1.
Project Overview
Name of the Project
Purpose / Problem Statement
Goals / Deliverables
2. System Architecture
High-Level Diagram – Use simple flowcharts.
Components/Modules – List key parts (e.g., frontend, backend,
database, APIs).
Tech Stack – Tools used (e.g., Python, React, PostgreSQL).
3. Functional Flow (What happens when someone uses
it?)
Describe user flow in 3rd-grade-level steps.
Mention key screens/pages/modules (if applicable).
Include examples: “When user uploads a file, it gets stored in X and
triggers Y.”
4. Business Logic
Explain rules and conditions.
Use if-then format when possible: “If battery level < 20%, send
alert.”
5. Data Details (Optional)
Main datasets or tables
Field descriptions
Sample records
6. Integrations & Dependencies
What external services, APIs, or tools does this project rely on?
Briefly explain what they do and why they matter.
7. Testing & QA Summary
How was this project tested?
Any major bugs that were squashed?
Known issues (if any)
8. Deployment Process
Step-by-step deployment (bullet form).
Tools used (e.g., Git, Docker, Jenkins).
Credentials info (where to get them, not the actual passwords).
9. Maintenance & Support
Who’s responsible now?
How to handle updates, logs, failures, etc.
Contact info of the devs or point of contact.
10. Resources & References
Links to code repo, APIs, design files, user docs, etc.
Any onboarding docs, README files, or Loom videos.