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Bid Notice Abstract
Request for Quotation (RFQ)
Reference Number 12042883
Procuring Entity DEPARTMENT OF AGRICULTURE - MAIN
Title NP-158-25: PROCUREMENT OF PROMOTIONAL BANNERS/TARPAULINS FOR THE 47TH
MEETING OF ASEAN MINISTRY OF AGRICULTURE AND FORESTRY (AMAF) AND OTHER
RELATED MEETINGS ON 26 SEPTEMBER TO 05 OCTOBER 2025
Area of Delivery
Solicitation Number: NP-158-25 Status Active
Trade Agreement: Implementing Rules and
Regulations
Associated Components 3
Procurement Mode: Negotiated Procurement -
Small Value Procurement
(Sec. 53.9)
Classification: Goods Bid Supplements 0
Category: Advertising Agency Services
Approved Budget for PHP 363,600.00
the Contract: Document Request List 2
Delivery Period:
Client Agency:
Date Published 17/05/2025
Contact Person: Melinda D. Deyto
Chief, Procurement Division Last Updated / Time 17/05/2025 00:00 AM
Elliptical Road, Diliman
Quezon City
Metro Manila
Philippines 1101 Closing Date / Time 21/05/2025 01:00 AM
63-2-2732474 Ext.2129
da.bacsecretariat@gmail.com
Description
May 19, 2025
REQUEST FOR QUOTATION
No. NP-158-225
A. MANDATORY REQUIREMENTS
1. Submission of documentary requirements:
✔ Valid Mayor’s /Business Permit or Recently Expired Mayor’s/Business Permit for CY 2024 and the Official Receipt as
proof of Renewal for CY 2025
✔ PhilGEPS Registration/Organization Number (Red Membership)
✔ Original and Notarized Omnibus Sworn Statement with proof of authority as a necessary attachment. Proof of
authority shall be in the following forms, as applicable:
● For Single Proprietorship – Special Power of Attorney, in case the person signing this Request for Quotation is NOT
the business owner, in its original and duly notarized form.
● For Corporation – Board Resolution/Secretary’s Certificate, in its original and duly notarized form.
● For One Person Corporation (OPC) – President’s Certificate/Secretary’s Certificate, in its original and duly notarized
form.
*The Proof of Authority shall clearly reflect the name of the authorized representative and the project title as
indicated in this RFQ.
*In lieu of Mayor’s/Business Permit and PhilGEPS Registration Number, a valid PhilGEPS Certificate of Platinum
Membership OR a Copy of your DA Bidder’s Registry Certificate may be submitted
B. INSTRUCTIONS:
1. Please write legibly.
2. The Request for Quotation (RFQ) form must be submitted in original form. The Authorized Representative must
affix their wet signature on the RFQ form submitted. Failure to fill out the mandatory information may be ground for
disqualification.
3. Blanks with asterisk (*) are mandatory. Failure to fill-up said blanks is a ground to disqualify your quotation.
4. The Bidders/Suppliers or their Authorized Representative shall accomplish this form including unit price and total
price as well as sub-total and grand total (if applicable) and affix their signature over printed name indicated in the
lower portion of this form.
5. Quotation/s must include all kinds of taxes for the item(s)/services listed hereunder, including delivery charges.
6. Any interlineations, erasures, or overwriting shall be valid only if they are signed or initialed by the
Bidders/Suppliers or their Authorized Representative.
7. Unsealed or unmarked bid envelopes shall be rejected. In case of bid envelopes that are not properly sealed or
marked, the BAC shall assume no responsibility for the premature opening of its content. Please indicate the
Solicitation Number and RFQ Number of the project in the front of the sealed bid envelope.
8. Quotation(s)/Proposal(s) shall be submitted to the Office of the Procurement Division, 2nd Floor, New Building,
Department of Agriculture – Central Office, Elliptical Road, Diliman, Quezon City.
9. DEADLINE FOR SUBMISSION OF BIDS: May 21, 2025 at 12:00nn.
10. DELIVERY PERIOD: Please see attached Technical Specifications.
C. IMPORTANT NOTES:
1. Price quotation(s) submitted shall be valid for a maximum period of One Hundred Twenty (120) days reckoned
from the deadline for submission of quotations as reflected in this form.
2. Awarding shall be done by LOT.
3. Terms of Payment: within Thirty (30) calendar days upon acceptance of the items/services rendered.
4. In case of two or more bidders are determined to have submitted the Lowest Calculated Quotation/Lowest
Calculated and Responsive Quotation or Highest Rated and Responsive Quotation for consultancy services, the DA-
BAC shall employ “draw lots” as the tie-breaking method to finally determine the single winning provider in
accordance with GPPB
5. Circular 06-2005.
6. The Guidelines for Blacklisting set forth in the existing Philippine Government Procurement Act shall apply in case
any of the violations listed under aforementioned law, thereof is/are committed without prejudice for forfeiture of
performance security.
7. The Department of Agriculture reserves the right to reject any and all bids, declare a failure of bidding, or not
award the contract at any time prior to contract award in accordance with existing Philippine Government
Procurement Act, without thereby incurring any liability to the affected bidder or bidders.
NOTICE/ANNOUNCEMENT:
Department of Agriculture does not condone any form of solicitation on any prospective winning and losing bidders by
any of our staff/employees or any other party. Any sort of this kind shall be reported (NBI) for entrapment and proper
investigation immediately to the Office of the Secretary or the National Bureau of Investigation.
PR No. 25-0075-P12 ABC: PhP363,600.00 End-User: INTERNATIONAL AFFAIRS DIVISION (IAD)
Mode of Procurement: Negotiated Procurement (Small Value Procurement)
Qty. Unit ITEM/DESCRIPTION Ceiling price per unit (Php) *Unit Price in PhP Total Price in PhP
(Qty x Unit Price)
PROCUREMENT OF PROMOTIONAL BANNERS/TARPAULINS FOR THE 47TH MEETING OF ASEAN MINISTRY OF
AGRICULTURE AND FORESTRY (AMAF) AND OTHER RELATED MEETINGS ON 26 SEPTEMBER TO 05 OCTOBER 2025
400 pcs LAMP POST BANNERS/TARPAULIN 750.00
17 pcs LAMP POST BANNERS/TARPAULIN 800.00
50 pcs LAMP POST BANNERS/TARPAULIN 1,000.00
Please see the Terms of Reference as an integral part of the RFQ
GRAND TOTAL
(ORIGINAL SIGNED)
ATTY. MELINDA D. DEYTO
Chief, Procurement Division
DA Bids and Awards Committee (BAC)
Elliptical Road, Diliman, Quezon City
SIR/MADAM:
In connection with the above requirement(s), I/We submit our quotation/proposal indicated above. I/We carefully
read and fully understand the minimum requirements and agree to furnish and/or deliver the above-mentioned
requirement(s) in conformity with the specifications/terms or reference/scope of work indicated/attached thereto.
_______________________
*Signature Over Printed Name of Owner/Authorized Representative _______________________
Name of the Business Enterprise/Company
________________________
PhilGEPS Registration/Organization Number (Red Membership)
_______________________
Contact Number(s) _______________________
Office Address
______________________
Email Address of the Bidder
Terms of Payment:
Payment shall be made through Land Bank’s LDDAP-ADA/Bank Transfer, Bank Transfer fee shall be charged against
the creditor’s account.
Payment Details:
*Banking Institution: __________________________________________
*Account Number: ___________________________________________
*Account Name: _____________________________________________
*Branch: __________________________________________________
Other Information
Please see the attached documents for reference
Created by PJ A Lanuza
Date Created 16/05/2025
The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS
only displays information provided for by its clients, and any queries regarding the postings should be directed to the
contact person/s of the concerned party.
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