
Estate Management Lecturer 1

HEAD, Department of
Survey and Geoinformatis Principal Lecturer

SCHOOL OF CONTINUING EDUCATION

DIRECTOR Senior Lecturer

DIRECTOR,
Day-Release Chief Lecturer

OTHER DIRECTORS/OFFICERS

DIRECTOR,
Student Affairs Senior Lecturer

DIRECTOR,
Computer Science Principal Lecturer

DIRECTOR
INSERC Principal Lecturer

CO-ORDINATOR,
Students Industrial Work
Experience (SIWES) & Rtd. Registrar
Counseling
Unit.
CHAIRMAN,
Sports Committee Principal Lecturer

CHIEF SECURITY
OFFICER
 COVENANT POLYTECHNIC, ABA.

1.0 BRIEF HISTORY OF THE POLYTECHNIC

The Covenant Polytechnic, Aba was established by the Proprietor,
Hon. Iyke Nwoke in 2005 on the basis of Decree 33 of 1978 and the
amended Decree 5 of 1993. Covenant Polytechnic, Aba is an
autonomous private institution.

The Polytechnic was established to provide courses of instruction,

training and research in Applied Science, Technology, Commerce,
Business Management and such others fields of learning as may be
determined from time to time with regard to the workforce needs of
Abia State in particular and of the Federation in general, especially
the development of middle-level manpower.

Pioneer students of Covenant Polytechnic were admitted during the

2005/2006 academic year and academic activities starts in February
2006.

1.1 Location of the Polytechnic

The proposed Polytechnic’s permanent site will be on a site almost at
a borderline between Port Harcourt in Rivers State and Owerri in Imo
State bearing in mind that Abia State was carved out of Imo State.

The site will be at Umuduru Village in Osisioma Ngwa Local

Government. The temporary site of the Polytechnic is at Abayi, Aba,
Abia State.

1.2 The Governing Council

The Governing Council is responsible for the formulation of policies
and for the general control and supervision of the finances and
property of the polytechnic. The council also has power to do
anything which in its opinion will promote the best interest and
facilitate the carrying into effect of the activities for the achievements
of the Polytechnic’s aims and objectives. The provisional Governing
Council was headed by the Proprietor, Mr. Iyke Nwoke.
1.3 The Principal Officers.
Rector
Deputy Rector
Registrar
Bursar
Polytechnic Librarian
Director of Works and Maintenance Services
Director of Medical Services
Director of Students Affairs.

2.0 PRE – NATIONAL DIPLOMA

2.1 Introduction
The need for this section on the Pre-National Diploma Programme
has become absolutely necessary not only due to the fact that the
students in the programme are in the embryonic stage of the
Polytechnic education system but also that they run a one-year
intensive terminal programme.

The current Department of Preliminary National Diploma (PRE-ND)

Business Studies is off-shorts of a Department of PRE-ND created in
the 2005/2006 session.

With the growing population of students who embraced the

programme, there were needs to brigrate the initial Department into
two. Consequently, in the 2005/2006 Academic session, the
Department of Preliminary National Diploma (PRE-ND) Business
Studies is created.

They are two out of the three academic departments which constitute
the school of foundation studies and the other being the Department
of General Studies. They were established in consonance with the
thinking by the National Board for Technical Education for admission
into our Polytechnics. There was need to create such Departments in
order to cater for prospective but rather deficient candidates to
remedy their inadequacies in one academic session utilizing the
human and material resources in the Polytechnics.

The School of Foundation studies in which the Departments are

based as a Director as its academic and administrative head, while
each of the Departments has a Head of Department, there are other
non-academic staff such as the Executive Officer, Clerical Officers
and so on who assist in the smooth-running of the Department.

Over the years, the Department of Preliminary National Diploma

(PRE-ND) Business Studies performed credibly well by churning out
qualified and well-groomed students into the Polytechnic system who
form a segment of the total population of the situation.

Moreover, some products of the Departments have excelled by

emerging as best overall students in their departments.

2.2 Objectives
The Preliminary National Diploma programmes of the Polytechnic are
National for Technical Education (NBTE) accredited programmes to
cater for the needs of potential students of Polytechnics who are
deficient in their Senior School Certificate or General Certificate
Examinations in order to boost the number of qualified candidates
admitted in the Polytechnics and allied technologically based
institutions in the country. It is an intensive nine-month programme
during which students undertake lectures and practical work in
relevant subjects. Underlying the intensity of the programme is the
fact that the end products are required to obtain not less than 50%
pass grade in each of the subjects offered.

As a standardized and recognized terminal programme, certificates

issued to successful students are accepted for purposes of admission
into any polytechnic in the country but this does not prevent any
student from further remedying his/her deficiencies with any of the
externally-recognized examination bodies.

2.3 Academic Programmes

The School runs various programmes viz: Preliminary National
Diploma, National and Higher National Diploma.

The Preliminary National Diploma in Business Studies prepares

students for management-based courses in the School of
Management Sciences.
2.4 Admission Requirements
The basic entry requirement into the Preliminary National Diploma
course is four passes at GCE “O’ level/SSCE/NECO/NABTEB pass
at not more than two sittings.

The four passes must include English Language and Mathematics. In

addition, candidates must obtain passes in subjects relevant to their
proposed course of study. For the Preliminary National Diploma in
Business Studies, candidates must posses a
WASC/SSCE/NECO/NABTEB/GCE ‘O’ Level certificate or equivalent
with at least four (4) passes which must include English Language
and Mathematics and two others from Economics, Commerce,
Geography, Principles of Account, Government, Business Methods,
Typewriting, Shorthand, Literature in English, History and Religious
Knowledge at not more than two sittings.

Admission into Secretarial Studies (Pre-ND) candidate must have a

pass in English SSCE/NECO/NABTEB/GCE ‘O’ level with 3 other
relevant passes or RSA WASC Business Studies Certificate Stage 11
with passes in Shorthand, Typewriting, English Language and other
subject at not more than two sittings.
 2.5 Courses Offered
The following courses are offered in each of the programmes:

2.5.1 Pre – ND Business Studies

Code Title Duration Unit Remark
/Hours
PEL 011- English Language and 90 4 Compulsory for all
students
014 Communication (Modules 1 – 4)
PMT 011 Mathematics 90 6 Compulsory for all
students except
Secretarial Studies
Students

PMT 011 Business Methods 60 4 Compulsory for all

Financial Studies
PEC 011 Economics 60 4
Students
PBA 011 Book Keeping and Accounts 60 4
PLE 011 Literature in English 45 3 For Secretarial
Studies Students
PTW 011 Typewriting * 60 4
Only
PSH 011 Shorthand * 60 4
PSK 011 Storekeeping * 45 3
Government
 2nd Semester
Code Title Duration Unit Remark
/Hours
PEL 015- English Language and 90 4 Compulsory for all
students
017 Communication (Modules 1 – 4)
PMT 012 Mathematics II 90 6 Compulsory for all
students except
Secretarial Studies
Students

PMT 012 Business Methods II 60 4 Compulsory for all

Financial Studies
PEC 012 Economics II 60 4
Students
PBA 012 Book Keeping and Accounts II 60 4
PLE 012 Literature in English 45 3 For Secretarial
Studies Students
PTW 012 Typewriting * 60 4
Only
PSH 012 Shorthand * 60 4
PSK 012 Storekeeping * 45 3

Each student should choose at least one vocational subject that are
in asterisk above.

2.5.2 Vocational Subjects

Two courses from the followings list which are relevant to the
candidates proposed field of study.

S/No Subject Contact Contact Remark

Hours Per Hours Per
week Session
1 Typewriting 25 WPM 4 120
2 Shorthand 50WPM 4 120
3 Book-Keeping and Accounts 4 120
4 Storekeeping 3 90
 2.5.3 Pre – ND (Science and Technology)
Curriculum Table
CODE TITLE DURATION Remark
(HRS)
DBB 010 Introduction to Biology 60

DBB 010 Introduction to Biology 60

CBB 011 Flowering Plants, Soil Science and 75

Genetics
DBB 12 Animal Biology and Ecology 75

CBC 11 General and Inorganic Chemistry 75

CBC 011 Physical and organic Chemistry 75

CBP Mechanics, Properties of Matter and 75

Heat
CBP 012 Optic, Waves and Sound Electricity 90
and Magnetism and Modern Physics
MTH 011 General Mathematics 90

MTH 012 Additional Mathematics 90

PTD Technical Drawing 120 For Engineering,
Computer Studies
and Statistics
PEL 011- English Language and
17 Communication
Electives:
At least one vocational subject
related to programme from:
1. Wood work
2. General metal work
3. Building/Bricklaying and
Concreting
4. practical Surveying
5. Basic Electricity/Electrical
installations
6. food science and Hygiene
 NATIONAL DIPLOMA IN BUSINESS STUDIES
CODE TITLE CREDIT
UNIT
GNS 101 Use of English 3
GNS 130 General Physics 1 2

BUS 112 Business Mathematics 1 3

BUS 113 Introduction to Business I 2

BUS 114 Principles of Law 2

BUS 115 Principles of Economics I 2

BUS 116 Principles of Accounting I 3

BUS 117 Elements of Public Administration 2

GNS 132 General Biology 2

20

ND I SEMESTER II
CODE TITLE CREDIT
UNIT
GNS 102 Communication in English 2

BUS 122 Business Mathematics II 3

BUS 123 Principles of Economics II 2

GNS 323 Introduction to Psychology 2

BUS 125 Principles and Economics of Cooperation 2

BUS 126 Principles of Accounting II 3

BUS 127 Data Processing 2

BUS 128 Principles of Management I 2

GNS 131 General Chemistry 2

20
 ND II SEMESTER I
CODE TITLE CREDIT
UNIT
GNS 201 Use of English II 2

BUS 212 Business Statistics I 3

BUS 213 Small Business Entrepreneurship 3

BUS 218 Cost accounting I 2

BUS 214 Principles of Management II 2

BUS 215 Business and Cooperative law 2

BUS 216 Principles of Purchasing I 2

BUS 217 Principles of Development Administration 2

BUS 218 Principles of Marketing 2

20

ND II SEMESTER II
CODE TITLE CREDIT
UNIT
GNS 202 Communication in English II 2

BUS 222 Business Mathematics II 3

BUS 227 Cost Accounting II 3

BUS 223 Practice of Purchasing 2

BUS 224 Cooperative Field Administration 2

BUS 222 Introduction to Public Finance 2

BUS 226 Practice of marketing 2

BUS 228 Elective 2

BUS 229 Project 2

20
 NATIONAL DIPLOMA IN COMPUTER SCIENCE
YEAR 1 SEMESTER 1
CODE TITLE CREDIT
UNIT
STA 112 Descriptive Statistics I 3.0

STA 113 Elementary Probability Theory 2.0

MTH 111 Logic and Linear Algebra 2.0

MTH 112 Trigonometry and Analytic Geometry 3.0

COM 111 Introduction to Computers 2.0

COM 112 Basic Computer Electronics 3.0

COM 113 Basic Programming Language 4.0

GNS 102 Communication in English 2.0

21.0

YEAR 1 SEMESTER II
CODE TITLE CREDIT
UNIT
COM 121 Fortran Programming Language 4.0

COM 122 Computer operations 3.0

COM 123 Computer packages 3.0

COM 124 Computer logic 4.0

COM 125 Data structure 4.0

GNS 121 Introduction to Sociology 3.0

21.0
 YEAR 11 SEMESTER I
CODE TITLE CREDIT
UNIT
COM 211 Computer Techniques I (BASIC) 3.0

COM 212 Introduction to System Programming 4.0

COM 213 Cobol Language 4.0

COM 214 File Organization and Management 3.0

COM 215 Assembly Language 4.0

GNS 212 Communication in English II 3.0

21.0

YEAR 11 SEMESTER II
CODE TITLE CREDIT
UNIT
COM 221 Computer Techniques II (FORTRAN) 3.0
COM 222 Introduction to System Analysis 4.0

COM 223 Basic Hardware Maintenance 4.0

COM 224 Computer and Society 1.0

COM 225 Educational Management Information System 4.0

COM 226 Seminar 1.0

COM 227 Project 6.0

23.0
 NATIONAL DIPLOMA IN ACCOUNTANCY
ND 1 SEMESTER 1
CODE TITLE CREDIT
UNIT
GNS 130 Natural Science 2

GNS 101 Use of English I 2

INS 111 Introduction to Insurance 2

MTH 131 Business Mathematics I 3

BFN 111 Elements of Banking 2

BAM 131 Principles of Law 3

BAM 132 Principles of Management I 2

BFN 112 Principles of Economics 3

ACC 111 Principles of Accounting I 3

23

ND 1 SEMESTER II
CODE TITLE CREDIT
UNIT
GNS 127 Citizenship Education 2

GNS 102 Use of English II 2

INS 102 Principles and Practice of Insurance 2

MTH 132 Business Mathematics II 3

BFN 121 Elements of Banking II 2

BAM 134 Business Law 2

BFN 122 Principles of Management II 3

ACC 121 Principles of Accounts II 4

ACC 125 Data Processing 2

24
 ND 11 SEMESTER I
CODE TITLE CREDIT
UNIT
ACC 216 Company Law I 2

ACC 214 Taxation I 3

ACC 219 Research Methodology 2

MTH 231 Business Statistics 3

ACC 213 Auditing I 3

ACC 212 Cost Accounting I 3

ACC 211 Financial Accounting I 3

ACC 010 Computer Literary 3

20

YEAR 11 SEMESTER II
CODE TITLE CREDIT
UNIT
ACC 226 Company Law II 2

MTH 232 Business Statistics 3

BFN 211 Business Finance 3

ACC 223 Auditing 3

ACC 222 Cost Accounting II 3

ACC 224 Taxation II 3

ACC 221 Financial II 4

ACC 229 Research Paper/Project 2

23
 NATIONAL DIPLOMA IN PUBLIC ADMINISTRATION
CURRICULUM TABLE

ND 1 SEMESTER I
CODE TITLE LECTURE TUTORIAL CREDIT
PRACTICAL UNIT
PAD 111 Elements of Public Administration 3 - 3
PAD 112 Theories of Administration & Mgt 2 - 2
PAD 113 Elements of Government 3 - 3
PAD 114 Principles of Economics 3 - 3
PAD 115 Introduction to Sociology 2 - 2
PAD 116 Business Mathematics 3 - 3
PAD 117 Introduction to Psychology 2 - 2
ACC 111 Principles of Accounts 3 - 3
GNS 101 Use of English I 2 - 2
GNS 230 General Biology I 1 2 2
Total 24 2 25

ND 1 SEMESTER II
CODE TITLE LECTURE TUTORIAL CREDIT
PRACTICAL UNIT
PAD 121 Nigerian Govt. & Politics I 2 - 2
PAD 122 Introduction of Community Dev. 2 - 2
PAD 123 Statistics 3 - 3
PAD 124 General Principles of Law 3 - 3
PAD 125 Elements of Cooperatives 2 - 2
LGS 101 Local Government Administration 3 - 3
BUS 218 Principles of Marketing 2 - 2
GNS 102 Communication in English I 2 - 2
COM 111 Introduction to Computers 1 3 2
BUS 229 General Chemistry I 1 2 21
21 5 23
 ND II 1ST SEMESTER
CODE TITLE LECTURE TUTORIAL CREDIT
PRACTICAL UNIT
PAD 211 Introduction to Public Finance 2 - 2
PAD 212 Nigerian Government and Politics 2 - 2
PAD 213 Principles of Human resources 3 - 3
Mgt
PAD 214 Introduction to Public Ent. Mgt 2 - 2
PAD 215 Research Methodology 2 - 2
PAD 216 Public Services Rules & 2 - 2
Regulations.
LGS 102 Local Government Administration 2 - 2
ACC 212 Cost Accounting 2 - 2
COM 123 Computer Packages 2 3 3
GNS 201 Use of English II 2 - 2
Total 21 3 22

NDII 2nd SEMESTER

CODE TITLE LECTURE TUTORIAL CREDIT
PRACTICAL UNIT
PAD 221 Introduction to the Govt. Relation 2 - 2
PAD 222 Project - - 2
PAD 223 Social and Economic 3 - 3
Development
BUS 213 Entrepreneurship Development 3 - 2
BAM 427 Nigerian Labour law 2 - 3
MAC 422 Communication and National 1 2 2

ACC 213 Auditing 2 - 2

ACC 214 Taxation 3 - 3
GNS 202 Communication in English II 2 - 2
Total 18 2 21
3.0 ADMINISTRATION OF THE POLYTECHNIC

3.1 Academic Board

The Academic Board takes charge of all academic activities of
the Polytechnic. It is empowered by the edict to make regulations
relating to teaching, study and research, including the use of the
Polytechnic Library and to conduct all examinations for the award of
diplomas, certificates and prizes. The Chairman of the Academic
Board is the Rector and the Registrar is the Secretary.

3.2 Board of School

The Board of School reports to the Academic Board. In addition to
other duties, it makes recommendations to the Academic Board on
academic matters and advises the Director on the general academic
and administrative affairs of the School. The director of school is the
Chairman and the secretary is the Administrative Secretary of the
School. All Senior Teaching Staff of the school are members.

3.3 Departmental Board

The Departmental Board makes recommendation to the Board of
School on academic and administrative matters affecting the
Department.

3.4 Committee of Directors

The Edict provides for a Committee of Directors of Schools which
shall advise on academic matters referred to it by the Rector and
Academic Board.

3.5 Management Committee

This committee is set up by the Rector to advise on matters relating
to the management and administration of the Polytechnic as may
referred to it by the Rector.

3.6 Congregation
The congregation is made up of the Rector, Deputy Rector and every
full-time academic and non-academic staff of the Polytechnic who
holds a university degree or its equivalent. The Congregation
expresses by resolution or otherwise its opinion on all matters
affecting the interest and welfare of the Polytechnic.
3.7 Administrative Departments
The following are the existing Administrative and Service
Departments and units for the students and staff of the Polytechnic:
• Office of the Rector
• Office of the Deputy Rector
• Registry Department
• Bursary Department
• Works and Maintenance Services Department
• Medical Services Department
• Students Affairs Department
• Security Department
• Library Department

4.0 ACADEMIC SET-UP IN THE POLYTECHNIC

The Polytechnic has been structured to run the School system. The
Polytechnic currently has the following schools and departments:

4.1 School of Management Sciences

Departments:
Accountancy
Banking and Finance
Business Administration and Management
Insurance
Marketing
Secretarial studies

4.2 School of Engineering

Department:
Electrical/Electronics Engineering

4.3 School OF Foundation Studies

Departments:
Continuing Education
General Studies
Pre – ND Business

4.4 School of Applied Science

Departments:
Computer science
Mathematics/Statistics
General Studies Department was established to coordinate common
and school-wide course to students including language skills
acquisition for effective communication with both English and French
speaking countries of the world computer skills and typing skills.

5.0 GENERAL MINIMUM ENTRY REQUIREMENT FOR

ADMISSION INTO VARIOUS PROGRAMMES

5.1 Entry Requirements for Pre-ND

Applicants for the Pre-ND programmes must have passes in
four (4) subjects including English language and Mathematics in
GCE’O’ level or SSCE in not more than two sittings. In the case of
Pre-ND Engineering courses, the passes must include Physics in a
Screening Test (where necessary).

5.2 Entry Requirements for ND

A candidate may be accepted for admission following satisfactory
performance in the Polytechnic Joint Admissions and Matriculation
Board (JAMB) Examinations with the relevant subject combinations
and English. Candidates must possess the West African School
Certificate, the General Certificate of Education (Ordinary level), the
Senior Secondary School Certificate, National Examination Council
(NECO), NABTEB or their equivalent with at least four passes at
credit level including English Language and Mathematics obtained at
not more than two sittings. A pass in Mathematics may be considered
for candidates in Secretarial Studies only OR passes at credit level
in all subject offered at pre-ND level at the Covenant Polytechnic,
Aba.

5.3 Entry Requirements for HND

Applicants for the HND programmes must have the National Diploma
of Covenant Polytechnic, Aba or any other recognized Polytechnic
accredited for the programme, with a minimum of lower credit in the
relevant discipline.

Minimum of one year Post-National Diploma Industrial Work

Experience in an approved Establishment, Industry or Business
Organization is required for all HND candidates.
6.0 SPECIFIC ENTRY REQUIREMENTS FOR ND
6.1 School of Management Studies
Entry Requirements for all the Departments are the same as stated
under the General requirements.

6.2 School of Engineering’

Entry requirements for the Department of Civil Engineering,
Electrical/Electronics Engineering and Mechanical Engineering are as
follows:

GCE ‘O’ level with credit in four subjects including mathematics,

physics and one other subject chosen from Biology/Agricultural
Science/Further Mathematics and Chemistry. In addition, a pass in
English Language is required.

Passes in the Intermediate and Finals of the West African School

Certificate Technical Examinations or its equivalent; in addition to a
pass at credit level in the Federal Craft Certificate Examinations in
English, Mathematics,, physics and one other subject chosen from
Biology/Agricultural Science/Further Mathematics and Chemistry. In
addition, a pass in English Language is required.

Passes in the Intermediate and Finals of the West African School

Certificate Technical Examinations or its equivalent; in addition to a
pass at credit level in the Federal Craft Certificate Examinations in
English, Mathematics, physics, chemistry and Technical Drawing.

6.3 School of Applied Sciences

Department of Computer science requires credit passes in four (4)
subjects including mathematics and any three (3) of the following
subjects: Statistics, Physics, Chemistry, Further Mathematics,
Economics/Government , Agricultural Science or Biology or Food and
Nutrition or Home Management. A pass level in English is required.
SERVICES

7.0 THE LIBRARY

The Library is located in the School of Management Sciences
Campus. It provides reading materials and space for staff and
students and conserves information to support the academic and
research programmes of the Polytechnic. It also provides literacy-
related technical services.

Registration with the Library is open to all students who have been
fully registered with the Polytechnic. A registered student is expected
to produce his/her original admission letter and a passport size
photograph for the library identity card. With the borrower’s card, a
student can borrow books for fourteen days at a time. These could be
renewed as necessary. The library services are extended to both
academic and non-academic staff who are duly registered with the
library.

8.0 ACCOMMODATION OF STUDENTS

Limited facilities are available for the accommodation of students. It is
not compulsory for students to accept allocation of space in the hostel
as the Polytechnic is not obliged to provide students with
accommodation. The hostel regulations are specified under the
General Regulations.

9.0 MEDICAL FACILITIES

There is a Medical Centre for the treatment of the Polytechnic
community. Cases that are more serious are referred to approved
Government hospitals.

10.0 SPORTS, GAMES AND RECREATION

Covenant Polytechnic, Aba takes keen interest in the student’s
health, fitness and welfare. It encourages all students and staff to
take part in recreational activities and to participate in well-known
games and athletics. Programmes of activities are organized through
the Students Affairs office and the Sports Committee.
Sporting activities are organized in the following games: soccer,
volleyball, basketball, tennis, badminton, swimming, cricket, handball
and athletics. The Polytechnic usually engages in friendly sporting
competition.
11.0 Student Industrial Work Experience Scheme(SIWES)
The SIWES is a skill-training programme designed to expose and
prepare students for the industrial Work situation they are likely to
meet after graduation. The scheme is also designed to expose
students to work method experience in handling industrial equipment
and machinery and to gain knowledge of the structure and working
environment of industrial, commercial and public organizations during
the duration of their course of study.

11.1 Placement of Students

The Industrial Attachment Unit of the Polytechnic in conjunction with
the Committee for SIWES, allocates students to various companies,
Federal and State parasitizes where attachment spaces have been
secured for them. Students can make their own arrangements for
Industrial Attachment after necessary documentation.

11.2 SIWES Orientation

Orientation programmes are organized the students going for
industrial Attachment. Principal Officers of the Polytechnic, ITF
representatives and personalities from Industries are invited to brief
eligible students on various aspects and practices in an
organization’s life.

11.3 Supervision of Students

Personnel from the Industrial Attachment Unit and Departmental
Representatives visit the various locations monthly to assess their
performance. Comments by visiting supervisors are entered in the
Students Log Book.

11.4 Duration of Industrial Attachment Programme

Students of the Polytechnic undergoing relevant courses available at
the National Diploma (ND) programmes level are expected to do a 4-
month for their Industrial Attachment.
12.0 ACADEMIC POLICIES AD REGULATIOS

12.1 The Semester System

Under the semester system, each academic year consists of two systems. Each semester
runs for approximately 16-18 weeks (classes, a mid-semester break and semester
examination, inclusive). Te calendar of events is designed by the Academic Board and
published by the Office of the Registrar.

12.2 Requirements for Students Registration.

A candidate shall only be registered as a student of the Polytechnic upon payment of the
prescribed Registration Fee, production of admission documents duly signed by the
appropriate authority of the correctness of information submitted for admission in the
application of admission.

All returning and fresh students must register at the beginning of every session. In addition,
students must register their courses at the beginning of every semester. Registration of
fresh and returning students at the beginning of every semester shall be central in each
school. Students shall be attended to in their respective Schools/ Departments where the
Heads of Department shall allocate appropriate courses to each student. Representative
from the Academic Office will be at each venue to make registration materials available to
students. In addition, accounts staff from the Bursary Department shall also attend to
collect fees from students.

A very important condition for registration is the payment per session of fees approved by
the Polytechnic and published by the Registrar of the Polytechnic. Fees may be charged to
carter for the following: Tuition, Caution, Accommodation, Development, Registration,
Certificate Verification, Identity Card, Sports, Medical Services, Library, Examination,
Laboratory, Student handbook, and Facilities / Maintenance.

Newly admitted students may also be required to pay an Acceptance Fee. All fees are
subject to review from time to time as may be approved by the Polytechnic Administration.
There is no refund of any fees paid if
a) A student voluntarily withdraws from the polytechnic or
b) Is sent away on disciplinary grounds or
c) The Polytechnic is closed down.
Students are advised to first secure evidence of availability of hostel accommodation
through the Student Affair office before paying Accommodation fee. All fees are to be paid
in the Bursary Department. Receipts obtained must be tendered during registration and
when applying for an accommodation from the Polytechnic. Auditors shall at any time
request for payment receipts and these must be promptly provided.
12.3 Orientation Programme
An orientation course is usually organized for fresh students every session. This
programme is intended to enable new student settle and adjust to Polytechnic life. Students
are introduced to the functions of the various Departments and units of the Polytechnic.
Rules, regulations and procedures which control activities in the polytechnic are also
explained during this programme.

12.4 Change of Programme of Study

Students are usually admitted to the Polytechnic to pursue a specific programme of study
for which they satisfy the admission requirements. However any student who desires to
change his/ her programme of study may be permitted to do so under the following
conditions:
a) If a vacancy exists in the programme into which he/ she seeks a change
b) If he /she satisfies all entry requirements for the programme prior to entering
the Polytechnic with the exception of sitting and passing the Joint Admission and
Matriculation Board Examination for that particular programme.

12.5 Academic Advisers

The Head of department shall assign every student to an academic adviser at the beginning
of every academic year. The student should visit his academic adviser at least twice in each
semester for the purposes of appraising his/ her progress. Each academic adviser is
expected to publish at the beginning of each semester days and period during office hours
when his / her students can visit his/ her office.

12.6 Academic Ceremonies

Matriculation
During matriculation, students are initiated as members of the Polytechnic with a pledge of
loyalty to the ideals of the Polytechnic.

Convocation.
The Polytechnic also conducts convocation ceremonies during which conferment of
awards, certificates, diploma, honors are made as approved by the Academic Board and
Council.

13.0 REGULATIOS GOVERIG THE CODUCT OF EXAMIATIO.

13.1 School examination Committee
Every school has an Examination Committee. The School Examination Committee ensures
that the schools examination time-table is ready at least two weeks before the beginning of
examination. This Committee is responsible for the publication for the list of invigilators,
preparation for the Examination hall and ensures that the official stamps of the academic
office and that of the School are on every booklet for the examination. Overall, the
responsibility for conducting the examination rests with the School.

13.2 Admission to Examinations

Only those candidates who are registered as students in accordance with the Polytechnic’s
regulations have paid all prescribed fees shall be admitted into examinations.
Since attendance at lectures, tutorial, laboratory and workshop practical, studio sessions
etc, is compulsory, all such candidates are required in addition to paying attention, to have
a minimum of 75 percent class attendance in the subject to be examined to qualify for
examination.

13.3 Attendance at all Examinations

All students shall be present themselves at the examination hall thirty (30) minutes to the
commencement of al examinations. No student shall be allowed to enter any examination
hall without his/ her identity card (ID).
No student shall be allowed to enter into any examination hall with unauthorized materials.
There shall be no lending or borrowing at any time and no form of communication between
students during an examination.

13.4 Responsibilities of the chief Invigilators.

All Chief Invigilators must be present at the Examination hall thirty (30) minutes to the
examination begins and ends on time.

They shall be responsible for the collection of examination questions, answer scripts,
attendance registers, mark sheet, e.t.c from the Director of School at least thirty (30)
minutes before the examination.

They shall ensure that the examination is efficiently supervised from the beginning to the
end.

They shall ensure that the students sign the attendance register in triplicates before the end
of the examinations.

They shall ensure that all blank spaces on the attendance register are crossed out for
accurate records.

They shall return answer scripts and other materials to the Director of School.
In the event that students are caught cheating or found in any form of examination
malpractices, the answer scripts and other related materials shall be taken away from them
and fresh answer scripts given to the to continue.
The Chief Invigilator shall report the incident in writing with signature to the Director of
School within twenty –four (24) hours of the end of examination. The Director of School
will bring this to the of the School Disciplinary Committee in the appropriate School,
which should investigate and interview all associated with the incident. The report of the
investigation shall be submitted to the Board of School for interview and recommendation
to the Academic Board.

13.5 Guide for Invigilators

Invigilator shall check ID cards and examination cards bearing examination numbers and
student’s name and class. Students shall be searched and assigned to their seats.

Verbal warnings shall be issued to discourage students from copying and to remind them
of the implication of examination malpractice.

No borrowing of any kind is allowed (invigilators should make sure this is enforced to the
letter). Any invigilator caught not enforcing this order should be queried.

No student shall be allowed to leave the examination hall within the first 30 minutes or the
last 10 minutes to the end of the examination.

No talking or whispering is allowed. A student wishing to ask for any explanation shall
raise his/ her hand to attract the attention of the invigilator.

The attendance sheet should be taken to every student to sign by the invigilator, who
should confirm that the student signs against his / her number.

The invigilator must ensure that the register agrees with the physical count of the
candidates present.

The Invigilator should collect the answer script from students who finish before the end of
the examination and make sure he / she signs the attendance register a second time as
evidence that he / she submitted his / her answer script.

At the end of the examination, all candidates shall remain at their seats while the
invigilator collects the answers scripts, which must agree with the number of students on
the attendance register. Discrepancies (if any) must be resolved before permitting the
candidates to leave the examination hall.

13.6 External Examiners

Semester examinations in the final years of the ND, HND and all other terminal
qualifications as may be determined from time to time by the Academic Board have to be
moderated by External Examiners approved by the Academic Board on the
recommendation of the respective Board of School.

The External Examiners shall submit a written report to the Rector at the conclusion of the
exercise. The Rector shall bring the report to the notice of the Academic Board and notify
the Director of School or Head of Department within the first four weeks of the first
semester of the academic year. No one person shall serve as external examiner for the same
programme for a period of more than two years consecutively.

14.0 INSTRUCTIONS TO CANDIDATES

Candidates shall be punctual to every examination. Candidates who come late to the
examination hall shall b e admitted only at the discretion of the Chief Invigilator but no
candidate shall be allowed into the hall 30 minutes after the commencement of the
examination.

It is reiterated that candidates shall not leave the examination hall during the first 30
minutes and the last 10 minutes of the examination. Thereafter candidates may with the
permission of the invigilator, leave the hall temporarily and shall be accompanied by the
attendant. Candidates shall only bring with them to the examination hall their own writing
materials i.e. ink, pens, pencils. No other materials shall be permitted, except otherwise
stated by the examination authorities in a particular paper.

Candidates wishing to ask questions on issues that require classification shall raise their
hands to attract the attention of the invigilator.

Candidates shall not be allowed to smoke in the examination hall.

The use of scrap papers shall not be permitted. All rough work must be done in the answer
booklet and neatly crossed through.

Candidates are advised to ensure that they insert, at the appropriate places, the title of the
examination, their examination number and the number of the attempted questions before
submitting their scripts to the invigilator.

Candidates are advised to write legibly and to begin each question on a new page.
Candidates shall not be allowed to take away from the examination hall any used or unused
answer scripts.

All cell phones (personal handsets) must be switched off.

A candidate may be excluded from the examination if the examination authorities are
satisfied that a candidate is behaving in a manner that prejudices to the quiet and order
conduct of the examination. The School Disciplinary Committee based on a written report
by the immediate examination authority (e.g. an invigilator) to the Director of School must
review such incidents, which must subsequently be endorsed by the Academic Board.

15.0 EXAMIATIO MALPRACTICES

Participation or indulgence in any part or combination of parts of the following articles
shall constitute a malpractice.

15.1 First Category:

Engaging in an unauthorized communication (oral, written, sign, “giraffing”), including the
use of personal handsets, while examination is in progress.

Any attempt to influence any examination official(s) with a view to gaining an undue
advantage (e.g. writing authorized names, marks or notes, etc. on answer books).

Writing on any authorized paper (i.e. all papers not given by the invigilator) during the
examinations, either the questions set or the solutions thereof other than on the answer
script.

Changing of the sitting position in the examination hall without any permission.

Copying from fellow student(s) with or without collaboration.

Chatting, disturbance, communication (verbal, non-verbal) talking, walking about, noise

making, leaving examination room without permission, e.t.c.

15.2 Second Category

Disobeying lawful instructions from examination officials.
Refusing to complete Form ‘B’ which reports examination malpractices.

15.3 Third Category:

Being in possession of any written, cyclostyled or photocopied notes or any printed
materials or notes written on any part of the body, clothing, instruments such as sets-
square, slide-rules, calculators, e.t.c. or drawing board during the examination period.

Consulting unauthorized notes or books inside or outside the examination hall.

Passing on a copy of the questions set in the paper or a solution thereof to anyone.
Receiving from or giving help to another candidate through some written materials
relevant to the examination paper.

Aiding and abetting any other candidate to copy from unauthorized material.

Communicating or influencing any staff or official with a view of gaining more marks.
Assisting another candidate in execution of practical.

Being in possession of a solution to a question in the examination paper through the help of
any student, staff or other agency.

Smuggling in or out an answer script or a continuation sheet.

Impersonation another candidate by writing the candidates name and/or number.

Gaining previous knowledge of examination questions.

16.0 GEERAL DISCIPLIARY ACTIO

Any candidate who is guilty of an examination misconduct which does not fall under the
special cases shall have disciplinary action taken against him/her. For offences which in
the opinion of the school disciplinary committee are not serious enough, it may
recommend the cancellation of all or part of the student’s papers with regard to which the
misconduct has been committed or exclusion from participation in future examination.

The Chief Invigilator shall in consultation with the Director of School order a summary
expulsion of a candidate from an examination room if in his / her opinion the continued
presence of the candidate in the room may not be for the good conduct of the examination
and thereafter submit a written report of their action to the School Disciplinary Committee.

17.0 SPECIFIC PEALTIES FOR EXAMIATIO MALPRACTICES

Violation of any section(s) of the above listed examination malpractice shall be penalized
as follows:

17.1 First Category

The candidate involved shall be disqualified in the relevant examination paper and shall be
deemed to have failed that paper.

17.2 Second Category

Probation for one year but if the offence committed for which the student refused to fill the
Form B attracts expulsion, which shall apply.
17.3 Third Category
The student shall be expelled from the covenant polytechnic, Aba.
18.0 RIGHT OF APPEAL
Any person against whom the School Disciplinary Committee makes an order, may within
forty eight hours of making the order appeal to the Academic Board because there was no
evidence before the Committee to support a finding or examination misconduct. The
Academic Board’s decision on the appeal shall be final.
However any candidate who is not satisfied with any decisions carried out in accordance
with the rules and regulations on examination malpractices shall have the right to appeal to
the Governing Council of the Covenant Polytechnic, Aba.

19.0 PROCEDURES FOR HADLIG EXAMIATIO MALPRACTICES

The following steps shall be adhered to when handling examination malpractices:
As soon as any examination official suspects a candidate of having resorted to any form of
examination malpractice, the answer scripts of the candidate shall be seized by the
invigilator. The invigilator and the candidate shall any relevant materials found on the
candidate immediately. These should be attached on the seized scripts. The invigilator shall
complete Form ‘A’ immediately for reporting examination malpractice and hand it over to
the candidate. The Invigilator shall cause the student to complete Form B while the
invigilator complete Form C. Forms ‘A’, ‘B’, ‘C’ shall then be forwarded to the Chief
Invigilator for endorsement and necessary action.

A fresh answer sheet shall be given to the candidate to continue the examination (if still in
progress) after completing the formalities on Form ‘B’ for reporting examination
malpractice.
At the conclusion of the relevant examination papers, the invigilator shall forward both the
answer scripts (Marked I and II) to the invigilator who shall in turn forward the scripts
together with the malpractice report to the Director of School.

The School Disciplinary Committee shall submit the report of its finding together with
necessary recommendations to the Director of the School within three (3) working days of
the offence.
Any candidate(s) charged with any examination malpractice shall be required to remain on
campus and be available to the Disciplinary Committee(s) until the investigation is
completed.

In the event of misconduct likely to threaten the quiet and orderly course of the
examination, the attention of the School Disciplinary Committee and /or the Head of
Department or the Director of School shall be drawn to this for a suitable action to be
taken. A candidate may be excluded from the examination where this is considered
necessary by the invigilator(s) or Chief Invigilator.
Warning for the expiration of time allowed for the examination must be declared to the
candidates clearly at intervals of 10 and 15 minutes before the scheduled end of the
examination.

At the scheduled end of the examination, candidates must be required to stop writing.
Any answer scripts removed from the examination room may not be received as an
authentic script. In such an event, the script must be marked in writing by the invigilator in
the presence of the candidate involved.

20.0 PROCEDURE FOR HADLIG STUDET’S PETITIOS.

Petitions about conduct of examinations should be addressed to the student’s Head of
Department and such petition should reach the Head of Department not later than three
days after the conclusion of that examination. Any petition made after three days from the
date of the examination in this regard shall not be entertained. When a student has a
grievance involving his course examination or result, he may seek redress by submitting a
written petition under the following procedure:

20.1 Lectures, Tutorial, Practical, Assignment and Test.

Student’s petition under this category should first be directed to the Department where the
course is taught. If this matter is not resolved within the Department, it should then be
referred to the through the Department. Where necessary, the matter could be referred to
the Academic Board through the School.

20.2 Review of Examination Papers

Where student’s petition on semester examination and result require a review of already
marked scripts, a fee of N1, 000.00 (one thousand naira) only per script must be paid by
the student before the petition would be entertained. The petition will be submitted to the
Deputy Rector through the Head of Department and the Head of School/ Unit involved will
be required to take appropriate action by nominating people from within or outside the
school who will investigate and report to the Rector. Such petitions must reach the deputy
Rector within three weeks from the date of release of the result.
Where the petition is upheld, the candidate qualifies for a refund of the petition fee.

21.0 REGULATIOS AD EXAMIATIOS

For each of the courses that the student takes, he/ she shall be examined and graded during
the semester in which the course is offered. Based on the aggregate of the student’s score
appropriate “Grade Point Average” will be credited to him/ her for the semester. No
student shall be absent from the examination for which he /she is due except on account of
ill- health certified by a Medical Practitioner approved by the Polytechnic or for some
other reasons approved by the Academic Board.
21.1 Course Work and Assessment (CA)
Course work performance shall be based on performance in the following:
a) Class work (Test and Quiz etc.)
b) Homework or project assignments
c) Practical (workshop and laboratory/ studio and field

21.2 Semester Examination (SE)

In any semester examination, the students must be examined on materials covered in
previous semester(s) in the same subject area(s) in addition to the materials covered in that
semester.
In addition to the final examination, which will be held at the end of each semester, tests
and other assignments shall be conducted during the semester. For a course involving
theory along with laboratory and other practical work (where applicable), the composition
of the final score shall normally be as follows:
Course Work (CA) = 30%
Semester Examination (s) = 70%
The final grade which student earns will be the sum of his / her scores in CW and SE. To
pass a course, a student must have a CA score. In all, the sum of both the CA and SA
scores must not be less than 40 marks.

21.3 Evaluation and Grading System

For evaluation purposes, letter grades with corresponding numerical values are assigned as
follows:

Unified Grading System

Marks% Letter Grade Numerical Value of Letter Grade
75-100 A 4.00
70-74 AB 3.50
65-69 B 3.25
60-64 BC 3.00
55-59 C 2.75
50-54 CD 2.50
45-49 D 2.25
40-44 E 2.00
Below 40 F 0.00

21.3.1 Incomplete Grade

Incomplete grade is defined as a condition, which prevents candidates from completing the
course work/ examination in the first instance. The letter “X” will be used to designate
incomplete results for a student who for legitimate and approved excuses was absent from
an examination. The student will be expected to clear “X” result at the next available
examination on the course unless otherwise approved by the Academic Board, after which
he/ she will be awarded an “F” grade if not cleared.

21.3.2 Grade Point Average

The assessment of a student’s performance shall be based on the grade point (GPA).The
GPA is the sum of the “Grade Points” (credit points) divided by the total no of credit
hours.
A credit hour is equal to one contact hour/ work semester. For the purpose of computation,
one-hour lecture shall be equivalent to one tutorial or two lab/ workshop hours except in
case of Art and Design where one lecture hour shall be equivalent to one hour of studio
work.

Example:
Course Credit Letter Grade Numerical value of Grade Point
Number Hours letter grade (Credit Point)
FNS 111 3 A 4.00 3×4.00=12.00
EEG 122 4 B 3.25 4×3.25=13.00
MEG 122 5 D 2.25 5×2.25=11.25
TOTAL 12 36.25

Semester GPA = 36 ÷ 12= 3.02

21.3.3 Cumulative Grade Point Average

To compute the Cumulative Grade Point Average (CGPA) the total grade points for all
semesters are added and then divided by the total number of credit hours taken during
those semesters.

Example:
Semester Total Credit Hours Total Grade Point
1 12 38.50
2 11 29.80
TOTAL 23 68.30

21.4 Conditions for Student’s Promotion/ Pass /Fail/ Probation/ Withdrawal

Probation shall be a warning in the first instance, if the student’s GPA/ CGPA is less
than 2.00 at the end of any semester.
If a student’s CGPA is less than 1.5 in the subsequent semester, immediately following
the warning, he /she shall be asked to withdraw.
If the student’s CGPA falls between 1.5 and 1.99, he/ she shall be asked to repeat the
session.
A pass grade in any repeated course shall replace the failed grade and the credit hours
will not be cumulated.
The minimum number of credit unit to be registered in each semester must not be less
than ten (10). This condition shall however not apply to graduating students.

No student is permitted to register for a course of which the prerequisite course has not
been passed.
Any student who fails to sit for an examination without written approval by the registrar
will be deemed to have taken the examination and will be awarded an “F” grade.
Only students with CGPA 2.00 and above and pass grades in all courses at ND1 or
HND1 shall be promoted to second year (ND II, HND II) of the programme.
Any student who is not qualified for repeat shall be advised to withdraw form the
programme.
Any student whose CGPA falls below 2.00 at the end of a semester shall be warned in
the first instance and subsequently advised to repeat / withdraw from the programme.

21.5 Withdraw from the polytechnic

A student whose CGPA drops below 1.00 after being on Academic Probation will be
required to withdraw from the Polytechnic.
A student shall be required to stay in the Polytechnic for a period of four (4) academic
sessions (i.e. 8 semesters) at the end of which, if a student still has courses not passed,
he/ she shall be asked to withdraw, except for proven medical reasons.
Any student, who by reason of having failed to achieve the minimum CGPA has been
asked to withdraw from the Polytechnic, may apply for re-admission after the following
session.

21.6 Voluntary Withdraw /Deferment of Admission

A registered student who has matriculated may withdraw voluntarily from the
Polytechnic temporarily or completely. In either case, the student is required to inform
the polytechnic through the Head of his/ her Department, the intention to withdraw
from the Polytechnic. He student may also apply in writing for re-admission. Such
admission should be sent to the Registrar, at least two months before the
commencement of the academic year in which he/ she intends to resume in his / her
studies. Re-admission will be subject to vacancy in the programme concerned. For the
re-admission to be effective, the student must receive a written approval of his/ her
application from the Registrar.
A registered student who has matriculated may choose to defer his/ her admission to the
following session. Such student must have had a formal written approval for deferment
from the polytechnic authority. For the re-admission to be effective, the student must
present such approval to the registrar at the beginning of the new session during the
registration exercise.
22.0 CODITIOS FOR AWARD OF DIPLOMA
The award and class of diploma shall be based on the CGPA, which a candidate has earned
during the two- year period of study. The minimum CGPA for the award of Diploma (ND
HND) shall be 2.00 plus Pass Grades in all courses of the programme.

22.1 Classification of Diploma

Classification CGPA
Distinction 3.50- 4.00
Upper Credit 3.00- 3.49
Lower Credit 2.50- 2.99
Pass 2.00- 2.49
Fail 0.00- 1.99

Any Industrial Training prescribed, as part of the programme shall be satisfactory

completed before being eligible for the Diploma.

22.2 Academic Transcript

Academic Transcript shall not be sent to any individual student but could be sent to an
employer, institutions of higher learning or Scholarship Boards on request. A request for
Academic Transcript shall only be honored on payment, in the Bursary of the prescribed
fees and the receipt being attached to the application sent to the Registry. The request shall
normally be made in writing to the Registrar either by individual students, the employers,
institution of Higher learning or the Scholarship Board. The Transcript is prepared by the
Academic Office and sent to the Head of Department and Director of School, it is
forwarded to the Registrar for confirmation and signature before dispatch. For avoidance of
doubt, the prescribed fee charged for an Academic Transcript to more than one institution/
Board attracts appropriate fees in multiples. Any request for academic transcript not
properly made may be rejected.

23.0 GENERAL REGULATIONS

Since the Polytechnic has a large body of students who come from varied backgrounds, it
would be difficult to operate smoothly without some rules and regulations to guide their
behavior. Law and Order must be maintained to create a conducive atmosphere for
academic success and progress. It is the Polytechnic’s responsibility not only to educate
students but to guide their personal development into useful citizens. Knowledge has
meaning only if it enables its possessors to live a fuller life which must include behavior
responsible to self and to society.
Students are expected to take part in the school programme of activities which should
enable them to:
• Broaden their interests and goals
• Develop their talents in working with other people
• Practice skills in organizing and administering group functions
• Learn behaviors acceptable to society through observing the rules and interacting
with others.
• Experience success and earn recognition from others
• Develop responsibility and self-discipline in planning and carrying out activities.

Every student of the Polytechnic is required to maintain a high standard of personal

discipline by:
• Conducting himself /herself in an orderly manner and displaying a high sense of
responsibility both within and outside the school premises.
• Maintaining personal cleanliness and appearing in proper dresses at all times.
• Co-operating with other students and staff to keep wall, grounds and the general
polytechnic premises clean and not littered with papers, cards, etc.
• Being responsible for cleaning his or her own living room.

Although the legitimate expression of differing opinions and beliefs is an essential part of
the life of the academic community where the right to disagree is guaranteed, the
Polytechnic shall not tolerate the imposition of opinions and beliefs by one group of
students upon others who dissent.

It is emphasize that all members of the Polytechnic community including the students are
like other citizens subject to the laws of our country whether within or outside the
polytechnic premises. In conflicts where the law takes its course, the polytechnic shall if
deemed fit take interim disciplinary actions on erring students pending the final
determination of the law. Students intelligently, reasonably and with a sense of
understanding and consideration of the rights of others.

All members of he Polytechnic community should recognize that as they prize right and
freedom for themselves are they expected to respect the right and freedom of others, be it
in lecture halls or in the hostels.

Students are to respect the privacy and comfort of their fellow students and not smoke in
classrooms, dinning halls, laboratories or in the assembly hall and must not write on the
walls. All students are expected show courtesy and respect to members of staff and
Polytechnic guests and are to treat their colleagues with respect.
The Polytechnic shall, upon evidence of a student’s failure to abide by its rules, regulations
and code of conduct, take appropriate disciplinary measures against the offenders. Where a
serious act of misconduct and/or indiscipline is involved, the matter shall be referred to the
appropriate disciplinary committee for appropriate action.

23.1 Assault on staff or fellow student Any student who attacks, blocks or damages or
threatens any staff while performing his/her legitimate duty or found to be a catalyst for
any of these vices shall be liable to the following punishment:
a. Attack and assault without bodily harm, insult occasioning embarrassment, blocking
or preventing a staff from carrying out his/her duty shall on conviction be liable to
SUSPENSION.
b. Attack and assault with bodily harm, on convocation will be liable to
SUSPENSION.
c. Fighting is prohibited. Any student who assaults another, aids or abets anther to
assault another student for testifying at Disciplinary Committee or otherwise shall on
conviction be liable to SUSPENSION.
d. Gambling and stealing are prohibited on the polytechnic slips or parcels that do not
belong to him/her.
23.2 Channels of Communication.
Individual students or students’ association who wish to have access to the Rector or
wish to write requesting for or petitioning against anything except Academic matters
should do so through the Student Affairs Director. This system quicken than delays
action. On purely academic matters, the step should be through the Head of
Department, to the Director of the School, to the Deputy Rector, to the Rector then
to the Academic Board.

On welfare matters in campus life, students should channel all requests through the proper
officials of the Students Union to the Student Affairs Director. If the issue crops up
in the hostels, the matter should be reported, in the first instance, to the Porter then
to the Warden and to the Student Affairs Director.

For non- academic departments and units such as the Works and Maintenance Services,
Medical Services, Bursary etc. insist that students should pass their request through
the Students from reporting specialize cases direct to the appropriate quarters such as
to the Librarian, the head of industrial Attachment Unit or the Head of Security.
23.3 Communication with outside Bodies including the press.
Student Organization, student Union or individual students who wish to issue press
release or address a press conference must make copies of the release available to
the Rector for comment and approval before the release is made or the conference is
held.
 Communication from organizations and students to Government officials must pass
through the Office of the Rector.

Students Organizations or Students wishing to utilize the broadcasting media for

publicity purpose must first obtain the approval of the Rector.

23.4 Traveling out of the School Premises

Students staying out of the campus over-night should complete exit forms available at the
porter’s lodge both before leaving and on returning to the hostels.

Students returning late evening i.e. after 10.00pm to the hostels must subject themselves to
security checks at the gates. ID cards may be collected and retained by the security until
the following.

Absence from class with good reason should be reported to the lecture in charge of the
class. Absence from the class on health grounds must be certified by a Government
Medical Officer Approved by the Polytechnic Medical Officer and must be submitted
within one week.

23.5 Alcohol and Drugs

No alcohol beverages are allowed in the student’s hall of residence. Drinking alcohol
beverages is strongly prohibited within the halls of residence. The sale of alcoholic
beverages to students within the school premises is highly prohibited.

Students whose drunkenness and disorderly behavior is likely to cause disruption of the
peace will be disciplined by the Polytechnic Authorities. If such a person is admitted into
the hospital, he/she will be solely responsible for his/ her hospital bills.

The use or the possession of illegal drugs may be grounds for immediate dismissal and/or
the case reported to the police. Students should not take any drugs unless prescribed by a
professional recognized physician. No vendor except a qualified chemist /pharmacist shall
be allowed to establish or sell drugs on the Polytechnic premises

23.6 Smoking
The Polytechnic maintains a no smoking policy in line with campaigns for healthy living
and fire hazard prevention. Smoking is therefore prohibited in hostels, classrooms,
laboratories, libraries and workshops in the Polytechnic or in such other public places in
accordance with Government order.
23.7 Polytechnic Vehicles
No student shall tamper or cause another student or person to tamper with the Polytechnic
vehicles at any time.

Individuals, organizations, clubs, etc. may be permitted to hire Polytechnic vehicles upon
payment of prescribed fees and making the corresponding undertakings laid down for this
purpose.

The Polytechnic vehicle(s) may be use by students for academic programs only on the
prior approval of the polytechnic vehicles is /are used.

A departmental staff, for the purpose of guidance, should accompany all students’
excursion involving vehicles at least. Where such excursions are purely by Associations,
the student club/ association shall cater for their staff/ patron since he/ she shall not make
any official claims / allowance.

23.8 Expectant Student Mothers

The Polytechnic makes no provisions for child bearing on the campus by students.
Expectant student mothers must make their own arrangements to secure accommodation
off- campus during the period in which they expect the baby to arrive. No hostel equipment
may be loaned or provided for this purpose. Subject to the discretion of the academic
Board, no examination or rescheduling shall be made for expectant students.

23.9 Safety in the Polytechnic

The Polytechnic places high premium on maintenance of safe equipment, safe systems or
works, safe premises etc. as well as the need to ensure adequate instructional training and
supervision to secure safe and healthy working conditions. Management, staff and students
all have a duty to take reasonably care to avoid injury to themselves or others by their
activities. For safety of life and property, a high level of vigilance and supplying of useful
information is expected of the entire polytechnic community.

23.10 Criminal Offences

Some students erroneously believe that they are immune to prosecution for criminal
offences inside the campus. This is not true. Management has no right to and cannot
prevent the Police from performing their statutory functions. Students involved in acts that
are likely to cause a breach of the peace such as fighting, rioting, inciting protests etc. will
be subject to severe disciplinary action and in the extreme cases to EXPUSION from the
Polytechnic.
23.11 Student Identity
The student identity card is issued to all students registered with the Polytechnic for course
lasting not less than 9 months upon payment of the prescribed fee. Where a student loses
his/ her ID card he/ she is issued a new one after obtaining a Police Report and paying a
prescribed fee to the Polytechnic.

Students are advised to always write and spell out all their names in full with surname first
in CAPITALS and followed by the first name, then the middle name (if any). The
Polytechnic will not be held responsible for any misspell or misplaced names in Diploma
and Certificates, arising from non- compliance with this rule.

A student can change his/her name by swearing to Affidavit and submitting the publication
together with the necessary documents relating to that change of name. The polytechnic
must be properly informed in writing of any change of name with relevant supporting legal
documents not later than the first semester of the final year of study.

It is an offence for students not to carry with them ID card, be it on the campus or outside
the campus.
24.0 CODUCT I THE HOSTELS
A hostel is a center of community life. All resident students are expected to
contribute their quota to make it a happy home. Each student is also required
to exercise the greatest comportment and self-discipline in relation to other
students, hostel authorities and staff as well as the public.

24.1 Visitors

Visitors of the same sex are allowed in student’s room only between 4.00pm
and 7.30pm on week days (Mondays to Fridays inclusive) and between
Holidays. But in all cases, Visitors of opposite sex must not enter students’
rooms after 6.00pm

Visitors must not go directly to the student’s rooms or to the common rooms
but must first inquire at the porter’s lodge where they must sign the Visitor’s
Book on arrival and indicate the time of departure at the end of their visits.
For the purpose of these rules, male students visiting the female hostels will
be regarded as visitors. Every student is responsible for conduct of his/her
visitors.

No students should accommodate any visitor or unauthorized students in his/

her room over –night without the permission of the Hostel Warden or Hostel
Supervisor in writing. Students found entertaining visitors in their rooms
outside the official time allowed shall face disciplinary action.

24.2 Hostel property

Students on allocation of host room may receive and sign for the appropriate
hays, items of furniture such as beds, wardrobes etc., as provided by the
Polytechnic. Students are required to inspect their rooms in the company of
the Porter and to report any defect in writing 24 hours to the Head Porter.

Any defect discovered after that period shall be deemed the responsibility of
the occupants who shall be held financially liable. Permission to use any of
the Polytechnic’s facilities in the hostels shall be obtained through the
Porters.

The right to occupy a room is not transferable and it is an offence punishable

EXPULSION from hostel.
Students are held liable for any careless or willful destruction or damage of
polytechnic property. Repair costs of proven damages/destruction of
common facilities shall be the collective responsibility of students
concerned.

24.3 Surrenders of key and polytechnic property at the close of the

semester, expulsion from hostel, or upon the severance of their connection
with any part of covenant Polytechnic Aba, students are required to return
immediately all keys and other polytechnic property in their possession to
the appropriate officer. In the case of hostels, to the wardens, books to the
Librarian and other Polytechnic property to the Head of Department, Chief
Security Officer or Director of Student Affairs as appropriate.

Willful failure to submit keys at the close of semester will be a punishable

offence that will attract a surcharge.

24.3 Approved Hostel Functions

The Hostel Wardens must be notified of students’ meetings or any functions

taking place in the hostel.

Application for approval for holding functions of the hostel must be received
at the Department of Student Affairs not later then 48 hours to that function.
Visitors attending such meetings or functions must sign the visitor’s books.

24.5 oise, Electrical Appliances, Fire and Fire Prevention in the interest
of the residents of hostels, noise must be kept to the minimum. Radios,
stereo-sets and TVs are not to be used after 10.00pmeach day. These
instruments should not however, be played in such a manner as to cause
annoyance or disturbance to others at any time. No appliance may, on any
account, be connected to the lighting circuit. Students must not tamper with
or alter, in any way, electrical installations in their rooms or any part of the
hostel.

The installation and/or use of cooker, toaster, immersion heater,

refrigerators, cooking ring etc. is not allowed in the students’ rooms.

All incidents off fire shall be investigated by the student Affairs and the
Security Departments and reported to the Rector. Both National Fir Codes
and the Polytechnic regulations will govern the criminal and /or disciplinary
actions to be taken against persons found responsible for any fire outbreak.
The use of candles is prohibited in the hostels and classrooms.

Students are responsible for all items of furniture and other properties of the
school in the rooms.

Students causing a total electrical power failure in hostel or part of a hostel

will be charged with cost of restoration of power and shall further
disciplinary action.

All fixtures and furnishing must not be tampered with or modified in any
whatsoever. No pictures, posters, postcards, cutting etc. shall be displayed
on the walls, doors and /or windows of hostel rooms.

24.6 Extra-curricular Activities

Permission must be obtained from the appropriate authority for the use of
halls or classrooms for any extra-curricular activities. Application for such
permission must reach the Director of Student Affairs at least four days to
the date of the event.

24.7 Vacation from the Hostels

Students must leave the hostel not than12noon of the following day, which
the Polytechnic officially closes except on permission by the polytechnic
authorities.

24.8 Cooking in the Hostels

No meals, cookery or cutlery shall be removed out of the cafeteria except
students issued with Medical Certificates of unfitness to walk to or to feed at
the cafeteria where such services are available.

All complaints relating to cafeteria services shall be directed to the Student

Affairs Director.

Under no circumstances shall meal be cooked with student’s rooms or along

corridors. Any student found guilty of this offence shall be SUSPENDED
from the hostel for up to one academic year.

24.9 Squatting
Any student who sublets accommodation to any visitor overnight or permits
a “SQATTER” in his/her room without written approval of the student
Affairs Director shall be EXPELLED from the hostel.

If an already ejected official occupant or ‘Squatter’ is caught again ‘Pirating’

or ‘Squatting’ with another student in a hostel, the second offender shall be
SUSPENDED from the Polytechnic for up to one academic year, while the
first offender forfeits his/her room allocation without any refund.

24.10 Damage to Polytechnic Property

If any school equipment or property is lost or broken while in the student’s

care or the student causes unplanned expenditure to another student or the
institution, the student will be held responsible for the cost of replacement,
repair or refund. This charge will be taken. From the caution deposit every
students pays on registration. The students concerned will pay extra if the
cost of damage/ refund is more than their deposits.

24.11 Personal Property and Sanitation

The polytechnic does not accept responsibility for any loss of personal
property in the hostels. Students are therefore advised not to bring valuables
and expensive items of personal property into the hostels.

For health and sanitary reasons, pets, animal’s birds, fish and /or reptiles are
prohibited in and around the polytechnic hostels.

No student shall leave personal property in his /her room during the vacation
without the permission of the warden in writing.

Hanging of wet towels and clothing inside the hostels is prohibited except on
the space provided.

Students must not sleep on uncovered mattress and pillows. Every student is
expected to cover the mattress with his/her own bedding.

Trash waste and sanitary pads should be placed the dustbin or receptacles
provided in the hostels and toilets.

Environmental committee shall make such bye-laws for maintaining

cleanliness and sanitation in the campus and hostels. Students and the
general community must obey these rules. The Environmental Committee
shall at its discretion visit students’ hostels and rooms to certify the
cleanliness of the environment. Students whose rooms, premises etc. are
found to be repeatedly untidy will be sent out of the hostels on the
recommendation of the Environmental committee. The Environmental
Committee shall be set up by the Department of Student Affairs.

25.0 STUDETS’ DEMOSTRATIO, PROTEST, ETC.

The Polytechnic recognizes the crucial importance of maintaining open
communication and dialogue in the process of identifying and resolving
problems, which may arise from the dynamics of life in the institution.

All students of the polytechnic community are therefore free to discuss all
questions of interest to them and to express opinions freely. Equally
important, however, is the legitimate right of any member of community to
dissent, to disagree, to hold different opinion, or think differently form the
other on any issue. This is an integral aspect of polytechnic education and
academic freedom. Students are free to support causes by all orderly as long
as they do not disrupt the regular and essential operations and activities of
the polytechnic peace. Such disruptions would violate the responsible
exercise of free enquires would violate. According, the following regulations
have expression. Accordingly, the following regulations have been made to
guide students’ action relation to demonstration, protest boycott, etc.

25.1 Procedure for Protests

In any emergency which may include a situation leading to boycott of
lectures and/or demonstration against whatever grievances the students may
have, Students’ Union Executive Committee (EXCO) decisions shall be
referred to the students’ Representative Assembly if such decisions enjoy?
Majority support of EXCO members. Where? Majority of the students’
Representative Assembly supports the decision; such a decision shall finally
be determined at a referendum by simple majority of the population of
students of covenant polytechnic. Where such a decision is implemented.
The 72 hours notice must fall within official working hours of the
Polytechnic.

Voting in a referendum shall take place by secret ballot in each classroom

and to be conducted by the students’ class Representative and a staff
assigned by the Head of Department.
The result of the decisions and referendum signed by the returning Officers,?
Members of the Students’ Representative Assembly must be delivered by
the President and speaker personally to the Rector.

The referendum can take place between the hours of 7.00am and 6.00pm and
the Polytechnic Authority will recognize no referendum taken outside this
time.
No section of the students’ body may organize a demonstration unless it
obtains written recognition for this cause and its proposed demonstration
actions approved by the full students’ Union EXCO and supported by?
Membership of the students’ Representative Assembly.

All organizers of demonstration and related action shall, when a final

decision is taken to organize a demonstration, inform the Registrar and
Rector through the President about a proposed demonstration and must be
delivered personally to the Rector at least 7 hours before the action is
planned start. This is to allow the members of the students’ Union EXCO.
Students are held responsible individually or collectively for breach of these
regulations. The notice to the Rector must give information about:

. The reason for the proposed demonstration;

. The measures taken to ensure that essential services will not be
disrupted;
. Assurance of non-violence, either to person or to property.

The Covenant Polytechnic Authorities/ Rector shall have power to dissolve

the Students’ Union and/or any of its organs when there is need to do so. In
case of such dissolution of the student union and/or any of its organs, there
may be reelection of new members, depending on the circumstances of the
situation.

In all voting computations, decimal values of0.5 and above shall be taken, as
unit while any decimal values below 0.5 shall be discarded.

25.2 Demonstrations.
Demonstration must not:
. Endanger the safety of any person.
. Destroy or damage property.
. Force others to join or deny members of the Polytechnic (staff or
students) their right not to participate
. Restrain the free movement of persons on the school premises or on
public highways
. Deny the use of offices, classrooms or other facilities to staff, students
or guest of the Polytechnic
. Disrupt or obstruct the educational activities of the Polytechnic
. Take place after 6.00pm or before 7.00am

If during the demonstration there is conflict with the forces of law and order,
the institution can no longer offer any protection to the students.

In the case of violence including molesting persons or damaging property,

disciplinary action be taken against the students responsible.

In the case of disorderly demonstration, the organizers of the demonstration

will be held responsible for not taking adequate precaution.

If the students carry their demonstration outside the Polytechnic boundaries,

they shall be regarded as having taken themselves outside the protection of
the institution. If the police detain them, they shall be treated according to
the laws of the land.

26.0 STUDETS ORGAISATIOS AD ASSOCIATIOS

26.1 Purpose and nature of Organizations it is the policy of the polytechnic

to encourage students to organize and participate in associations, which
promote the academic, recreational and social life of the Polytechnic. For
student directed clubs and societies designed to supplement academic and
professional training. There are numeric of such students’ academic societies
and social clubs catering for a wide variety of interests.

All organizations are required to apply for formal recognition and

registration to the Director of Student Affairs, which the Rector has charged
with the responsibility for granting the necessary approval after verifying
that the organization met the laid down conditions. For the purpose of
registration, each organization must submit its constitution for final approval
by the Rector. All full- time students in courses of not less then one
academic session are eligible members of the students’ Union. All members
of the students’ union shall pay a compulsory membership fee per session, as
may be approved by the Polytechnic management from time to time.

All members of the union have the right to vote and be voted for.
Students who measure below average, academically and to not have a
minimum CGPA of 2.25 are prohibited from seeking for any elective post in
the student Union.

The Union acts as a communication link between the Polytechnic Authority

and the Students’ Union provides for different levels of participation by
students. These are: -

The executive Council (EXCO)

The Representative Assembly (consisting of two elected members
from each level of each Department in the Polytechnic.

The Students’ Parliament, which consists of the executive Council and
the Representative Assembly.

The Students’ Congress (for all students)

All students shall comply with the election regulations as contained in the
students’ Union constitution. All forms of election malpractices are
forbidden. Any group/groups student who is found guilty of rigging the
election shall be suspended/expelled for a period depending on the
gravity of the case.

Any student union official found to have embezzled Union founds shall
be dismissed and handed over to the police

Any student elected as Students’ Union Official should relinquish his/her

elective post in any club or society.

26.2. Conditions for Polytechnic Recognition of organizations As a

rule, the Polytechnic does not encourage or recognize any student
organization, which in its membership discriminates on account of race,
sex or religion. For this reason, tribal and other ethnic student
organizations are not given any recognition by the Polytechnic. Any
student known to be member of unauthorized clubs/organizations shall be
liable to EXPULSION.

Students organization must meet the following conditions before being

accorded Polytechnic recognition: -

Genuine intent to pursue activities that are consistent with the educational
social functions and established policies of the Polytechnic.
 An intention of permanence in organization as evidenced by the
organization’s constitution, rules and regulations, commensurate with the
activities to be undertaken by the organizations.

Certificates by patrons. Staff advisers that at least twenty students will

form the nucleus of the organization. Statement of purposes and proposed
programmers of activities as they relate to the expected contribution to
the academic, cultural, social or recreational life of the Polytechnic.

Approval or disapproval of any application for recognition rest with the

Director of Student Affairs.

The rector may dissolve or suspend, indefinitely any student organization

after making such inquiries, If any, as he may deem fit, when in his
opinion such an organization is being run contrary to its aims and
objectives or against the interest of the Polytechnic.

Only Association, clubs, Societies and Organizations which are

registered and thereby recognized are allowed to function in the
polytechnic.

26.2 Regulations Governing Association, Clubs and Societies

All clubs, societies and organization that wish to operate in the Polytechnic
should be duly registered at the student Affairs Office.

It is mandatory that students’ societies appoint members of Senior Staff

either as patrons or Advisers.

Societies shall submit proposed programs of Activities to contribute to the

academic, cultural, social and recreational life of the school to the Rector
through the Student Affairs Office.

Societies shall submit Student Affairs office, copies of their constitution and
bye-laws, as well as list of officials of the society concerned.

Any revision of the Constitution of a society/club should be presented

through the Student Affairs office to the Rector for approval.

Considering the fast turn-over of students in the Polytechnic, club, societies

and organizations shall be required to renew their registration in the first
semester of every new session. Such renewal of registration shall be done by
filling of a renewal of registration form obtained from the Department of
Student Affairs. It will be required that the staff adviser countersigns the
summary report of activities and finance of the previous session. The
operation of any student group that fails to renew her/his registration by the
end of the first semester of the session shall be deemed illegal.

26.3 Illegal Associations and cultism

No students should form, sponsor, join, canvas for membership of, implicitly
encourage the operation of any group that:

a. Operates secretly or meets secretly,

b. Is not formally registered with student Affairs Department of the
Polytechnic
c. Identifies itself as a cult group or gang or
d. Compels people to enlist as members or
e. Compels people or students to remain members against their wish
or
f. Employs the used of physical force to project or protest its interest
or
g. Has access to or encourages the possession of arms, ammunitions
or any other object capable of inflicting injury on people.

26.4.1Penalty for membership of cults and Illegal Association

a. Any student who violates any of the provisions of Section 25.4 above
shall be expelled from covenant Polytechnic.
b. Any student who is arrested by the police or any other law
enforcement agents or paramilitary or security outfit alone or in the
company of any other person in circumstances or for offences which
border on
- Illegal possession of firearms
- Possession of weapons capable of being used to inflict injury on
people
- Unlawful assembly
- Membership of secret cult
- Participation in cult meeting
Shall be expelled form covenant Polytechnic.
 c. Any student who is found to belong to a cult group or gang or to
canvassing for membership of such group shall be expelled from
covenant Polytechnic

d. Any student who engages in any act which in the opinion of the
management of the Polytechnic is inimical to the interest of the
Polytechnic or is capable of bringing disrepute to the name of the
Polytechnic shall be expelled from covenant Polytechnic.

26.4.2 Renouncing Cultism

Any student who prior to his admission into the Polytechnic or at any
point of his student career in the Polytechnic has had any link with
cult groups and who Voluntarily reports to the Director, Students
Affaires or to the Chief Security Officer, and
. Renounces his membership of the cult group (s), and
. Severs himself/herself from all cults
Shall not be expelled from the Polytechnic provided that the
individual takes the above steps voluntarily and not at such a time that
he/she is being investigated for alleged or suspected involvement in
cultism.

27.0 STUDETS PUBLICATIO

In keeping with the best Polytechnic tradition, covenant Polytechnic
deliberately encourages responsible freedom of expression and
speech, research, literary habits and publication by students in keeping
with the basic principles of democratic society. The permission of the
Rector must however be obtained through the student Affairs Office
may include notice, letters or articles for the press, radio or television
on matters connected with the polytechnic, subject to the following
rules

27.1 Rules Governing Students publications

The following general regulations shall govern all students’
publications:

a. All applications for any publication should first pass through the
Students’ Affairs Office before reaching the School Authority.
b. Proof of all students publications whether magazines, news bulletin,
periodicals, letters to the Authority through the student Affairs Office
at least 72 hours before printing and releasing same for public
consumption.
c. Clubs and Societies should always send three copies of their
publication to the library with a covering letter and at no cost to the
Library or the Polytechnic.
d. Only registered students’ organization of which the polytechnic has
authority over their constitution may produce any publication or
printed matter bearing the name of the polytechnic or purporting to
emanate from it. Printed matters published by students may be sold on
the campus only if it is produced or sold by registered student
organization and must be marked for “internal circulation only”
e. All student publications must state clearly on the editorial page that
the opinion expressed therein are not those of the Covenant
Polytechnic or its entire students body and must carry the name of the
organization responsible for the publication and individual names of
the members of the editorial board and their addresses.

27.2. Prohibited publications

The following types of publications are prohibited in the Polytechnic
and their publishers will be subject to disciplinary action/persecution:
-
Publications, which are libelous and scandalous
Publications, which are obscene or pornographic
Publications, which are likely to incite violence
Publications, which are not properly signed and titled, are in any way
anonymous.

Each article must bear the name and address of the author.
27.2 Penalty for circulation of Unauthorized materials
a. Any student’s organization which publishes, sells, or distributes
printed or otherwise reproduce materials including matter arising
as libel, defamation, incitement etc. will be banned.
b. No magazine, newsletter or periodical, cartoons, handbills etc.
shall be circulated in or outside the campus without the prior
approval of the director of Student affairs. Any publication
circulated without the prior approval in writing shall be subject to
disciplinary action.
c. Notice, handbills and publications must be placed only at the
approved notice boards and not on walls of building or rooms.
d. Any student or students found guilty of publishing or causing to be
published any articles (s) with intent to tarnish the image of a
fellow student or students of the institution other then to enlighten,
educate or entertain shall be subject to suspension or expulsion
 depending on the gravity of the case as shall be determined by the
student Disciplinary Committee.

28.0 USE OF POLYTECHIC FACILITIES

In order to ensure that Polytechnic’s activities are conducted in an
orderly manner, Directors of Schools, Heads of Departments and hall
Wardens have been delegated to establish regulations and procedures
governing the use of the polytechnic buildings and other facilities in
their schools, departments or hostels as the case may be. Students are
advised to acquaint themselves with any such regulations and
procedures in existence in their schools, departments or hostels.

The following general regulations shall govern the use of the

polytechnic facilities:
The auditorium/classrooms may be reserved by registered
organization and bonafide individuals with the permission of the Head
of Department concerned in accordance with the regulations
pertaining to it. Such application must however be submitted to
student Affairs office at least seven (7) days to the date of which any
of these facilities is requires for use.

Application to use the polytechnic Sporting facilities including the

football field, tennis courts, etc. must be made to the Director of
Student Affairs at least two weeks in advance.

All persons and organizations are treated on equal basis of first come,
first served in the granting of permission over to use polytechnic
facilities except that official precedence over all other requirement.
Personal and organizations granted permission for the use of any
polytechnic facilities shall be held responsible for any damage.

No reservations may be regarded as finalized until notification has

been received in writing from the student Affairs Office that approval
has been granted.
Polytechnic facilities may only be used by non-members of the
Polytechnic community with prior approval of the Registrar after consulting
with chief Security Officer and for the purposes only, which are compatible
with the functions of the polytechnic .

Users requiring special arrangements, equipment or staffing will be requires

to inform the Registrar initially, who will then inform the department
concerned. Such users may need to pay in accordance with the rates
chargeable by such departments.

Polytechnic facilities must on be account be used for the purpose of carrying

out illegal activities. Permission to use any of the polytechnic facilities for
any activity does not imply approval or endorsement of the activity by the
polytechnic.

Where admission tickets or drinks (only non- alcoholic drinks are permitted
on campus) are to be sold, it is the responsibility of the organizers of such
events to ensure that the laws of the State and the regulations of the
department of internal Revenue as well as those of Polytechnic on such
matters are adhered to strictly

29.0 STUDET DISCIPLIE

Each department/school has a Disciplinary committee (Dc) which will

monitor, investigate, punish or make recommendations on cases of
indiscipline.

29.1 Student Disciplinary committee

There is a Student Disciplinary Committee (SDC) that deals with case of
gross indiscipline, which may be referred to it by the department/unit/school
disciplinary committee or academic board. Any student appearing before the
SDC should appreciate the gravity of their offences which may least to
SUSPENSION for a number of months, to RUSTICATION for up to a year
and to DISMISSAL depending on the gravity of the offences.

Rector has the power to suspend a student, student Union EXCO, and
students’ assembly, clubs/association as soon as body is investigating the
cases of indiscipline.

Explanatory otes:
Under these regulations, SUSPENSION’ will mean a temporary action
which excludes a student from all activities of the polytechnic including
class attendance, students union activities, residence in the hall and activity
organized by the institution.

Any student suspended/dismissed shall be required to quit the polytechnic

premises immediately and hand over all polytechnic properties to the
appropriate department/Unit. The polytechnic authorities regard as serious
misconduct; all grave acts immoral, dishonest or destructive behavior as well
as flagrant breach of the Polytechnic rules and regulations.

Cases of grave misconduct shall be brought to the notice of the Registrar

who shall report the case immediately to the Rector. The rector shall
normally summon meeting of the students’ disciplinary committee (SDC) to
consider the allegation of serious misconduct. Except in cases of emergency,
he may take temporary disciplinary action as he may deem fit excluding
expulsion. The Rector’s decision on temporary disciplinary action and all the
decisions of the student concerned shall take immediate effect and shall be
communicated to the Governing Council through the Registrar.

The student concerned shall be given an opportunity to appear before the

Disciplinary Committee to defend himself/herself. After due consideration,
the Disciplinary Committee may decide to mete out a punishment of
suspension for a specific period or recommend a punishment of expulsion to
the Academic Board. This appeal will be sent to the Rector for presentation
to the council. The Council aside the appeal and may confirm, modify or set
aside the decision of the Students’ Disciplinary Committee (SDC). The fact
that an appeal is pending before the council shall not affect or invalidate the
operation of the regulations if a student refuses to comply with the order of
suspension, he or she will be forcibly ejected and shall bear the full
responsibility of the consequences.

30. PEALTY FOR STUDETS MISCODUCT

Where it appears to the Registrar that any student has been guilty of
misconduct, Rector may direct:
That the student shall not, during such period that may be specific in the
direction, participate in such activities of the polytechnic as may be so
specified.

That the student shall be rusticated for such a period as may be specified in
the direction.

That the student shall be expelled from the Polytechnic on grounds other
than misconduct provided the action of the student complained or appeared
to the Rector to the prejudicial of the polytechnic or is disgraceful in respect
of staff or students of the polytechnic.

30.1 Student Disciplinary Committee

The Rector, in exercising any of his powers to discipline students under
these regulations may appoint a Disciplinary committee in writing consisting
of members of the Polytechnic as he may determine. Nothing in this section
shall be constructed as preventing the rector from exercising any of his
powers of discipline.

30.2 sectional Heads and Discipline

the Rector may empower the Hostel warden or an Academic Department or
other similar unit of the polytechnic, to recommend the discipline of students
other than by way of rustication or expulsion from the polytechnic for any
misconduct occurring in the Hostels or in the Academic department.

30.3 Condition for Depriving Students of Awards.

A student of any membership shall be deprived diplomas, certificate,
scholarship, and bursary, medical, prize or other academic titles, distinction
or award whatsoever conferred upon him by the polytechnic, if after such
inquiry, the Academic Board is satisfied that the student has been guilty of
any infamous conduct in obtaining same and/or gaining admission into the
Polytechnic.

The award whatsoever granted to any student by the Polytechnic shall be

withdrawn or withheld where the Academic Board is satisfied on academic
or other grounds that it is necessary to do so.

30.0 EFORCEMET OF DISCIPLIE

The Rector shall have responsibility for ensuring that peace and order is
maintained within the precincts of the Polytechnic. It shall be lawful for the
Rector to take such action at all time as he may deem necessary or expedient
to maintain peace, protect property, promote and protect safety and welfare
of the students and staff resident within the Polytechnic.

31.1 Discipline
The Rector, by the Covenant Polytechnic law, may take or direct
disciplinary action against any student found guilty of any misconduct.

31.2 Types of Misconduct

Misconduct in this respect shall include the following:

a. Membership of cult group.
 b. Entertaining visitors in the room at times.
c. Careless or willful destruction or damage of polytechnic property
d. Theft
e. Fighting
f. Unauthorized installation and use of cookers and electric appliance
in the hostels.
g. Assault on fellow student or staff.
h. Willful failures to submit polytechnic property to the appropriate
officer at the close of semester.
i. Loud and distracting noise at unauthorized time and locations.
j. Unlawful meeting and demonstrations.
k. Obscene and libelous publications.
l. Obscene and libelous publications
m. Loitering around the staff quarters.
n. All other acts which the Polytechnic may adjudge as Misconduct.

31.0 CLOUSURE OF THE POLYTECHIC

The Rector, acting normally in consultation with the Academic Board or
otherwise may direct the closure for such period as he may deem necessary,
of the whole or any part of the Polytechnic for reasons of any emergency
such as the outbreak of an epidemic or some other natural disaster. For such
good cause as the security of the Polytechnic may be require; the Rector
shall within forty-eight hours notify the Chairman of the Government
council of such closure and receive directives in furtherance of action taken.

33.0 OPPORTUITIES FOR EMPLOYMET FOR GRADUATES OF

VARIOUS PROGRAMS I ABIA STATE AD ACROSS THE
COUTRY

Abia State and indeed Aba, is industrializing fast. The State ranks amongst
the highest in the Nation in the location of major industrial establishments.
There are also small and medium scale industries covering wide-ranging
entrepreneurship. Across the country, there exist also industrial
establishments especially in Lagos, Ibadan, Benin and kaduna. Practically
oriented personnel, including those with middle level skill, must run all these
establishments. The level and quality of production of local technical
personnel with required skill and training must therefore march the
enormous opportunities for employment and the entrepreneurship for those
who possess them. Graduates of the Polytechnic are expected to acquire
practical competence and competitive in there various course of study. The
unique features of the Polytechnic’s programmed places the graduate at
advantage over their counterparts from other Polytechnic and enhance their
opportunities for successful and fulfilling life.

34 STUDETS’ CODE OF CODUCT

1. Obey laws, rules and regulation of the Polytechnic.

2. Respect the rights of all other stakeholders in the Polytechnic.
3. Not engage in, be a member or encourage membership of any secret
cult
4. Adhere strictly to the Polytechnic calendar by respecting
5. Present self for lectures/ practical/workshops and examinations at the
appointed time and venue.
6. Be punctual to lectures/practical/workshop and examination and
switch off all cell phones.
7. Register promptly for courses and attain not less than 75% attendance
to lectures/practical and workshops to qualify for the semester
examination.
8. Not offer money, sex or other inducements to academic and non-
academic staff in exchange for enhanced grade/alteration/ forgery of
official records/ documents.
9. Not buy handouts as they are banned.
10. Not present to other persons assignments/project. term paper to write
for them.
11. Not get involved in any form of examination malpractice including
impersonating or be impersonated or to aid/abet others in doing so.
12. Respect all copyrights laws and acknowledge same when used. Not to
photocopy textbooks and other materials without the permission of the
authors/publishers.
13. Not sell/lease official hostel accommodation.
14. Not cook in the hostels.
15. Not use classrooms and other polytechnic property for unauthorized
activities such as religious and ethnic meetings and parties.
16. Not collect money or sell books on behalf of any staff.
17. Dress decently at all time as responsible students of the covenant
Polytechnic. This means not wearing dresses that expose thighs, upper
arms and parts of the chest or dresses that are suggestively tight too
transparent.
18. Be polite to staff, other students and members of the pubic.
19. Not tamper with classroom and hostel fittings.
20. Not deface any wall. Notices should be pasted on designated areas
like notice boards.
21. Not remove classroom and furniture without authorization.
22. Not do anything that will tarnish the image of the Polytechnic.