USER MANUAL
Construction Management
By Teckhedut Inc.
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Table of Contents
1. Genral information
1.1. Overview of construction management app
1.2. Construction Dashboard
2. Construction Project
2.1. Construction Project Details
2.2. Stockholder Details
2.3. Project Images
2.4. Project Measurment
2.5. Project Permit & Approvals
2.6. Sub project creation
3. Construction Sub Project
3.1. Sub Project Details
3.2. Sub Project Stats
3.3. Engineer Details
3.4. Document Details
3.5. Insurance Details
3.6. Expense Details
3.7. BOQ Budget
3.8. Project Planning
3.8.1. Warehouse Selection
3.8.2. Budget Creation
4. Budget Management & Rate Analysis
4.1. Rate Analysis
4.2. Budget Management
4.2.1. Budget Lines
4.2.2. Budget Approval
5. Project Phase (WBS – Work Breakdown Structure
5.1. Project Phase Details
5.2. Creating Project Phase
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5.3. Creating Phase Entries from BOQ Budget
6. Work Order
6.1. Work Order Details
6.2. Creating Work Order and Its Operations
7. Work Order Operation
7.1. Material Request
7.1.1. Purchase Order
7.1.2. Internal Transfer
7.1.3. Back Order
7.2. Consume Order (Material)
7.3. Subcontract (Equipment, Labour, Overhead)
7.3.1. RA Billing or Purchase Order
7.3.1.1. Quality Checks
8. Tasks & Construction Departments
8.1. Tasks
8.2. Departments
8.3. User Roles
9. Tools Configuration
9.1. Material
9.2. Equipment
9.3. Labour
9.4. Overhead
9.5. Expense
10. Configuration
10.1. Work Types
10.2. Work Sub Types
10.3. Engineers
10.4. Stockholders
10.5. Document Types
10.6. Insurance Risks
10.7. Employee Types
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1. Genral Information
1.1 Overview:
This Construction Management app provides an all-in-one solution for all construction operations
(listed below), ensuring streamlined processes, accurate budgeting, and effective project
management.
• Project Management
• Budget Management
• BOQ Budget
• Rate Analysis
• Construction Departments
• Project Phase (WBS - Work Breakdown Structure)
• Material Requisitions
• Internal Transfers
• Work Orders
• Inventory Management
• Task Distributions
• Scrap Orders
• Work Types
• RA Billing (Running Account Billing)
• Subcontracts
• Purchase Orders
• Billings
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1.2 Construction Dashboard: To track all the static and filter by Project and Sub Project
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2. Construction Project
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2.1 Construction Project Details
This Project is your main project
Example: Consider the XYZ Building as your primary project. Within it, entities such as
Building A, Building B, etc., serve as distinct sub-projects.
Here we create “Opera Height” as Main Project:
Include essential details in the project, such as address, warehouse, duration, and contact
information. Utilize latitude and longitude for seamless location with Google Maps.
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2.2 Stockholder Details
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In construction projects, many investors (stakeholders) are typically involved, to Include
stakeholder details, incorporating their names and respective ownership percentages for
effective project stakeholder management. As shown below.
2.3 Project Images
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Add images to your project for enhanced visual representation, as demonstrated below.
2.4 Project Measurment
2.5 Project Permit & Approvals
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For construction, acquire necessary permits and approvals from government or higher
authorities. For that Permit & Approval. By using it you can upload, approve, or reject documents,
as demonstrated below.
By Clicking “Approve” you can approve document and “Reject” to reject the Document
2.6 Sub project creation
You can quickly create sub project from construction project
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3. Construction Sub Project
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3.1 Sub Project Details
Sub-projects include sub project code, department details, involved engineers, insurance,
expenses, Boq Budget and documents for comprehensive management as shown below.
3.2 Sub Project State
Track project details within the state, including material requisition, work orders, project phases,
purchase orders, and tasks for comprehensive project monitoring
3.3 Engineer Details
3.4 Document Details
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3.5 Insurance Details
Easily manage multiple insurance policies and generate bills directly from sub-projects
3.6 Expense Details
In a construction project, various additional expenses may arise. In Extra Expense, you can
seamlessly add extra expenses and generate corresponding bills as shown below.
3.7 BOQ Budget
In construction, a BOQ (Bill of Quantity) Budget refers to a detailed document that lists and
describes the various components and quantities of materials, labor, Equipment, and overheads
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required for a construction project. It serves as a comprehensive cost estimate, providing a
breakdown of expenses associated with each element of the project. The BOQ Budget helps in
accurate project costing, procurement planning, and budget management throughout the
construction process. In our case you need to define the whole budget in boq budget for each
work type and its Sub type. As shown in below image
Here, we can add budget by two ways:
1. Using Height, Length and Width.
Here, you can see that we add work details, including type, subtype, length, width, height, and
quantity for specific work types and subtypes. The system then calculates the total required
quantity for each work type and subtype
Ex. Here, adding 'Foundation Work' as the work type and 'Footing Excavation' as the sub-type
reveals a total BOQ quantity requirement of 182,250,000. This represents the value of material,
equipment, labor, and overhead for the specified task 2. Using Directly add Budget Line
2. Directly add boq quantity
3. 8 Project Planning
In Project Planning, you can select a warehouse and create a budget using BOQ lines
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3.8.1 Creating Warehouse
• Create Warehouse
In certain cases, when a distinct warehouse is required for a sub-project, create a
separate warehouse dedicated to that specific sub-project
• Use Existing Warehouse
In certain scenarios, when utilizing the same warehouse for both the main project and its sub-
project, opt for the second choice: 'Use Existing Warehouse,'
3.8.2 Creating Budget using Boq lines
To create a budget, simply click on 'Create Budget,' and the system will automatically create a
budget for the sub-project based on the BOQ lines.
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For Example, here, in the BOQ line for 'Foundation Work,' where 30,000 quantities are specified,
this quantity effectively becomes the budget for the designated task, by Creating a budget
enables precise tracking of expenses and budget status across all phases.
4. Budget Management & Rate Analysis
4.1 Rate Analysis
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After creating the budget, perform a rate analysis where you specify the required material, labor,
equipment, and overhead for a specific work type and work subtype. This rate analysis pertains
to a single quantity of the budget line.
Example:
As shown in the above BOQ line, a requirement of 30,000 units is identified for the 'Foundation
Work' as the main work type and 'Footing Excavation' as the work subtype. For these 30,000
units, the necessary materials, overhead, equipment, and labor are precisely detailed through
rate analysis.
This rate analysis involves selecting the project, sub-project, work type, work subtype, unit, and
specifying the required materials, equipment, labor, and overhead. The rate analysis outlines the
cost breakdown for a single unit, and this analysis is selected into the budget line. As shown
below. Here the total amount is 598,590 for one qty of specific work type and sub type.
4.2 Budget Management
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After creating a budget from the sub-project with BOQ lines, specify required material, labor,
equipment, and overhead for the task by selecting the rate analysis explained above.
4.2.1 Budget Lines
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Selecting rate analysis in BOQ budget lines involves multiplying the required materials, labor,
overhead, and equipment costs by the total rate analysis amount per budget quantity.
Also, you can track material spent, equipment spent, labor spent and overhead spent directly
form budget as shown in above image
This process enables a detailed breakdown of resource needs for each work type. For instance,
in the case of the "Opera 1A" sub-project, requiring 30,000 quantities for foundation work across
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3 floors (10,000 quantities for each floor), the total budget is determined using rate analysis. By
configuring rates for each work type, in our case, selecting 20 units of "Brick" for Foundation
work in "Opera 1A- Rate Analysis #1," the workflow ensures precise resource allocation. In this
example, it calculates the 200,000 bricks required for the first floor (10,000 quantities for the first
floor * 20 bricks per quantity).
4.2.1 Budget Line
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After finalizing the budget, it can be submitted to the department for approval. Construction
managers or relevant authorities can review and approve the budget for utilization
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5 Project Phase (WBS – Work Breakdown Structure)
5.1 Project Phase Details
In construction, the execution of any project is organized into distinct phases to ensure
systematic progress and efficient management. This systematic breakdown is referred to as the
Project Phase or Work Breakdown Structure (WBS). Instead of directly constructing a multi-floor
building, the work is segmented into manageable phases, each with specific objectives.
For example, Phase 1 might involve Site Preparation, Phase 2 focuses on Excavation and
Foundation, and Phase 3 encompasses Basement Construction. This phased approach enables a
step-by-step workflow, enhances project control, and facilitates better resource allocation,
ensuring that construction proceeds in a structured and organized manner.
The Work Breakdown Structure helps visualize the hierarchy of tasks, promoting effective
planning and execution.
5.2 Creating Project Phase
To initiate a project phase, set the Sub Project Status to 'Construction.' Subsequently, select
'Create Project Phase,' a popup will appear. Input details like Work Type, Title, Duration, and
create the Project Phase, as shown in below image."
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5.3 Creating Phase Entries from BOQ Budget
To determine resource needs for a Project Phase, create Phase Entries specifying the required
resources for the specific work and subtype
Example:
For Foundation Work - Footing Excavation, with a requirement of 5000 BOQ quantity worth
resource, resource estimation is automated in Phase Entries. For instance, if 20 bricks are needed
for 1 BOQ quantity, the system calculates (20 Bricks * 5000 BOQ qty) bricks. Material, equipment,
labor, and overhead quantities are allocated based on the specified requirements as shown
image
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In the image below, the system automatically calculates material, equipment, labor, and
overhead quantities based on the BOQ quantity. And you can also add multiple Work sub type in
project phase entries, after creating entries the phase goes for Department Approval once
department approve the phase that you start working on phase.
In above image you can see forecast qty and remain qty
Forecast Qty, in the context of work orders, represents the virtual quantity actively used or in
progress during a phase’s work orders.
Remain Qty signifies the actual quantity consumed upon work order completion. Updating
Remain Qty in the budget post-completion enables effective tracking of resources used and
project progress.
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6. Work Order
6.1 Work Order
A Work Order signifies the start construction on an approved project phase, specifying the work
type.
When initiating a phase, you require materials, labor bills, equipment bills, overhead bills, and
purchase orders. These operations are managed under work order.
Operations in Work Order
1) For Material
a) Material Requestion (Material Request)
i) Purchase Order
ii) Internal Transfer
iii) Back Order
b) Consume Order
2) For Labour, Equipment and Overhead
a) Subcontract
i) Equipment
(1) Quality Checks
(a) Ra Bill
(b) Purchase Order
ii) Labour
(1) Quality Checks
(a) Ra Bill
(b) Purchase Order
iii) Overhead
(1) Quality Checks
(a) Ra Bill
(b) Purchase Order
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6.2 Creating Work Order
Approval of a project phase enables the creation of work orders, with the possibility of multiple
work orders for a single phase.
Example
In our case, with two work orders for a phase, the required material is half. For example, if the
total bricks needed for the phase are 100,000, the first work order need 50,000 quantities of
bricks
When creating a work order, you only need to specify the quantities of material, equipment,
labor, and overhead.
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Work Order
Creating a work order includes generating tasks.
Tasks are essential for filling timesheets, sub tasks, tracking progress, allocating time, meeting
deadlines, and other project management aspects.
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Task Details
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7. Work Order Operation
7.1 Material Request
When initiating construction on a Work Order, materials are gathered at the Sub Project
Warehouse, necessitating a Material Request. The department assesses material availability in
the Project or Sub Project Warehouse, determining subsequent operations.
▪ Purchase Order:
- If the material isn't in any warehouse, a "Purchase Order" operation is chosen.
This entails procuring the required material externally.
▪ Internal Transfer:
- When material is available in one of the warehouses, an "Internal Transfer"
operation is selected. This involves moving the material from one warehouse to
the Sub Project Warehouse.
▪ Back Order:
- In cases where some material is available in different warehouses but insufficient
for the requested quantity, a "Back Order" is chosen. This operation combines
both "Internal Transfer" and "Purchase Order." For example, if 150 units are
available in ABC Warehouse and 250 units are needed, Back Order initiates an
Internal Transfer of 150 units from ABC Warehouse and a Purchase Order for the
remaining 250 units, with the destination being the Sub Project Warehouse. This
comprehensive approach optimizes material allocation and procurement
efficiency.
During the "Draft" state of a work order, initiating a "Material Request" is possible. Upon
creation, the user submits the request for department approval. The department then decides
on the necessary operation be it a "Purchase Order", "Internal Transfer" or "Back Order" based
on material availability in warehouses
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In the example below, we choose 'Purchase Order' for Bricks and Concrete, select 'Internal
Transfer' for Steel, and select 'Back Order' for Wood.
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After receiving a 'Department Request,' the department or manager must approve it. Prior to
approval, they validate the line by checking the selected warehouse for the respective operation.
Note:
For “Purchase Order” selected warehouse is “Delivery Warehouse” and for “Internal Transfer”
selected warehouse id “Pickup Warehouse”
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7.1.1 Purchase Order
When the department approves the requisition with the 'Purchase Order' operation, the line
transitions to 'Material Purchase' and “Create Purchase Order” button will appear to create
Purchase Order
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The primary objective is to accumulate materials at subproject warehouses. However, when
creating a purchase order with a different delivery warehouse (not sub project warehouse), the
'Add to Internal Transfer' option in the 'Material Purchase' tab is crucial. It checks whether the
selected warehouse is the subproject warehouse; if not, the line is automatically added to an
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internal transfer, facilitating the seamless movement of materials from the purchase order
delivery warehouse to the designated subproject warehouse.
In our scenario, where the destination warehouse is consistently set to the subproject
warehouse, clicking on 'Internal Transfer' will not trigger the movement of any line to an internal
transfer
7.1.2 Back Order
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In the given scenario, with a requirement of 125,000 units and only 100,000 available in the
warehouse, choosing 'Back Order' initiates the validation process. Upon validation by the
manager or department, 100,000 units undergo an internal transfer. Clicking 'Create Back Order'
generates a purchase order for the remaining 25,000 units
Back Order
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7.1.3 Internal Transfer
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After the completion of all Purchase Orders and Back Orders, the 'Ready for Delivery' button
appears. If there is any pending internal transfer, the 'Create Internal Transfer' button appears,
initiating the transfer process. Otherwise, it signifies that all materials have arrived at the
subproject warehouse, redirecting the process back to the Work Order for further progression
Creatin Internal Transfer
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Internal Transfer Delivery Order
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After completing all internal transfer orders, clicking the 'Done' button redirects to the Work
Order, ensuring that all required materials are gathered at the subproject warehouse
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7.2 Consume Order (Material)
Once all materials have arrived at the Subproject Warehouse, construction begins. As
construction progresses, materials are consumed, necessitating the creation of Consume Orders.
Multiple Consume Orders can be generated, each specifying the quantity to be removed from
the warehouse, allowing for efficient tracking of resource utilization throughout the construction
phase
To create a Consume Order, set the work order state to 'In Progress.' Upon doing so, the 'Create
Consume Order' button will appear, facilitating the streamlined generation of orders for material
consumption.
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Create Consume Order
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After creating a Consume Order, it undergoes a quality check. Once approved by the manager,
department, or QC user, the order is officially removed from inventory.
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Consume Order
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7.3 Subcontract (Equipment, Labour, Overhead)
For billing labor, equipment, and overhead, we create subcontracts or purchase orders. When
the work order is 'In Progress,' you generate subcontract requests, specifying quantities for
equipment and overhead or hours for labor. After creating a subcontract bills or purchase orders
are generated based on the specified quantities
Example:
To create a bill for 100 quantities, after subcontract creation, input the quantity, submit for
quality check, and await approval from a manager or QC user. This iterative process continues
until all billed quantities are generated
7.3.1 RA Billing or Purchase Order
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Subcontract
In a subcontract, you choose between creating a bill or a purchase order. To initiate the bill or
purchase order creation process, set the state to 'In Progress”
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Creating Bills/Purchase Order
In the image below, when adding quantities, the system automatically calculates the percentage
of the total quantity. Additionally, if a retention percentage is specified, it is automatically
calculated and deducted amount from the total amount
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7.3.1.1 Quality Checks
After generating a bill for the desired quantity, you can submit it for QC approval. QC users,
departments, or managers can approve it directly from the subcontract page or the QC check
page, initiating the creation of bills or purchase orders accordingly
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After creating all bills, complete the subcontract. Upon completing all subcontracts, finalizing the
respective work order is now complete. After work order completion, track resource usage,
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remaining budget, and the utilized BOQ quantity for the specific work and subtype in budget. As
shown in image.
Budget Utilization
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8. Tasks & Departments
8.1 Tasks
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8.2 Departments
8.3 User Roles
There are four roles in this app
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1. Construction Manager: Administrator
2. Construction Department: Approve or reject request various construction
operation
3. Construction User: User can create Request
4. Qc user: Qc User has only access to approve or reject qc request in subcontract
9.Tools Configuration
9.1 Material
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Product Type: Storable Product
9.2 Equipment
Product Type: Service
9.3 Labour
Product Type: Service
9.4 Overhead
Product Type: Service, Storable Product or Consumable
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9.5 Expense
Product Type: Service, Storable Product or Consumable
10. Configurations
10.1 Work Types
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10.2 Work Sub Types
10.3 Engineers
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10.4 Stockholders
10.5 Document Types
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10.6 Insurance Risks
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10.7 Employee Types
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