AP TRANSACTIONS
Table of content:
1. Create standard invoice
2. Create invoice distribution
3. Create distribution set
4. Custom distribution set on supplier
5. Change liability on supplier site level
6. Create invoice with freight
7. Create invoice with allocation
8. Create invoice in spread sheet with two lines
9. Cancel invoice
10.Create debit memo invoice
11.Create automatic offset
12.Prepayment invoice
13. Create payment
14.Manage payment
15.Create invoice in usd
16.Create multiperiod accounting
17.Create supplier in spread sheet
18.Merge supplier
Author/ Mohamed Sharkawy www.linkedin.com/in/
mohamed-sharkawy-4611271b1
1. Create standard invoice
Click on payables
Invoice
Click on task
Create invoice
Select required fields then save
Click on invoice action then validate
The invoice is validated
Click on invoice action then post to ledger
Click on view accounting to see the entry
Click on done then save and close
2. Create invoice distribution
Click on payables then invoice
Click on task then create invoice
Select required data then click on distribution
Select required data then save and close
Click on invoice action then validate and save
Click on invoice action then post to ledger
Click on view accounting
Click on done then save and close
3. Create distribution set
Click on setup and maintenance
Click on payables then manage distribution set
Click on create
Select required fields then save and close
4. Custom distribution set on supplier
Click on procurement then suppliers
Click on task then manage suppliers
Search then select supplier then edit
Click on site then edit
Click on site assignment then select DS then save and close
Check the results
Click on payable then invoice
Click on task then create invoice
5. Change liability on supplier site level
Click on procurement then supplier
Click on task then manage suppliers
Search then select supplier then edit
Click on site then edit
Click on site assignment then select liability distribution
Click on payables then invoice
Click on task then create invoice
Click on accounting and here is the new code combination
6. Create invoice with freight
Click on payables then invoice
Click on task then create invoice
Enter required data
Click on invoice action then validate
Click on invoice action then post ledger
Click on view accounting
Click on done then save and close
7. Create invoice with allocation
Click on payables then invoice
Click on task then create invoice
Enter required fields then click on allocates
Click on invoice action then validate
Click on invoice action then post to ledger
Click on view accounting
The freight was allocated between 2 accounts
8. Create invoice in spread sheet with two lines
Click on payables then invoice
Click on task then create invoice from spreadsheet then open it
Sign in
Enter required fields
From same sheet , enter required fields then statues viewer then
submit
Click on payables then invoices
Click on incomplete then select invoice then validate
Click on complete then select invoice then post to ledger
9. Cancel invoice
Click on payables then invoices
Click on complete then select required invoice
Click on invoice action then cancel invoice
Click on invoice action then post to ledger
Click on view accounting
Click on done then save and close
10.Create debit memo invoice
Click on payables then invoices
Click on task then create invoice
Enter required data
Click on invoice action then validate
Click on invoice action then post ledger
Click on view accounting
Click on done then save and close
Click on payables then invoices
Click on task then create invoice
Enter required data and make sure that them amount by negative
sign
Select correct unmatched invoice then click on go
Click on Search then select and enter amount correction then
apply
Click on invoice action then validate
Click on invoice action then post to ledger
Click on view accounting
Click on done then save and close
11.Create automatic offset
1. Primary balancing segment
Click on payables then invoices
Click on tasks then create invoices
enter required fields and notice that primary balancing segment is different
click on invoice action then validate
Click on invoice action then post to ledger
Click on view accounting
notice that primary balancing segment is the same
click on done then save and close
2. All segments, except natural account
Click on payables then invoices
Click on tasks then create invoices
Notice that all segments are different
Click on invoice action then validate
Click on invoice action then post to ledger
Notice that all segments are the same except natural accounts
Click on done then save and close
12.Prepayment invoice
Click on payables then invoices
Click on tasks then create invoices
Enter required fields then validate
Click on invoice action then post to ledger
Click on invoice action then pay in full
Enter required fields then submit
The amount is now available, click on save and close
Click on payables then invoices
Click on tasks then create invoices
Create standard invoice then validate
Check the statues
Click on invoice action then click on apply prepayment
Select prepayment then click on apply then done
Click on invoice action then validate
Click on invoice action then post to ledger
Click on invoice action then pay in full
Enter required fields then submit
13.Create payment
Click on payables then payments
Click on tasks then create payment
Select required fields
Select and add invoice
Click on save and close
14.Manage payment
Click on payables then payments
Click on tasks then manage payments
Click on search
Click on invoice number
Click on action then post to ledger
15.Create invoice in usd
⇒ Click on payables
⇒ Invoice
⇒ Click on tasks
⇒ Create invoice
⇒ Select required fields
⇒ Click on show more
⇒ Click on accounting
⇒ Select rate type and save
⇒ Click on invoice action
⇒ Validate
⇒ Post to ledger
16.Create multiperiod accounting
⇒ Click on payables
⇒ create invoice
⇒ Enter required fields
⇒ make sure you entered expense accrual account
⇒ Click on schedule process
⇒ Click on schedule new process
⇒ Search for multiperiod accounting
⇒ Enter required fields
⇒ Take care of accounting period and ledger
Run the same request for rest of the period
17.Create supplier in spread sheet
⇒ Import supplier
⇒ Import supplier address
18.Merge supplier
