Supplier Assessment

checklist
Navi Mumbai International
Project Title Date of visit 26 august 2023.
Airport
Name of the
Main Contractor L&T
visitor
Vendor / Supplier
1. Vendors Production team
Attendances 2. Quality Team
Address

Product Description for

which Vendor Evaluation
BHS Structural Fabrication
Required(Model / Range /
Capacity)

Sl.
Assessment Compliance / Documentary Notes / Comments by –
No Questionnaire
Area evidence 28-8-23
.
Yes, Certified ISO 9001 -
Whether the Organization is certified for ISO  Accreditation certificate from 2015
9001? Third Party. Anexure1

Whether Scope of the ISO certification is  Certificate from the statutory / YES, APPLICABLE.
applicable for the product under consideration regulatory body or recognised SCOPE of registration:
Quality and Whether the Certification is applicable to third Party Inspection Agency. Manufacturing of Fabricated
1 Managemen the plant where the product will be  Scope of Registration and Component & Equipment
t System manufactured? exclusion. used in the process industry
YES, Audit Schedule is
Annual and latest
Whether any regular audits are conducted  Audit schedule
observation report of
internally or Externally? If so what is the  Internal Audit report
External Audit is attached of
frequency of audit?  External Audit Report
July 2023.
Annexure2

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Whether the Organization certified for any other
management system other than ISO 9001?
 Accreditation certificate from
Does your organization have any other NO
Third Party.
certification related to the product besides
Management system? (Eg. ASME / CE / UL …)

How do you control your document and record?  Document control procedure. Document Circulation
Do you have any procedure in place as how to  Documents referred to previous throught E-mail to concered
maintain your documents and records? order executed. dept.
Describe how the process controls are
exercised in implementation of latest version of  Communication to various
Notification of any changes
drawings during execution level? departments on obsolete
in revision is circulate
How you will prevent the unintended use of the documents and the latest version.
through E mail& obsolete
obsolete documents?
older revision & its hard
How the documents pertaining to the product copy.
 Project final dossier record as a
are compiled and stored? Whether it can be
sample.
retrieved easily?
The review of requirement
2 Document Whether contract review is being performed on
and technical review are
Control customer purchase order for its compliance?  Contract review document.
being done, before start of a
Whether any communications being sent to  Communication with customer
particular project.
customer on this regard.
How Design changes are communicated to the  Communication with customer on Through Email
customer as well various department within the design changes. Communication.
organization.  Inter office memo.
Through Email
How Customer requirements are dealt post
 Communication with customer Communication.
order.
What is the procedure followed by the
organisation to ensure latest codes and
 List of latest codes and standards. As per ITP , GA Drg.
standards, statutory and regulatory
requirements are available?
3 Resource Does org is determining necessary competency  Competency document, Job ATTACHED Competency
Managemen for personnel performing work affecting descriptions personals CV’s
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t conformity to product requirements Annexure3
Does org provide necessary training, maintain YES, Tranning Record is
 Training records attached.
records of education, training skills and
 Records of personnel
experience Annexure4
How subcontractors / sub-vendors quality Supplier list/Vendor list
 Provide updated supplier list for attached
competencies are assessed? Is sub-vendors list
all the material / items procured.
available? Annexure5
3 Purchasing  Provide us the recently conducted
What is the evaluation methodology in
Vendor Assessment report for at Evaluation Report attached
qualifying the sub-vendors in order to ensure
least 5 vendors.
that the vendor’s process meets the product
 Sample vendor audit report. Annexure6
quality requirements?
 Evaluation Procedure.
As per ITP Internal
dimensional test reports
 Material Acceptance criteria performed &third party
How is material /component inspection plan
 Material Acceptance Report testing for physical
covered?
 Sampling Plan &chemical analysis carried
out through external NABL
Raw laboratories.
4 Material What level of Raw Material testing and  Material Inward Acceptance Inward inspection report
Control verification is performed to ensure material report. followed for Material
conformance to specifications?  ITP for Incoming materials. Acceptance
Following Material Color
 Procedure for Material
What is the process of establishing and coding, Material Inward
identification & Traceability report
maintaining critical material /component register/no. For Material
 Material identification &
traceability throughout its cycle? Identification and
Traceability report
traceability
5 Process Interdepartmental meeting
Control Describe the lines of communication between are conducted with
 Procedure defining interaction
Engg, Planning, Production, Quality and concerned Team members
between various functions.
Despatch before & during execution
of Project.
Describe various stages of Manufacturing  Work instruction Work Flow Chart is
processes and the control exercised in each  Workflow chart attached.
process to ensure that process is in line with  Manufacturing Quality Plan Annexure7
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the planned activity.
 Identification of Special Process.
Are there any special processes like Welding,  Special Instruction to perform the
WPS, Quality Plan attached.
Brazing, painting etc? How are these special activity.
Annexure8
processes controlled?  Qualification criteria.
 Records
 Work instruction.
What are the tools used in controlling and  Procedures.
assuring Quality of the product during its  ITP QAP, Approved Drawings.
manufacturing process?  QAP
 Checklist
 Non-conformance Reports
How Non-confirmed products are identified and
 Corrective Actions
traced in the shop floor?
 Preventive Actions
How Non-conformities are identified? What are
 Non-conformity Report
the control exercised over non-conformities and
 Corrective Action Report
action taken thereof?
How do you devise and take corrective and
 NCR Effectiveness Monitoring WHy Why Analysis, sample
preventive action for all detected
report attached for
Non- nonconformity? How do you ensure that the Process reference
Conforming implemented actions are effective, and
Annexure9
Process nonconformities are not repeated
How do you ensure continual improvement in
your Quality Management system process and
Product? Please provide evidence that against
 NCR Log with RC, C and CA
NCR, customer complaints, root cause analysis
is done and action taken for system
improvement
Does the Organisation have facility to test the YES, testing like NDTS,
 Test facility setup
Final product in house? Routine test
6 Product
Testing Is appropriate equipment available for test the
 List of test equipment YES
product?

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Are the tests described in technical datasheet /  Test Procedures YES
standards performed?
YES
Are the tests conducted according to
 Inspection Reports
documented procedure?

Is there any documented procedure describing YES

actions to be taken if the product is no  Inspection Procedure
conforming to specification?
yes
Are the product tested and identified  Product identification
separately, segregated and stored?  Packing list
How do you preserve the conformity of the
Product during Internal processing and delivery Proper taging for
to the intended destination so that they don’t  Preservation of Product process identification & kept at
get damaged during Internal processing, designated place
storage, handling and transportation
Whether the Products are certified by any
 Copy of Certificate. NA
National or International Standards?

Whether the Product is Certified by an

 Copy of Certificate. NA
Product Independent third Party Agency?
7
certification
Whether the Product is Certified for Statutory
 Copy of Certificate. NA
regulating Authority (Like IBR)?

 Type test Certificate by reputed

Whether the product is certified for Type test? NA
lab or agencies.

 List of measuring Instruments

Control of YES,Calibration Matrix sheet
Whether the organization is maintaining a list of with calibration record with their
Measuring attached.
8 measuring instruments with past and present validity.
and Testing
equipment
calibration records?  Calibration certificates of major Annexure10
confirmative test equipment.

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Whether the Company has any License
Agreement with another company for the  Copy of agreement/license. NO
product?

Product Whether the License is Life time or Time

9  Copy of agreement/license. NA
Technology Bound?

Does the Company have Joint Venture with

another company for manufacturing of the  Copy of agreement/license. NO
product under consideration?

Whether the products have been supplied to  Customer Reference list.

Yes
any similar project capacities?  Completion Certificate.

Whether the Reference list includes supply to  Customer Reference list.

NO
Power Plants in India?  Completion Certificate.

If the product is offshore supply, whether the

 Customer Reference list.
Reference list includes supply to similar product NA
 Completion Certificate.
application in India?
10 General
Whether the Vendor exports the product under  Customer Reference list.
NA
consideration?  Completion Certificate.

Is the supplier registered as approved vendor  Customer Reference list.

YES
for well known Engineering Organization?  Letter from customer.

Whether Performance Satisfactory Certificates YES, Customer Feedback

 Performance certificate form attached.
are available for at least 5 references for the
/Appreciation letter
past three years? Annexure11

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Whether service support available during / after  Customer Satisfaction YES, Customer Feedback
warranty is satisfactory? Certificate/letter. form attached.
NO complaints
Are the Customer complaints are registered and
 Customer complaints register.
record maintained?

Does the customer reference indicate repeat YES,

 Customer reference list.
orders?

Is there any Sales and Service department if so

 Details of customer service
how the sales and service request from client
request and actions taken which Customer feedback Forms
processed from customer?
may include customer are attached.
Is there any process to monitor the
appreciation also.
effectiveness of the service provided?

Are there any labour related issues / unrest in

 General comment NO
the factory for the last three years?

Is the environment conducive for the production

of quality goods in terms of orderliness, YES, Photographs of Shops
 General comment
lighting, cleanliness, in and around working attached.
condition, material storage, identification etc.

What is the condition of plant and machinery

held by the organisation? Is there any system Preventive Maintenance
to monitor the preventive and breakdown  General comment Schedule is attached
maintenance of machineries, lifting equipment, Annexure12
testing equipment etc.

Is there any safety programme being

implemented within the organisation with
respect to Hazard identification personal  Safety policy and procedures PPE used
protective equipment, Health housekeeping
etc.?
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Whether the Design expertise is in house or  Organization Chart with
NO
outsourced? experience details.

Does Research & Development department

 Documents confirming the
exist? If so the role of R&D in developing, NILL
contribution of R&D projects.
upgrading and improvement of product?
Who are the Third Party Inspections (TPIs)
 Visit Report by TPI’s. Beumer, TPL, Bureao varitas
agencies visiting to your shop for inspection?
 Certificate of Approval Issued by , visited for inspection.
Is your Production shop already approved by
other reputed Organizations
other reputed organisations?
 Organization Chart
 No. of Inspection Engineers Internal Quality checks are
How is your Quality Department Set-up
 Staff Competency Check being carried out.

 List of Clients with Names,

Beumer, IOCL, NALCO,
Who are your Main Clients in last 3 years. Contact numbers, email Id of their
Thyssenkrupp
representatives

General Remarks
by the visiting
which is not Visit Report with Observations attached.
covered in the
above list.

NOTE: Following documents will be kept ready by the Vendor during plant visit for reference:
1. Quality Manual, Quality Plan being followed by the Vendor for the manufacturer.
2. Organization Chart

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Approved By:- Beumer India Pvt
Prepared By: Approved By:
Ltd.
Name:
Designation:
Date:

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