UNIVERSITY CLUB CONSTITUTION
Preamble: We the student of DMI – St. Eugene University (DMISEU), hereby form this
___________ Club. Through this organization, we shall endeavor to promote the field of
____________ within our University community and local community with this idea, we do
hereby authorize and establish this Constitution of the _________ Club of DMISEU.
Article 1: Title
The name of the organization shall be the _______________ Club of DMI – St. Eugene
University (DMISEU) hereafter shall be referred to as the DMISEU __________ Club.
Article II: Purpose
Promote interest in the _________.
Provide experiences in the ________ above and beyond the classroom setting.
Provide career information in the __________.
Enhance the involvement of _________ students in DMISEU.
Article III: Membership
Section 1: ________ Club membership is open to all current students at DMISEU.
Section 2: Membership will be accepted anytime throughout the Academic year.
Section 3: _________ Club provides equal opportunity to all students without regard to race,
national or ethnic origin, religion, gender, age, disability, socioeconomic status or other legally
protected status.
Article IV: Executive Board
a. The executive board shall be comprised of the Coordinator, Faculty Advisors, Vice-
Coordinator, Secretary, Treasurer, one student representative from each year, One girl
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student representative from the 2 / 3 year and Students Government Organization
(SGO) representative.
b. All powers of the organization are vested in and shall be exercised by the executive
board during the interim between meetings of the club. Board members may approve up
to K200.00 for discretionary purposes by a 2/3 majority vote of the board.
c. Executive board meetings shall be conducted monthly and additionally as deemed
necessary by a majority vote of the board.
d. All club members may be present at the executive board meeting and may take part in
discussion. However, only executive board members may vote.
Article V: Officers
Section1: Positions
a. The officers of the organization shall consist of: Coordinator, Faculty Advisor, Vice-
Coordinator, Secretary, and Treasurer. A representative to the DMISEU Students
Organization or an alternate will be appointed.
Section2: Eligibility
a. Current members who are in good academic standing (3.0 GPA or higher) shall be
eligible to run for an office.
b. Members are eligible to hold office in any position for one term. (Unless otherwise
approved by a 2/3-majority vote of all members.)
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Section3: Elections
a. All officers shall be elected by a ballot and continue in office for a period of one year.
b. A majority of all votes cast shall be necessary to elect new delegates for each officer.
c. A tie vote shall be decided by re-vote.
d. Vacancies in office may be filled by a majority vote of the executive board placing a
member in office.
e. Elections for board positions will take place in April of each year.
Section4: Attendance
a. Attendance at all meetings is expected for board members.
b. Each board member is allowed three absences per year.
c. If an officer has two unexcused absences during the year, he/she may be put on
probation or removed from office.
d. Board members are required to inform the coordinator of their absence prior to the
meeting.
Section5: Probation
a. By majority vote, the executive board may vote to place on probation a board member
who fails to fulfill the duties of his/her office as specified in the bylaws.
b. The probation period shall last as long as the executive board deems appropriate by
majority vote, and shall include a written contract with deadlines and criteria for
fulfillment of duties.
c. In the event that the probation period and/or contract are violated, the said board
member may be removed from office by a majority vote.
Section6: Duties of Board Members
Board members will assemble and develop an agreement that will encompass the duties of the
position, how to perform the duties of that office, and any information relevant to that office.
Board members are required to set goals for the coming year to be implemented in the coming
year.
Board members are required to develop an annual report to include the accomplishment of
objectives and goals established at the beginning of the year.
Board members shall establish committees as deemed necessary and shall be responsible for
designating all chairperson(s).
Coordinator: The coordinator shall be the chief officer of the Club and shall preside at all
meetings of the Club. He/she shall appoint committees that are deemed necessary for the Club.
Vacancies that occur for Vice-coordinator, Secretary, Treasurer or directors may be filled by
appointment of the coordinator.
Vice-Coordinator: The Vice-coordinator shall assume the duties of the Coordinator in his/her
absence. He/she shall succeed to the post upon the resignation of the Coordinator.
Secretary: The secretary shall keep minutes of regular meetings and call meetings of the Club.
He/she shall maintain a record of attendance of members at each meeting.
Treasurer: The treasurer shall keep the records of the activities of the Club. He/she shall have
custody of all funds and other properties of the Club. He/she shall deposit all funds of the Club
as directed by the University Controller. Purchase requests for expenditures must be submitted
as directed by the Faculty Advisors in accordance with standard University procedures.
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Article VI: Meetings
a. The ________ Club shall conduct bi-monthly meetings at such time and place as
designated by the executive board.
b. The bi-monthly meetings are open to all members and invited guests.
Article VII: Faculty Advisors
a. There shall be at least two faculty advisors.
b. The advisors must be current faculty members of DMISEU College.
c. Faculty advisors shall serve as a resource person and member to the executive board.
Article VIII: Amendments
a. The constitution may be amended by a 2/3 vote of the executive board.
b. Bylaws may be adopted, amended, or repealed at a meeting of the organization by a 2/3-
majority vote of all members present at any meeting or a special meeting called for that
purpose.
c. The amendments will come into effect only on approval from the Executive Senate or
Senate.
