Slide 4: Week-by-Week Activities (Detailed)
Headline: Detailed Weekly Activities
Week 1:
o Kick-off Meeting with Client
o Gather detailed requirements from Med Info and CRM systems
o Define data mapping rules and integration points
o Develop initial project plan and risk register
o Secure necessary approvals
Week 2:
o Develop and configure Med Info system APIs
o Implement API integrations
o Conduct unit tests on individual API components
o Address any identified issues
Week 3:
o Conduct system integration testing
o Perform thorough data validation
o User Acceptance Testing (UAT) with client representatives
o Address UAT feedback and resolve issues
Week 4:
o Deploy integrated solution to production environment
o Conduct post-deployment testing and monitoring
o Deliver user training materials
o Prepare final project documentation
Slide 5: Risk Assessment
Headline: Risk Assessment & Mitigation
Risk 1: Requirement Misalignment
o Description: Unclear or incomplete requirements can lead to delays
and rework.
o Mitigation: Regular requirement validation meetings, documented
requirements.
Risk 2: Integration Errors
o Description: Technical challenges during API integration.
o Mitigation: Rigorous testing phases, contingency time for
troubleshooting.
Risk 3: Approval Delays
o Description: Slow stakeholder feedback can impact project timeline.
o Mitigation: Predefined deadlines, proactive communication with
stakeholders.
Risk 4: Post-Deployment Issues
o Description: Unexpected errors or performance issues after go-live.
o Mitigation: Robust monitoring, rollback plan, and dedicated support.
Slide 6: Stakeholder Communication Plan
Headline: Communication Plan
Communication Channels:
o Weekly project status meetings
o Regular email updates with key milestones and progress
o Dedicated communication channels (e.g., project management
software)
o Escalation procedures for critical issues
Key Stakeholders:
o Client representatives
o Development team
o Testing team
o Project manager
Slide 7: Required Resources
Headline: Project Resources
Personnel:
o Project Manager
o Developers (x2)
o QA Specialist
o Client Representative (for UAT)
Tools & Systems:
o API management tools (e.g., Postman, SwaggerHub)
o Development environment (e.g., Visual Studio Code)
o CRM system access and API documentation
o Med Info system access
Slide 8: Expected Outcomes & Benefits
Headline: Project Benefits
o Improved Data Accuracy: Reduced manual data entry, minimized
errors.
o Streamlined Operations: Automated data flow, increased efficiency.
o Enhanced Patient Experience: Better communication, improved
appointment scheduling.
o Better Decision Making: Real-time data insights for improved
business decisions.
Slide 9: Next Steps
Confirm project plan with key stakeholders.
Schedule and conduct the project kickoff meeting.
Begin Week 1 activities as planned.
Slide 10: Q&A
Open the floor for questions from the client.
Be prepared to address any concerns or clarifications.
Important Notes:
Visuals: Use high-quality images, icons, and charts to enhance visual appeal.
Conciseness: Keep slides concise and focused on key information.
Professionalism: Maintain a professional and polished presentation style.
Client Focus: Tailor the presentation to the specific needs and priorities of
the client.
Remember to:
Practice your delivery: Rehearse the presentation to ensure a smooth and
confident delivery.
Be adaptable: Be prepared to adjust the presentation based on the client's
questions and feedback.
