Annexure-I
Guidelines for scanning and Upload of Documents
Before applying online, a candidate will be required to have a scanned (digital) image of his/her photograph, signature, left thumb impression and the hand written declaration as per the
specifications given below.
• Photograph Image: (4.5cm × 3.5cm)
• Photograph must be a recent passport style colour picture. It is advisable that candidate retains about 8 copies of the same photograph which is uploaded at the time of
online application as these would be needed for further processes of this engagement process .
• Make sure that the picture is in colour, taken against a light-coloured, preferably white, background.
• Look straight at the camera with a relaxed face
• If the picture is taken on a sunny day, have the sun behind you, or place yourself in the shade, so that you are not squinting and there are no harsh shadows
• If you have to use flash, ensure there's no "red-eye" . If you wear glasses make sure that there are no reflections and your eyes can be clearly seen.
• Caps, hats and dark glasses are not acceptable. Religious headwear is allowed but it must not cover your face.
• Dimensions 200 x 230 pixels (preferred) . Size of file should be between 20kb–50 kb
• Ensure that the size of the scanned image is not more than 50kb. If the size of the file is more than 50 kb, then adjust the settings of the scanner such as the DPI resolution, no. of
colours etc., during the process of scanning.
• Signature: ( With black Ink)
• The applicant has to sign on white paper with Black Ink pen.
• Dimensions 140 x 60 pixels (preferred)
• Size of file should be between 10kb – 20kb ,Ensure that the size of the scanned image is not more than 20kb
iii) Left thumb impression:
• The applicant has to put his left thumb impression on a white paper with black or blue ink.
• File type: jpg / jpeg , File Size: 20 KB – 50 KB
• Dimensions: 240 x 240 pixels in 200 DPI (Preferred for required quality) i.e. 3 cm * 3 cm (Width * Height)
• The left thumb impression should be properly scanned and not smudged. (If a candidate is not having left thumb, he/she may use his/ her right thumb for applying.)
iv)Hand-written declaration Image:
• The applicant has to write the declaration in English clearly on a white paper with black ink.
• File type: jpg / jpeg File Size: 50 KB – 100 KB , Dimensions: 800 x 400 pixels in 200 DPI (Preferred for required quality) i.e. 10 cm * 5 cm (Width * Height)
• The signature, left thumb impression and the hand written declaration should be of the applicant and not by any other person.
The text for the hand-written declaration is as follows:
“I,______(Name of the candidate), Date of Birth ______hereby declare that all the information submitted by me in the application form is correct, true and valid. I will
present the supporting documents as and when required. The signature, photograph and left thumb impression is of mine “The above mentioned hand written declaration
has to be in the candidate’s hand writing and in English only. If it is written and uploaded by anybody else or in any other language, the application will be considered as invalid. (In
the case of Visually Impaired candidates who cannot write may get the text of declaration typed and put their left hand thumb impression below the typed declaration and upload the
document as per specifications.)
NOTE:
• Signature / Hand written declaration in CAPITAL LETTERS shall NOT be accepted.
• Ensure that Photo, Signature, Thumb impression and Hand written declaration are uploaded at the specified spaces only in the online application form.
• Candidate should also ensure that photo is uploaded at the place of photo and signature at the place of signature. If photo in place of photo and signature in place of
signature is not uploaded properly, candidate will not be allowed to appear for the exam
• If the Applicant’s signature on the attendance sheet or Call letter, signed at the time of the examination, does not match the signature uploaded, the applicant will be disqualified
In case the face in the photograph or signature or left thumb impression or the handwritten declaration is unclear / smudged the candidate’s application may be rejected.
• After uploading the Photograph / signature / left thumb impression / hand-written declaration in the online application form candidates should check that the images are clear and
have been uploaded correctly. In case the photograph or signature or left thumb impression or the handwritten declaration is not prominently visible, the candidate may edit his/ her
application and re-upload his/ her photograph or signature or left thumb impression or the handwritten declaration, prior to submitting the online application form .
• Candidate must ensure that Photo to be uploaded is of required size and the face should be clearly visible . If the photo is not uploaded at the place of Photo Admission
for Examination will be rejected/denied. Candidate him/herself will be responsible for the same. Candidates should ensure that the signature uploaded is clearly visible
Procedure for Scanning the documents:
• Set the scanner resolution to a minimum of 200 dpi (dots per inch)
• Set Colour to True Colour
• File Size as specified above
• Crop the image in the scanner to the edge of the photograph/signature/left thumb impression/hand written declaration, then use the upload editor to crop the image to the final size
(as specified above).
• The image file should be JPG or JPEG format. An example file name is: image01.jpg or image01.jpeg. Image dimensions can be checked by listing the folder files or moving the
mouse over the file image icon.
• Candidates using MS Windows/MSOffice can easily obtain documents in .jpeg format by using MS Paint or MSOffice Picture Manager. Scanned documents in any format can be
saved in .jpg / .jpeg format by using ‘Save As’ option in the File menu. Size can be adjusted by using crop and then resize option.
Procedure for Uploading the documents:
• While filling in the Online Application Form the candidate will be provided with separate links for uploading Photograph, signature, left thumb impression and hand written
declaration
• Click on the respective link “Upload Photograph / signature / Upload left thumb impression / hand written declaration”
• Browse and Select the location where the Scanned Photograph / signature / left thumb impression / hand written declaration file has been saved.
• Select the file by clicking on it
• Click the ‘Open/Upload’
• If the file size and format are not as prescribed, an error message will be displayed.
• Preview of the uploaded image will help to see the quality of the image. In case of unclear / smudged, the same may be re-uploaded to the expected clarity /quality.
Your Online Application will not be registered unless you upload your Photograph, signature, left thumb impression and handwritten declaration as specified.
Page 10 of 12
