Sokoine University of Agriculture

ADMISSION REQUIREMENTS, EXAMINATION

REGULATIONS AND GUIDELINES FOR
UNDERGRADUATE AND NON-DEGREE PROGRAMMES,
2014

These Admission Requirements, Examination Regulations and

Guidelines, as approved by Council, at its 136 Meeting of 11th
December, 2014, are in line with the broad framework of SUA’s
vision, mission and values as stated below:

Vision
To become a centre of excellence in agriculture and allied sciences

Mission Statement
Promote development through training, research and delivery of
services.

SUA Values
In achieving its vision and fulfilling its mission, Sokoine University
of Agriculture among other things, shall value academic
excellence, integrity and freedom; effectiveness, efficiency,
participatory management, social responsibility, equity, and social
justice; professional and ethical standards and continuous
learning.
 PART I:

ADMISSION AND REGISTRATION REQUIREMENTS FOR

UNDERGRADUATE AND NON-DEGREE PROGRAMMES

1. GENERAL INFORMATION

1.1 All applicants for admission to degree programmes Sokoine

University of Agriculture (SUA) are required to apply
through the Tanzania Commission for Universities (TCU).

Applicants for non-degree programmes shall submit

applications to SUA or as may be directed from time to time
by senate.

2. ADMISSION REQUIREMENTS FOR SHORT-TERM

OR OCCASIONAL STUDENTS

Applications that will be considered shall only be from

candidates who possess qualifications for admission to
SUA undergraduate degree and non-degree courses.
Short-term students are required to register as students of the
University for One Full Academic Unit (two semesters) or
a single semester in the first, or second, or third, or fourth,
or fifth year for all courses or a few selected ones,
depending on one’s preference and arrangement. At the
end of the course(s), semester or academic unit, such
students shall be assessed on academic ability in
accordance with the SUA examination requirements.
Applications using special forms should be routed through own
universities for those already enrolled in university
programmes.

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 Students will be required to pay prescribed university fees
prior to joining the programmes
Short term students have to abide by SUA By-laws and will
enjoy all facilities just like any other bona fide SUA
student.

3. GENERAL ADMISSSION REQUIREMENTS

Admission will be provided if a candidate meets the minimum

requirements as shown below or as determined by
SENATE and in accordance with the capacities of the
respective degree programmes

The minimum requirements for admission of direct entrants

into undergraduate degree programmes shall be TWO
PRINCIPAL LEVEL PASSES ( 4.0 points of the
current NECTA grading system) in the Advanced
Certificate of Secondary Education Examination (ACSEE;
A-level), save for as would be amended from time to time
by Senate.

An equivalent candidate for undergraduate programmes shall

be required to have a Diploma Certificate with a
Distinction/Credit and a minimum of FOUR passes or
THREE credits in relevant subjects in the certificate of
Secondary School Education Examination (CSEE; O-
level).
Candidates seeking admission through Recognition of Prior
Learning (RPL) shall be required to have valid RPL
certificate obtained after passing RPL examination
relevant to the degree programme being applied for as
recommended by senate.

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Admission into SUA undergraduate degree programmes
under credit transfer system is conditional on:

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 The courses in university of origin being accredited by
TCU and recognized by Veterinary Council of Tanzania
(VCT) in the case of the BVM degree.
SUA having a credit transfer arrangement with the
university from which the credits have to be transferred
and SUA having approved equivalency of
subjects/modules/courses from which the credits
originate.
Proof (through authenticated detailed transcript) of
acquisition of credits for courses prerequisite for the
entry point.

Direct candidates for a diploma programme shall be required

to have an A-level certificate with at least one principal
pass or two passes in ACSEE with minimum total TWO
points in one/two subjects from among subjects
prescribed as relevant to the diploma programme.

An equivalent candidate for a diploma programme shall be

required to have a relevant post-O-level certificate of at
least Credit level and O-level certificate with at least
FOUR passes or THREE credits in relevant subjects.

A candidate for certificate programme shall be required to have

an O-Level Certificate with at least THREE passes in
relevant subjects.

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4. SPECIFIC ADMISSION REQUIREMENTS FOR
DEGREE AND NON-DEGREE PROGRAMMES

A: ADMISSION REQUIREMENTS FOR DEGREE

PROGRAMMES

ADMISSION REQUIREMENTS FOR DIRECT

CANDIDATES

DEGREES PROGRAMMES IN THE FACULTY OF

AGRICULTURE:

i. Bachelor of Science (Agriculture General): Two

Principal passes (4 points) in Biology/Botany and
Chemistry/ Physics/Mathematics/Science and Practice in
Agriculture.

ii. Bachelor of Science (Horticulture): Two principal

passes (4 points) in Biology and Chemistry/Physics/
Mathematics, Geography/Science and Practice in
Agriculture.

iii. Bachelor of Science (Agronomy): Two principal passes

(4 points) in Biology/Botany and either of the following:
Chemistry, Science and Practice in Agriculture, Physics,
Mathematics, or Geography.

iv. Bachelor of Science (Animal Science): Two principal

passes (4 points) in Biology/Zoology and Chemistry/
Science and Practice in Agriculture and a pass in
Physics/Mathematics.

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 v. Bachelor of Science (Aquaculture): Two principal passes
(4 points) in Biology/Zoology and Science and Practice in
Agriculture/Chemistry/Physics/Mathematics/ Geography.

vi. Bachelor of Science (Range Management): Two

principal passes (4 points) in Biology/Botany/Zoology and
Science and Practice in Agriculture /Chemistry/
Physics/Mathematics/Geography

vii. Bachelor of Science (Agricultural Economics and

Agribusiness): Two principal passes (4 points) in
Economics/Mathematics/Geography/Commerce/Accounts/
Physics/ Chemistry and Science and Practice in
Agriculture/ Biology/ Zoology/Botany. Candidates must
have at least a pass in mathematics at O-level.

viii. Bachelor of Science (Food Science and Technology):

Two principal passes (4 points) in Chemistry and Biology/
Physics/ Food and Nutrition/Home Economics/Science and
Practice in Agriculture/ Mathematics/Geography.

ix. Bachelor of Science (Human Nutrition): Two principal

passes (4 points) in Chemistry and Biology/Home
Economics/ Science and Practice in Agriculture/Food and
Nutrition and Mathematics/Physics/Geography.

x. Bachelor of Science (Family and Consumer Studies):

Two principal level passes (4 points) in Chemistry and
Biology/Home Economics/ Science and Practice in
Agriculture/Food and Nutrition and Mathematics/Physics/
Geography.

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 xi. Bachelor of Science (Agricultural Engineering): Two
principal passes (4 points) in Mathematics and
Physics/Chemistry/Geography and at least a credit pass at
O-level or its equivalent in Physics and Chemistry/
Biology/Science and Practice in Agriculture.

xii. Bachelor of Science (Irrigation and Water Resources

Engineering): Two principal passes (4 points) in
Mathematics and Physics/Chemistry/Geography and at
least a credit pass at O-level or its equivalent in Physics and
Chemistry/ Biology/Science and Practice in Agriculture.

xiii. Bachelor of Science (Bio-processing and Post-Harvest

Engineering: Two principal passes (4 points) in
Mathematics and Physics/Chemistry/Geography and at
least a credit pass at O-level or its equivalent in Physics and
Chemistry/ Biology/Science and Practice in Agriculture.

DEGREES PROGRAMMES IN THE FACULTY OF

FORESTRY AND NATURE CONSERVATION

i. Bachelor of Science (Forestry): Two principal passes (4

points) in Biology/Botany and Chemistry or
Physics/Geography/Science and Practice of Agriculture.

ii. Bachelor of Science (Wild Life Management): Two

principal passes (4 points) in Biology/Zoology and
Chemistry/Botany/ Physics/Geography.

iii. Bachelor of Tourism Management (BTM): Two

principal passes (4 points) in Biology/Geography/
Chemistry/Physics/Science and Practice in

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 Agriculture/Mathematics/Food and Nutrition/Home
Economics. Candidates with principal passes in
Economics, Commerce or English/French/Spanish also
qualify as long as they have in addition a pass in Biology
at CSEE.

DEGREES PROGRAMMES IN THE FACULTY OF

VETERINARY MEDICINE
i. Bachelor of Veterinary Medicine (BVM): Two
Principal passes (4 points) in Biology/Zoology and
Chemistry and a pass in Physics/ Mathematics/ Science
and Practice of Agriculture at the ACSEE. A candidate
who does not have a pass in Physics at A-level must
have at least a credit pass in Physics at O-level. Such
candidates must also have passes in Mathematics and
English at CSEE (O-level) or equivalent

ii. Bachelor of Science (Biotechnology and Laboratory

Sciences): Two principal passes (4 points) in Chemistry
and Biology/Zoology/Botany and a pass in
Physics/Mathematics/Geography/Science and Practice in
Agriculture.

DEGREE PROGRAMMES IN THE FACULTY OF

SCIENCE
i. Bachelor of Science (Environmental Science and
Management): Two principal passes (4 points) in
Chemistry and Biology/Mathematics Geography/
Physics/ Science and Practice in Agriculture. Candidates
without a pass in Biology and Mathematics at A- Level
must a credit in Mathematics at O-level.

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ii. Bachelor of Science (Informatics): Two principal passes
(4 points) in Mathematics and any other Science
subject.

iii. Bachelor of Science Agriculture Education

(Agricultural Science and Biology): Two principal
passes (4 points) in Biology and any other science
subject.

iv. Bachelor of Science with Education (Chemistry and

Biology): Two principal passes (4 points) in
Chemistry and Biology.

v. Bachelor of Science with Education, (Chemistry and

Mathematics): Two principal passes (4 points) in
Chemistry and Mathematics.

vi. Bachelor of Science with Education, (Geography and

Biology): Two principal passes (4 points) in Biology
and Geography.

vii. Bachelor of Science with Education (Geography and

Mathematics): Two principal passes (4 points) in
Geography and Mathematics.

viii. Bachelor of Science with Education (Informatics and

Mathematics: Two principal passes (4 points) in
Mathematics and any other science subject.

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5.0 DEGREES PROGRAMMES IN THE DEVELOPMENT
STUDIES INSTITUTE

i. Bachelor of Rural Development (BRD): Two principal

passes (4 points) in History/Geography/Economics/
Mathematics/Physics/Chemistry/Biology/Zoology/Botany/
Commerce/Accounts/Food and Nutrition/Science and Practice
in Agriculture.

A2: ADMISSION REQUIREMENTS FOR EQUIVALENT

CANDIDATES

GENERAL ADMISSION REQUIREMENTS FOR

EQUIVALENT CANDIDATES

Candidates with Distinctions/First class or Credits/Second

class at Diploma level and THREE credits or FOUR passes
in relevant subjects at O-level.

DEGREE PROGRAMMES IN THE FACULTY OF

AGRICULTURE

i. Bachelor of Science in Agriculture General: Diploma

with distinction/credit in Agriculture or related fields
and THREE credits or FOUR passes in relevant
science subjects at O-level.

ii. Bachelor of Science in Horticulture: Diploma with

distinction/credit in Agriculture/Horticulture or related
fields and THREE credits or FOUR passes in
relevant science subjects at O-level.

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iii. Bachelor of Science in Agronomy: Diploma with
distinction/credit in Agriculture or related fields and
THREE credits or FOUR passes in relevant
science subjects at O-level.

iv. Bachelor of Science in Animal Science: Diploma with

distinction/credit in Animal Husbandry/ Animal
Health/ Agriculture or related fields and THREE
credits or FOUR passes in relevant science subjects
at O-level.

v. Bachelor of Science in Aquaculture: Diploma with

distinction/credit in Aquaculture, Fisheries, Natural
Sciences, Animal Husbandry/ Production/Wildlife,
Animal Health or Agriculture and THREE credits
or FOUR passes in relevant science subjects at O-
level.

vi. Bachelor of Science in Range Management: Diploma

with distinction/credit in Range Management, Animal
Husbandry/Production, Animal Health, Agriculture,
Forestry or Wildlife Management and THREE
credits or FOUR passes in relevant science subjects
at O-level.

vii. Bachelor of Science in Economics and Agribusiness:

Distinction or Credit Diploma in Agriculture or
related fields and THREE credits or FOUR passes
in relevant subjects at O-level.

viii. Bachelor of Science in Applied Agricultural Extension:

Distinction or credit Diploma in Agricultural and

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 Livestock fields. Candidates already working in
extension will be eligible if they have O-level passes
in Physics/Chemistry, Biology/Botany/Zoology or
Science and Practice of Agriculture.

ix. Bachelor of Science in Food Science and Technology:

Diploma with distinction/credit in Food
Science/Home Economics or other related fields and
THREE credits or FOUR passes in relevant
science subjects at O-level.

x. Bachelor of Science in Human Nutrition: Diploma with

distinction/credit in Human Nutrition or Home
Economics or Food Science or Nursing or
Community Development or Clinical Medicine and
other related fields and THREE credits or FOUR
passes in relevant science subjects at O-level.

xi. Bachelor of Science in Family and Consumer Studies:

Diploma with distinction/credit in Human Nutrition or
Home Economics or Clinical Medicine or Community
Development or Nursing and other related fields and
THREE credits or FOUR passes in relevant
science subjects at O-level.
xii. Bachelor of Science in Agricultural Engineering: Full
Technician Certificate or equivalent qualifications
with an average grade of C and at least C grade in
Mathematics.

Diploma with at least credit in Agricultural

Engineering or related fields with a credit pass in
Mathematics at O-Level or Equivalent.

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 xiii. Bachelor of Science in Bioprocess and Post-Harvest
Engineering: Diploma with at least a credit or second
class in any engineering-related field and a credit pass
in Mathematics at O-level or its equivalent.

xiv. Bachelor of Science in Irrigation and Water Resources

Engineering: NTA 6 Certificate or equivalent
qualification with an average grade of C and at least a
C grade in Mathematics.

Diploma with credit or second class in Agricultural

Engineering or related fields and a credit pass in
Mathematics at O-Level or Equivalent.

DEGREE PROGRAMMES IN THE FACULTY OF

FORESTRY AND NATURE
CONSERVATION

i. Bachelor of Science in Forestry: Diploma with

distinction/credit in Forestry, Bee-keeping, Wildlife
Management or Agriculture (with forestry
component) and THREE credits or FOUR passes
in relevant science subjects at O-level..

ii. Bachelor of Science in Wildlife Management: Diploma

with distinction/credit in Wildlife Management,
Forestry, Bee-keeping, Animal Health or Animal
Production and THREE credits or FOUR passes in
relevant science subjects at O-level.

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 iii. Bachelor of Tourism Management: Diploma with
distinction/credit in Tourism, Hotel Management,
Catering, Nutrition, Home Economics, Agriculture,
Education, Forestry, or Wildlife Management and
THREE credits or FOUR passes in relevant
subjects at O-level.

DEGREE PROGRAMMES IN THE FACULTY OF

VETERINARY MEDICINE
i. Bachelor of Veterinary Medicine: Diploma with
distinction/credit in Animal Health/Animal Health
and Production,. A holder of such a diploma should
have at least FOUR passes or THREE credits in
Biology/Zoology, Chemistry, Physics, Science and
Practice of Agriculture and at least a pass in
Mathematics and English at O-level
OR
Holders of First Degree in Life Sciences

ii. Bachelor of Science in Biotechnology and Laboratory

Sciences: Diploma with distinction/credit in Medical
Laboratory Technology, Veterinary Laboratory
Technology, Applied Biology, Applied Chemistry,
Animal Health, Animal Production, Wildlife,
Agriculture, Fisheries, Forestry or Bee-keeping and
THREE credits or FOUR passes in
Biology/Zoology and Chemistry/Physics/
Mathematics/Science and Practice of Agriculture/
Geography at O-level.

DEGREE PROGRAMMES IN THE FACULTY OF SCIENCE

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i. Bachelor of Science in Environmental Sciences and
Management:
Diploma with distinction/credit in the fields of Physical,
Chemical or Biological Sciences. Passes in Chemistry and
Mathematics at O-level and Diploma level are mandatory.

ii. Bachelor of Science in Informatics:

Diploma in ICT and related fields. Pass in Mathematics at O-
level or Diploma is mandatory.

iii. Bachelor of Science with Education: (Chemistry &

Biology):
Diploma in Education or its equivalent from recognized
colleges passed at credit level or above, and four passes at O-
level in any science subjects, of which Chemistry and Biology
must have been passed at credit level.

iv. Bachelor of Science with Education: (Geography &

Biology):
Diploma in Education or its equivalent from recognized
colleges passed at credit or above and four passes at O-level in
science subjects, of which Geography and Biology must have
been passed at credit level.

v. Bachelor of Science with Education: (Chemistry &

Mathematics):
Diploma in Education or its equivalent from recognized
colleges passed at credit or above and four passes at O-level in
science subjects, of which Chemistry and Mathematics must
have been passed at credit level.

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vi. Bachelor of Science with Education: (Informatics &
Mathematics):
Diploma in Education or its equivalent from recognized
colleges passed at credit or above and four passes at O-level in
science subjects, of which Mathematics must have been
passed at credit level.

vii. Bachelor of Science with Education: (Geography &

Mathematics)
Diploma in Education or its equivalent from recognized
colleges passed at credit or above and four passes at O-level in
science subjects, of which Geography and Mathematics must
have been passed at credit level.

viii. Bachelor of Science in Agricultural Education:

Diploma in Education or its equivalent from recognized
colleges passed at credit or above and four passes at O-level
in science subjects of which Biology must have been passed
at credit level.

DEGREE PROGRAMMES IN THE

DEVELOPMENT STUDIES INSTITUTE

i. Bachelor of Rural Development: Diploma with

distinction/credit in Rural Development or Agriculture or
Agricultural Education or related fields and THREE credits
or FOUR passes in relevant subjects at O-level.

A3: ADMISSION REQUIREMENTS FOR

‘RECOGNITION OF PRIOR LEARNING’ (RPL)
CANDIDATES

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 Candidates wishing to apply for admission into a degree
programme for which Recognition of Prior Learning (RPL)
applies shall be required to have valid RPL certificate obtained
after passing RPL examination relevant to the degree
programme being applied for as approved by Senate.

B: ADMISSION REQUIREMENTS FOR NON-DEGREE

PROGRAMMES

NON-DEGREE PROGRAMMES AT SOKOINE

NATIONAL AGRICULTURAL LIBRARY (SNAL)

i. Diploma in Information and Library Science: At least ONE

principal pass or TWO passes at ACSEE adding up to 2.0
points in one of the following: Mathematics, Physics, Biology,
Chemistry, Science and Practice of Agriculture, Geography,
Economics, Commerce, History, English, French and
Kiswahili.
OR
Certificate in Librarianship or related discipline with minimum
of second class certificate and O-level passes in at least three
subjects.
ii. Diploma in Records, Archives and Information
Management: At least ONE PRINCIPAL PASS or TWO
PASSES at ACSEE adding up to 2.0 points in one of the
following: Mathematics, Physics, Biology, Chemistry, Science
and Practice of Agriculture, Geography, Economics,
Commerce, History, English, French and Kiswahili
OR

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Certificate in Records/Office Management or relevant
disciplines with a minimum of second class and O-level passes
in at least three subjects.

NON-DEGREE PROGRAMMES AT CENTRE

FOR INFORMATION COMMUNICATION
TECHNOLOGY

i. Diploma in Information Technology: At least ONE

PRINCIPAL pass or TWO passes at ACSEE adding up
to 2.0 points in one of the following: Mathematics, Physics,
Biology, Chemistry, Science and Practice of Agriculture,
Geography, Economics and Commerce.
OR
A certificate in information technology, engineering or other
relevant disciplines from an accredited institution and CSEE
passes in at least three subjects

ii. Certificate in Information Technology

O-level certificate with passes in at least three subjects

NON-DEGREE PROGRAMMES IN THE

FACULTY OF VETERINARY MEDICINE

i. Diploma in Tropical Animal Health and Production:

Advanced Level passes in Chemistry, Biology/Zoology,
Physics, Mathematics, Geography or Science and Practice of
Agriculture. The candidate must pass Biology/Zoology at

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 Principal Level. Such candidates must also have O-level
passes in English and Mathematics.
OR
Appropriate certificates such as Certificate in Animal Health
(Agrovet), Certificate in Animal Health and Production
(AHPC), Certificate in Agriculture and Livestock
Production (CALP). A holder of such a certificate should
have a minimum of three credit passes at O-level in
Biology/Zoology/ Chemistry, Physics, and Mathematics at
Tanzania Certificate of Secondary Education Examination
(CSEE) or equivalent.

ii. Diploma in Laboratory Technology: A-level

Certificate with passes in Biology, Chemistry, Physics and
Mathematics. One of these subjects must be passed at
Principal level with a total of TWO points (C grade).
Candidate with Advanced Level passes in combinations
without Biology must have passed Biology at credit level in
CSEE.
OR
Basic Technician Certificate from recognized institution.
OR
Certificate of Secondary Education with passes in Biology
and Chemistry and Trade test Certificate of at least grade II.

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REGISTRATION FOR STUDIES AND COURSES

Registration for studies:

A candidate shall be registered after paying University fees. For

first year candidates, registration will be done after
verification of original certificates.

A candidate shall be registered using three full names and hence all
initials that appear in O/A-Level and other Certificates
shall need to be spelt out during registration.

No candidate shall be registered using less than three names unless

certificates of Primary and Secondary schools and other
institutions bear only two names. Direct entrants shall be
registered using the names which appear in the O-Level
and A-Level/Birth Certificates whereas, an undergraduate
equivalent candidate or a non-degree candidate shall be
registered using full names as they appear in the O/A-
Level Certificates and certificates from previous
institutions.

In the exceptional case of candidate being initially registered using

two names due to these being the only ones on the
submitted certificates, the candidate shall be required to
submit a third (middle) name supported by a registered
deed poll.

Where differences in names exist between O/A- Level and

Certificates from either other institutions or birth
certificates, the candidate shall be required to submit a
registered deed poll as evidence of legal approval of

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the

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 change of names. In the event of lack of such evidence,
such a candidate shall not be registered for studies.

No candidate shall be allowed to change names during the course

of study unless there is compelling reason supported by
registered deed poll.

A candidate is regarded as a registered candidate for SUA degree

or non-degree programme only after being provided with
the appropriate SUA student identity card bearing his/her
passport-size photograph covering full face without any
obstruction as required for internationally-accepted
identification purposes.

Change of degree or non-degree progammes during the first

year of study:

Will depend on the availability of a slot in the sought programme

and the candidate meeting the minimum admission
requirements for the programme.

Will only be permitted within three weeks after commencement of

the first semester of studies.
Shall require:
Submission of an application addressed to the DVC (Academic)
and routed through the Department hosting the candidate’s
current degree or non-degree program and the Department
/Faculty/Institute offering the sought degree or non-degree
programme within the first week of the commencement of
studies.
Payment of a non-refundable fee of Tsh 10,000/= (reviewed from
time to time).

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Payment of costs related to the change of identity card.

The fate of the application shall be known within two weeks of

commencement of studies.

Change of degree programmes after first academic unit may be

granted under the following conditions:
Submission of a request accompanied with supporting documents.
Payment of a non-refundable fee of Tsh 20,000/=.
Candidate qualifying for entry at an identified entry point in the
prospective degree programme after working out credit
transfers.
Payment of prevailing cost of processing a new identity card.

The maximum period for which a student can register and

remain a candidate for an undergraduate degree or
non-degree award shall be the sum of total academic
units plus two academic units (but excluding approved
period of postponement of studies if any) for the degree or
non-degree programme.
Registration for courses:

Candidates in Semester One shall be required to register for all

courses in Semester 1. The deadline for registration for
Semester 1 candidates shall be three weeks from the first
date of the orientation week.

For semesters 2-10 prospective candidates, the deadline for

provisional registration for courses in a subsequent
semester shall be four weeks before the end of the
ongoing

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 semester. The registration will be finalized two weeks after
the commencement of studies for semesters 2-10

A candidate failing, within the prescribed period, to register with

the Department/Institute/Centre offering a course shall be
deemed to have his/her registration status withdrawn.

A candidate who does not register for an elective course required in

a given semester shall have lost the opportunity but may be
allowed to register for such a course when next offered. In
case of a failure to register again without compelling
reasons, the candidate shall be discontinued.

Dropping courses:
A candidate who drops a course after registering for the course
must de-register as per guidelines.

The deadline for dropping a course or courses shall be

TWO weeks after the start of a semester.

For an elective course to be offered, the minimum number

of candidates pursuing the course shall be ten.

6 ATTENDANCE OF LECTURES/SEMINARS/
TUTORIALS/PRACTICAL SESSIONS/FIELD
PRACTICAL TRAINING
A candidate must attend all lectures/ seminars/ tutorials/
practical session/field practical training

A candidate shall be required to attend all sessions of Field

Practical Training (FPT) at the stations assigned by their
respective Departments/Faculties/Institutes/Directorates.

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 A candidate seeking permission of absence from attending
classes shall fill in the prescribed form (Form No. I)

The Dean of Students shall grant permission of absence from

attending classes, for a period not exceeding two days, to a
candidate with genuine social or medical reasons after
consultation with the Resident Medical Officer (RMO).

Permission sought on the basis of academic reasons and for a

period exceeding two days (for social and medical
reasons) up to a maximum of seven days shall be granted
by the Dean of the Faculty/Director of Institute hosting
the degree programme.

Permission of absence for a period exceeding seven days shall

be granted by the Office of the Deputy Vice Chancellor
(Academic) {DVC (Academic)}.

Permission for absence from Field Practical sessions shall be

granted by the Dean or Director or Head of Department or
his appointee (i.e. FPT supervisor).

POSTPONEMENT AND RESUMPTION OF STUDIES

A candidate requesting for postponement of studies for compelling

reasons including inability to pay fees shall submit to the
Deputy Vice-Chancellor (Academic), a duly completed
request form (Form No. II) with a cover letter and
supporting documents. Reply to such request shall be
expected within two weeks of submission.

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Postponement of studies shall be for the duration of one semester or
one academic unit. Under special circumstances, the
postponement of studies can be extended for only one
additional academic unit. Such extension shall only be
provided when supported by relevant documents. A
candidate staying out of the University beyond two years
or without permission after the first postponement of
studies shall cease to be a bona fide SUA student and can
only rejoin the University after re-admission as a fresh
candidate.

A candidate shall be allowed to resume studies after submitting

his/her application which, where applicable, is supported
by evidence of capability to resume and undertake studies.
Permission for resumption of studies shall be granted by
the Deputy Vice Chancellor (Academic) or any other
authority as appointed by the Vice Chancellor.

A candidate shall be allowed to resume studies in the semester for

which permission was granted.

A candidate permitted to postpone studies shall retain his/her

registration and hence registration number, but shall be
required to pay appropriate fees and meet the costs of
production of identity card and any other documents which
relate to the re-admission process.

A candidate permitted to postpone studies shall be required to hand

in the identity card and other University properties to
relevant authorities within two weeks from the date of
granting of permission. A candidate who would not have
fulfilled the condition shall have his/her registration

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withdrawn.

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FATE OF DISCONTINUED STUDENTS

A candidate who ceases to be a bona fide student of SUA shall

be required to fill in the clearance form and return all
University properties including identity and examination
number cards to relevant authorities. A candidate who fails
to return university property shall be liable for legal action
and shall not be eligible for admission to undergraduate
and/or postgraduate studies at SUA.

A candidate who is discontinued on the basis of having failed

to meet the minimum requirements for continuing with
studies may be admitted, as a fresh candidate, into a
programme other than the one he/she failed. Re-admission
into the degree or non-degree programme from which the
candidate had initially been discontinued shall only be
after submitting evidence of having undertaken additional
training in the form of certificate/diploma or short courses
in the relevant discipline.
A candidate discontinued from studies on the basis of
examination irregularities at SUA or in any other
institution of higher learning shall not be eligible for re-
admission/admission into any study programme at SUA.

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 PART II

GENERAL UNIVERSITY EXAMINATION REGULATIONS

AND GUIDELINES FOR UNDERGRADUATE AND NON-
DEGREE PROGRAMMES

A: REGULATIONS FOR UNIVERSITY EXAMINATIONS

EXAMINATIONS

Examinations shall include continuous assessment tests,

quizzes, assignments, seminar presentations, practical and
oral tests and end of semester examinations including oral
examinations where applicable.

There shall be written university examinations at the end of

each semester for each course taught. There shall also be
practical and/or oral examinations where applicable.

There shall be probation examinations before the beginning of

the academic year for the failed core and elective courses
which are required for a candidate to attain minimum
credits (12 for each semester and 24 for each academic
unit).

ELIGIBILITY FOR EXAMINATIONS

No candidate shall be eligible for any examination in any

subject unless the Instructor and the Head of Department
have satisfied themselves that the candidate has
undertaken the course by attendance. Records of
attendance in each lecture/seminar/practical shall be
maintained by the instructor for one academic unit.
29
A candidate shall only be allowed to sit for scheduled
University examination(s) if he/she has attained 80% of
attendance of the course through lectures, seminars and
tutorials; but for practical sessions, a candidate must attain
100% attendance rate. A candidate who fails to attain at
least 80% and 100% attendance rates for lectures/seminars
and practicals respectively shall be required to retake the
whole course when next offered.

A candidate shall be required to attend all sessions of Field

Practical Training (FPT) and a candidate who misses any
session without the permission of the Dean or Director or
Head of Department or his appointee (i.e. FPT supervisor)
shall be discontinued from studies. In case permission of
being absent from FPT is granted, the candidate shall be
required to complete the training session using own
resources.

ABSENCE FROM EXAMINATION

A candidate who absents oneself from an end of semester

examination including probation examination(s) without
compelling reasons shall be deemed to have absconded
from examinations and shall be discontinued from studies.

A candidate who absents oneself from any continuous

assessment test or fails to submit assignment(s) given as
part of the coursework without compelling reasons shall be
considered to have attempted such examinations or
assignment(s) and shall be awarded a zero mark.

30
A candidate who fails to submit an assignment on time
without compelling reasons may be penalized according to
a penalty marking system pre-indicated in the course
outline by instructor(s).

A candidate who fails to sit for a continuous assessment

test(s) or submit (an) assignment(s) because of compelling
reasons shall be required to complete the same before
attempting the end of semester examination(s) of the
respective course. Such a candidate shall be responsible for
initiating a request for the continuous assessment test or
assignment.

A candidate allowed to be absent from the end of semester

examination (s) shall carry forward the examination(s) as
incomplete and shall have to sit for the respective
examination(s) during the subsequent probation
examination session.

Permission for postponement of end of semester

examination(s) shall be granted by the Dean/Director after
consultation with the Head of Department, Dean of
Students and where applicable, the Resident Medical
Officer.

Postponement of course assessment tests shall be granted by

the course instructor and reported to the Head of
Department/Dean of Faculty/Director of Institute/
Directorate/Centre in writing.
Request for postponement of end of semester examination(s)
or course work assessment tests shall be made by
submitting duly completed prescribed forms with a cover

31
letter (Form No. III).

32
 ASSESSMENT CRITERIA FOR VARIOUS
COMPONENTS OF EXAMINATIONS

PASS MARK:
The pass mark shall be 50% for practical and theory, separately.
There shall be no compensation of marks scored in one paper for
another paper.
Assessment of courses which have formal practical components
examinable during coursework and at end of semester
shall be done as follows:
Students’ reports on practical work shall carry 5% of the
assessment
Practical test[s] conducted each semester shall carry 20% of
assessment
Take-home essays and assignments which will be given at
appropriate stages during the semester session will carry
5% of the assessment.
Tests and quizzes which will be given at appropriate stages during
the semester session will carry 20% of the assessment and
the weighting of individual assessment tool will be
proportional to time allocated to it.
The end of semester written theory examination shall carry 25% of
the semester final mark.
The end of semester practical/oral examination shall account for
25% of the semester final mark for the subject.

Assessment of courses which have formal practical during the

course but no end of semester practical examination
shall be done as follows:
Students’ reports on practical work shall carry 10% of the
assessment

33
Practical test[s] conducted each semester shall carry 30 % of the
assessment
Take-home essays, assignments which will be given at appropriate
stages during the semester session will carry maximum 5%
of the assessment.
Tests and quizzes which will be given at appropriate stages during
the semester will carry 15 % of the assessment and the
weighting of individual assessment tool will be
proportional to time allocated for the test/quiz.
The end of semester written theory examination shall account for
40% of the semester final mark for the subject.

Assessment of courses which have no practical components

shall be done as follows:
Take-home essays and/or assignments shall account for 10% of the
end of semester marks for the course.
Seminar reports and presentations where applicable shall account
for 10% of the end of semester marks for the course
Tests/quizzes during the semester shall account for 20% of the
marks or 30% of the marks for courses without assessed
seminar reports and/or presentations, with weighting of
each test/quiz being proportional to time allocated for the
test/quiz.

The final written paper shall account for 60% of the end of
semester final mark for the course.

Notwithstanding the above-mentioned apportionment of

marks:
There may be course-dependent variation that shall be clearly
spelt out in the approved course curriculum.

34
A candidate at any examination may, at the discretion of the
Board of Examiners, be required to attend an oral
examination in addition to written and practical
examinations.

At the designated semester for each degree or non-degree

programme, each candidate will present a research
project proposal to constitute examinable subject
“Research Project I” which must be passed.

A candidate who fails in Research Project I shall be required to re-

submit the research project proposal within one month of
the release of the results.

Each finalist candidate shall be required to undertake a Research

Project (to constitute the examinable subject “Research
Project II”) being the execution of research project
proposal developed in Research Project I and shall, before
the start of the end- of- semester study break, be required
to submit a Research Project report (in printed and
electronic form) to the Head of Department in which the
Research Project was conducted.

The Research Project report shall be marked. Passing in Research

Project report is a requirement for the award of a degree or
non-degree.

A candidate who will not have submitted the Research Project

report in time and without compelling reasons will be
deemed to have failed in Research Project II (hence
awarded zero mark).

35
In deciding whether or not to accept a Research Project report
which has been submitted late, circumstances leading to
late submission of the Research Project report would have
to be taken into consideration by the respective
Department.

A candidate who fails in Research Project II will be allowed to re-

submit the report within six months from the date of the
release of examination results or within such period as
shall be recommended to Senate, by the board of the
relevant Faculty/Institute/Directorate/Centre.

Field practical training is an essential requirement of all

programmes and shall be conducted and assessed as spelt
out in the respective curricula. A pass grade in the field
practical training shall be required before a candidate is
allowed to proceed to the next academic unit of study or to
graduate in the case of a final year candidate.

For the undergraduate engineering programmes in the Department

of Agricultural Engineering and Land Planning, the
following special regulations shall apply:

Every Industrial Practical training shall be treated as a subject of

the succeeding Semester and the results shall contribute to
the particular academic unit.

Practical Training reports shall be handed in for assessment before

the end of the second week of the succeeding semester.

36
PROGRESSION BETWEEN ACADEMIC UNITS

A candidate shall be allowed to proceed to the next academic unit

under a continuing status after passing the examinations in
all core courses and elective courses that make a minimum
of 24 credits. Such a candidate shall have passed a
minimum of 12 credits per semester with the exception of
Bachelor of Veterinary Medicine (BVM) in semester 10
which is mainly a practical-oriented semester.

A candidate failing to get a total of 16 credits and a GPA of 2.0

and for the BVM candidates a weighted average of 50%,
based on the best 24 credits including all core courses and
electives in that academic unit shall be discontinued from
studies.

A candidate failing in one or more paper(s) and having passed at

least 16 credits with the GPA of at least 2.0 and for BVM
candidates, a weighted average of more than 50% in that
academic unit shall be required to sit for probation
examination(s) offered before the start of the subsequent
academic unit.

Progression of candidates who fail probation examinations

shall be as follows:
Except for the special case of the BVM candidates as indicated
below, a candidate who fails probation examinations shall
be allowed to proceed to the next academic unit as a
probation candidate. Such a candidate shall be required to
retake the examination(s) as a third attempt during the
subsequent probation examination session.

37
A candidate who fails to graduate after failing probation
examination(s) shall be required to sit for the respective
examination as a third attempt when next offered except
where, upon request on account of extenuating
circumstances, a written permission to postpone third
attempt to probation session has been granted.

Save for BVM candidates, progression of candidates who fail

third attempt examinations shall be as follows:

A candidate who fails in examination(s) which is/are required to

make the minimum pass credits for any academic unit after
three attempts shall be BARRED from continuing into
subsequent academic unit but shall be given the
opportunity to retake the course(s) and examination(s) as
last attempt when next offered.
A candidate who fails to graduate because of failing
examination(s) after three attempts will be given the
option of retaking the course(s) and examination(s) as last
attempt when next offered.

For BVM candidates, progression from one academic unit to

another shall be as follows:
A candidate shall be allowed to proceed to academic units 2, 3, 4,
and 5 after passing all examinations for core courses and
electives that make at least 24 credits for the academic
unit, with the exception of semester 10 which is mainly a
practical-oriented semester.

A candidate who fails core course first sitting examination(s) done

during the probation examination session shall not be
allowed to proceed to the next

38
 academic unit and shall be required to retake the
examination(s) when next offered.
A candidate who fails probation examinations for core courses
shall not be allowed to proceed to the next academic unit.
Such a candidate shall be required to retake the respective
course(s) and examination(s) as third attempt when next
offered.
A BVM candidate who fails in examination(s) for an elective or
electives which is/are required to make the minimum pass
credits for any academic unit after three attempts shall be
BARRED from continuing into subsequent academic unit
but shall be given the opportunity to retake the course and
examinations (as last attempt) when next offered.

A candidate failing in electives over and above the required credits

shall be allowed to continue to the next academic unit but
the results of the failed course(s) shall be recorded in the
transcript unless the candidate re-takes and passes the
examination(s) during the second or third attempt.

The maximum grade to be awarded for a course which was

responsible for a candidate to re-take the course and/or the
examination shall be “C” of pass mark 50%.

A candidate who fails in one component (theory or practical) of the

examination shall be on probation for only the failed
component of the course. However, the maximum grade
obtained for the course after sitting for the probation
examination in the failed component of the subject shall be
C with maximum pass mark 50%.

39
There shall be the option of oral examination in lieu of practical in
courses with practical coursework assessment but no
formal end of Semester Practical University examinations.

EXAMINATION IRREGULARITIES

All cases of Examination irregularities shall be reported to and

handled by the office of the DVC (Academic).

There shall be an Examination Irregularities Committee (EIC)

appointed by the Deputy Vice Chancellor (Academic)
which will handle and advise the DVC (Academic) on
reported cases of examination irregularities.

Candidates are not allowed to enter examination venues without

the approval/permission of the Invigilator(s). A candidate
found to have done so shall be reported to the DVC
(Academic) and the fate of such a candidate may include
being barred from sitting for the examination.

All candidates are required to be present within the examination

premises 30 minutes before the scheduled time of the
examinations.

No candidate shall be admitted to an examination room 30 minutes

after the commencement of the examination.

A candidate reporting late (more than 30 minutes after the start of

examination) shall be barred from sitting for the

40
 examination and his/her case reported to the DVC
(Academic).

A candidate who is barred from sitting for the scheduled end of

semester/probation examination for reporting late shall,
upon the Senate being satisfied with justifying reasons, be
allowed to sit for the examination in first sitting category
during the subsequent probation examination period.

In the case of continuous assessment test a candidate barred from

sitting for a test for reporting more than thirty minutes after
the start of the test for compelling reasons, may be allowed
to do the missed test before the end of the semester. In the
case where the candidate reporting late for a test had no
compelling reason(s), such a candidate shall be considered
to have attempted and failed the examination (hence
awarded zero mark).

A candidate must carry both the identity and examination number

cards which must be shown to the Invigilator(s) before
entering the examination room. A candidate failing to
show the two cards shall not be allowed to sit for the
examination and the case shall immediately be reported to
the DVC (Academic). Such a candidate shall be
considered to have attempted and failed the respective
examination (hence awarded zero mark).

A candidate must present oneself to the Invigilator(s) and for

examination in a manner in which he/she can be identified
and matched up with the identity and examination number
cards. A candidate failing to present

41
 oneself in a manner that allows his/her identity to be
determined shall not be allowed to sit for the scheduled
examination and the case shall then be reported to the
DVC (Academic). Such a candidate shall be considered to
have attempted and failed the respective examination(s)
(hence awarded zero mark).

No candidate shall be allowed to enter an examination venue while

wearing a cap, hat, sweater, pullover, jacket or overcoat
except under special circumstances, such as medical
grounds where upon request, the DVC (Academic) has
granted permission for a candidate to put on such attire
during the examination(s). A candidate found wearing
unpermitted attire during examinations without
permission, shall be required to surrender the piece(s) of
garments and the case reported to the DVC for
investigation by EIC. However, a candidate shall be
allowed to continue with the examination and subsequent
examinations during the period of investigation.

No candidate shall be allowed to enter examination venue with

unauthorized materials. In this regulation, unauthorized
materials include cell phones, handbags, purses, books,
written and other form of papers or materials as
determined and notified from time to time by the
University.

A candidate is not permitted to enter examination venue with any

inscriptions on any body part or clothing that can be
construed as an aid to answering examination questions.

42
A candidate who carries any type of unauthorized material(s) into
examination premises and requests to surrender such
materials to the invigilators on his/her own accord before
examination papers are distributed to candidates, shall be
allowed to sit for examination after formally surrendering
the items. Such a candidate shall be served with a written
warning by the DVC (Academic) following the
recommendations of the Examination Irregularities
Committee. A candidate who will be found to have
committed such an offence twice shall be discontinued
from studies.

A candidate found in possession of unauthorised materials or

inscription(s) mentioned in 14.13 above when already
seated in examination room and examination papers have
been distributed or when the examination is in progress
shall be sent out of the examination room after
surrendering the unauthorised materials to the invigilator.
Such a candidate shall subsequently be awarded zero mark
for this particular examination paper.

Such a candidate shall be reported to the DVC (Academic) in

writing with the exhibits of unauthorised materials
attached/enclosed for further scrutiny. In case the
confiscated materials (exhibit/evidence) shall be found
related to the examination paper in question, the candidate
shall be discontinued from studies. However, in case the
confiscated materials (exhibits/evidences) shall be found
not related to the examination paper in question, the zero
mark awarded to the candidate shall be upheld for
violating the regulation that restricts candidates to enter
examination venue with unauthorised materials

43
No candidate shall be allowed to communicate with fellow
candidates after entering the examination venue.
Communication shall only be between the Invigilators and
the candidates. A candidate found to be communicating
with fellow candidates in any form shall be deemed to
have committed examination irregularity and the case shall
be reported to the DVC (Academic) for investigation by
the EIC. The candidate however will be allowed to
continue with examinations during the period of
investigation. Upon being found guilty, such candidate
shall be given a warning.

A candidate who causes disturbances or any form of chaos during

the examination shall be evicted from the examination
room immediately and may be prohibited by the DVC
(Academic) from sitting for subsequent examinations. The
fate of such a candidate shall be determined by the DVC
(Academic) upon investigation by the EIC. Upon being
found guilty such candidate shall be given a warning if it is
a first offence and discontinuation for the second
conviction on the same offence.

Candidates shall not be allowed to borrow materials of any kind

including calculators, rulers, statistical tables, pencils and
pens among candidates during examinations. A candidate
found to be involved in the act of borrowing or exchanging
material(s) of any form during the examinations shall be
deemed to have contravened university examination
regulation and hence shall be required to surrender them
to the Invigilator(s). Cases of

44
 such candidates shall be reported to the DVC (Academic)
for investigation. Such a candidate shall however be
allowed to continue with examinations during the period
of investigation.

Save for medical, physiological or other justifiable reasons

intimated before the start of examination, no candidate
will be allowed to chew anything while in the examination
venue. A candidate found to be doing so and refuses to
produce exhibit of the material being chewed will be
guilty of attempting to destroy evidence of possession of
unauthorized materials while in the examination venue and
his/her case shall be reported to the DVC (Academic) for
investigation by EIC.

A candidate who starts to write before the official start of the

examination as declared by the Invigilator(s) as well as one
who continues to write after the official end of the
examination as declared by the Invigilators(s) shall be
reported to the Examination Officer. Such a candidate
shall be served with a letter of warning by the
Examinations Officer. A candidate found to have
committed a similar offence and who had been served with
a letter of warning before shall be discontinued from
studies.

Save for known medical, physiological or other justifiable reasons,

no candidate shall be allowed to go out of the examination
room within 30 minutes after the commencement of the
examination or leave the room within the last 30 minutes
into the end of the said examinations. Permission to go out
temporarily during the

45
 examination shall only be provided under special
circumstances by the Invigilator.

In some examinations, the rubric may indicate that the question

paper shall be collected together with the answer book. In
such cases no candidate will be allowed to go out of the
examination room with an examination paper. Candidates
who do not submit the question paper shall be deemed to
have contravened a University Examination regulation and
a valid penalty (such as non-marking of the answer book)
as spelt out on the rubric shall apply.

No candidate will be allowed to go out of the examination room

with a used or unused answer book. Possession of used or
unused SUA examination answer book(s) shall be deemed
to be commission of examination irregularity. Possession
of these materials by other unauthorized people who are
not students shall be dealt with in accordance with the law
and SUA work regulations.

Bodily search of a candidate suspected of carrying unauthorized

materials shall be done by member(s) of staff of the same
sex.

Candidates have the responsibility of reporting any alleged

examination irregularities to the DVC (Academic) for
investigation by the EIC.

All cases of examination irregularities requiring investigations

shall be handled by EIC that will advise the Senate
Undergraduate Studies Committee (SUGSC) which will in
turn advise Senate accordingly.

46
The EIC shall investigate all cases of examination irregularities as
directed by the DVC (Academic) upon receiving reports
from invigilator(s).

The EIC, upon being tasked to investigate a case of examination

irregularity, shall have the powers to summon candidates
and members of staff as it deems necessary.

In general, any candidate who will be proven to have cheated in

any examination shall be discontinued from studies.

All cases of examination irregularities shall be concluded within

three months of being reported to the DVC (Academic).

PLAGIARISM
A candidate who appropriates the writings or results of other
persons, whatever the medium (text, written or electronic,
computer programs, data sets, visual images whether still
or moving) and then dishonestly presents them as his/her
own shall be guilty of plagiarism.

A candidate shall be deemed to have committed an act of

Plagiarism if a supervisor, examiner, head of Department,
member of the various committees responsible for
checking and certifying compliance to approved
publication standards or any other person observes the
following:

47
The candidate has submitted or presented the work of another
person as his or her own.
The candidate has submitted the same, or substantially the same
work more than once at the same or another institution.
The candidate has fabricated or falsified results/data.
The candidate has submitted false records, information or
documents.
The candidate has omitted due acknowledgement of the work of
another person.
There is collusion i.e. when two or more candidates collaborate to
produce the same work submitted by each, without prior
formal permission for such collaboration.
The candidate has used, by payment or otherwise, a third party to
produce Research Project report or any assignment write-
up in whole or in part.

All cases of alleged plagiarism shall be reported to the DVC

(Academic) who shall refer them to the EIC for
investigation.

Depending on the extent or seriousness of the confirmed

plagiarism, the following sanctions shall be applied:

REJECTION of the Research Project proposal, report or part

thereof and therefore the candidate being required to re-
write or re-take the research work.
DISCONTINUATION from studies.
DEPRIVATION of a degree, non-degree award or any other
academic credentials already awarded by the university.

48
C: GUIDELINES PERTAINING TO UNIVERSITY
EXAMINATIONS

DATES OF EXAMINATIONS

Dates and times of conducting continuous assessment tests shall be

indicated by the respective instructor(s) in the course
schedules, and shall, as far as possible, be respected by
both parties (instructors and students).

All course assessments shall be carried out in time to allow results

to be known to candidates at least one week before the
study break preceding the end of semester examinations

Dates for the end of semester and probation examination shall be

published in the University Almanac.

CONDUCT OF THE UNIVERSITY

EXAMINATIONS

Overall co-ordination and control of the University Examinations

shall be the responsibility of the office of the Deputy
Vice-Chancellor (Academic).
End of semester examinations shall be coordinated and conducted
under the control of the Dean/Director, of the respective
Faculty/Institute/Directorate/Centre in collaboration with
Head of Department.
All end of semester theory examinations shall be examined for
three hours. Duration of practical examinations (where

49
 applicable) shall be course- dependent as recommended by
the examiners. As far as possible no end of semester
examination shall have a sole internal examiner.

BOARD OF EXAMINERS AND DEPARTMENTAL

EXAMINATION COMMITTEES

There shall be Departmental/Institute/Center Examination

Moderation Committees responsible for moderating end of
semester examinations.

Moderation of examinations shall also involve External Examiners

who shall be invited to examination marking and overall
assessment at the end of the academic unit.

Moderation shall include evaluating the quality of semester course

assessment tests, copies of which shall have been
deposited at the office of the Head/Director of
Department/Institute//Directorate/Centre hosting the
degree or non-degree programme for easy availability to
moderation committee and the external examiner

There shall be a Board of Examiners at Departmental level that

shall consider and recommend results for presentation at
Faculty/Institute/Directorate/Centre Board of Examiners
meeting.

RELEASE OF END OF SEMESTER

EXAMINATION RESULTS

50
Provisional examination results as recommended by Examiners
Board shall be approved by Faculty/Institute/Center
Boards.

Release of “provisional” examination results (as approved by

Faculty/Institute/Center Boards) shall be the responsibility
of the respective Dean/Director.

Final approval of examination results is the mandate of Senate.

Publication and custody of the final approved examination results

as approved by Senate shall be the responsibility of the
DVC (Academic).

Examination results shall be posted on notice boards at SUA and

published in the SUA website or any other means as
deemed appropriate. In publishing the results, the
anonymity of the student must be protected.

The final Senate-approved results for each semester and for each
academic unit shall be archived in hard-bound booklet
with a serial number and date and in a PDF soft copy of
the same number and date.

PROCEDURE FOR APPEALS

Students’ appeals shall be lodged to respective Deans/Directors

using special appeal forms (Form No. IV), within one
academic unit from the date of publication of results.

51
Except where unfair marking, wrongful computation of marks or
grades or other irregularity committed in the conduct of
any examination is alleged no appeal shall be accepted on
any other ground.

All appeals must be accompanied by a non-refundable appeal fee

of twenty thousand shillings (TSh 20,000) only, which
shall be subject to revision from time to time.

Appeals shall initially be considered by the Faculty/Institute

Undergraduate Studies Committees.

The Senate Undergraduate Studies Committee (SUGSC) shall

consider recommendations of the
Faculty/Institute/Directorate/Centre committees and shall
advise Senate accordingly.

Senate may consider a maximum of two appeals for the same

results. These two appeals must be made within one year
of publication of the results.

ANSWER BOOKS AND PRESERVATION OF

EXAMINATION SCRIPTS

On the cover of the SUA answer books there shall be a space for
entry of the date of examination.

To forestall illegal use of examination answer books before and

after examinations, invigilators should ensure candidates
enter both the examination number and the

52
 serial number of the answer book in the candidate-signed
examination list.
Examination scripts are sensitive university property and therefore
all instructors / invigilators shall have full responsibility
for safe custody and care to forestall loss or fall into hands
of unauthorized persons and any case of loss or
mishandling of examination scripts shall be dealt with in
accordance with SUA staff regulations or any other
guidelines.

The University shall preserve examination scripts, for the purpose

of reference, for a period of at least two academic units
after the end of the respective examinations.

CLASSIFICATION OF DEGREES AND NON- DEGREE

AWARDS

For the purposes of classification of degree and non- degree

awards, a Five-Point System shall be used in
averaging the final grades.

Letter grades shall be assigned points based on equations, which

take into account the candidate’s raw marks in
calculating the Grade Point (GP) for individual subjects.
For all degree and non-degree programmes, with the
exception of BVM degree, the grading system shall be as
follows:

Grade Score Range (X) Equation Grade point (Y)

A 70 – 100% Y = 0.02X + 3 (4.4 – 5.0)
B+ 65 – 69.9% Y = 0.08X – 1.2 (4.0 – 4.39)
B 60 – 64.9% Y = 0.2X – 9 (3.0 – 3.99)
C 50 – 59.9% Y =0.1X – 3 (2.0 – 2.99)

53
 D 40 – 49.9% Y =0.1X – 3 (1.0 – 1.99)
E 0 – 39.9% Y =0.025 X (0.0 – 0.99)

Regarding the Grade Point Average (GPA), this shall be

calculated (as shown below) on the basis of weight
(credits) of the courses taken.

The Bachelor of Veterinary Medicine (BVM) degree shall

be awarded following a successful completion of the
degree programme and this degree shall not be classified.

The BVM course grading system shall be as hereunder,

save for the cases where a course is offered by
Faculty/Department/ Institute/ Directorate/Centre where
the grading system is different. In that case, the course
grading system of the Faculty/Department/ Institute/
Directorate/Centre offering the course shall be used.

Grade Score Range

A = 75 - 100%
B+ = 70 - 74.9%
B = 60 – 69.9%
C = 50 – 59.9%
D = 0 – 49.9%

SUA UNDERGRADUATE AND NON-DEGREE AWARDS

A candidate shall be eligible for degree or non-degree award after

the fulfillment of all the requirements for the award of a
degree or non-degree qualification.

54
A candidate who was admitted into a SUA degree programme
under credit transfer system from equivalent degree
programme in another university shall only be granted
SUA degree award if in the sum of credits acquired for the
award of the degree, not less than 50% of total credits for
core courses were acquired from SUA.

For each specific degree programme there shall be specified exit

awards for candidates who failed to successfully complete
the programme but acquired sufficient pass credits to merit
the specific exit award for the specific period of exit as
approved by senate.

A deceased candidate who had fulfilled all the requirements for the
award of a degree or non-degree qualification shall be
eligible for posthumous award of the same.

A candidate shall be deprived of a degree, diploma or certificate or

any other academic award granted to him or her by the
University on what the Council and Senate deem as “good
cause”. For the purposes of this regulation, “good cause”
means conclusive evidence on cheating in examination,
plagiarism and fabrication of examination results.

PROCEDURE FOR CALCULATING OVERALL GRADE

POINT AVERAGE (GPA) AND CLASSIFICATION
OF DEGREES

In calculating the GPA, credits for all core courses shall be used as
well as the credits from electives making the

55
 minimum required for the degree programme. However,
where a candidate takes electives over and above the
minimum required, credits from electives with highest
scores adding to minimum degree requirement shall be
used in calculating the GPA. The scores for the remaining
electives shall be entered into the transcript.

The total credits for each course taken by a candidate shall have to
be obtained in order to get the weight for courses.

To get a score for each course, multiply the points obtained by

calculation as shown in section (22.2), by corresponding
credits mentioned in section 24.2 above.

The total score for the degree shall be the sum of scores for all
courses computed as in section (24.3).

Grade Point Average (GPA) score for the degree shall be computed
by dividing the Total Score in section (24.4) by the total
credits obtainable under section 24.2.
The final degree classification for classifiable degree shall be as
follows:-

Class Grade GPA range

First Class A = 4.4 - 5.0
Upper Second B+ = 3.5 - 4.39
Lower Second B = 2.7 – 3.49
Pass C = 2.0 - 2.69

ISSUANCE OF TRANSCRIPTS

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The University shall issue transcripts as shown here under (subject
to revision):
(i) Partial transcripts will cost TShs 10,000
(ii) Full transcript will cost Tshs 20,000.

(iii) Certification of transcripts and certificates will be

charged a minimum of Tshs. 3000/= for five copies
and Tshs. 500/= for each extra copy.

These rates are subject to revision from time to time.

REPLACEMENT OF LOST ACADEMIC

CERTIFICATES

The University may issue a copy of an award certificate in case of

loss of the original on the following conditions:

(i) The applicant must produce evidence that the loss

had been adequately publicly announced, including a
written report from the Police.
(ii) The applicant produces a sworn affidavit.
(iii) The certificate or transcript so issued shall be visibly
marked “DUPLICATE”
A non-refundable fee of 30,000/= (or equivalent of
US$30) shall be charged, for a copy of the certificate
or transcript issued.

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