Subject Computer Studies Class : 6
Plan No 1 Developed by: Papiya
Mukherjee
Title/chapter FILE MANAGEMENT-DATA Date: 27.09.2021
ORGANISATION
Topic MOVING or COPYING A FILE/FOLDER, COPYING A
FILE/FOLDER, SEARCHING A FILE/FOLDER, FILE
FORMATS, SORTING
● MOVING OR COPYING A FILE/FOLDER FROM ONE DRIVE TO ANOTHER
Moving a file or Folder means shifting it from its original location (source) to another
location(destination) whereas copying a file/folder means to create a duplicate copy
of the selected file/folder.
❖ To view the contents of the drive double-click on the computer icon on the
Desktop. It will display all the files and folders stored in it.
❖ Select the file or folder you want to move/ copy
❖ Click on the Organize button and select the cut/copy option from the from
drop down menu.
❖ Select the drive where you want to paste the file/folder.
❖ Notice that the file gets moved /copied to the new location.
● MOVING OR COPYING A FILE/FOLDER BETWEEN STORAGE DEVICES
❖ Attach the pen drive to your computer.
❖ Now right click on the start button and select Open Windows Explorer.
❖ Select the drive from the navigation pane on the left.
❖ Select the file/folder you want to move to the pen drive.
❖ Right click on the file/folder and select the cut/copy option from the short-cut
menu.
❖ Select the pen drive → right click on the blank area and select the paste
option.
❖ The file/folder will be pasted to the desired location
● SEARCHING A FILE/FOLDER
Windows offers a number of ways to find files and folders. Search box offers the
most direct way to locate a file.
❖ Click on the start button→ you will find the search box .
❖ Type either a part of the file/ folder name or complete name, or type a word or
phrase that is present in the file.
❖ As you type the items that match your text will appear on the start menu.
❖ Select the desired file/folder. Double - click on it, the file will open in a new
window.
● SEARCHING FILE USING WILDCARDS CHARACTERS
The Wildcards are special characters that can be used to search a file or folder
whose exact name you do not know.
The two wildcard characters are ‘*’ and “?”.
❖ Using wildcard character ‘*’::
The wildcard character ‘*’ can be used to replace a string of text in a search
term. That means any type and number of characters in its place.
❖ Using wildcard character ‘?’::
The wildcard character ‘?’ can be used in place of any single letter or symbol.
● UNDERSTANDING DIFFERENT FILE FORMATS:
File format is a standard way of encoding information in a computer file.
Some of the most common types of files with their file format are:
❖ DOCUMENTS- A file saved in microsoft word has the extension of .doc or
.docx
❖ SPREADSHEETS: A spreadsheet created in MS Excel has the extension
.xls, or .xlsx
❖ IMAGE FILES: image files are saved with an extension .gif, .jpg, png, tiff
etc.
❖ AUDIO FILES: The sound files are saved with an extension .mp3 .wav etc.
❖ PRESENTATION: the presentation created in Ms PowerPoint is saved with
an extension .ppt or .pptx
● SORTING FILES:
Sorting the desktop items means arranging them in a proper order.
There are four ways we can sort the files :
❖ NAME: Selecting this option orders files alphabetically by file name.
❖ SIZE: Arranges files in descending order of the file size.
❖ ITEM TYPE: Groups the file based on their type.
❖ DATE MODIFIED : Organizes files according to the date these were last
modified.
WORKSHEET 1
Write the questions in computer class work copy 2 :
Copy all the Questions.
Brain Developer A, B, C, ,D to be done in copy.
1. Answer the following questions:
a. What is a file?
b. What do you mean by file format?
c. What is a wildcard character?what are the two wildcard characters?
d. What do you mean by sorting the files?
e. Write the difference between moving a file and copying a file/folder?
