Bootcamp Outline

1. Introduction:
● Overview of Trucking Industry
● Its potential (earn in dollars)
● Launching plan

2. The US trucking industry

● Who is a Truck Dispatcher?

● A truck dispatcher is responsible for coordinating and managing truck drivers' schedules
to ensure products and goods are picked up and delivered in a timely manner.
tasks a truck dispatcher: Route Planning, Finding good and timely loads, Negotiating
rates with brokers, Track driver’s progress and monitoring their hours, Maintaining
communication with brokers and drivers until load is delivered.

● The Trucking Industry and its Players

● Carriers
● Truck Drivers
● Freight Brokers
● Shippers
●
● Types of Trucks and Trailers: Standard Equipment
● Box Truck
● Sprinter/Cargo Van
● Dry Van
● Reefer
● Flatbed
● Step Deck Trailer

●
● Types of Trucks and Trailers: Specialized Equipment
● Lowboy
● Removable Gooseneck Trailer (RGN Trailer)
●
● Mandatory Documentation of a Trucking Company
● MC Number
● Certificate of Insurance
● Notice of Assignment
● W9 Form
● Driver License
● Cab Card (Sometimes broker ask about it)

3. Mastering the Art of Dispatch: A Step-by-Step Guide to Efficient Load

Management

● Responsibilities and Tools of a Dispatcher

● Route Planning
● Build Communication
● Monitor and Track

● Tools
● DAT
● Truckstop
● Sylectus
● 123loadboard
● Doft Loadboard

● Step 1: Planning

● Route Planning > Deciding origin and destination, commodity specification (weight,
dimension). Full Load/ Partial Load

● Ask for the right truck

● Distance and RPM

● Documentation and Communication

● Getting the Rate Confirmation

● Step 2: Finding Loads on the Loadboard

● Load Board Platforms ( DAT, Truckstop, Sylectus, 123Loadboard, Doft Loadboard,
Trucksmarter)
● Search Filters ( Origin-Destination, Truck Type, Weight and Capacity)
● Load Details (Delivery Requirements, RPM, Delivery Pickup and dropoff Time)
●
● Sample Dispatcher Call on a Posted Load
● I am looking for a load from ABC to XYZ, Is it available? If the broker say yes, Then ask
what’s the commodity, it’s weight, dimensions, any special requirements, pickup and
drop off time. If you don’t that if it’s a factored company you can ask from broker.
●
● Step 3: Booking Loads and Filling Out Documents
● After confirming everything on call, The broker will send a link to fill out the carrier packet (it
will require carrier all information such as W9, COI, NOA etc.). Sometimes the broker also sends
pdf carrier packet. Depends on every broker. But mostly it will be through links. Note that you
don’t have to fill out a carrier packet every time with one broker.
●
● Step 4: Rate Confirmation and Driver Instructions
● After filling out Carrier Packet, You will get the Rate Confirmation from the broker and you are
good to go. Ensure you send the RC to the driver timely and he reaches the pick-up location
on time. Tell the driver if the broker has asked any special requirements from the driver
(such as TWIC card, Wearing PPE etc.).
● When you reach the pick up location. The shipper will give you a signed Bill of Landing.
● Step 5: Cargo in Transit
● Make throughout communication with the driver until he safely reaches the drop off location. If
some delay happens during transit due to inevitable circumstances (bad weather, accidents, road
closure etc.), make sure you inform the broker timely.
●
● Step 6: Delivery and Unloading
● Make sure you schedule the delivery with the receiver to avoid wasting time. When the
commodity has been unloaded safely take a picture and send it to the broker.
● Make sure to have a sign of the receiver on the Bill of Landing and it will become Proof of
Delivery, Which you can send it to the broker later.
●
● Step 7: The 3 Most Common Payment Methods
● If the broker company is factored then the factoring company will pay the carrier in 1-2 days. But
for No factored brokers there are multiple payment methods such as Quickpay, cashapp, zelle,
cash on delivery.
● Step 8: Invoicing. How to Create and Submit an Invoice
● You can create invoices from online invoice-generating apps such as canva etc.
● Step 9: Accounting
● Make a expense sheet and add Revenue, Commission, taxation
●
● Assignment Module 3
● Check how well you understood this module.

4. ELD Mandate and hours of service

● ELD Mandate and Hours of Service. Introduction and Brief Description

● The ELD Mandate and Hours of Service (HOS) regulations are two interrelated concepts
that play a vital role in ensuring safety on the road for truck drivers and everyone else.
●
● Advanced Information on Hours of Service Regulations
●
 ● HOS regulations establish limitations on the number of hours a commercial motor vehicle
(CMV) driver can legally operate their vehicle over a specific period. The Federal Motor
Carrier Safety Administration (FMCSA) outlines the HOS regulations in detail.
● Maximum Driving Time
● On Duty Limits
● Breaks
● Weekly Limits
ELD Mandate:
● The ELD Mandate, implemented in 2017, introduced Electronic Logging Devices (ELDs) to
digitally record drivers' hours of service. ELDs connect to a truck's engine and automatically
track driving time, off-duty time, and other relevant data.

5. Market Analysis and how to load carriers at top rates

● How to set the right price and please the carrier

● Route and Time Considerations
● Load Characteristics
● Operational Costs
● Good Payment Terms
● On time loading and unloading

● Market Analysis or How to Load Customers at Top Prices

● Deadhead Reduction
● Seasonal Fluctuations
● Research Popular Routes

● Everything is Negotiable - an Advanced Lesson on Load Negotiations

6. How to book loads better than your neighbor?

● Loadboards: Overview and How to Use Them. Part 1
● There are few loadboards to book loads DAT, Truckstop, Sylectus, Doft, 123loadboard,
trucksmarter.
● Simple interface.
● You must know (carrier location, his favorite area, equipment, space and carrying capacity) and
Apply filter.
● Building Relationships with Brokers
● Be Responsible
● Communicate openly
● Deliver on your promises
● Go the extra mile
 7. Dispatcher’s problems and how to solve them?

● Common Problems and Solutions. Conflicts with Brokers

● Unexpected Delays
● Communication Issues
● Unforeseen Cargo Issues (Cargo Damage)
● Inefficient Route Planning
Solutions
● Develop Strong Communication Skills:
● Stay Calm Under Pressure
● Invest in Relationships

8. Finding a job as a dispatcher

● Where to Look for Job Vacancies

● Facebook and WhatsApp groups
● LinkedIn
● Word of Mouth

9. How to find the customers and start your own business without investment?

● Cold Calling Mastery. Obtaining Carrier Contacts.

● FMCSA
● DOFT
● Facebook Groups
●
● Alternative Methods of Attracting Customers.
● Email Marketing
● Sms Marketing
● Offering 24*7 Availability
● Show how you can add value in their business
● Emotional Pitch (Spend time with your family and we will take care the rest)
● Signing Up Carriers, Charging Commissions,
● It varies from different type of trucks
● Sign Contracts
● Talk about your commission first openl