(Name of Agency) Annual Procurement Plan for FY ______

Schedule for Each Procurement Activity Estimated Budget (PhP)

Is this an Early
Procurement PMO/ Remarks
Code (PAP) Procurement Mode of Procurement Submission/ Source of Funds
Project End-User Activity? (Yes/No)
Advertisement/
Opening of
Notice of Contract
Total MOOE CO (brief description of Project)
Posting of IB/REI Award Signing
Bids

Negotiated Procurement - Defense Cooperation Agreements and

Inventory-Based Items

Total 0 - - -

Prepared by: Recommended by: Approved by:

Bids and Awards Committee Secretariat Bids and Awards Committee Head of the Procuring Entity
 GUIDE TO PREPARE APP APP COLUMN HEADER/S

In the Code column, kindly indicate the PAP Code. Please refer to the code indicated in the technical budget posted in the DBM website. For GOCCs and LGUs, indicate the procuring
STEP 1 Code (PAP)
entity's internal numbering system.

For the Procurement Project column, please align descriptions of program/projects with budget documents and ensure clarity and accuracy in describing each procurement
STEP 2 Procurement Project
program/project.

For PMO/End-User, please indicate the PMO/End-User unit who will implement/utilize the procurement program/project. Multiple end-user units are allowed only if the procurement
STEP 3 PMO/End-User
activity was consolidated by the BAC to procure requirements of the end-user units.

For Mode of Procurement and Schedule for Each Procurement Activity, all modes of procurement are available as a dropdown list and requirements for a specific schedule for Schedule for Each Procurement Activity
Ads/Post of IB/REI, Sub/Open of Bids, Notice of Award, and/or Contract Signing are automatically identified thru the MS Excel formula. Note that for Foreign-funded procurement,
please use Others - Foreign-funded procurement as the Mode of Procurement.

Kindly indicate a specific period (dates, month, quarter) when each Procurement Activity will be done. Please refer to our website: http://www.gppb.gov.ph/timelines/timelines.htm for
STEP 4 Mode of Procurement
the specific periods for each activity.
Ads/Post of
Sub/Open of Bids Notice of Award Contract Signing
IB/REI
Note: For SVP, IB/REI is similar to RFQ.
Ads/Post of IB/REI for Shopping 52.1(b) and NP-SVP (53.9) needs to be posted in PhilGEPS for ABCs above 50k. Notice of Award posting in PhilGEPS is mandatory for all Alternative
Modes only for ABCs above 50k.

STEP 5 For Source of Funds, a dropdown list is available. If the Source of Funds the PE will use is not included, please indicate "Others" and specify under the Remarks column. Source of Funds

For Estimated Budget (PhP), kindly fill out either MOOE or CO columns only. Total ABC column is not editable, but will automatically compute for the total MOOE and CO components
STEP 6 Estimated Budget (PhP)
of the project. This breakdown is needed for tracking purposes. Finally, please ensure that amounts indicated are aligned with budget documents.

STEP 7 Before submission to the GPPB, ensure that the Head of the Procuring Entity (HoPE) approves/signs the APP.

GENERAL INFORMATION

#1 All Cells with Fill Color Orange needs to be filled out by the Agency. This is a visual reminder of blank or improperly filled out cells.

To ensure that automated indicator which procurement activity needs to be filled out with specific periods, PE must copy entire Excel row with the mode of procurement for the specific
#2
procurement program/project and paste on the last sample row "Negotiated Procurement-53.13" in the template.

If PE wishes to edit formatting and design of borders, fonts, among others of the APP template, it is suggested to utilize the automated formulas in the template before copying
#3
contents and reformatting.

#4 Per Section of 3.1.1 of DBM Circular No. 2015-7, the Approved Budget for the Contract (ABC) shall be “[t]he amount reflected in the MYOA”. Hence, the ABC in the Annual Procurement Plan (APP) shall be the full amount stated in the MYOA with remarks added on how much will be actually disbu

1. PROGRAM (BESF)– A homogeneous group of activities necessary for the performance of a major purpose for which a government agency is
DEFINITIONS
established, for the basic maintenance of the agency’s administrative operations or for the provisions of staff support to the agency’s
2. PROJECT (BESF)– Special agency undertakings which are to be carried out within a definite time frame and which are intended to result in some
administrative operations or for the provisions of staff support to the agency’s line functions.
pre-determined measure of goods and services.
3. PMO/End User - Unit as proponent of program or project
4. Mode of Procurement - Competitive Bidding and Alternative Methods including: selective bidding, direct contracting, repeat order, shopping, and
negotiated
5. Schedule procurement.
for Each Procurement Activity - Major procurement activities (advertising/posting; submission and receipt/Opening of bids; award of
contract; contract signing).
6. Source of Funds - Whether GoP, Foreign Assisted or Special Purpose Fund
7. Estimated Budget - Agency approved estimate of project/program costs
8. Remarks - brief description of program or project