V.
POLICE BLOTTER
A Police Blotter is a record of daily events occurring within the
territory/jurisdiction of a given police unit or command. A report generated daily
for the previous 24-hour period. It contains material details concerning the event
for legal and statistical purposes. This police blotter is an informational record book
that is utilized for evidentiary or referral purposes.(Circular No. 5, GHQ PNP dated
10 Dec 1992).
Each PNP operating unit shall maintain an official police blotter where all
types of operation and undercover dispatches shall be recorded.
The Police Blotter shall be a record book bound with hard covers and shall be
12 inches (12”) by 16 inches (16”) in size. The front cover of a police blotter shall
contain the name or designation of the police force and particular police district/
station, together with the designation of the specific police unit or sub station, the
volume or book number, the series number and the period covered. Color blue
(General use) and Pink (Women and Children Protection Center.
PURPOSE OF POLICE BLOTTER
The Police Blotter entry reports serve as a permanent record of incidents,
events, problems, and occurrence. A Police Blotter is used to keep informed of
activities within the police jurisdiction. It is also used to compile statistical
information, identify problems in the community, or identify police training needs.
These reports are needed to facilitate investigations, prepare court cases, or defend
cases in court.
REPORT CONTENT
The entry in the Police Blotter should answer the following cardinal elements
of a police report: Who, What, When, Where, Why and How and the disposition of
the case. In answering the 5 W’s and 1H and the case disposition, all such material
details about the event, including the names of the suspects, the victim, the
witnesses, if any, the nature of the action or offense, the possible motive, the place,
the date and time of occurrence and significant circumstances that aggravate or
mitigate the event or the crime should be entered along with the identity of the
officer to whom the case is assigned (officer-in-case) and the status of the case.
POLICE BLOTTER
ENTRY NO DATE TIME INCIDENT/ DISPOSITION
EVENT
001-01 APRIL 6:05AM NATURE: Team of
30,2025 Stabbing Incident the PNP
Personnel
VICTIM: ANA B. responde
AQUILA d to the
SUSPECT: JAY AR said
C. IQUIN report
and
On or about 6 conducte
o’clock in the d further
morning on April Investigat
30,2025, one Ana ion.
B. Aquila, single, Case still
20 years old, a under
resident of Brgy. investigat
Ugac Sur, ion.
Tuguegarao City,
came to this office
and requested to
put into records
that his
friend/neighbor
namely, Jerry A.
Picolo, single, 22
years of age,
laborer, a resident
of the same place
was stabbed to
death by the
suspect identified
as Jay ar C. Iquin,
25 years of age,
single, and
resident of the
same place at Pico
St. Ugac Sur,
Tuguegarao City.
Mr. Jerry A.
Piccolo, revealed
father that while
he walked at
Picolo street
particularly on
Picolo Sari-sari
Store and he saw
what happened.
The suspect got a
knife and attacked
the victim to her
different parts of
the body. He
stabbed ten times
(10x) at the chest
(5x) and (5x) at
the lower
abdomen that
resulted in his
ultimate death.
For record
purposes only.
B. Answering the 5W’s and 1H
What Who When Where Why How
Stabbing Victim: Ana April Picolo sari- jealousy The suspect
Incident B. Aquila 30,2025 at sari store at followed
6 o’clock in Picolo the victim
Suspect: Jay the street, and got a
ar C. Iquin morning Barangay knife and
Ugac Sur, attacked
Tuguegarao the victim
City to her
different
parts of the
body.
BLOTTER PROCEDURE
Crime incidents, arrests or events/ activities shall be recorded in the blotter
book by the Desk Officer.
If the report is a crime incident as verified by the DO, he/she shall accomplish
the Incident Record form (IRF) (Annex “NN”) using Crime Information Reporting
and Analysis System (CIRAS) from which the entry in the blotter book shall be
extracted from.
If the incident falls under the jurisdiction of the Katarungang Pambarangay, it
shall all be recorded but indicated in disposition as referred to Barangay.
If the crime incident involves Children in Conflict with the Law (CICL), always
use a.k.a. or aliases when writing entries to blue blotter.
GUIDELINES IN MAKING ENTRIES
1. All entries in the police blotter shall be handwritten in a clear, concise and simple
manner but answering as far as practicable the 5Ws and 1H. Clarity should not be
sacrificed for brevity.
2. Only facts, not opinions, are entered in the blotter.
3. No erasures shall be made on the entries. Corrections are made by drawing one
horizontal line over such word or phrases and the actual entry initiated by the
police officer making the correction.
4. A ball pen or pen with blue, black or blue black ink is used for making entries.
5. Misrepresentations in the blotter or any attempt to suppress any information
therein are punishable criminally and administratively.
6. The entries must be legibly written in long hand and consecutively numbered.
7. Every page of the blotter shall be consecutively or chronologically filed up. No line
of space shall be left blank between any two entries.
8. The Duty Desk PNCO shall print his complete name, rank, designation below the
last line of entry and to be duly signed.
9. Any development of a case to be reflected in the blotter should be new entry at
the time and day it was reported. A reference to the previous entry number of the
case, however, should be made.
10. In every shift, the Duty Sergeant, under the supervision of the Duty Officer or
Complaint Desk Officer, shall make the actual entries in the blotter and at the end of
his tour of duty, both Duty Sergeant and Duty Complaint Desk Officer shall sign the
blotter.
C. Maintenance of a Police Blotter
Every police station shall maintain a police blotter
All PNP operating units or City/ Provincial / District Police Offices, in
addition to station/ precint shall likewise maintain separate blotters.
Each PNP Operating unit shall maintain an official police blotter where all
types of operational and undercover dispatches shall be recorded containing
the five “Ws” and one “H” of information.
A Police Blotter is a logbook that contains the daily registry of all crime
incident reports, official summaries of arrest and other significant events
reported in a police station (PNP Police Operational Procedures 2013).
D. Police Blotter for Cases Involving Women and Children.
A separate Police Blotter, however shall be maintained for crime
incident reports involving violence against women and children and those
cases involving in conflict with the law to protect their privacy pursuant to
Republic Act (RA) 9262 (Anti-Violence Against Women and Children Act of
2004) and RA 9344 (Juvenile and Welfare Act of 2006), respectively (PNP
Police Operational Procedures 2013).
E. Crime Incident Reporting System (CIRS)
Each PNP operating unit shall also maintain and utilize the PNP Crime
Incident Reporting System (CIRS), an electronic reporting system that
facilitates crime documentation, modernizes data storage and provides quick
and reliable transmission of crime information from lower units and NOSUs
of the PNP to the National Headquarters at Camp Crame, Quezon City. This is
also known as electronic blotter or more popularly known as “e-blotter”
(PNP Police Operational Procedures 2013).
F. Unit Crime Periodic Report (UCPER)
Purpose
To promote consistency in the recording of crime incidence, the PNP
adopts a uniform procedure in reporting and collecting crime data including
cases reported to other law enforcement agencies that are part of the
Criminal Justice System (PNP Police Operational Procedure 2013)
Execution and Procedures
The Chief of Police is primarily responsible for the maintenance of
accurate crime data. Accuracy and integrity of crime recording processes
must be ensured by the Chief of Investigation Section and Crime Registrar.
The Chief of Police shall likewise ensure that the crime date are
gathered from all sources, such as Barangay, NBI, PDEA, BFAR, DENR, DSWD,
BOC, BI, and other agencies with law enforcement functions in the locality.
Unit Commanders shall appoint a Crime Registrar who shall be
responsible in consolidating and maintaining crime data files of each unit to
ensure consistency and continuity (PNP Police Operational Procedures 2013)
