Retreat Event Proposal
MEMORANDUM
To: CC: Department Head Ministry Leaders
From: Planning Team Ministry: Date: Re: Event Name
Event Narrative
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Retreat Event Proposal
Event Overview
Date: Location:
Theme: Scripture Reference:
Proposed # of Attendees: Previous Year Attendance: Overall Budget: Per Person or Couple Cost: Proposed General Session Speakers:
Proposed Topics:
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Retreat Event Proposal
DATE TIME ACTIVITY
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DATE TIME ACTIVITY
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DATE TIME ACTIVITY
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Point of Contact
Ministry Name: Point of Contact:
Retreat Event Proposal
Date:
Email: (Please Print Clearly) Daytime Number: Evening Number: Fax Number:
Retreat Support Requirements
Audio and Visual Do you need a microphone? Do you need a Laptop? Do you want the event recorded? Additional A/V Please Explain: Do you have a presentation to show? Do you need Internet Access? Do you need additional A/V support?
Facilities: (List Equipment and Services Needed - i.e., pipe and drape, bar stools, plants, etc...)
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Marketing Please note all advertisement must be approved by FBCG marketing & Public Relations Department. Text for all projects should be submitted as a Word document only. It is recommended that you schedule a meeting with the M&PR Department to discuss the details of your marketing plan. Design and Layout (minimum 2 weeks required - please check appropriate product) Brochure Flyer Postcard Program Poster Other
Printing Specifications (Times will vary - please check appropriate product) Brochure QTY: 5x7 8.5 x 11 Other Flyer QTY: 8.5 x 11 11 x 17 Other Postcard QTY: 4x6 5x7 6x9 Poster QTY: 24 x 36 Other No. of Pages Program QTY: Dimensions
Color Black & White 4-Color 2-Color Binding Perfect Bound Saddle Stitch
Color Black & White 4-Color 2-Color
Color Black & White 4-Color 2-Color
Color Black & White 4-Color 2-Color
Color Black & White 4-Color 2-Color Binding Perfect Bound Saddle Stitch
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Retreat Event Proposal
Lobby Registration Request (tables , list dates of registration)
Photography (services requested)
Planning Meetings (list dates for registration and preferred day)
Transportation (buses to/from location, FBCG shuttles needed)
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Retreat Event Proposal
Please be advised that once your proposal is approved an event coordinator will contact you to finalize the arrangements for the event. Ministry Leader: Date Received: _______________ Approved: Yes or No Date Approved:___________________
Comments:___________________________________________________________________________ Signature:____________________________________________________________________________ Department Head: Date Received: _______________ Approved: Yes or No Date Approved:___________________
Comments:___________________________________________________________________________ Signature_____________________________________________________________________________ Pastor Jenkins: Date Received: _______________ Approved: Yes or No Date Approved:___________________
Comments:___________________________________________________________________________ Signature_____________________________________________________________________________ Events Department Use Only Received by: _____________________________ Comment(s): Date Received: ________________
____________________________________________________________________
_________________________________________________________________________________ _________________________________________________________________________________
Date Forwarded for Review __________________
Received by:_________________
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Retreat Event Proposal
SAMPLE EVENT OVERVIEW
Date: Location: Theme: Scripture Reference: July 16-19, 2009 Newport News Marriott at City Center Newport News, Virginia Marriage Boot Camp - Back to Basics . . . you have left your first love . . . Remember therefore from where you have fallen; repent and do the first works . . . Rev. 2:4-5a 130 115 $85,000.00 $595.00 Rev. Johnny Parker, author Blue Prints for Marriage Dr. Les and Leslie Parrot, author Passion, Intimacy and Commitment Proposed Topics: 1. Being Battle Ready 2. Heart to Heart Combat 3. Putting on Battle Fatigue
Proposed # of Attendees: Previous Year Attendance: Overall Budget: Per Person or Couple Cost: Proposed General Session Speakers:
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Proposed Retreat Timeline
Please provide a detailed outline for this event. It should include times, locations where services will be needed as well as the event program itself (Sample Below). Date Thursday, July 16, 2008 Time 4:00pm 5:30pm 7:00pm 7:15pm 7:20pm 7:25pm 7:30pm Activity Setup Registration Tables Guest Speakers Arrive Praise and Worship Scripture and Prayer - R. Barnes Welcome - TBD Introduction of Speaker - J. Waller Presentation (Include title if available)
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