BrachyVision Version 13

Installation Product Acceptance

IPA-BV-13-D JANUARY 2021

1 Reference Information
1.1 IPA Safety Caution

This document is intended for use by trained Varian personnel. Use by

CAUTION untrained personnel could result in possible injury or damage to the
equipment.

1.2 References
B503361R01: Treatment Planning for Brachytherapy, BrachyVision Reference Guide
B503362R01: Treatment Planning for Brachytherapy, BrachyVision Instructions for Use

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2 Introduction
2.1 Scope
This Installation Product Acceptance (IPA) procedure provides testing procedures and data recording tables to
enable Varian to demonstrate that the Brachytherapy Standalone and Network Aria 13 has been successfully
installed and meets required manufacturer specifications.

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3 Safety

This document is intended for use by trained Varian personnel. Use by

CAUTION untrained personnel could result in possible injury or damage to the
equipment.

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4 IPA Tests Applicability
This acceptance procedure can be used for new installations, or for upgrades. Instructions are provided in
note boxes under various test section headings stating the applicability of tests for each scenario. Enter NA if
the component is not installed. Enter the actual values in any data table boxes where applicable.

NOTICE Access to the system can only be by a domain user with valid credentials.

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5 Preliminary System Configuration

NOTICE This section should only be required for new systems.

5.1 Create a Brachytherapy Unit

The tests require that either a VariSource or GammaMed Afterloader unit be

present, even if this is not the unit you will ultimately use your BrachyVision
NOTICE for. If you do not have an Afterloader, please install a VariSource machine and
source for the purpose of these tests.

1. Select Quicklinks > Administration > RT Administration

2. Select Workspace>Radiation & Imaging Devices
3. If no Varian Brachy Unit type device is listed select New and select New Brachy Unit
4. Enter the following ID, Model and interface depending on your Afterloader model. (If you do not have any of
these units then please install the VariSource machine.)

MACHINE TYPE
MACHINE TYPE VARISOURCE GAMMAMED PLUS
ID VariSource GammaMed Plus
MODEL VariSource 0.5 cm GammaMed Plus
INTERFACE VariSource GammaMed Plus

5. Select Create and select File >Save All

6. Double click on the machine name in the table and select the Brachy Unit tab. Ensure that the Export
Directory is set to point to the correct location. Select OK and select File > Save All
7. If you have a pulsed dose rate (PDR) unit (GammaMed Plus), double click on the machine name in the
table.
8. Select the Brachy Unit tab and click the arrow next to the Dose Rate Mode box (which will be displaying
HDR).
9. Select PDR in the Dose Rate Mode field. Press OK and select File > Save All

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5.2 Commissioning Source Model(s)
Introduced in Version 13 is Source Model Approval. There are 4 possible levels:
• Unapproved – Source model cannot be used.
• Commissioning – Source model can be used to create plan’s, but the plans cannot be exported.
• Approved – Source model can be used for treatment.
• Retired – Source model cannot be used.

If this step is not completed following an upgrade to V13, then the customer will not be able to
treat.

1. Select Quicklinks > Administration > RT Administration

2. Select Workspace > Clinical Data
3. Select the Radioactive Source Model tab.
4. Double click the source model to be commissioned.
5. On the General tab change the Status to Commissioning. Select OK
6. Enter password, select Save
7. Repeat for other sources if needed.

5.3 Install a Source in the Brachy Unit

1. Select Quicklinks > Administration > RT Administration
2. Select Workspace > Radiation & Imaging Devices
3. Highlight the correct Brachy device (if none exists see above: Create a Brachy Unit) and select the
Radioactive Source tab. If an active source exists continue to, if not select New Source
4. If you are using the VariSource machine enter the following information:
• ID = VS1
• Source Model = VS Ir-192 (5mm)
• Enter the Source Wire serial number in the Serial Number field. Select, OK then, No for the source
report, and go to step 6.
5. If you are using a GammaMed machine please enter the following information:

MACHINE TYPE
GAMMAMED PLUS HDR GAMMAMED PLUS PDR
ID GM Plus HDR GM Plus PDR

Source Model GMP Ir-192 HDR GMP Ir-192 PDR

6. Press OK and select File > Save All

5.4 Install the Imaging Geometry

1. Select Quicklinks > Administration >RT Administration

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2. Select Workspace > Radiation & Imaging Devices
3. Select the Overview Tab.
4. Select New and select New Localization Jig
5. Enter the following:
• ID = Orthogonal
• Model = Orthogonal
6. Select the Create button.
7. Double click on the new device ID
8. Select the Geometry Tab and select the Orthogonal Type.
9. Select the Orthogonal Tab and enter the values displayed below.

10. Select OK and select File > Save All

5.5 Configuring the Vidar Import Filter

NOTICE This section is required if the system has a Vidar Scanner.

1. Select Quicklinks > DICOM >Import Export

2. If the Vidar Import Filter is not listed under the Import tab, select Manage
3. Select Add and select the Vidar Import Filer from the list and select OK
4. Set the following:

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 • Resolution: 75
• Bits Per Pixel: 8, 12, or 16 (depending on scanner capability)
• Image Type: X-Ray Film (Includes Magnification)
• Image Scale: Leave Unscaled
5. Press OK

5.6 Configuring the Software for Use with a Flat Bed Scanner
(ScanMaker)

NOTICE This section is required if the system has a Flat Bed Scanner.

If a Standalone and network BrachyVision system was ordered with a flatbed scanner this software should
have already been installed, and therefore there should be no need to follow this procedure. In this case go to
the next section on installing the TIFF filter.
Install the Image Capture software supplied with the scanner following default instructions.

5.6.1 Installing the Tiff Filter for use with the Flat Bed Scanner

NOTICE This section is required if the system has a Flat Bed Scanner.

1. Select Quicklinks > DICOM >Import Export

2. If the TIFF Import Media File Filter is not listed under the Import tab, select Manage
3. Select Add and select the Bitmap Media File Import Filter from the list and select OK
4. Set the following:
• Name and Description: TIFF Import Media File Filter
• Working Directory: Where the system will look for the images
• Type: X-ray film (includes magnification)
• File Search: TIFF
5. Select OK and select File > Exit

5.7 Configure the Digitizer

NOTICE This section is required if the system has a Digitizer.

1. Select Quicklinks > Treatment Planning > Brachytherapy Planning

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2. Select Tools > Workstation Configuration
3. Select the COM Port from the drop down list. (Don’t configure the Digitizer resolution).
4. Press OK and select File > Save All

5.8 Configure the DICOM Image Transfer

NOTICE This section is required if the DICOM Image Transfer is going to be used.

5.8.1 Configuring the DICOM Media File Import Filter

1. Select Tools > Import / Export Configuration
2. If the DICOM Media File Import Filter is not listed under Import filter, select Add
3. Select the DICOM Media File Import Filter from the list and select Config
4. Press the Browse button and select working directory where the Images will be located. This is usually
D:\Images.
5. Select the Study View and press OK
6. Close the Import / Export Configuration box and select File > Save All

5.8.2 Configuring the DICOM Transmit Device

DICOM Transmit devices are all configured differently. The following information is needed for set up:
1. Workstation name: BRACHY (Or defined by your specific networking needs. Please contact support if you
need to change the workstation name. BrachyVision must be modified prior to this, or it will not run
when the workstation name is changed.)
2. Workstation IP address.
3. Listening port: 104 (or as defined by your IT department).
4. Host / Application Entity Title name: DD_BRACHY (Or defined by your specific needs. Please call technical
support if you must customize your Application Entity Title.)

5.8.3 Configuring the DICOM Daemon

1. Select Start > All Programs > Varian System > File Daemon Configuration to display the
Configuration Wizard
2. Select the Configure Existing Services button and check to see if the correct service has already been
configured.

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3. If the correct service has not been entered, select Add New Service button and follow the instructions to
configure the new service.

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6 System Verification Test Procedures
This chapter describes the steps required to complete the System Verification test. It consists of 9 different
test procedures (TP). Some of the tests are only required if the system configuration includes the relevant
hardware.
A basic understanding of the treatment planning functions is necessary to conduct the test. Please refer to the
‘Brachytherapy Planning Instructions for Use’ for further instructions. The test procedure will outline the
necessary BrachyVision commands shown in bold
Ensure that all of the necessary items have been configured. See Chapter 5.

6.1 TP 1. Vidar Film Scanner Test

This test should only be performed if the system contains a VIDAR film scanner. If the system does not contain
a VIDAR film scanner, mark NA and continue with the next test (TP2.)

If you are using a VIDAR scanner, BrachyVision must be running for at least
90 seconds prior to running this test as the scanner needs to fully connect.
NOTICE There is also a 90 minute warm up period for the scanner itself, required prior
to scanning films.

This test article is used to test the output from a VIDAR film scanner. The test articles can be downloaded
from:
GCS Data Center>Products>Brachytherapy>BrachyVision>IPA-BV-Test Articles
Scan the test images as follows:

These images should be checked to ensure that it is to scale, prior to using it

NOTICE for testing; printing and photocopying can rescale the images. (It should also
only be printed on A4 otherwise the image will be rescaled.)

1. Select File > New Patient

2. Enter the following:
• Last Name = CAP
• ID1 = scanner
3. Select OK
4. Select Quicklinks > DICOM > Import Export
Place the AP image in the scanner. The image should be placed in the scanner as you wish to see it on the
screen. Select the VIDAR import filter. Select the Arrow to continue. If the scan is upside down or back to
front, please re-scan it.
5. Select the following:
• Resolution: 75
• Bits Per Pixel: 8, 12, or 16 (depending on scanner capability)
• Image Type: X-Ray Film (Includes Magnification)
• Image Scale: Scaling from Device

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6. Once the image is scanned in the correct orientation, select listed image for import. Select the Arrow to
continue to import or select Scan more. Place the LAT image (second image) in the scanner and select
the Arrow to scan. If the scan is upside down or back to front, please correct the orientation and rescan it.
7. Once the LAT image is scanned in the correct orientation, select images to be imported in Browse to
your patient.
8. Select Quicklinks > Treatment Planning > Brachytherapy 2D Entry
• You may need to open the patient and images in Selection.
9. Drag the images into the main windows. Select View > Measure / Distance to measure the distance of
the upper vertical line and the horizontal line of the both test images. The distances should be 11.4 cm and
12.0 cm, respectively. Enlarge the images if necessary by selecting View > Zoom / Zoom In
10. The test passes if the images are successfully scanned and loaded, and the measurements on the screen
of each image are within 1.5 mm.
• To close the measurement tool, Select the X button.
11. Close this Patient by highlighting the patient in the top Left Focus window and select File > Close

Results
DATA TABLE: SECTION 6.1 - TP 1. VIDAR FILM SCANNER TEST
NA IF VIDAR FILM SCANNER TEST IS NOT INSTALLED
ACTUAL
OBJECT TO MEASURE EXPECTED RESULT MEASUREMENT TOLERANCE
IN CM
Vertical Line 11.4cm
±0.15cm
Horizontal Line 12.0cm

6.2 TP 2. Flatbed Film Scanner Test

This test should only be performed if the system contains a Flatbed film scanner. If the system does not
contain a Flatbed film scanner, mark NA and continue with the next test (TP 3.).
This test item is used to test the output from a flatbed film scanner. The Test articles can be downloaded from:
GCS Data Center>Products>Brachytherapy>BrachyVision>IPA-BV-Test Articles
Scan the test images as follows:
1. Start the image capture software supplied with the scanner.
2. Ensure that the software is setup to scan Positive Transparency Type of Material.
3. Position the first image on the scanner leaving the frame with the scale measurements that fits along the
edge of the glass on the scanner. (Ensure that the frame that is supplied with the scanner is placed on the
glass with the gap at the bottom of the scanner and that the second image does not cover this gap.)

This image should be checked to ensure that it is to scale prior to using it for
NOTICE testing, printing and photocopying can rescale the images. (It should also
only be printed on A4 otherwise the image will be rescaled).

4. Continue to scan the image and save it as a TIFF file (AP.tiff)

5. Repeat these steps with the second image. Save this as LAT.tiff.

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6. Once both images are scanned, close scanner software open BrachyVision. Select Quicklinks > DICOM
> Import Export.
7. Select TIFF Import Media File Filter. and press the right arrow.
8. Locate the directory where the images are located by pressing the ‘…’ button. Then press the Refresh
button if required.
9. Ensure the correct images are selected and press the Right arrow
10. Select New Patient
11. Enter the following:
• Last Name = CAP
• ID1 = flat scanner
12. Select OK. Select the Right arrow three times to save the images to the database.
13. Select Quicklinks > Treatment Planning > BrachyTherapy Planning
14. Open the CAP patient.
15. Under DICOM View, select the images.
16. Select Quicklinks > Treatment Planning > Brachytherapy 2D Entry
17. Drag the images into the main windows. Select View > Measure > Distance to measure the distance of
the upper vertical line and the horizontal line of the both test images. The distances should be 11.4 cm and
12.0 cm, respectively. Enlarge the images if necessary by selecting View > Zoom / Zoom In
18. The test passes if the images are successfully scanned and loaded, and the measurements on the screen
of each image are within 1.5 mm.
19. Close this patient by highlighting the patient in the top Left Focus window and select
File > Close
Results

DATA TABLE: SECTION 6.2 - TP 2. FLATBED FILM SCANNER TEST

NA IF FLATBED FILM SCANNER IS NOT INSTALLED
ACTUAL TOLERANCE
OBJECT TO MEASURE EXPECTED RESULT MEASUREMENT
IN CM
Vertical Line 11.4cm ±0.15cm

Horizontal Line 12.0cm

6.3 TP 3. Digitizer Test

This Test should only be performed if the system contains an electromagnetic digitizer. If the system does not
contain an electromagnetic digitizer, mark NA and continue with the next test (TP4.)
1. Select Quicklinks > Treatment Planning > Brachytherapy 2D Entry
2. Select File > New Patient
3. Enter the following and Save:
• Last Name = CAP
• ID1 = digitizer
4. Select Insert > New Radiograph Set

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5. The system will automatically create a plan. Enter the following:
• If there is no default technique, select Interstitial
• Prescribed % = 100
• Prescribed Dose / Fraction = 6Gy (or 600cGy)
• Number of Fractions = 1
• Select OK button.
6. The system will display the following message.

7. Select the Continue without images button.

8. If a list of imaging geometries is displayed select the Orthogonal object (created when configuring the
system in chapter 5) from the list and select OK. This list will only be displayed if more than one imaging
geometry option has been configured.
9. Verify that in the Localization Jig Properties, the Orthogonal type under Geometry tab is selected.
10. Check that COSMO (the Green Man) is facing forward in the left-hand window and that the nose is
pointing to the right in the right-hand window. If not, select Insert > New Radiograph set and check the
values.
11. Position the test images downloaded earlier side by side on the digitizer. Be careful to match the horizontal
direction with the base of the digitizer tablet.

This image should be checked to ensure that it is to scale prior to using it for
NOTICE testing, printing and photocopying can rescale the images. (It should also
only be printed on A4 otherwise the image will be rescaled).

12. Verify that Localization > Set Registration Point is selected. Select the AP Window and then, using the
electromagnetic digitizer, digitize the + on the AP image. Select LAT Window and repeat for the LAT
image.
13. Select Insert > New Applicator to insert a catheter into plan. Enter the following in the Applicator
Properties window and select OK
• Applicator length (cm) = 130 cm
• Step size (cm) = 0.5
• First source position (cm) = 0
• Last source position (cm) = 0
14. Verify that Localization > Edit Shape is selected. Enter the catheter points using the electromagnetic
digitizer from the test images on the lightbox. Start with the top most point with coordinate ( 5.7, 11.4) of
the AP image (AP window active) and proceed to digitize all four corner points of the image. Repeat with
the LAT image (LAT image active) starting with the coordinate (-5.7, 11.4).

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15. Once the catheter is entered, open the applicator properties (by selecting the applicator in the bottom left
hand window and select Edit > Properties. Enter the following and select OK
• First source position (cm) = 16.5 cm
• Last source position (cm) = 17.5 cm
16. Ensure you can see two magenta boxes in the center of the catheter. (These are the sources.)
17. Select Edit > Properties and select Geometry in the Applicator Properties dialog box.
• Verify that the four points digitized have the following coordinates:
• Standard Planning coordinate system: (5, 5, 10), (5, 5, 0), (-5, -5, 0), and (-5, -5, -5).
• IEC 1217 Planning coordinate system: (5, 5,-5), (5, 0,-5), (-5, 0, 5), (-5,-5, 5)
• The test passes if the error for each point is less than 2 mm.
Results

DATA TABLE: SECTION 6.3 - TP 3. DIGITIZER TEST

NA IF DIGITIZER TEST STD PLANNING C0-ORDINATES IS NOT INSTALLED
ACTUAL
STANDARD PLANNING COORDINATES MEASUREMENT TOLERANCE
IN CM
5, 5, 10

5, 5, 0
±0.20cm
-5, -5, 0

-5, -5, -5

DATA TABLE: SECTION 6.3 - TP 3. DIGITIZER TEST IEC1217

NA IF DIGITIZER TEST IEC1217 IS NOT INSTALLED
ACTUAL
IEC 1217 PLANNING COORDINATES MEASUREMENT TOLERANCE
IN CM
5, 5, -5

5, 0, -5
±0.20cm
-5, -0, -5

-5, -5, 5

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6.4 TP 4. TG43 Dose Calculation

Test plans for this test can be downloaded from the GCS Data
NOTICE Centre>Brachytherapy>BrachyVision.

There is a separate test plan for each treatment unit, i.e. GMpHDR. In case there is a test plan that already
exists on the system, remove the dwell time and re-enter it to force recalculation.
The instructions for creating a test plan can be found in Appendix A Creating a Test Plan.
1. Import the test plan in Quicklinks > Brachytherapy Planning, by going to File > Import> Wizard>
DICOM Media File Import Filter
2. If the plan is imported the Plan Prescription will default to 1Gy or 100cGy. Right click on the Plan and select
Properties, change the prescribed dose to 6Gy or 600cGy. OK

3. For VariSource - Select Window > Brief report window and check the source activity.
4. For VariSource - Divide 106 by the activity to get the required dwell time for 106 milliCurie seconds.For
example with an 8467 mCi source, the required treatment time would be 1,000,000 / 8467 = 118.1
seconds.
5. For GammaMed machines the source activity should be normalized to 10000mCi for HDR and 1000mCi for
PDR. Therefore the time for HDR units will be 100 seconds and for PDR 1000 seconds.
6. Select Planning > Modify Dose / Set all dwell times to set the required dwell times.
Press OK.
7. Go to Planning > Calculate the 3D dose. Select Window > Brief report window. Print the brief report by
selecting File > Print / View
8. Compare the printed values with those listed in Table 1 below. The results can be accepted if they are
within 2% of the correct values. (Note that if you need more significant figures in the BrachyVision display;
change the dose units to cGy. This is done in Varian Tools > Platform Portal, using a system
administrator log in.)
9. Leave this plan open for TP5 or TP6, whichever is applicable.
10. Accepted results verify that the correct dose calculation parameters were set in the source configuration.

This test checks the dose calculation on BrachyVision using Varian supplied
WARNING sources, however if custom sources have been entered it is the user’s
responsibility to perform a manual dose check.

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 Delete all GammaMed and VariSource HDR and PDR Radioactive Source Model data NOT used
for the Afterloader on location. Data to be deleted is in Administration > Clinical Data >
Radioactive Source Models.
Example: If GammaMed Plus HDR is the operational Afterloader - delete GMP Ir-192 PDR, VS
Ir-192 (5mm)..

Results

DATA TABLE: SECTION 6.4 - TP 4. TG43 DOSE CALCULATION

NA IF MACHINE TYPE IS NOT INSTALLED
MACHINE TYPE
Reference Point VariSource Ir-192 Actual GM Plus HDR Actual GM Plus PDR Actual
Coordinates (2012) Value (2012) Value Value
X[cm] Y[cm] Z[cm] Dose 2% -2% Dose 2% -2% Dose 2% -2%
[Gy] [Gy] [Gy]
0 2 0 3.157 3.220 3.094 3.198 3.262 3.115 3.199 3.263 3.135
0 4 0 0.795 0.810 0.779 0.800 0.816 0.784 0.800 0.816 0.784
-4 0 0 0.479 0.488 0.469 0.548 0.559 0.537 0.763 0.778 0.748

6.5 TP 5. Acuros BV Dose Calculation

This test should only be performed if the system contains an Acuros BV License, otherwise mark NA and
continue with the next test (TP6.).
1. Right click on the plan created in TP 4 above and select Copy Plan
2. Right click on the course and select Paste Plan
3. Right click on the dose icon and select Properties
4. Set the 3D dose matrix up as shown.

5. Select Planning > Calculate Inhomogeneity corrected dose.

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 6. Select the Calculate in water and Start Calculation
7. Once the calculation has completed close the dialogue and select Window > Brief report window. Print
the Brief report by selecting File > Print / View
8. Compare the printed values with those listed in Table below. The results can be accepted if they are within
2% of the correct values. . (Note that if you need more significant figures in the BrachyVision display;
change the dose units to cGy. (This is done in Varian Tools > Platform Portal, using a system
administrator log in.)
9. Leave this plan open for TP6. Accepted results verify that the correct dose calculation parameters were set
in the source configuration.
Results

DATA TABLE: SECTION 6.5 - TP 5. ACUROS BV DOSE CALCULATION

NA IF NO ACUROS BV LICENSE INSTALLED
MACHINE TYPE
Reference Point VariSource Ir-192 Actual GM Plus HDR Actual GM Plus PDR Actual
Coordinates (2012) Value (2012) Value Value
X[cm] Y[c Z[cm] Dose 2% -2% Dose 2% -2% Dose 2% -2%
m] [Gy] [Gy] [Gy]
0 2 0 3.157 3.220 3.094 3.198 3.262 3.115 3.199 3.263 3.135
0 4 0 0.795 0.810 0.779 0.800 0.816 0.784 0.800 0.816 0.784
-4 0 0 0.479 0.488 0.469 0.548 0.559 0.537 0.763 0.778 0.748

In some areas, particularly around the tip and tail of the source in high anisotropy areas, TG43 and Acuros
calculations in water may disagree. This is due to several factors in the TG43 calculation employed by
BrachyVision, and the published data that it is based on, - particularly the angular resolution of the anisotropy
data, that reference point doses are calculated exactly to that point, rather than on the 3D dose grid.
Acuros has been extensively validated against Monte Carlo models, as well as experimental methods, and we
are confident that it better reflects the real dosimetry in water than the TG43 calculations.

6.6 TP 6. Treatment Plan Transfer to the Treatment Unit

This Test should only be performed on a standalone system if a VariSource or

GammaMed unit is available. If no system is available mark this test as ‘Not
NOTICE Applicable’ and continue with the next test (TP7.) The test assumes the plan
from TP 4 or TP 5 is still open.

Finally, check that the treatment plan is correctly transferred to the treatment unit.
1. Highlight Applicator 1, Channel 1 object in the lower left-hand focus window.
2. Select Window > Dwell Control Window and enter 75 sec for the dwell time.
3. Select Planning > Calculate 3D Dose
4. Select Window > Brief report window followed by File > Print / View to print Brief report.
5. Right mouse click on the plan, select Plan Approval from the options on the list. Make sure that structures
are approved and select Continue to the warning.
6. Select Quicklinks > EMR> Treatment Preparation

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7. Select Reference Points tab and fill out the Dose limit (Session, Daily and Total)
8. Select Quicklinks > Treatment Management > Treatment Preparation
9. Select Scheduling tab and click on Schedule The fraction will be scheduled.
10. Select Approve for Treatment approval of the plan.
11. Select Quicklinks > Treatment Planning > Brachytherapy Planning
12. Select File > Export > Plan to Treatment Unit and make sure to select the location specified in the
Afterloader properties in RT Admin.
13. Result is accepted if the file is created in the folder configured in section 6.1 step 6.
Results

DATA TABLE: SECTION 6.6 - TP 6. TREATMENT PLAN TRANSFER TO

THE TREATMENT UNIT
NA IF NO TREATMENT PLAN TRANSFER IS INSTALLED
X = YES
PLAN IS EXPORTED TO THE CORRECT LOCATION

6.7 TP 7. Image Transfer over the Network

This test should only be performed if electronic image transfer is available.
This test item will test image transfer between imaging devices (e.g. Acuity, CT option, GE Advantage) and
BrachyVision.
The images are acquired in the imaging device and then exported to BrachyVision. The export and import are
done differently depending on imaging device.
Please refer to the user’s manual on how to import images from a specific imaging device.
Results

DATA TABLE: SECTION 6.7 - TP 7. IMAGE TRANSFER OVER THE NETWORK

NA IF IMAGE TRANSFER OVER NETWORK IS NOT AVAILABLE
X = YES
IMAGE IS EXPORTED TO THE CORRECT LOCATION

6.8 TP8. National Language Support

This test should only be performed if a local language option and Windows MUI have been installed. If not,
mark this test ‘Not Applicable’.
This test item will test whether the localized language is installed and being correctly selected.
1. Go to Start > All Programs > Varian Tools > Platform Portal
2. Log in as System Administrator (e.g. SysAdmin).
3. Select the System Configuration > Configuration > General Configuration> Language
4. In the Language field, verify that the installed local language (e.g. German) is available to be selected as
the Active System Language.
5. Set this as necessary and go to Security > Users

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6. From the [Users] table, select an existing user and verify that it is possible to define the localized language
for that user. This can be accomplished using command Edit User double clicking on the user.
7. Use command Add User to add a new user with the following credentials:

CONFIGURATION OF TEST USER ACCOUNT

User ID nlstest

User Name nlstest

Password NlsTest

Group Account with all rights

Language {local language}

Select – “password never expires”

Options Deselect- “user must change password at next
logon”

8. Select <OK> and perform a Save

9. Close Platform Portal.
10. In User Home go to Logout and Switch User. Logon as the nlstest user created above.
11. Verify that menus are displayed in the local language.
12. Exit BrachyVision.
13. Go to Start > Programs > Varian Tools > User Rights admin and edit user nlstest.
14. Set the nlstest user language to English.
15. Select <OK> and perform a Save
16. Close UserRightsAdministration
17. Start a BrachyVision and logon as the nlstest user created above.
18. Verify that menus are displayed in the English language.
19. Exit BrachyVision.
20. Once this test has been successfully completed go to Start > Programs > Varian Tools > User Rights
admin and delete user nlstest.
Results

DATA TABLE: SECTION 6.8 - TP8. NATIONAL LANGUAGE SUPPORT

NA IF LOCAL LANGUAGE OPTION AND WINDOWS MUI HAVE NOT BEEN INSTALLED
X = YES
THE MENUS ARE DISPLAYED IN THE CORRECT
LANGUAGES

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7 Reproducibility Tests
The following table indicates some events for which Varian recommends the system be re-tested.

REPRODUCIBILITY TESTS
EVENT TESTS TO RUN
Frame grabber or Film scanner repair or replacement TP1 or TP2

Digitizer repair or replacement TP3

Generation or installation of a new source model TP4

All applicable tests (At least TP 4,

Installation of a new BrachyVision software version TP 6 and TP 7, Include TP5 where
an Acuros license is present)

Significant Network Changes, or Installation of a new network image

TP7
source

Modification or significant repair to Afterloader console TP6

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APPENDIX A CREATING A TEST PLAN
1. Go to Quicklinks > Treatment Planning > Contouring, then select Workspace > Selection followed by
File > New Patient
2. Enter a Last Name and ID
3. Select Quicklinks > Treatment Planning > Brachytherapy 2D Entry to generate a digitizer based plan.
Select Insert > New Radiograph Set. The system will automatically create a plan. Enter the following and
press OK:
• Prescribed % = 100
• Prescribed Dose / Fraction = 6 Gy (or 600 cGy)
• The system will ask if you want to continue to work without images. Confirm it.
4. From the list of imaging geometry, select the Orthogonal imaging. Verify that in the Localization Jig
Properties the Orthogonal type under Geometry tab are selected. Select OK
5. Select Insert > New Applicator and enter the following:
• Applicator length = 130
• Step size (cm) = 0.5
• First source position = 0
• Last source position (cm) = 0
6. Select the Geometry button and enter two points for the catheter.

7. Once the catheter is entered in Applicator Properties enter the following and select OK
• First source position (cm) = 0 cm
• Last source position (cm) = 0.5 cm
8. Select Quicklinks > Treatment Planning > Brachytherapy Planning. Select Insert > New Reference
Point and Location to enter a new reference point. Click in the transverse view then enter an ID and
None for the patient volume. Select the Location tab to enter this coordinate from the keyboard: (0.0,
2.0, and 0.0). Select OK
9. Repeat step 8 starting at Insert > New Reference Point and Location until you have 3 points with the
following coordinates.

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 0 2 0

0 4 0

-4 0. 0

10. There should be a total of 4 reference points together with the primary reference point.

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8 Reference Information
8.1 Revision Information
REVISION INFORMATION
REV DATE DESCRIPTION OF CHANGE AUTHOR NAME
Template Transfer TMP-GE-IPA_SW-A
Updated Section 7.1 Vidar Film Scanner Test added
instruction to download test articles from the GCS Data
Center. Updated Data table.
Updated Section 7.2 Flatbed Film Scanner Test added
instruction to download test articles from the GCS Data
Center. Updated Data table.
D 29 Jan 2021 Updated Section 7.3 Digitiser Test Step 11. Updated Data Steve Carey
table.
Updated Section 7.4 Dose Calculation TP4 table
Updated Section 7.5 Acuros BV Dose Calculation TP5
table
Removed Appendix A Test Articles
Removed References to PSE website

C 28 January 2016 Update Acceptance Form to remove Header Product Stephen Marchesi
Name PCSN line.

8.2 Glossary
CPAD Customer Product Acceptance Document (generated in Lotus Notes)
CSR Customer Service Representative (Varian employee)
FSN Field Safety Notice
HIM Hardware Installation Manual
IPA Installation Product Acceptance
IPAD Installation Product Acceptance Document (generated in Lotus Notes)
NA Non-applicable
PC Personal Computer
PN Part Number
PNL Product Notification Letter
SIM Software Installation Manual
STB Service Technical Bulletin
V Version (normally used before software version number)
VMS Varian Medical Systems
WS Workstation

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8.3 Document Information
NOTICE Information in this document is subject to change without notice and does not
represent a commitment on the part of Varian. Varian is not liable for errors contained
in this document or for incidental or consequential damages in connection with the
furnishing or use of this material.
This document contains proprietary information protected by copyright. No part of this
document may be reproduced, translated, or transmitted without the express written
permission of Varian Medical Systems, Inc.

TRADEMARKS Varian products referenced herein are either registered trademarks or trademarks of
Varian Medical Systems in the U.S. and/or other countries. The names of other
companies and products mentioned herein may be the trademarks of their respective
owners. Any rights not expressly granted herein are reserved.

CONTACTING Support services are available without charge during the initial warranty period. If you
SUPPORT seek information not included in this publication, contact Varian support with the
following number or link:
Telephone support – 1.888.VARIAN5 (1.888.827.4265)
For International telephone numbers - Varian Contacts
To contact the support location nearest you for service, parts, or support, see the list at
the Varian Medical Systems website: VMS Worldwide Contacts
You may use MyVarian for all means of contacting Varian. Click Contact Us. No
registration is required but is recommended.
If you are unable to access MyVarian, use the following email address for support:
support@varian.com

COPYRIGHT 2021 Varian Medical Systems, Inc. All rights reserved. It is strictly prohibited to copy
this document or disclose the contents to unauthorized recipients.

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8.4 Acceptance Form

Print all information clearly

Start Date of Acceptance Test:

Completion Date of Acceptance:
Status:

BrachyVision Standalone
Workstation
H6B:
BrachyVision Network
Workstation
H48:

Institution:
Address:

Varian CSR Representative:

Printed Name

Signature Date Signed (mm/dd/yyyy)

The signature above indicates that all applicable and required tests
within this document, have been satisfactorily performed and met the
required product specification.

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