ADVENTURE SEEKERS

DECEMBER 1, 2024
ADVENTURE SEEKERS
matab
 SECTION A

Introduction
This assignment is for my AS travel and tourism course, it’s almost half of my final report.
our travel and tourism group must organize a event related to our course work. Hence ,it’s
my first time taking travel and tourism it might face some difficulty . Therefore, meeting my
team and my teachers helped me through this journey, and we all try to make our best effort
on the team.

The sections I will be covering in this project are:

• Working in a team
• Feasibility studies
• Business plan
• Event dairy
• Evaluation
• Recommendations

For this project we must work as a team and each individual has their own responsibility to
organize this project and we will be judged based on our performance as a team in the
upcoming slides. It will show how the event went and how it was organized.

Section A; working in team

2.1 The formation of the team

2.2 Purpose of our team

2.4 Structure of the team
2.5 Roles and responsibilities of the team
2.6 Factors affecting the success of the teamwork

2.1. The formation of the team

Our team is called adventure seekers, the team got together at September 30, 2024. I
recently joined the team on December 3rd 2024. The team consists of four members Amira,
Najla, Amna and me, Matab and from the start of the sections below will go to details about
everything .

2.2 Team Purpose:

Promote collaboration and group work.

Work on complex tasks and puzzles to stimulate creativity.

Maintain a carefree safe environment for our customers.

Accomplish goals and objectives in an effective manner.

Commit to developing skills to avail for the future.

2.3. Structure of Our Team

There are four members in our team. We have established a division of responsibilities
based on our individual strengths and competencies. This makes it possible for us to make
contributions toward the objectives of the company together while also harnessing our
skills. Summary of the team organization is given below.

Reason as to why your teammates chose you for that role:

Matab:

I think Matab would be a great marketing manager since she has experience with the year
group chosen for the trip, and she also has excellent communication skills, especially with
the younger year groups. - Amira.
Najla:

Najla takes a lot of things into account and has great awareness of what our targeted
audience likes and dislikes. Which I think would benefit us overall, making her most
suitable for this role. -matab

Amira:

Amira has experience with first aid and is very communicative with both students and
teachers. Which, therefore, makes her a great match for this role. -Amna.

Amira has shown great reliability when it comes to Health-related tasks, I entrust her to
enforce safety regulations during the event – Najla.

Amna:

I believe that Amna has a sharp vision of the expectations of the Financial Manager
regarding the budget and admission fees for the event – Najla.

I think Amna would be suitable for the Financial Manager because she has more
experience with finance and took business and economics which also is effective and
extremely useful –Amira.

2.5 purpose of teamwork

The collaboration between coworkers is one of the essential factors in accomplishing a

specific goal. For example, it becomes more manageable to coordinate multi-facet tasks
such as the Travel Escape project. People bring multiple opinions and perspectives to the
table, which provide more comprehensive innovative solutions. Below are the great
purposes of teamwork in this case:
1. Powerful Friendships: Teamwork promotes friendships. It enables team members to
learn what their teammates are like, get to know one another, and develop more respect for
each other. This results to powerful as well as lasting friendships, which can enhance the
work environment.

2. Cutting Down Stress and Enhancing Productivity: When work is divided among
different colleagues, no one is left feeling overworked. With this division of tasks, people
are not highly stressed and each person is able to focus on specific assignments.

2.6 Factors Affecting the Success of Teamwork

Dr. Tuckman 's Team Development Model is an important model for the evolution of the
team over time. It emphasizes how teams evolve, from being formed to progressively
developing through a number of developmental stages all the way towards becoming a
mature, integrated team. The stages of Tuckman’s model include:

1. Coalition building The group gets together, and members are generally polite and
subdued while figuring out what they are and why.

2. Storming Conflicts and differences in opinions may arise as team members start to
assert themselves and challenge each other.

3. Norming The group starts its own ground rules and dispute resolution, which results in a
greater level of teamwork and unity.

4. Performing The team reaches a high level of functioning, with members working
efficiently towards common goals.

5. Adjourning The team disbands after achieving its objectives or completing its task,
reflecting on their accomplishments and growth.
Dr. In the model developed by Tuckman, it is made clear that teamwork is not a quick
process, but rather proceeds through these stages. The success of a team does not only
rely on it being able to cross these phases, but also that they effectively manage the
numerous challenges that will keep arising along the way.

Besides Tuckman's stages, we have also found these critical factors to our team's
effectiveness:

1. Communication:

Effective teams require robust, honest, and open communication. Teammates have to be
able to articulate their thoughts, to actively listen to take in their team members' points and
form a common understanding of where their team members are coming from.

2. Teamwork:

- Collaboration is at the heart of successful teamwork. It requires trust, shared goals, and
mutual respect. Each team member needs to contribute and work towards the collective
success of the team.

3. Positive Attitude:

A good attitude can help to deal with obstacles and disappointments. An encouraging and
positive attitude inspires creativity, thinking and morale in the team.

4. Commitment:
Depending on the goal of the team and the duties of the team members, each team
member's commitment to the team's objective and each team member's task is of
paramount importance to achieving the success of the team. Concentrated effort
guarantees that things are finished on time and to a high standard.

Concentrating on these factors and knowledge of the transitions/stages of team

development can help us all to better perform as a team, and to reach our goals.

2.7 Belbin Test and Individual Questions

Belbin's Team Roles are an organized tool for understanding the role different people can
play in a team. Individuals have different capabilities and limitations, and to do so leaders
need to recognize those roles to best distribute work. Through knowledge and play of each
team member's preferences as well as talents, teams are better able to contribute to both
creativity and production.

There are nine key roles in Belbin's model:

1-Co-coordinator - Highly competent in task management and organization, as well as in

unifying the team around a shared objective.

• Strengths: Confident, good at delegating, and promoting group cooperation.

• Weaknesses: May be seen as manipulative or overly controlling.

2-Shaper Energetic individuals who drive the team forward, often challenging others to
keep the momentum going.

Strengths: Motivated, results-focused, and able to handle pressure.

• Weaknesses: Can be impatient, sometimes too confrontational.

3-Monitor Evaluator individuals with a critical mind who judge ideas and proposals.

• Strengths: Objective, logical, and good at identifying flaws.

• Weaknesses: Too critical, may have difficulty making decisions under pressure.

4 - Team Worker Cooperative and helpful, contributing to team unity and concentration.

• Strengths: Empathetic, adaptable, and good at resolving conflicts.

• Weaknesses: Can be indecisive under pressure, avoids confrontation.

5-Implementer Practical, reliable individuals who turn ideas into action.

• Strengths: Organized, efficient, and good at executing plans.

• Weaknesses: Can be inflexible and resistant to change.

6-Completer Finisher People who are highly meticulous and strive to do a task perfectly.

• Strengths: Conscientious, thorough, and committed to perfection.

• Weaknesses: Can be too detailed some, may have difficulty with time management.

7-Specialist Experts in a specific area, bringing deep knowledge to the team.

• Strengths: High level of expertise, skilled in their area of specialization.

• Weaknesses: May be tightly focused, with little relation to the team's overall
objectives.

Individual Questions

1. How do you think knowing your role in a team can help you and your team
members?

Understanding your role in a team is crucial for several reasons:

• Maximizes Strengths: When you know your strengths, you can focus on tasks that
align with them, ensuring that you're contributing to the team in the most effective
way.

• Minimizes Weaknesses: Knowing your weaknesses allows you to be more aware of

situations where you might need support or where you should avoid certain tasks.

• Better Collaboration: When everyone knows their role and how they contribute to
the overall goal, it promotes smoother collaboration and reduces
misunderstandings.

• Improved Productivity: Roles that are appropriate to people's innate abilities result in
more effective workflow, as it minimizes work time spent on tasks that are
inappropriate.

2. What role do you think you play in a team based on Belbin's model, and how does it
affect your contributions?

Thinking about Belbin's model, I could be a Team Worker or Implementer role. As a Team
Worker, my natural inclination is to be conciliatory and make sure everyone is contributing
in a cooperative manner. I am a flexible type of person and always try to make sure all
voices are heard, which will benefit in being able to help resolve disagreements and
maintain team cohesion. This role affects my contributions by making me more focused on
supporting others and ensuring that everyone works well together. But it may also be an
indicator that I am averse to confrontation and that, on occasion, this may lead to a
postponement of decision-making.

If I were in a more Implementer position, I would strive to make concepts a reality, to make
plans come to life in a cheap, effective way. This would contribute to better team
management and keep the team on course towards successful project delivery.

Each role I might take in a team encourages positive communication, smooth operations,
and a focus on the team’s shared goal, while still being aware of the need to sometimes
step outside my comfort zone to make difficult decisions or assert a different direction if
necessary.
 SECTION B

Concept plan

My team and I had a first plan which was megapolis but then we realized that the year
group which was yr 8 would have more fun experiencing something new like snow
dunes which is place in Doha festival that have couple fun games to play and a cafe for
hot drinks and food

We have options like:

Quest

Megapolis

Snow dunes

We discussed ed it upon us and chose snow dunes and the class agreed on it and was
happy about it the main objectives of this trip to make the close get closer to each
other and experience something new

.1.6. SWOT Analysis

Snow dunes is a snow place located in Doha festival mall

Strengths:

➢ Engaging and Constructive Experience: The snow dunes activity offers fun while
educating in a way that students could know how to be careful in snow and what to
void wearing
➢ Within the school/work timetable: The absence of too many people in the event
makes the whole experience much more pleasant and comfortable.

➢ Multi-purpose Facility: In quest lunch space located in one area provides maximum
convenience to the group.
 ➢ Group booking discounts applicable: Most students may greatly benefit from the
group discount and thus make the venture affordable.

Weaknesses:

➢ Financial issues: Limited financial resources may hinder some members from
participating in the escape room event.

➢ Location: Some of the potential people may not be able to reach the venue
conveniently, which may impact the attendance or transportation arrangements.

Opportunities:

➢ New experiences: This might be the first time a good number of participants will ever
go to snow dunes which have the potential of being a fun activity.

➢ Skill development: The teamwork, communication, and problem-solving skills

developed during the event will personally and professionally benefit everyone in
future group work situations.

➢ Personal growth for the organizers: The team members will gain management,
teamwork, and communication skills as they plan this event, adding value to all
participants.

Threats:

➢ Injury risks: In snow dunes, , there is a chance of getting injuries.

 ➢ Discomfort with the concept: some people might be uncomfortable with the snow
and might feel noxious or catch a flu during the experience

The above SWOT analysis indicates the advantages and the weaknesses of an escape room
event and what an organizer must think about. It enables the team to plan to take
advantage of the event while preparing for its challenges. To mitigate these issues and limit
the risks associated with participants, you can implement communication strategies for the
event’s specifics and its safety to ensure the feasibility and outcome of a positive
experience for those involved.

3.1.7 Risk Assessment

Types of risks Level of accident Actions taken Measures Avoid the

risk
Bus breaking down Low Call a mechanic or Ensure the bus is
tow truck. inspected and
serviced properly
before departure to
confirm it is
functioning
accurately.
traffic Low use traffic apps such Arrive at school on
as Google Maps or time or earlier and
Waze. tell the driver to take
alternative routes if
needed.
Motions sickness Low when needed, have a
well-stocked first aid
kit and medication
from the nurse on
site
Accidents at quest Possible but low A first aid kit must There should be an
always be adult watching the
accessible. group, and every
person within the
group ought to follow
safety regulations
Accidents at snow Low Recommend having While carrying out
dunes a first aid kit the action
accessible and participants should
 nominate one person be warned and
to be responsible for advised that they are
observing the room not in a competitive
through the video environment while
cameras and the puzzles are being
ensuring the group devised and solved
remains safe and emphasize the
need for caution to
be exercised.

3.2. Feasibility Study Two: Quest Arcade Games

A feasibility study is a detailed analysis that considers all the critical aspects of a proposed
project to determine the likelihood of it succeeding. Feasibility studies aim to gain a deeper
understanding of how the intervention works and to facilitate ongoing adaptation and
preparation for larger-scale evaluations, and this is where qualitative data may be
particularly valuable. There are five key components of a feasibility study which are
economic, marketing, technical, financial, and management feasibility.

Economic feasibility is a cost-benefit analysis that examines whether all the required inputs
and contracts are in place for the event to be operational, and whether the resulting
benefits and impacts are significant. Market feasibility is an essential concept for any
business or event organizer to consider. It focuses on the current and future market
potential of a project as well as the organizers' target customers. Technical feasibility
analyses the reliability of the technology to be used and the analysis of the delivery of
goods or services, including transportation, event location, and the need for technology,
materials, and labor. Financial feasibility analysis identifies the elements needed to
achieve a project’s financial sustainability and meet all debt obligations through sufficient
income, credit, and cashflow over the long term. Finally, management feasibility analysis
examines the ownership, board, history, and qualifications of the business or organization,
and the skill or experience required to implement the project.

The reason as to why feasibility studies are so necessary is because they are what
determine the viability of a project or an event. A feasibility study considers several aspects
of a project, including legalities, personnel and resources needed so that organizers can
make actionable plans. Understanding what this study is and what it includes ensures you
make informed decisions regarding your endeavors.

3.2.1 Concept Plan

As a group, Quest Arcade Games was the second idea that came to mind. It is not far from
school as well as the oasis

Quest Arcade offers various interactive games which include arcade machines that are
space themed, which can be fun and engaging for customers to learn about Nasa and
space and be physically active. The events will focus on enjoying and benefitting from the
arcade games while encouraging a healthy lifestyle.

What we will do includes:

- Competing in friendly tournaments

- Snacking at the arcade's cafe/restaurant

- Letting the customers explore and enjoy other games on their own

3.2.3 Potential customers

Potential Customers The year 8 girls will be our ultimate customers as this event is only for
year 8. We have a large class so we will have a lot of customers, which is harder to take care
of after.

22 girls in the class

3.2.4 customer needs and wants

External customers Wants and needs
 Students To make memories

Teachers Have fun

Entertainment

Food , drinks

Transport

Safety

3.2.6 SWOT Analysis

SWOT Analysis - Quest

Strengths:

• Free Admission: No cost to enter, making it accessible to all visitors.

• Variety of Activities: Offers a range of activities including arcade games, interactive

experiences, and possibly food and beverages in one place.

• Entertainment and Fun: Provides a fun environment with various arcade games,
appealing to different interests and age groups.

• Convenience: All activities and amenities are in one location, so visitors don’t need
to leave for food or other needs.

• Engaging Experience: The arcade games and entertainment can keep visitors
entertained for long periods.

Weaknesses:

• Limited Appeal: Some people, particularly girls, may not enjoy the arcade games or
may not find the activities engaging enough.

• Potential Crowded: The arcade could be busy, especially during peak hours or
weekends, which might make the experience less enjoyable.

• Noise and Overstimulation: The loud environment with many games running at
once might be overwhelming or distracting for some visitors.
 • Uncertainty of Game Availability: High demand for certain games may lead to
waiting times or not being able to play desired games.

Opportunities:

• Skill Development: Arcade games can help develop hand-eye coordination,

problem-solving skills, and strategic thinking.

• Social Interaction: A great opportunity for team building, communication, and

friendly competition through multiplayer games.

• Promotion of Physical Activity: Some interactive or motion-based games

encourage physical movement, promoting fitness in a fun way.

• Rewards and Loyalty Programs: Opportunities to introduce rewards or loyalty

programs for repeat visitors, offering incentives for continued engagement.

Threats:

• Risk of Injury: Some arcade games or interactive experiences may have safety risks,
especially physical or high-energy activities.

• Overwhelming Environment: The complex layout, large crowds, and variety of

games might make it hard for some visitors to navigate or fully enjoy the experience.

• Equipment Malfunctions: There could be issues with broken or malfunctioning

arcade machines, leading to dissatisfaction or frustration.

Final place: SNOW DUNES

3.2.7 Finance and costings

Budget forecasting

The technique of predicting future revenue and expenses is known as budget forecasting. It
typically comprises significant income and outlays for temporary projects or events. Snow
dunes budget needs are down below: As a group of students, we managed to get a student
discount, which helped us

Fee for day pass 150

Fee after student discount 100

Email from snow dunes confirming the price

Bus fee Free

Marketing fee Free

The total number of 22

customers
Entry fee with discount 100

Total amount 2,200