CHINHOYI UNIVERSITY OF TECHNOLGY

SCHOOL OF ENTREPRENEURSHIP AND BUSINESS SCIENCES

INDUSTRIAL ATTACHMENT LOGBOOK

STUDENT NAME NJENJE SHUAN T

REGISTRATION NUMBER C22152593Q

PROGRAM: BACHEOR OF HONOURS DEGREE IN SUPPLY CHAIN

MANAGEMENT (BSSCM)

ORGANIZATION: FBC BANK

SUPERVISOR: LIZZIE MUGONIWA

DURATION: 12 MONTHS
Week ending Duties assigned Duties initiated Encountered Strategies used to
problems during solve encountered
execution problems
1 SEPTEMBER 2024 1.Assigned to attend 1.Introduced 1. Difficulty in 1.Took notes during
orientation session Myself to Building discussions and asked
WEEK 1 with the HR team for Colleagues: relationships: Initially, clarifying questions to
the basic knowledge Conducted a I found it challenging the senior officer.
of the organisation. series of to connect with
2.I prioritized tasks by
departmental colleagues due to
2.Reading manure of creating a daily
introductions to varying
procurement policies schedule that allocated
FBC family. communication styles.
and procedures of specific time blocks
FBC Bank. 2.Set Goals for 2. Limited Access to for each responsibility.
Integration: Resources: Although I
3.Reviewed 3.To address the
Established committed to
organizational challenge of
personal goals for continuous learning, I
structure of the connecting with
integrating into encountered
finance and colleagues, I made a
the team difficulties accessing
administration conscious effort to
effectively over certain internal
department. adapt my
the coming documentation and
communication style
weeks. resources. Some
to better align with
materials were not
3.Engaged in those around me. This
readily available or
Continuous included actively
required specific
Learning: listening during
permissions that
Committed to conversations and
delayed my learning
ongoing learning observing how my
process.
about FBC colleagues interacted
Bank’s operations 3.Time Management: with each other.
by seeking Balancing multiple
additional tasks while trying to
resources such as integrate into a new
internal environment proved
documentation or challenging.
mentorship
opportunities.

9 SEPTEMBER 2024 1.Issuing of different 1. Feedback 1.Regular 1.Implementing email

Week ending stationery to various Mechanism communication with communication more
departments. Implementation different departments than physical and
after issuing proved challenging calling as email was
2. Responsibility stationery. due to varying more prompt to its
over the stationery schedules and responses.
room, I was given 2.Regular
priorities
the universal tag to Communication 2.Considering
unlock the stationery with Departments 2.Inventory counting inventory counting
door. to proactively be was time-consuming after I am done with
aware of the and prone to human all my tasks, to avoid
3.l was assigned to stationery they error, which could lead incompetence in other
frequently check the
want. to inaccurate inventory areas of the job
emails and reply any
email that has to do records.
3.Inventory 3.Always to close tabs
with stationary Monitoring: I 3.Computer issues on my desktop to
requisition initiated a routine with stationery emails avoid slowly
counting every glitches functioning of it.
week.
Encountered Strategies used to
Duties assigned Duties initiated problems during solve encountered
execution problems

1.Conducting a 1.Dealing with 1.Some Suppliers took -Managed to contact

16 SEPTEMBER 2024 bidding session with suppliers on the time to respond to the the suppliers for quick
Student self evaluation l had a good start which was coupled by good introduction which gave me a
good view of the company set up and also familiarizing with a number of members and
Organizational policies
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9 OCTOBER 2023 -Managed to -managed to
purchase office select documents
furniture for like tax clearance
Kwekwe branch as well
and l had 3 negotiations with
quotations and the supplier
also attached the about payment
capex form before delivery
-Issuing of -was able to
stationery to locate stationery
various and easily
departments disposed of
-Cleaning of the unnecessary
storeroom items
16 October 2023 -Issuing of -realised that not -the cheapest -managed to
stationary to all companies supplier did not leave the proof
various accept payment have everything of payment and
department after delivery but in stock get all the stocks
-Quotations of before selecting at one time
detergents that’s the company to
sunlight liquid, the best supplier
vim you have terms
-.issuing of and conditions of
purchase orders payment after
delivery or
before delivery

Student self evaluation

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Week ending Duties assigned Duties Encountered Strategies used
initiated problems to resolve
during encountered
execution problems
23 October -Requested for stationery -I learnt -had wrote -I quickly asked
2023 quotations from several writing wrong figures my supervisor
suppliers orders needs and the -My supervisor
- took part in the bidding full request was advised me on
process for the purchase concentration not approved how to
of Tonners and the - Some of the properly
- Wrote orders after approval language I used request for
obtaining the approval - was a bit quotations and
from my superiors for the unprofessional the language I
purchase of the toners and should use
sent them to the suppliers when
-Requested for quotations contacting the
for tissues from different suppliers
suppliers through email
-issuing fuel coupons
30 October -inventory management -Keeping -
2023 -Quotations of stationary records
from the approved accurately
suppliers list and
-Obtaining Quotations and consistency is
Purchasing tissues for all important as
branches and departments it assists in
-purchasing of toiletries keeping track
and cleaning material for of stock
all departments
-Preparation of the
monthly sustainability
reports
-Stock take
-Fuel reconciliation
-Attended a departmental
meeting and took the
minutes
6 November -sustainability reports -learnt that
2023 -issuing purchase orders we should be
-open tendering for the able to meet
marketing department our budgeted
-Purchasing of Bond paper target for the
for all departments usage of fuel
-purchase of stationery for and bond
all departments paper

13 November -issuing fuel coupons for - - -

2023 the company fleet vehicles
-issuing stationary to
 country branches
-issuing purchase orders

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Week ending Duties assigned Duties initiated Encountered Strategies used

problems during to solve
execution encountered
problems
20 November - took part in the -I learnt when -Reconciling the -Received
2023 bidding process issuing fuel fuel balances guidance from
for the purchase coupons you my superiors on
of Tonners need to have the how to
- Wrote orders reg number and accurately
after obtaining all the details for calculate the fuel
the approval record keeping usage
from my
superiors for the
purchase of the
toners and sent
them to the
suppliers
- issuing fuel
coupons

27 November -Stock take -Allocating fuel -Had a hard time -Look for
2023 -participated in usage per allocating fuel records , trends
the purchase of department and usage to the and used fuel
office chairs for branch respective staff coupon books
the Finance and buses inorder to
Admin correctly
department allocate.
-Preparation of -Started including
the monthly the bus reg
sustainability numbers on the
reports fuel Register for
-Stock take easy allocation in
-Fuel the future
reconciliation
4 December 2023 -issuing fuel -Obtaining - -
coupons quotations from
-issuing purchase suppliers
orders
-Obtaining
Quotations and
Purchasing
tissues for all
branches and
departments
-purchase of fuel
coupons for pool
vehicles and staff
buses.
11 December - took part in the -I learnt that - -
2023 bidding process prepayment
for the purchase agreement are
of Tonners important as
- Wrote orders they lock prices
after obtaining
the approval
from my
superiors for the
purchase of the
toners and sent
them to the
suppliers
-Purchasing of
Bond paper for
all departments
-purchase of
stationery for all
departments

Student self evaluation

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WEEK ENDING DUTIES DUTIES INTIATED ENCOUNTERED STRATEGIES

ASSIGNED PROBLEMS USED TO SOLVE
DURING ENCOUNTERED
 EXECUTION PROBLEMS
18 December -stock take -inventory - -
2023 -sustainability management is
reports important

27 December -Informing -I learnt that - -

2023 suppliers about small companies
ficalisation are Vat
- issuing fuel registered but
coupons they do not meet
-Preparation of the threshold of
the End of year ZIMRA
sustainability
reports
-And of year
stock take and
reconciliation
-End of Year fuel
reconciliation
2 January 2024 -open bidding for -I learnt that - -
the toners hotels also allow
-issuing purchase purchase orders
orders for check in
- getting purposes and
quotations for payment after
hotel check out
reservations for
Bulawayo people
-Obtaining
Quotations and
Purchasing
tissues for all
branches and
departments
8 January 2024 -getting -l learnt that not -getting fiscal -
quotations of all companies invoices for
detergents were aware of payment
-keeping my the new review processing
stock register up by ZIMRA
to date
- issuing
purchase orders
-

Student self evaluation

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Week ending Duties assigned Duties initiated Encountered Strategies used

problems during to resolve
execution encountered
problems
15 January 2024 -Issuing
Purchasing
orders
22 January 2024 -Reconciling
balances in the
bin card with the
actual stock in
the storeroom.
-Ordering of
printer cartridges
for office use.
-Follow up on
ordered goods
from suppliers.
-purchase of
stationery for all
departments
29 January 2024 -issuing of fuel
coupons for
departmental
pool cars
-generating and
issuing orders
-Purchasing of
Bond paper for
all departments
-Preparation of
the monthly
sustainability
reports
-Stock take
-Fuel
reconciliation
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Week ending Duties assigned Duties initiated Encountered Strategies used

problems during to solve
execution encountered
problems
5 February 2024 -purchased office -Requested and -Due to the Communication
furniture for the reviewed surging inflation with the finance
head of quotations the suppliers team and the
Institutional -evaluated the were changing supplier was
banking quotation and prices important
- Held a bidding selected inorder to quickly
and Purchased suppliers who facilitate for
tonners for all offered the best payment to be
branches and value for money processed and
departments -Prepared negotiation of
-Obtaining Purchase orders terms to
Quotations and and sent to the complete the
Purchasing suppliers procurement at
tissues for all -Led and original prices
branches and supervised the
departments bidding process
12 February 2024 -issuing of -l learnt that the
purchase orders cheapest bidder
was unable to
win the bid due
to the lead time
and poor quality
toners due to the
-l learnt that
when supplier
wants payment
upfront they is
room for
negotiation and
use of
letterheads by
the FBC finance
of payment
within 24 hours
19 February 2024 - Held a bidding -regular checks -recording of -putting all the
and Purchased on fuel books is stock manually as requisition in one
tonners for all important shortages are file is important
branches and -Negotiation of hard to identify as you can access
 departments the fuel prices -The amount of back to see
-Purchased with the supplier the quoted fuel where you did
- stock take was way above not record
-purchasing of budget and the -We negotiated
toiletries and group finance with the supplier
cleaning material director did not and discussed
for all approve of the beneficial
departments purchase payment terms
-purchase of fuel for them in
coupons for pool return for a
vehicles and staff lower price
buses.

Week ending Duties assigned Duties initiated Encountered Strategies used

problems during to solve
execution encountered
problems
26 February 2024 -issuing of -l learnt that the -Due to the Communication
stationary to weekly usage of surging inflation with the finance
various branches fuel makes it the suppliers team and the
-purchase of easier to meet were changing supplier was
stationery for all our budgeted prices important
departments target at the end inorder to quickly
-Obtaining of the month facilitate for
Quotations and payment to be
Purchasing processed and
tissues for all negotiation of
branches and terms to
departments complete the
-Preparation of procurement at
the monthly original prices
sustainability
reports
-Stock take
-Fuel
reconciliation
4 March 2024 -purchase of
Toilet supplies
from a contract
supplier
-Purchasing of
Bond paper for
all departments
-Confirmation
 with branches for
services
rendered by a
contract supplier
- generating
purchase orders
in preparation for
renewal

11 March 2024 -issuing of -Due to the Communication

purchase orders surging inflation with the finance
-purchase of the suppliers team and the
furniture for the were changing supplier was
Chinhoyi Branch prices important
inorder to quickly
facilitate for
payment to be
processed and
negotiation of
terms to
complete the
procurement at
original prices

Student self evaluation

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Supervisors comments
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Week ending Duties assigned Duties initiated Encountered Strategies used

problems during to solve
execution encountered
problems
18 march 2024 - Held a bidding -Requested and -Due to the Communication
and Purchased reviewed surging inflation with the finance
tonners for all quotations the suppliers team and the
branches and -evaluated the were changing supplier was
departments quotation and prices important
- generating selected inorder to quickly
purchase orders suppliers who facilitate for
offered the best payment to be
value for money processed and
-Prepared negotiation of
 Purchase orders terms to
and sent to the complete the
suppliers procurement at
-Led and original prices
supervised the
bidding process
-Recording and
reconciling the
stationery and
fuel being issued

25 march 2024 -issuing fuel -I managed to get

coupons all the quotations
- generating -Recording and
purchase orders reconciling the
-obtaining stationery and
quotations for fuel being issued
additional
stationary
-Preparation of
the monthly
sustainability
reports-
generating
purchase orders
-Stock take
-Fuel
reconciliation
-purchase of
stationery for all
departments
01 April 2024 -Preparation of -Recording and
the monthly reconciling the
sustainability stationery and
reports fuel being issued
-Obtaining
Quotations and
Purchasing
tissues for all
branches and
departments
-purchasing of
toiletries and
cleaning material
for all
departments
-generating
purchase orders
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Week ending Duties Assigned Duties Initiated Encountered Strategies used

problems during to solve
execution encountered
problems
8 April 2024 -Issuance of -Recording and
stationer to reconciling the
different stationery and
departments and fuel being issued
branches
-Issuing fuel to
different
branches and
departments
-generating
purchase orders
15 April 2024 -Purchasing of -Recording and
Bond paper for reconciling the
all departments stationery and
-Purchasing of fuel being issued
handsets from a
contract supplier
-Issuance of
stationer to
different
departments and
branches
-Issuing fuel to
difference
departments and
branches
- generating
purchase orders

22 April 2024 -purchase of -Issuing,

stationery for all recording and
departments reconciling the
-Purchase of fuel being issued
furniture for the
 Masvingo branch
-Issuing fuel to
difference
departments and
branches
- generating
purchase orders

29 April 2024 -Preparation of -Issuing fuel to

the monthly different
sustainability departments and
reports branches
-Stock take
-Issuing fuel to
difference
departments and
branches
-Fuel
reconciliation
- generating
purchase orders

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Week ending Duties issigned Duties Initiated Encountered Strategies used

problems during to solve
execution encountered
problems
6 May 2024 -Held a bidding -Issuing,
and Purchased recording and
tonners for all reconciling the
branches and fuel being issued
departments
- generating
purchase orders

13 May 2024 -Obtaining -Issuing,

Quotations and recording and
Purchasing reconciling the
tissues for all fuel being issued
branches and
departments
- generating
 purchase orders
-purchasing of
toiletries and
cleaning material
for all
departments
-purchase of fuel
coupons for pool
vehicles and staff
buses.
20 May 2024 -Purchased -Issuing,
Furniture for the recording and
Group internal reconciling the
audit director fuel being issued
new office and
- generating
purchase orders

27 May 2024 -Purchased a bar -Issuing,

fridge for the recording and
head of reconciling the
information fuel being issued
security
- generating
purchase orders
-Received a
replacement of
the damaged
chair for the
Chinhoyi branch
from the supplier
-Attended a
departmental
meeting.
- generating
purchase orders
-Preparation of
the monthly
sustainability
reports
-Stock take
-Fuel
reconciliation

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Week ending Duties initiated Duties assigned Encountered Strategies used

problems during to solve
execution encountered
problems
3 June 2024 -Puchased new -Issuing,
Furniture for the recording and
extended reconciling the
Reconciliations fuel being issued
team (part of FBC
Crown)
-Purchasing of
Bond paper for
all departments
-Obtaining
Quotations and
Purchasing
tissues for all
branches and
departments
- generating
purchase orders
-purchase of
stationery for all
departments
10 June 2024 -Held a bidding -Issuing,
and Purchased recording and
tonners for all reconciling the
branches and fuel being issued
departments -Requested and
-Purchased reviewed
Tissues for all the quotations
branches and -evaluated the
departments quotation and
selected
suppliers who
offered the best
value for money
-Prepared
Purchase orders
and sent to the
suppliers
-Led and
supervised the
bidding process
 -Recording and
reconciling the
stationery and
fuel being issued

17 June 2024 -Purchased -Issuing,

Furniture for the recording and
Msasa branch reconciling the
- generating fuel being issued
purchase orders
24 June 2024

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Week ending Duties initiated Duties assigned Encountered Strategies used

problems during to solve
execution encountered
problems
1 July 2024
8 July 2024
15 July 2024
22 July 2024

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Week ending Duties initiated Duties assigned Encountered Strategies used

problems during to solve
execution encountered
problems
29 July 2024
2 August 2024
12 August 2024
19 August 2024

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