Stock card question
MANAGEMENT OF DRUGS AND OTHER HEALTH FACILITY EQUIPMENT
Introduction: Record keeping in health care set up, is fundamental not only for management purposes
but also accountability and follow up purposes.
One of the most effective ways for record keeping is using a stock card, which stipulates the health
details of the facility, health unit code, item description, pack size, item code no, any special storage
conditions, date of issue, average monthly consumption, maximum stock levels as well as minimum
stock levels. The stock card helps to identify quantity of supplies in/out of stock, losses, balance at hand
as well as their expiry date.
Activity five: a) - filling a stock card
The following information was obtained with from Kyamuhunga Health Centre III, code 002 located in
Igara west HSD, Bushenyi District.
The health centre received 5 tins of paracetamol each containing 1000 tablets on 12/1/2019 (with an
expiry date of Dec 2019) and batch number C 43/09.Paracetamol is stored in a cool dry place according
to the pharmacists’recommendations.The unit had consumed over 12,000 tablets over 12 months. The
maximum stock level allowed by their medicine management system is 5 month stock while the
maximum is 2 month stock.
By the time they received the aforementioned quantity, they had a stock of 5000 tablets.
On 12/2/2019 the stores issued paracetamol tablets as follows (voucher No. 001/2019) a) 200 to
maternity
b) 500 to OPD
c) 300 to inpatient ward
On 12/3/2019 issues were as follows (Vou.002 / 2019)
a) 500 to maternity
b) 200 to in patient ward
On 12/4/2019 the stores in-charge discovered that 100 tablets had been destroyed by water and the
DHO requested for 500 tablets which were given out to Kyabugimbi Health centre IV. On the same day
issues (Vou. No. 003/2019) were as follows:
a) OPD 200
b) Inpatient 300
On 15/5/2019 another consignment of 2 tins of paracetamol with an expiry date of Aug. 2022 with a
batch number of C48/09.
On 12/6/2019 the centre received two 1000 tin tablets of paracetamol for a community outbreak from a
nearby facility (Swazi H.C.II)
Required
Enter the above information in a stock card below
Health Unit Name: Kyamuhunga HC III Health Unit Code: 002
Health Sub District: Igara west. District: Bushenyi
Item Description (Name, formulation, strength): Pack Size: 1000 Item
Paracetamol Code No: 001
Special storage conditions: Cool dry place
Unit of Issue: Tablets AMC: 1,000 Maximum Stock Level: 5,000 Minimum Stock Level: 2,000
Date To or From Voucher Quan Quantity Losses/ Balance on Expiry Batch Remar Initials
number tity Adjustm date No. ks
Out Hand
ents
In
Dry
12/1/2 Balance at cool
919 hand 5,000 place KMM
Received 5,000 10,000 Dec C43/09 Dry KMM
12/1/2 2019 cool
019 place
To Maternity 001/2019 200 9,800 KMM
12/2/2
019
To OPD 001/2019 500 9,300 KMM
12/2/2
019
To inpatient 001/2019 300 9,000 KMM
12/2/2 ward
019
To maternity 002/2019 500 8,500 KMM
12/3/2
019
To inpatient 002/2019 200 8,300 KMM
12/3/2 ward
019
12/4/2 Destroyed by 003/2019 -100 8,200 KMM
019 water
12/4/2 To 003/2019 500 7,700 KMM
019 Kyabujimbi
HC IV
12/4/2 To OPD 003/2019 200 7,500 KMM
019
12/4/2 To inpatient 003/2019 300 7,200 KMM
019
15/5/2 Received C48/09 2,000 9,200 Aug Cool KMM
019 2022 dry
place
12/06 Received 2,000 11,200 KMM
from Swazi
HC II
Note: KMM are initials for Kahungu Methuselah Muhindo. You can use your initials as well
