Checklist of documents and details required for incorporation of a
Private Limited Company
Following are the details required for incorporation of a Private Limited
Company:
Sl. Details Required Response from Client
No.
1. Name of the proposed Company
(Minimum 2 names to be
proposes)
2. Name of the state in which the Karnataka
company is to be registered
3. Address of the registered office Registered Office Address:
of the proposed Company
[along with phone number (with City:
STD code) and email ID](If
finalized) District:
State:
Pin code:
Phone number (with STD code):
E-mail ID:
4. Main objects of the Company
5. Details of the Subscribers Please update Annexure II / III (as
(Minimum 2) applicable) of this Checklist
6. Details of the Directors Please update Annexure I of this
Checklist
7. Proposed Authorised Share Authorised Share Capital (Rs.):
Capital of the Proposed No. of shares:
Company(Filing & Stamp Duty Face value of each share (Rs.):
charges would be minimum up
till 10,00,000 of Authorised
Share Capital)
8. Proposed Subscribed capital of Total Paid Up Share Capital (Rs.):
the Proposed
Company(Minimum 2) Subscriber 1
No. of shares:
Face value of each share (Rs.):
Subscriber 2
No. of shares:
Face value of each share (Rs.):
Attachments to be provided by the client
1. Proof of office address:
a. Tax paid receipt of the Premises. OR
b. Copy of electricity/water/gas/telephone bill (not older than two
months, depicting the address of the premises.) OR
c. NOC from the Director / owner to use the premises by the company as its
registered office.(Format will be furnished by us)
2. Self-Attested PAN of all Directors and all Subscribers (To be notarized and/or
apostilled in case of foreign nationals and Non Resident Indians)
3. Self-Attested ID Proof: Passport / Voter ID / Driving License (No other
documents other than mentioned above would be accepted) - In case of
foreign nationals ID Proof to be mandatorily notarized and apostilled.
Notarized and /or apostilled copy of passport is mandatory in case
of foreign nationals and Non Resident Indians
4. Self-Attested Address Proof: Bank Statement / Gas Bill / Electricity Bill /
Telephone / Mobile Bill are containing the Name of the Subscriber / Owner,
as the case may be, not older than two months. (No other documents
other than mentioned above would be accepted) - In case of foreign
nationals ID Proof to be mandatorily notarized and apostilled. Notarized
and/or apostilled copy of passport is mandatory in case of foreign
nationals and Non Resident Indians
5. Copy of MOA and AOA to be Notarized and/or apostilled (we will be
sharing the formats).
6. Details of individual to sign the incorporation documents and to represent
the overseas parent entity. Such individual should be either an
employee/officer/director of foreign parent entity to represent same. Please
share identity and address proofs (as mentioned above) duly self-signed,
notarised and apostilled.
Note: All Directors and all individual Subscribers should have an active DSC.
Annexure I
Details of Directors
Director 1
(Resident
Director
Particulars Director 2
mandatory for
Private Limited
Company)
Full Name
DIN (if any)
PAN
Passport number in case of
foreign national
Gender
Date of Birth
Age
Nationality
E-mail ID
Mobile No.
Educational Qualification
Whether a citizen of India (Yes
/ No)
Whether a resident of India
(Yes / No)
Designation
(Director / Managing Director /
Whole Time Director /
Nominee Director)
Category of Director
(Promoter / Professional /
Independent / Nominee)
Chairman / Executive / Non
Executive Director
● Name, address and
registration no. of other
entities (Company / LLP /
branch office or project
office of the foreign
company/overseas bodies
corporate)in which the
proposed director is
interested
● Designation of the director
in such other entities
● Value of shares held in
such other entities
● Percentage of
Shareholding in such other
entities
Annexure II
Details / Documents of subscriber, in case of individuals
Particulars Subscriber 1 Subscriber 2
Full Name
Family name / Surname of the
subscribers
Father’s Full Name
Father’s Family name /
Surname of the subscribers
Gender
Date of Birth
Age
Place of Birth (District & State)
Nationality
Occupation Type
(Self-employed / Professional /
Homemaker / Student /
Serviceman)
Area of Occupation
(Government / Teaching /
Others).
Please specify in case of
Others.
Educational Qualification
PAN
Passport number in case of
foreign national
E-mail ID
Mobile No.
Whether a citizen of India (Yes
/ No)
Whether a resident of India
(Yes / No)
Phone (With STD/ISD code) -
Mandatory
Fax No. (Optional)
Mobile number
If Permanent residential
address is not same as
present address, details of
present residential address
Duration of stay at present
address (In Months & Years)
If Duration of stay at present
address is less than one year
then address of previous
residential address.
If the subscriber is already a
director or promoter of a
company(s), the particulars
relating to:
(i) Name of the company:
(ii) Corporate Identity Number:
(iii) Whether interested as a
director or promoter:
Number of shares subscribed
and total amount of shares
subscribed
We have outlined the estimated timeline and cost for incorporating a company with an
authorized share capital of ₹10 lakhs:
Estimated Timeline for Incorporation
1. Digital Signature Certificate (DSC) Application: 1–2 working days
2. Making Name Application: 1 working day
3. Review and Approval of Name Application by ROC: 7–10 working days
4. Drafting of Incorporation Documents: 2–3 working days
5. Filing of Incorporation Application with ROC: 1–2 working days
6. ROC Review and Approval: 5–10 working days
Total Estimated Duration:
For Indian Subscribers Only: 17–28 working days
For Cases Involving Foreign Subscribers: 25– 30working days (due to
requirement of apostillation/notarization).
Post-Incorporation Formalities:
These typically take an additional 15–20 days and depend on how quickly the bank
account is opened and the registered office documents are provided.
Estimated Cost for Incorporation:
Approximate
Expense
Amount (₹)
Government Fee for Name Application 1,000/-
DSC for Two Foreign Nationals (₹11,800/- each) and one Resident
26,600/-
Directors (₹3,000/- each)
Fee for SPICE + Part B 143/-
MCA Fee, Stamp Duty, and Registration Fee 10,020/-
Stamp Duty on Share Certificates (0.1%) on the total investment
1,000/-
(for 10 lakh)
Printing of Share Certificates 300/-
Conveyance and miscellaneous expenses 500/-
Filing of Form INC-22 400/-
Filing of Form INC-20A 400/-
Filing of Form ADT-1 400/-
Total Expenses 40,763/-
Details of Professional Charges
Professional Fees for Incorporation 40,000/-
Professional fee for completing post incorporation formalities
(includes registered office filing, auditor appointment, business 25,000/-
commencement filing, and issue of share certificates)
Professional fee for drafting necessary documents and Issue of
25,000/-
Compliance Certificate and filing of form FCGPR
Total Professional charges 90,000/-
Additional Notes
1. The above charges are approximate and may vary depending on the authorized
share capital of the proposed company.
2. Government fees and out-of-pocket expenses will be charged on an actual
basis.
3. Costs for other registrations (e.g., GST, Shops & Establishments) are not
included and can be confirmed after the appointment of auditors.
If you have any further questions or need clarification, please feel free to contact me.
