COLLEGE OF IT

Department of web development and Database

COURSE TITLE: Maintain Inventories of Hardware and
software and Documentation

COURSE CODE: EIS WDDBA1 M09 0322

GROUP ASSIGNMENT
NO NAME ID NO

1. ASRES H/ MARIYAM WD&DA-EXT-V-013/17

2. ASTER GIRMA WD&DA-EXT-V-065/17

3. LEUL BESUFKAD WD&DA-EXT-V-064/17

4. LIELNA GETACHEW WD&DA-EXT-V-041/17

5. MESERET BELAYHUN WD&DA-EXT-V-044GE/17

6. GELILA ASHEMAFI WD&DA-EXT-V-/17

Submitted to: YOHANS

Submission date: MAY 4/2025

1. List environment for IT hardware and software storage
 Lockable
 Dust-free
 Static-resistant
 Safe from water and humidity
 Well-ventilated and light
 At a constant temperature
 Separated from other perishable stores

.
2. What is the need of technical documentation inventories of hardware and software?
 To help users easily find the information they need.
 Record licensing.
 To track and manage the user of hardware and software.
 Trouble shooting.

3. List the kinds of valuable original documents, possibly held in a protected place under
the care of IT.
 legal or historical papers
 signed forms
 Tender documents
 Contracts
 Agreements
 Warranties and licenses.

4. Explain the difference between confidentiality, Integrity & Availability in a document

security.
In the context of document security, the concepts of Confidentiality, Integrity, and
Availability (often referred to as the CIA triad) are fundamental principles that guide the
protection of sensitive information. Each component addresses a specific aspect of
information security:
1. Confidentiality: Confidentiality refers to the protection of information from
unauthorized access and disclosure. It ensures that sensitive data is only accessible to
those who are authorized to view it.
2. Integrity: Integrity involves ensuring that information remains accurate, complete, and
unaltered during storage, transmission, and processing. It protects data from
unauthorized modification or destruction.
3. Availability: Availability ensures that information and resources are accessible and
usable when needed by authorized users. It focuses on maintaining system uptime and
preventing disruptions.

Organizations must balance these three principles to create a comprehensive security

strategy that effectively protects their documents and sensitive data.
5. What kind of IT equipment’s can be stored in the stock?

When managing an IT stock or inventory, a variety of equipment can be stored to support

the organization's technology needs. Here’s a list of common types of IT equipment that
can be stored in stock:
1. Computers and Laptops
2. Networking Equipment
3. Storage Devices
4. Peripherals
6. Create a table on MS-Word or Excel and fill at least 5 Hardware inventory
information which are connected with your computer?

Item Name Type Manufacturer Model Serial Number

Number
Monitor Display Dell P2419H ABCD123456
Keyboard Input Device Logitech K120 XYZ987654
Mouse Input Device Razer Death Adder MNO123456789
V2
Hard Drive Storage Device Seagate Barracuda 2TB HD123456789
Motherboard System Board ASUS ROG Strix MB987654321
B550-F
7. Create a table on MS-Word or Excel and fill at least 5 Software inventory
information which are installed on your computer?

Software Version License Type Installation Vendor

Name Date
Microsoft 2021 Volume 2021-05-15 Microsoft
Office License
Adobe 2023 Subscription 2022-01-10 Adobe Systems
Photoshop
Google Chrome 116.0.5845.96 Free 2023-03-20 Google
VLC Media 3.0.17 Free 2022-11-05 Video LAN
Player
Visual Studio 1.70.2 Free 2023-02-18 Microsoft
Code

8. What is the use of finalizing product against workplace?

 Finalizing a product against the workplace refers to the process of ensuring that a
product meets the necessary standards, requirements, and specifications before it is
released for use or sale within a work environment. This process is crucial for
several reasons:
1. Quality Assurance
• Ensures that the product meets quality standards and is free from defects.
• Helps maintain consistency in product performance, leading to customer satisfaction.
2. Compliance with Standards
 • Ensures that the product complies with industry regulations, safety standards, and
legal requirements.
• Reduces the risk of liability and potential legal issues.
3. Operational Efficiency
• Finalizing products ensures they are ready for integration into existing workflows or
systems.
• Helps identify any operational challenges or inefficiencies that need to be addressed
before full deployment.
4. Cost Management
• Identifying issues before finalization can prevent costly recalls or rework later.
• Helps in budgeting by providing accurate cost assessments based on finalized product
specifications.
failures.
9. What are the five instructions using appropriate measuring instruments?
When using measuring instruments, it’s essential to follow specific instructions to ensure
accuracy and reliability. Here are five general instructions that can be applied across
various measuring contexts, along with examples of appropriate measuring instruments:
1. Calibrate the Instrument
• Instruction: Before taking any measurements, ensure that the measuring instrument is
properly calibrated according to the manufacturer’s specifications.
2. Select the Appropriate Measurement Range
• Instruction: Choose the correct measurement range on the instrument to ensure that
the readings are within its operational limits.
3. Ensure Proper Positioning
• Instruction: Position the instrument correctly relative to the object being measured to
avoid parallax errors and ensure accurate reading

4. Take Multiple Readings

• Instruction: For more reliable results, take multiple measurements and calculate the
average to minimize errors and account for variability.
5. Record Measurements Accurately
• Instruction: Document all measurements clearly and accurately, including any relevant
conditions (e.g., temperature, humidity) that might affect the results.
10. How do you identify the potential Failure on power supply?
 Visual Inspection
 Listen for Unusual Noises
 Check Input Voltage
 Measure Output Voltage
11. How do you identify the potential Failure on cable? Visual Inspection
1. Check for Shor
2. Cable Length and Routing
12.

Computer name DESKTOP-TFKOPRT

Computer model OptiPlex 7020
Computer Manufacturer | Dell Inc
Computer serial Number
OS Microsoft Windows 10 Pro
OS Manufacturer Microsoft Corporation
OS Version 10.0.19045 Build 19045
OS Installed date
CPU information Intel(R) Core (TM) i3-4160 CPU @
3.60GHz
CPU speed 3.60 GHz
Computer Generation 4th Generation (i3-4xxx series)
Computer RAM
Computer Architecture x64-based PC
Graphics Card
Available Physical Memory 1.50 GB
User Name DESKTOP-TFKOPRT-Admin