Format -II
INVITATION FOR QUOTATIONS FOR SUPPLY OF GOODS AND
EQUIPMENTUNDER NATIONAL SHOPPING PROCEDURE.
To:
M/s _________________
_____________________
_____________________
Dear Sirs:
Sub: Invitation of quotation for supply of
_____________________________________
1. Sealed competitive quotations are invited by the undersigned for the
following items of goods/equipment.
Sl Brief description of Brief Quantity Delivery Place of
No. goods/equipment specifications Period delivery
1
2.
3.
4.
2. Quoted Price
a) The bidder shall quote for items in the format of quotation given below:-@
Note: Format to be used when evaluation is to be done for all the items
put together.
b) All duties, taxes and other levies payable by the bidder (other than Sales
tax on the finished goods) shall be included in the item rate. Sales tax if
any should be quoted separately.
c) The rates quoted for each item shall be fixed for the duration of the
contract and shall not be subject to adjustment.
d) Rates or partial quantity of an item is not acceptable.
e) Corrections if any shall be made by crossing out, initialing, dating and
rewriting.
f) Telex or Facsimile or email quotations are not acceptable.
3. Each bidder must submit only one quotation
4. Validity of quotations:
The quotation shall remain valid for a period not less than 30 days after the
deadline fixed for submission of quotations
5. Evaluation of quotations:
The Purchaser shall evaluate and compare the quotations determined to be
substantially responsive i.e., which are properly signed, and conform to the
terms and conditions and specifications in the following manner;
a) The evaluation will be done excluding the sales tax. If the bidder has included
the sales tax in his quotation for the item rate, it will treated as though it is
exclusive of the sales tax and no down loading of sales tax will be made;
b) The evaluation would be done for all the items put together. The items for
which no rates have been quoted would be treated as zero and the total
amount would be computed accordingly. The bidder who has quoted for
partial quantity of any one or more item(s) would be treated as non-
responsive. Purchaser will award the contract to the responsive bidder whose
total cost for all the items put together is the lowest.
6. Award of contract:
a) The Purchaser will award the contract to the bidder whose quotation has
been determined to be substantially responsive and who has offered the
lowest price as per para 6(b) above.
b) The Purchaser reserves the right at the time of contract award to increase
or decrease the quantities of items indicated in para 2 above by 25%
without any change in the unit price or any other terms and conditions.
c) The Purchaser prior to the expiration of the quotation validity period will
notify the bidder whose quotation is accepted of the award of contract. The
terms of the accepted offer shall be incorporated in the Purchase order.
d) Normal commercial warranty /guarantee shall be applicable to the supplied
goods;
e) Payment shall be made immediately after the delivery of the goods and
their acceptance;
f) Notwithstanding the above, the Purchaser reserves the right to accept or
reject any quotations and to cancel the bidding process and reject all
quotations at any time prior to the award of the contract.
Last date and time of receipt of quotations:
You are requested to submit the sealed quotations super scribed on the envelop
as "Quotations for the supply of ____________________Due on
_______________" latest by_________ hours on ________ (date).
We look forward to receiving your quotations and thank you for your interest in
this project.
Yours sincerely,
(CBO)
Name: ___________________________
Address:
Telephone No.
_______________________
Format – VI
FORMAT OF QUOTATION
Unit Total Total
Description Unit
Brief rate amount amount
Sl. of Quantity/ rate
specific (Rs.) in in in
No goods/ Unit (Rs.) in
actions Figure figures words
equipment Words
s (Rs.) (Rs.)
5
6
Gross total Cost: Rs.. ____________________ (in figures) Rs.
_______________________________________________ (in words)
We agree to supply the above goods in accordance with the technical
specifications for a total contract price of Rs. ___________ (in figures) (Rs.
_________________________ (in words) within the period specified in the
Invitation for Quotations.
We also confirm that the normal commercial warranty/guarantee of __________
months shall apply to the offered goods.
(Bidder)
Name:_____________________
Signature:_______________
Date:_______________________
