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Web Based Transport Management System project Proposal

Web design and programming (Mizan-Tepi University)

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MIZAN-TEPI UNIVERSITY
COLLEGE OF COMPUTING AND
INFORMATICS

DEPARTMENT OF SOFTWARE ENGINEERING

PROJECT TITLE: Web Based Transport Management System

Group Members ID NO

1. Biruk Dessalegn 0817/14

2. Eden Atnafie 1161/14
3. Tesfalign Petros 3055/14

Advisor’s Name: Mr. Melkamu D.

MINI PROJECT PROPOSAL

Submission Date: 03/06/2016 E.C

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Acknowledgment
First and foremost, we would like to thanks our Almighty GOD for giving all the capabilities to
do things and helped us from the start to the end. Next to GOD we would like to express our
gratitude to our Head of Department Mr. Melkamu for his help, willingness and commitment in
giving his precious time to help us to accomplish this work. Thirdly, we also very grateful and
would like to extend our sincere thanks to our teachers and students of Software Engineering for
sharing their ideas, suggestions, and support especially for their commitment.

Fourthly, we would like to thanks for all Tepi City Transportation employees who provides
better information about the existing system. Finally, we really give a great respect and credit to
everyone who involved in our project tasks.

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Abstract
Transport is one of the most importance services for the population. So in Tepi city the people
have needed to be beneficial for such services. However the worker of the organization delivers
each activity manually. Due to this they face different problems such as data is disintegration,
lack of easy communication among each department and difficulties addressing services for the
customers. In this project we will develop automated Bus station Transport management system
for Tepi city.

This proposal is written to give detail information about Transport Management System of Tepi
Bus Station. It is intended to describe the general operations of the bus station that are being
performed daily. It is also aimed to describe the general approaches to be followed to automate
the existing manual system to a computerized system. We are developing a web based transport
management system for the bus station. It is done using the object oriented approach for
development of the project.

We can develop the some of the UML model diagrams such as use case diagram, sequence
diagram, and class diagram. Bus station management system for Tepi city performs activities
related registration of association, vehicle owner registration, post notice, schedule vehicles,
track vehicles, assign tariff and so on.

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Table of Contents
Acknowledgment ........................................................................................................................................... I
Abstract ........................................................................................................................................................ II
Introduction ................................................................................................................................................... 1
Background Of University ............................................................................................................................ 1
Background of the Organization ................................................................................................................... 2
Vision of Tepi bus station ......................................................................................................................... 2
Mission of Tepi bus station ....................................................................................................................... 2
Team Composition ........................................................................................................................................ 3
Task and schedule ......................................................................................................................................... 3
Statement of the problem .............................................................................................................................. 3
Objectives of the project ............................................................................................................................... 4
General Objective ..................................................................................................................................... 4
Specific Objectives ................................................................................................................................... 4
Scope of the project ...................................................................................................................................... 5
Feasibility Study ........................................................................................................................................... 5
Technical Feasibility ................................................................................................................................. 5
Operational Feasibility .............................................................................................................................. 6
Economic Feasibility ................................................................................................................................ 6
Political Feasibility ................................................................................................................................... 6
Schedule Feasibility .................................................................................................................................. 6
Table 3: Schedule Feasibility.................................................................................................................... 6
Economic Feasibility ................................................................................................................................ 7
Methodology Of the project .......................................................................................................................... 7
Data Source ............................................................................................................................................... 7
Fact Finding Techniques ........................................................................................................................... 7
Analysis and design approach ................................................................................................................... 8
Overview of the project phase .................................................................................................................. 8
Significance of the project ............................................................................................................................ 9
Implementation Tools ................................................................................................................................... 9
Target beneficiaries of the system .............................................................................................................. 10
Testing procedures ...................................................................................................................................... 11

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Limitations of the project ............................................................................................................................ 12

REFERENCES ........................................................................................................................................... 13
Table of figure

Table 1: Team Composition .......................................................................................................................... 3

Table 2:Task and Schedule ........................................................................................................................... 3
Table 3: Schedule Feasibility........................................................................................................................ 6

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Introduction
Transportation is a process of moving people and objects from one place to other places. It has
different type of transportation such as air transport through the air, water transport trough lakes,
rivers, seas or oceans and land transport trough the land spaces.

Transportation is one of the social services in the world population. Transport activity, a key
component of economic development and human welfare, is increasing around the world as
economies grow. Human sensitivity has revealed an urge for mobility leading to a measure of
Society's progress. The history of this mobility or transport is the history of civilization. For any
country to develop with right momentum modern and efficient Transport as a basic infrastructure
is mandatory.

It has been seen throughout the history of any nation that a proper, extensive and efficient Road
Transport has played a major role. Transporters perform one of the most important activities, at
every stage of advanced civilization. Where roads are considered as veins and arteries of a
nation, passenger and goods transported are likened to blood in circulation. Passenger Road
Transport Service is an essential connected to the economic development.

The idea of modern land transportation in Ethiopia was first started during the time of Menilik II
in which he brought a single vehicle from abroad. The idea then developed by emperor
Hailesilassie and grown into many services. From that time onwards people of Ethiopia tried to
replace the transportation on the back of animals to modern means such as vehicles and the use
of these vehicles became the part of the people’s life.

Transport is the essential convenience with which people not just connect but progress.
Throughout history, people's progress has been sustained on the convenience, speed and safety of
the modes of transport. Road transport occupies a primary place in to-day's world as it provides a
reach unparalleled by any other contemporary mode of transport.

Background Of University
Mizan Tepi University is one of high level educations in Ethiopia. Its location is south part of
Ethiopia, which is 611km far from Addis Ababa. It has two campus, one of them is Tepi

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Campus, under this campus school of computing and informatics is one of the collages with
different departments. Mizan-Tepi University has began to give services for students in 1998
E.C.

Background of the Organization

This proposal is about Tepi Bus Station transport management system. It is aimed to make the
activities involved in the bus station computerized. The current system is being undergone
manually and even if it is able to do its task well, its tasks are tedious and time consuming to be
performed by human beings. Therefore, before going in detail about the project, lets discus about
the background of the bus station.

Tepi bus station (TBS) is located at the central part of Tepi city under SWNP, region of Ethiopia
578 KMs southwest of Addis Ababa. It has its roots from Tepi city administration. Under Tepi
city administration, there is a government structure called the Road Transport Development
Administration which has a part named Transport Supply and Cooperation Major Team.

The Transport Supply and Cooperation Major Team are comprised of four major categories. The
first category is the Transport Efficiency Qualifier who measures and checks the quality and
efficiency of the transportation system provided to the society. The second category is the
Transport Cooperator and Distributor (Simirit Yesira Hidet) who performs all the activities
involved in the bus station. The third category is the Human Resource who manages and controls
all the human resources that exist at the transportation system. The final category is the Road
Transport Security Authority that manages all the security issues that occurred during
transportation. Therefore, Tepi Bus Station is under the Transport Cooperator and Distributor
category of the Transport Supply and Cooperation Major Team.

Vision of Tepi bus station

Tepi bus station enables to give efficient transportation services for users

Mission of Tepi bus station

Tepi bus station has a mission of supporting people by tacking the insistent problems by
utilizing Custer satisfaction and assuring quality education.

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Team Composition

Project title Web based transport management system

Prepared By S.No Name Id No Email/phone Responsibility

1 Biruk Dessalegn 0817 /14 Birukdessalegn123@gmail.com Involved in all things

2 Eden Atnafie 1161/14 edenatnafe@gmail.com Involved in all things

3 Tesfalegn Petros 3055/14 peterhope@gmail.com Involved in all things

Date March 03 2016 E.C

Advisor Mr. Melkamu

Table 1: Team Composition

Task and schedule

phases Start date Stop date Time for completion Impacts

(HRs)
Interview Feb19 Feb25 8 We were having class most
Proposal of the days
preparation Questionnaires Feb22 Feb24 4 We can’t get the workers
at the right time
Observation Feb22 Feb 22 1
Analysis Feb26 Mar01 20 Lack of resource
Documentation Mar05 Apr01 30
Design Mar 5 Mar23 10
Coding and Front end Mar 26 Apr 25 6000
implementation
Table 2:Task and Schedule

Statement of the problem

In fact, Tepi city Bus station is doing its intended tasks and achieving its goals by following the
manual approach. But they are using the digital ticket for the passengers and approve clearance
for buses. Since all tasks (except ticket) are being performed manually, such as register

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associations, register vehicle owner, assign tariff, schedule vehicle, driver register. Those tasks
have been done manually, due to this time lose, consume resources like paper, pen and etc.

when register association, vehicle owners and drivers manually it takes time and also there will
be redundancy when doing tasks. Searching information about the owners, drivers and
associations is tedious, time delaying and maintainability of information is difficult. In searching
vehicle owner, driver and association information it creates difficulty to get reliable information.

The transportation workers are not able to post notice and generate report on time. There is no
data security, no availability, no recovery and loss of data because of no central database. The
drivers can not easy access vehicle schedule information. The associations also have not clear
information about the bus station transportation system for Tepi City Bus station.

The ticket machine works only reserving ticket for only passengers and giving clearance for the
buses, assigning buses that which bus will go to the city the bus station destinations. But it has
also benefits such as: the ticket reserved for the bus is by the number of seats that the bus has, it
avoids fraud of peoples from the tariff that the government assigns, it also helps with handling
which bus left the station and which bus is loading now.

Objectives of the project

General Objective
The general objective of this project is to develop Web based transport management system for
Tepi City Bus Station.

Specific Objectives
To achieve the general objective, the following specific objectives are identified:

 To analyze and study the state of the art of the transportation system
 To design and model transport management system for tepi Bus Station
 To study and analyze the limitations of the existing system.
 Record all data related to buses and Associations (Mahiberat)
 Specifying functional and non- functional requirements of the proposed system
 Design proposed system to solve the existing problem

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 Implementing the proposed system

 To develop, and implement transport management system for tepi Bus Station

Scope of the project

The project is going to be done including the following areas of tasks involved in the bus station
transport coordinator and distributor team (Simirit yesira hidet). These are:

 Involves data registration of vehicles and manipulation of these data.

 Involves data registration of associations and manipulation of these data
 Adjusting turns/schedules for the vehicles that are serving the society under TBS.
 Checking maintenance record to assess quality and performance of vehicles.
 Recorded bus order based on their reach time.
 Assign the work place timetable (Merhagbr) for each bus.
 Update and delete some recorded data’s.
 Register new bus to bus station and assign work place based on owner need and
association permission.

The following areas does not included in this scope:

 It does not do actions that are performed outside of the Transport Cooperator and
Distributor team (Simirit Yesira Hidet), it doesn’t include other vehicles that do
transportation of loads and objects.

Feasibility Study
Technical Feasibility
We are going to develop the system that is not complex to use it. That mean our system should
be easier for the user to use it. The system should also operate correctly. Our system will be
technically feasible. The proposed platform has sufficient capacity for future needs. They are
available for development and representation of the web site. The solution is technical feasible in
this feasible we test whether the website can be developed using existing technology or not.

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Operational Feasibility
The system will performs all operations to achieve the specified objective, User friendly and
interactive with the environment and the system will perform all operation that the organization
runs. In addition, it will not have any difficulty for users to perform the operation of the system.
Due to this the project is operational feasible.

Economic Feasibility
Economically our system does not cost much more and the material to implement the system
does not cost great amount of money. Here the tangible benefits are saving human power and
time waste; Since our system computerized the current manual system.so our system will not
spend more cost in case of paper, human power, time delay, pen, other material resources.
Therefore the cost we are spending while developing the system is less than the benefit.

Political Feasibility
This system is free from any political influence so our system is politically feasible because of
free from any political rules and regulations. And also our system is free from any influence
regarding the youth.

Schedule Feasibility
Project Schedule
1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 5th Quarter
NO Phases Feb14-Mar02 Feb16-Feb24 Mar05-Apr1 Mar24-April 25 April26-May13
1 Project proposal Preparation

2 Requirement gathering
&analysis

3 Documentation
4 Design
5 Coding and Implementation

Table 3: Schedule Feasibility

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Economic Feasibility
Economically our system does not cost much more and the material to implement the system
does not cost great amount of money. Here the tangible benefits are saving human power and
time wasted. Since our system computerized the current manual system.so our system will not
spend more cost in case of paper, human power, time delay, pen, and other material resources.
Therefore the cost we are spending while developing the system is less than the benefit.

Methodology Of the project

Data Source
Data collection is one of the important tasks in determining and analyzing the existing system.
The data that need to develop the new system are obtained from Bus station manager, Transport
Cooperator and Distributor (Simirit Yesira Hidet) of Tepi bus station.

Fact Finding Techniques

A. Interview

An interview was undergone to the two officials of Transport Cooperator and Distributor (Simirit
Yesira Hidet) of Tepi bus station. The two official was selected by stratified sampling because of
we use this type of sampling was good and better than of random sampling and the selection was
based on education level. It was aimed to get detail information about the functioning of the
existing system and general background information about the bus station.

B. Observation

In addition to the interview method, we have deeply observed the functionalities of the bus
station in its natural setting without being known by the workers. Through it also we have got
much idea.

C. Questionnaires

To get more information we select some workers and prepare questions about the system. The
condition occurs by question and answer of few selective workers of the bus station. The
questionnaires are both closed and opened ended questions.

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Analysis and design approach

Object Oriented Approach: we choose this approach because of:

 These techniques have a reusability feature.

 These techniques provide greater opportunities for users to participate in the development
process.

 This increases flexibility.

 This also improved quality.

 These techniques are latest, powerful, easy and highly usable.

 Increase domain and design reuse.

Overview of the project phase

1. Analysis Phase:

- Gather and analyze requirements from stakeholders, including users, managers.

- Conduct a detailed analysis of the current transportation operations and identify areas for
improvement.

- Define system functionalities and features based on the requirements gathered.

- Create use cases, user stories, and system design documents.

2. Design Phase:

- Develop a high-level architecture for the transport management system.

- Design user interfaces and workflows for different modules of the system.

- Define security requirements and protocols for protecting sensitive data.

3. Development Phase:

- Build the web based transport management system based on the design specifications.

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- Develop modules for scheduling, tracking, reporting, and other functionalities.

- Conduct unit testing, integration testing, and system testing to ensure the system meets the
requirements.

- Implement security measures and data protection mechanisms.

4. Implementation Phase:

- Deploy the transport management system in a production environment.

- Train users, administrators, and support staff on how to use the system effectively.

- Monitor system performance and address any issues or bugs that arise during the initial
deployment.

- Conduct a pilot test with a small group of users to gather feedback and make necessary
adjustments.

Significance of the project

 Perform their activities easily.
 Reduce cost and man power.
 Time saving.
 Avoid data loss Data redundancy.

Implementation Tools
We use the following programming tools to develop our system.

 Edraw Max uml 8.0 tool: - used to draw different UML that is necessary to design
analysis system and database design.

Front end tools: HTML we select HTML because:

 Html is platform independent language that is pre dominantly used the web and web
based application.
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Back end tools

 MYSQL server: We select MYSQL DBMS because 

 MySQL database is fast
 MySQL database is free to use
 MySQL database is compatible with PHP platform.

Target beneficiaries of the system

i. For Tepi Bus Station workers: currently the workers of the bus station are performing
their tasks manually even if they use digital ticket for only passengers. This way is
tedious and time taking and they are unable to do their tasks without required to spend
much effort. Therefore, this project allows them to perform their activities easily
supported by the project.
ii. For the passengers: in the current system, passengers get the information they want
from the bus itself which is not complete and not always available. This project allows
them to get the information they want which is up-to-date and complete easily from one
place.
iii. For Associations (Mahiberat): these Associations are expected to go to the Transport
Cooperator and Distributor team (Simirit Yesira Hidet) and submit their information and
needs using paper format, but cannot easily see which areas are better for work and not
crowded to be occupied and select according to their wishes. But this project allows them
view these better and unoccupied areas through simple DBMS techniques.
iv. For Government officials: in the current system, if someone requests to get specific
information, he/she has to stay and wait until it is found from a huge document. But
using this project, one can get what he/she want within duration of time since it is
equipped with searching techniques.
v. For Group Members of the project: members of this project (students) have getting
and also get much knowledge and experience of system development and problem
solving. Beside this we encourage to solve any other real world problems that face in
daily activity.

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Testing procedures
This procedure is a critical phase in the development of a transport management system to
ensure that it functions as intended and meets the requirements of stakeholders. Here is a general
testing procedure for a transport management system:

1. Unit Testing:

- Developers conduct unit testing to test individual components or modules of the system in
isolation.

- Ensure that each unit performs its intended function correctly.

- Use testing frameworks and tools to automate unit tests.

2. Integration Testing:

- Combine individual units or modules and test how they work together.

- Identify and resolve any integration issues or inconsistencies.

- Verify data flow between different components of the system.

3. System Testing:

- Test the entire transport management system as a whole.

- Verify that the system meets all specified requirements and functions correctly.

- Test various scenarios, inputs, and outputs to ensure the system behaves as expected.

4. Acceptance Testing:

- Involve end-users, stakeholders, and domain experts in UAT.

- Allow users to test the system in a real-world environment and provide feedback.

- Verify that the system meets user requirements and expectations.

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Limitations of the project

 The system works only under internet (can’t work at offline).
 Only literate persons can use this system.
 The proposed system cannot access with local language.

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REFERENCES
 Fundamentals of software engineering group assignment proposal.
 [Ambler 2001] the object primer second edition (Scott W. Amber).
 System Analysis and Design Methods (in Analysis and Design Phase).
 Object Oriented System Analysis and Design (OOSAD).
 Lahle Wolfe “feasibility study course” in about money, 2015.
Available:http://womeninbuisness.about.com. Accessed: January 10, 2016.
 Lamb David (2013, September 10)." literature review" in Wikipedia, 2016.[On-line].
Available: http:// en.wikipedia.org/wiki/literature-review. Accessed: January 15, 2016.
 Connolly. T (2007, May).“A practical approach to design, implement and management”.
Third edition, England: Addison Wesleypress [November 28, 2015].

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