Maintenance Engineering (MEPP 408)
Computer Maintenance Management System (CMMS)
Bijendra Shrestha, D. Eng.
Assistant Professor
Course Instructor
Department of Mechanical Engineering
29 April 2025 1
Introduction
• Maintenance is a vital part of any Organization.
• Must be carried out properly to keep the equipment/system operational as far as possible.
• Maintenance Schedule, manpower planning, Job distribution, cost control and budgeting,
Equipment life Cycle Management, Standardization of procedures, vendor and contractor
management, Downtime and failure data analysis, Backup systems and redundancy
planning, etc can not be over looked to achieve organizational goals and policies.
• A well-designed information system is essential for effective discharge of Maintenance
function.
• Information based decision supports application trend is increasing in different departments
of the modern organizations.
• Computers have become indispensable requirement in Maintenance Management.
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• A large volume of data related to Men, Material, Money, and Machine
(4M) is normally required for optimum maintenance planning and
Scheduling, which is difficult to perform manually.
• Additional M’s – Method, Measurement, Management, Market.
• For advanced maintenance systems adequate and timely information
is must, which is possible only by the use of computers.
• A Computer is an efficient, reliable tool – to plan and implement
programs.
• The success of computer based system solely depends on the way the
system is planned and the way the data are processed.
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• The input to the computer system are exactly same as the inputs to
a man made system.
• Only difference is the storage capacity and processing speed.
• The work, which takes hours in manual operation, can be done in a
fraction of seconds by the use of computers.
• Programs can be prepared to have the available inputs processed with
the help of computers.
• Computer based system is used for the maintenance work to
improve its performance.
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• CMMS is a tool or enabler to achieve the desired objective of any business processes.
• Long-term goals:
Profitability or cost management
Productivity
Competitive position
Employee development
Employee relations
Technological leadership
• Short-term goals:
Overtime reduction
Implementation of a preventive or predictive maintenance programme for a specific area or group of
equipment.
Implementation of a training programme for a specific craft or trade.
Implementation of a work order system.
Implementation of an inventory management programme for a specific group.
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CMMS
• CMMS – Maintenance Management is a complex process requiring an effective
combination of technical and economic expertise.
• CMMS interpret the data available and turn it into useful information in order to
manage the equipment in the best possible way.
• To do so, the data must be gathered and analyzed in a structured manner otherwise it
cannot be effectively utilized.
• Managing this process effectively without computer-based support is almost impossible
and that is where a well-implemented CMMS system become a key tools that is
essential to underpin proactive maintenance management.
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Steps for implementing a CMMS
1. Conduct internal research
2. Choose the Right CMMS
3. Training and Education
4. Set up workflows and procedures
5. Data Migration
6. Monitor Performance with Key Performance indicators (KPIs)
7. Continuous improvement
8. Utilize reporting features
9. Ongoing support and maintenance
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