PPPPPPP
PPPPPPP
Cover photo: Instruments in the MBMG Analytical Laboratory in 2020. Top row: Thermo iCAP 6000 ICP-OES, Picarro
G2131-I 13C High-Precision Isotopic carbon dioxide (CO2) analyzer. Middle row: Picarro L2130-I Isotopic Water
Analyzer, Thermo iCAP Q ICP-MS, and HIDEX 300SL Auto TDCR Radon Analyzer. Bottom row: Metrohm 882 IC Plus
Anion Chro- matograph, Metrohm 855 Robotic Titrator. Photos by Jacqueline Timmer.
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                                                                                      MBMG Open-File Report 729: Analytical Lab QA
                                                                                      Manual
                                                       TABLE OF CONTENTS
List of Acronyms.......................................................................................................................................v
Introduction...............................................................................................................................................1
Sample Handling.......................................................................................................................................1
     Sample Handling for Inorganic Constituents......................................................................................1
     Sample Handling for Organic (Inorganic) Carbon.............................................................................3
     Sample Handling for Radon................................................................................................................3
     Sample Handling for Semi-Volatile Organic Constituents.................................................................3
Sample Acceptance...................................................................................................................................3
Sample Login............................................................................................................................................4
     Inorganic.............................................................................................................................................4
     Organic................................................................................................................................................4
Sample Preparation...................................................................................................................................4
     Inorganic.............................................................................................................................................4
     Organic................................................................................................................................................5
Short-Term Sample Storage......................................................................................................................5
     Inorganic.............................................................................................................................................5
     Organic................................................................................................................................................5
Long-Term Storage...................................................................................................................................5
Sample Analysis........................................................................................................................................5
Data Acquisition and Reporting................................................................................................................5
Outside Evaluation Programs....................................................................................................................5
Preventive Maintenance............................................................................................................................5
     Waste Disposal....................................................................................................................................6
     Chemical Inventory.............................................................................................................................6
     Certified Analytes................................................................................................................................6
     Quality Control Protocol.....................................................................................................................6
                                                                                                                                                                iii
                                                                 FIGURES
Figure 1. Sample bottle label....................................................................................................................1
TABLES
‰             per mille
CCV           Continuing calibration verification
COC           Chain of custody
CRDS          Cavity ring-down spectroscopy
DIC           Dissolved inorganic carbon
DOC           Dissolved organic carbon
DOT           Department of Transportation
EPA           Environmental Protection Agency
ERA           Environmental Resource Associates
FA            Filtered Acidified
FU            Filtered Unpreserved
GCMS          Gas chromatograph mass spectroscopy
GWIC          Groundwater Information Center
H2SO4         Sulfuric acid
HCl           Hydrochloric acid
HDPE          High-density polyethylene
HNO3          Nitric acid
IC            Ion chromatograph
ICP-MS        Inductively coupled plasma mass spectroscopy
ICP-OES/AES   Inductively coupled plasma-optical/atomic emission spectroscopy
ICV           Initial calibration verification
ID            Identification
LCS           Laboratory control sample
LIMS          Laboratory Information Management System
LSC           Liquid scintillation counter
MBMG          Montana Bureau of Mines and Geology
MDL           Method detection limit
mg/L          milligrams per liter (parts per million)
MRL           Method reporting limit
MTDPHHS       Montana Department of Public Health and Human Services
MUS           Montana University System
pCi/L         picocuries per liter
QA/QC         Quality assurance/quality control
RA            Raw Acidified
RPD           Relative percent difference
RU            Raw Unpreserved
SAP           Sampling and analysis plan
SOP           Standard operating procedure
SPE           Solid phase extraction
SRS           Standard resource sample
SVOC          Semi-volatile organic compounds
TOC           Total organic carbon
USGS          United States Geological Survey
VOA           Volatile organic analysis
μg/L          micrograms per liter (parts per billion)
                                                                                  v
                                                         MBMG Open-File Report 729: Analytical Lab QA
                                                         Manual
                INTRODUCTION                            source.
            SAMPLE HANDLING
   Sample Handling for Inorganic Constituents
   The adherence to sampling protocols greatly
contributes to data quality. As outlined below, these
procedures are meant to ensure that data from sample
analyses reflect the actual composition of the water
                                                                                                        1
 Jacqueline
 Timmer
   Samples    should be taken using project-specific
standard operating procedures (SOP). All inorganic
samples that will be submitted to the MBMG Lab-
oratory are collected in high-density polyethylene
(HDPE) bottles obtained from the laboratory. If
sam- plers are planning on collecting 20 or more
samples, it is important they let the lab know as
soon as possible (at least 7 to 10 days before
needed). This not only gives the lab time to get
bottles and acid ready, but also ensures there are
enough bottles available. Labels are supplied with
the bottles and have spaces for the appropriate
information concerning the sample (i.e., sample ID,
date, time, filtration, preservation, etc.; see fig. 1).
All bottles should be filled to a zero headspace
capacity when possible. NOTE: When acid is being
added for preservation, some headspace is needed
to allow for mixing of the acid.
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                                                                    MBMG Open-File Report 729: Analytical Lab QA
                                                                    Manual
            Table 1. Sample container, preservation, and hold time.
                                               Volume                                                  Holding
             Parameter
                                                (mL)       Container     Preservation                   Time
                                                           Filter                                      (Days)
             Method GENERAL
             CHEMISTRY
            Acidity             EPA 305.1        500      HDPE            Cool,   4°C    N     RU         14
            Alkalinity          EPA 310.1        500      HDPE            Cool,   4°C    N     RU         14
            Chloride             EPA 300         250      HDPE            Cool,   4°C    Y     FU         28
            Conductivity        EPA 120.1        500      HDPE            Cool,   4°C    N     RU         28
            Fluoride             EPA 300         250      HDPE            Cool,   4°C    Y     FU         28
            Nitrate-N (IC)       EPA 300         250      HDPE            Cool,   4°C    Y     FU         28
            Nitrite-N (IC)       EPA 300         250      HDPE            Cool,   4°C    Y     FU      48 hours
Nitrate/Nitrite-N
                           HACH                  250     HDPE
(nutrient)                                                                               Y     FU         28
                                                 H2SO4,Cool,
             pH                EPA 150.1         500      HDPE            Cool, 4°C      N     RU        ASAP
             Ortho-Phosphate-P EPA 300           250      HDPE            Cool, 4°C      Y     FU         28
                                                                            4°
                                  EPA                                       C
             Radon
             913.0
                                                 125        Glass         Cool, 4°C      N     RU       ASAP
                                    Mo
             Sulfate              EPA
                                    d 300        250        HDPE          Cool, 4°C      Y     FU        28
             Water Isotopes        Picarro        25        HDPE                         Y     FU       NONE
             METALS/TRACE METALS
                            MS-   EPA 200.7/
             ICP-OES/ICP-                        500        HDPE            HNO3         Y     FA        180
Dissolved                           200.8
                          MS-     EPA 200.7/
             ICP-OES/ICP-                        500        HDPE            HNO3         N     RA        180
             Total                  200.8
             Recoverable
             ORGANICS
             Pentachlorophenol    EPA 528.0                                                          14 to extract
                                                1000        Glass          HCl, 4°C      N     RA    14 to
                                    Mod
                       Carbon                                                                        analysis
             Organic              EPA 415.3       40        Glass         H2SO4, 4°C           FA/
                                                                                        Y/N               28
                                                                                               FU
             Dissolved / Total
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                                                               MBMG Open-File Report 729: Analytical Lab QA
                                                               Manual
   Raw Acidified (RA):
                                                            come from a source under laminar flow conditions.
    A 500 mL aliquot of unfiltered sample preserved         It is important to ensure there are no air bubbles in
    with 5 mL of nitric acid for the determination of       the sample bottle. The sample must be labeled
    total recoverable metals and trace elements by          with the date and time of collection. Because of
    EPA Methods 200.7 (ICP-OES) and 200.8 (ICP-             radon’s
    MS).                                                    short half-life (3.8 days), it is imperative to submit the
                                                            sample to the laboratory as soon as possible, but no
    Circle RAW + 1% HNO3 on the label. Once                 longer than 48 hours after sampling. Samples need to
    preserved, samples have a holding time of 6             be kept on ice until they are submitted to the laborato-
    months.                                                 ry. Radon is analyzed by EPA Method 913.0 modified
                                                            (LSC).
Sample Handling for Organic (Inorganic) Carbon
     See project-specific SOP for proper sample collec-         Sample      Handling for Semi-Volatile
tion and filtration. Field filtration of the sample, per-                      Organic Constituents
formed by the sampler, will depend upon the                     Collect sample as outlined by the project-
sampler’s request for total organic carbon (TOC) or         specific SOP. One liter amber bottles are used to
dissolved organic carbon (DOC). TOC samples do not          collect sam- ples from the field. The sample is
require filtration, whereas DOC samples do. NOTE: If        preserved by acid- ification to pH <2 with 6N
filtra- tion is required, ensure filters used are 0.45 m   hydrochloric acid (HCl).
and appropriate for organic carbon (example:                After preservation, the samples should be stored at
polyether- sulfone filter). Organic carbon samples are      a temperature between 6oC and 0oC, but must not be
collected                                                   allowed to freeze. Semi-volatile organic samples have
in 40 mL VOA vials and are preserved with two drops         a 14 day holding time to extraction and 28 days to
of H SO . Vials should be filled leaving no headspace
                                                            analysis. These samples are used for the determination
    2   4
                                                            of semi-volatiles and chlorophenols by EPA Method
and need to be kept at or below 6oC. Labels should be            See project-specific SOP for proper purging of the
clearly marked with preservation and filtration. Sam-        well. Radon samples are collected in a 125 mL glass
ples that have been properly preserved and stored            bottle with a Teflon-lined cap. The sample is taken from
have a holding time of 28 days. TOC/DOC are                  a non-aerated connection to the well and should
analyzed by EPA Method 415.3 (TOC analyzer).
     While dissolved inorganic carbon (DIC) is not
an organic carbon, it falls under this section as it
is analyzed with the DOC/TOC method.
Inorganic
carbon is defined as the carbon in any carbon-contain-
ing compound that purges from water that has been
acidified. This carbon purges as carbon dioxide (CO2)
and includes metal carbonates, metal bicarbonates,
and dissolved carbon dioxide. DIC samples are
filtered through a 0.45 μm pore diameter membrane
filter and collected in 40 mL VOA vials. Vials should
be filled leaving no headspace, however; these
samples are NOT preserved with acid. Vials should be
kept at or below 6oC. Samples that have been properly
sampled and stored have a holding time of 28 days.
DIC are analyzed by EPA Method 415.3 (TOC
analyzer).
          SAMPLE ACCEPTANCE
     Prior to sample delivery, samples should be en-
tered into the MBMG Groundwater Information
Center data entry portal (DATAGWIC). All data
col- lected in the field are entered, along with the
analytical services requested. All sites from which
samples are collected are assigned a GWIC
identification number (GWIC ID) which is used to
track every sample col- lected from that site
(contact GWIC staff for assistance to register your
site if it does not have a GWIC ID).
Each sample collected during a particular sampling
campaign is assigned a unique sample number by
the GWIC database (the GWIC sample ID). This
informa- tion is then passed on to the Laboratory
Information and Management System (LIMS by
Systat Software, Inc.). The group of samples is
assigned an order num- ber and the samples are
sequentially assigned a num- ber within the order.
The numbering scheme is YY- XXXXX-ZZZ,
where YY is the last two digits of the fiscal year,
XXXXX is a sequential number assigned to the
orders within a fiscal year, and ZZZ is a sequen-
tial sample number within the order.
    Samples should be delivered to the MBMG Labo-
ratory, Natural Resources Building (NRB) room 103,
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                                                              MBMG Open-File Report 729: Analytical Lab QA
                                                              Manual
located on the Montana Tech campus, 1300 W. Park
                                                           for analysis. The field identifier of the site location
St., Butte, MT 59701. MBMG Analytical Services
                                                           (GWIC ID), time and date of sampling, and identity of
are only available to researchers within the MBMG,
                                                           the sampler are all included.
researchers from other State and Federal agencies
collaborating on MBMG projects, or faculty and                 Organic samples do not go into LIMS and are
student researchers within the MUS system. Instruc-        tracked using the GWIC sample ID within the given
tions for submitting samples are given at the time         order number of a job. Job numbers are sequentially
sampling supplies are picked up. Field personnel are       incremented.
made aware that the samples should arrive in a timely
manner, packed in coolers with ice to maintain a tem-          When the samples are logged in, a separate label
perature of less than 4°C throughout the storage time,     is affixed to the bottle indicating the GWIC sample
and protected from damage and freezing. Further, any       ID. A sample log is generated from DATAGWIC
material shipped by common carrier must comply with        and an extraction sheet is created in Excel. The
DOT rules regarding hazardous substances. When             extraction sheet is used to document the date of each
shipping coolers, it is preferable to use coolers that     step in the operation (extraction, evaporation, and
do not have a drain to avoid leakage from melting ice      analysis).
during shipping. If the cooler has a drain, tape should
be placed over the drain on both the inside and the                  SAMPLE PREPARATION
outside to attempt to prevent leakage during shipping.
                                                                                  Inorganic
    Samples requiring chain of custody documentation           Determination of dissolved concentrations requires
must be delivered in person with a completed MBMG          no additional preparation prior to introduction to the
COC Form, a chain of custody form identical to its         instrument(s), other than dilution (when necessary).
Environmental Protection Agency (EPA) counterpart.         The dilution schedule is based on the specific conduc-
The samples must be released into the custody of lab-      tance of the sample and dilutions are performed by
oratory personnel by obtaining a signature from a lab-     mass using disposable tubes and pipette tips.
oratory representative. The laboratory will retain the
white copy of the COC form and return the yellow and           Radon samples need to dark-equilibrate prior to
pink copies to the submitter as proof of transfer. The     analyzing. This simply consists of adding an aliquot
majority of MBMG programs/projects do not require          of sample to the ‘cocktail’ and allowing it to sit in the
a COC; the information entered into DATAGWIC is            instrument (in the dark) for 3 hours before starting
usually sufficient. Samplers should refer to the project   analysis. Due to radon’s short half-life (3.8 days), this
SOP/SAP for specifics.                                     3 hour equilibration time needs to be taken into ac-
                                                           count when calculating the holding time.
                SAMPLE LOGIN
                                                               Samples that are to be analyzed for water isotopes
                      Inorganic                            should be filtered in the field. If for some reason they
                                                           were not, and/or there is visible debris, they will need
    After samples are received (and have been entered      to be filtered in the laboratory prior to introduction to
into DATAGWIC and LIMS), they are sorted into sets         the instrument.
of bottles corresponding to the samples within the
order. Labels with the LIMS order and sample number            Total recoverable metals and trace elements re-
are attached and samples are stored in the designated,     quire digestion in accordance with the specifications
refrigerated sample bank. The analytical parameter         of EPA Method 200.2 (Sample Preparation Procedure
request is automatically populated in the LIMS and         for Spectrochemical Determination of Total Recover-
the appropriate methods activated.                         able Elements). The same digestion is used for EPA
                                                           Method 200.7 (Determination of Metals and Trace
                       Organic                             Elements in Water and Wastes by Inductively Cou-
    The organic login is also initiated electronically     pled Plasma-Atomic Emission Spectrometry) and
in DATAGWIC. A job order is generated listing the          EPA Method 200.8 (Determination of Trace
information about each sample that will be submitted       Elements in Waters and Wastes by Inductively
                                                           Coupled Plas-
                                                                                                                       7
 Jacqueline
ma-Mass
 Timmer Spectrometry).    The digestions are carried
out in a block digester using acid-washed disposable
poly-
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                                                            MBMG Open-File Report 729: Analytical Lab QA
                                                            Manual
propylene tubes. In accordance to EPA Method 200.2,            The only samples that are entered into long-term
a method blank, a laboratory control sample (LCS),         storage are metals (FA and RA) samples. These sam-
a method duplicate, and a laboratory fortified sample
(spike) are included for each batch of 20 samples.
                       Organic
    Water samples (1L, acidified with HCl)
containing semi-volatile organic compounds are
subjected to sol- id phase extraction (SPE) cartridges.
Once the sample has been ‘loaded’ on the cartridge,
the cartridges are dried by pulling air through them
with a vacuum.
The cartridges are then eluted with dichloromethane
and run through a drying cartridge of sodium sulfate.
Samples are then evaporated to 1.0 mL. The dichloro-
methane eluate is spiked with internal standards and
analyzed by Method 528.
    Glassware, such as evaporator tubes, are washed in
a Labconco dishwasher, run through a second cycle on
a ‘rinse’ setting that has a 30 minute dry time, and
then rinsed with pesticide-grade acetone.
                       Organic
    Preserved samples are stored (refrigerated at
4oC) in NRB 106. The entire aliquot of sample for
SVOC is used during extraction. Empty sample
bottles are rinsed and disposed of. DOC samples
have limited sample remaining after analyses due to
the number of replicates required by the method.
The remaining
sample is not suitable to analyze again due to the large
volume of headspace.
LONG-TERM STORAGE
                                                                                                              9
  Jacqueline
  Timmer
ples are archived
                for a period of 5 years in secure        Other equipment is maintained in-house according to
storage in NRB 113.                                      the manufacturer’s recommendations. Consumable
                                                         items, such as gas filters, are changed annually or
             SAMPLE ANALYSIS
    Samples are analyzed by EPA-approved
methods for parameters listed in table 2. Method
detection lim- its are determined quarterly.
         OUTSIDE EVALUATION
              PROGRAMS
    The MBMG Laboratory maintains certification
under the drinking water program administered by
the MTDPHHS Environmental Laboratory. The
laborato- ry also participates in the water supply
performance evaluation programs administered by
Environmental Resource Associates (ERA), and in
the United States Geological Survey (USGS)
Standard Reference Sam- ple Project (SRS).
     PREVENTIVE MAINTENANCE
    The analytical equipment employed by the
MBMG are given in table 2. The spectrometric
equipment items are covered under service contracts
(table 2).
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                                                         MBMG Open-File Report 729: Analytical Lab QA
                                                         Manual
Table 2. Equipment routinely used by MBMG                     istered by the MTDPHHS. Laboratories that
Laboratory.
                                                              hold this certification have met strict quality
 Instrument                                  Service          requirements and have the authority of the
 Contract   Thermo iCAP 6000 ICP-OES               Yes        MTDPHHS to analyze and submit data that
 Thermo iCAP Q ICP-MS                              Yes        can be used to determine compliance with
                                                              State and Federal regulations. Certification is
 Metrohm 882 IC Plus Anion Chromatograph a         Yes
                                                              maintained through the MTDPHHS Environ-
 Metrohm 882 IC Plus Anion Chromatograph b         Yes        mental Laboratory for the analytes listed in
 Metrohm 855 Robotic Titrator                      Yes        table 3.
 Thermo ISQ 7000 GC-MS                             Yes
                                                                        Quality Control Protocol
 Agilent 6890N GC/ECD                               No
 Agilent 6890N/5973N GC/MS with SIM/SCAN            No            All analyses are subject to the quality
                                                              assurance guidelines of the EPA or USGS
 Picarro L2130-i Isotopic Water Analyzer
                                                              method under which the samples are ana-
                                                              lyzed. Table 4 summarizes the QA samples
 No Picarro G2131-i 13C High-Precision Isotopic              that are included in every analytical proce-
 Carbon Dioxide (CO2) analyzer                      No
                                    13
                                                              dure and their respective acceptance criteria.
 Costech Combustion Module (for        C                      Second-source standards (purchased from a
 analyses of solid samples)                         No
                                                              different vendor than those used to make the
 Hidex 300SL Auto TDCR Radon Analyzer               No        calibration standards) are used as ICV in all
 Hach DR 3800 Spectrophotometer                     No        methods. Samples used as LCS originate with
                   Waste Disposal
    All wastes, including samples, standards, and
diluents are disposed of in accordance with the Chem-
ical Hygiene Plan for Laboratories (Montana Tech,
March 2010). Inorganic wastes are processed by
in-lab chemical management procedures consisting of
neutralization and addition of metal precipitants. The
liquid is decanted and analyzed prior to disposal in
the sanitary sewer. Solids are reposited in an
approved metal solid waste holding landfill. Organic
liquids are held in approved drums in a storage
facility until an annually scheduled pick-up by a
waste disposal com- pany occurs.
                Chemical Inventory
    The MBMG uses the Montana Tech campus
inven- tory database to track chemicals. All incoming
chemi- cals are bar coded and entered into the
database. When the material is used up, the bar coded
label is removed from the container and the reagent is
marked in the database as being disposed.
                  Certified Analytes
                                                                                                                1
                                                                                                                1
  Jacqueline
the USGS Reference
  Timmer               Sample Program or ERA
Refer- ence Materials. The quality assurance review
process is carried out in a spreadsheet as discussed
above. The method detection limits (MDL) for the
spectroscopic methods are determined for every
analytical run and are summarized quarterly. The
estimated MDL and method reporting limit (MRL)
are then set as limits for reporting analytes in the
LIMS. For MBMG work, the MRL is considered to
be five times the MDL. Qualifi- ers are assigned to
reported concentrations in the final reports
according to QA guidelines of the EPA.
    The parameters of pH, specific conductance, and
alkalinity are determined by automated methods;
therefore, it is not realistic to determine MDLs for
these analytes. The sensors are calibrated prior to
col- lection of data and rechecked after every 10
samples.
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                                                                        MBMG Open-File Report 729: Analytical Lab QA
                                                                        Manual
               Other: Isotope
               Radon                         913.0          20.0        pCi/L
               Stable water isotopes     Picarro CRDS        NA          ‰
                                                                                                                       1
                                                                                                                       3
   Jacqueline
   Timmer
                 a
                     Batch: 20 or fewer samples
                 b,c
                      Laboratory Fortified Blank and Matrix. Figure cited as deviation from 100% recovery
   1
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