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PERFORMANCE EVALUATION REPORT (PER)
(For Officers)
CERTIFICATE
Submission of PER
Certified that I __________________________________________________________
(Name of Officer)
Code No./BPS ________________________________ have on __________________
(If allotted) date
submitted my Performance Evaluation Report for the period ___________________ to
________________________________
(Name / Designation of Reporting Officer)
My countersigning officer is _______________________________________________
(Name / Designation of Countersigning Officer)
Signature __________________
Designation __________________
Dept __________________
Company __________________
To:-
1. Concerned HRD
Company _______________
Or
2. Concerned CM cell PEPCO
Note:- This certificate is required to be dispatched by the officer being upon to the
Officer Incharge entrusted with the maintenance of his/her C.R dossier on the same
date the PER is forwarded to his/her Reporting Officer.
Confidential
Form No. ___________
PERFORMANCE EVALUATION REPORT (PER)
PERFORMANCE EVALUATION REPORT
Company ___________________ Code __________ (If allotted)
Department / Office _____________________
For the period from ______________ to _______________
PART I
(TO BE FILLED BY THE OFFICER REPORTED UPON)
1. Name (in block letters) ____________________________________
2. Code number ____________________________________________
3. Date of birth _____________________________________________
4. Date of entry in service
____________________________________
5. Post held during the period (with BPS) ______________________
6. Academic qualifications ___________________________________
________________________________________________________
7. Training received during the evaluation period (Training courses
attended earlier, if any, may please be listed separately on the
back page of the report)
Name of course attended Duration with dates Name of institution and country
8. Period served
(i) In present post ___________ (ii) Under the reporting officer ______________
9. Professional affiliations
________________________________________________________
10. Any professional contribution other than office work
________________________________________________________
PART II
(TO BE FILLED IN BY THE OFFICER REPORTED UPON)
(In own handwriting)
1. Job description
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
2. Brief account of achievement during the period supported by statistical data
where possible. Targets given and actual performance against such targets
should be highlighted. Reasons for shortfall, if any, may also be stated.
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
PART III
(REPORTING OFFICER’S EVALUATION)
1. The Rating in Part III should be recorded by initialing the appropriate box.
The rating denoted by alphabets are as follow:
A. Very Good B. Good C. Average D. Below Average
For uniform interpretation of qualities, two extreme shades are mentioned against
each quality.
A B C D
1. Intelligence
Exceptionally bright: excellent Dull : slow
comprehension
2. Confidence and Will Power
Exceptionally confident and Uncertain : Hesitant
resolute
3. Acceptance of Responsibility Reluctant to take
Always prepared to take on on responsibility :
responsibility will avoid it
whenever possible
4. Reliability under Pressure Confused & easily
Calm and exceptionally reliable at flustered even
all times under normal
pressure
5. Financial Responsibility
Exercise due care and discipline Irresponsible
6. Relationship with
i) Superiors Un-cooperative
Cooperative and trusted
ii) Colleagues
Works well in a team Difficult colleague
iii) Subordinates
Courteous and effective: Discourteous &
Encouraging Intolerant
7. Behavior with Public/Customers Arrogant,
Courteous and helpful discourteous and
indifferent
8. Ability to decide routine matters Indecisive :
Logical and decisive vacillating
9. Knowledge of Relevant laws,
rules, regulations, instructions
and procedures Ignorant &
Exceptionally well informed, keep uninformed
abreast of latest developments
PART IV
(REPORTING OFFICER’S EVALUATION)
1. Please comment on the officer’s performance on the job as given in part II (2)
with special reference to his knowledge of work, ability to plan, organize and
supervise, analytical skills, competence to take decisions and quality and
quantity of output (clearly stating in ratings of Very Good, Good, Average,
Below Average). How for was the officer able to achieve the targets?
Comments on the officer’s contribution, with the help of statistical data, if any,
in the overall performance of the organization. Do you agree with what has
been stated in part II (2)?
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
2. Area and level of professional experience with suggestions for future posting
__________________________________________________________________________
__________________________________________________________________________
3. Training and development needs
__________________________________________________________________________
__________________________________________________________________________
4. Integrity (Morality, Uprightness & Honesty)
__________________________________________________________________________
__________________________________________________________________________
5. Overall grading
Very Good Good Average Below Average
6. Fitness for promotion Comment on the officer’s potential for holding a
higher position and additional responsibilities
Recently Not yet fit for Unlikely to
Fit for Promotion
promoted/appointed promotion progress further
Name of the reporting officer ________________________ Signature ____________
(Capital letters)
Designation _____________________________________ Date ________________
PART V
(REMARKS OF THE COUNTERSIGNING OFFICER)
1. How often have you seen the work of the officer reported upon?
Frequently Oftenly Not so Oftenly Rarely
2. How well do you know the officer? If you disagree with the assessment of the reporting
officer, please give reasons.
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
_________________________________________________________________________
_-
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
3. How often have you seen the work of the officer reported upon?
Exaggerated Fair Biased
4. Overall grading
Very Good Good Average Below Average
5. Evaluation on fitness for promotion (Comment on the officer’s potential for holding a
higher position and additional responsibilities)
Recently Not yet fit for Unlikely to
Fit for Promotion
promoted/appointed promotion progress further
Name of the reporting officer ________________________ Signature ____________
(Capital letters)
Designation _____________________________________ Date ________________
PART VI
(REMARKS OF THE SECOND COUNTERSIGNING OFFICER)
(IF NECESSARY)
Name _____________________________________ Signature _________________
Designation ________________________________ Date ___________________
GUIDELINES FOR FILLING UP THE PER
After initiating their PERs, the officers under report
should immediately fill up the detachable certificate, giving names of the RO/CO and send the same
to the Officer Incharge of their respective confidential records. The exercise will ensure proper follow-
up pending performance evaluation reports by the concerned.
Forms should be filled in duplicate. Parts I and II are
to be filled by the Officer under report in own hand writing. Parts III and IV will be filled by the
Reporting Officer while the Countersigning/Second Countersigning Officer will fill parts V and VI
respectively. The ratings in Part III should be recorded by initialing the appropriate box.
Each Company is required to prepare specific job
descriptions giving main duties of each job to be mentioned in Part II (I). The job descriptions may be
finalized with the approval of the Head of the Organization or any person authorized by him.
The Officer under report should fill Part II (2) of the
form as objectively as possible and short term and long term targets should be determined /
assigned with utmost care. The targets for each job may be formulated at the beginning of the year
wherever possible in other cases, the work performed during the year needs to be specifically
mentioned.
Assessment by the Reporting Officer should be job-
specific and confined to the work done by the Officer during the period under report. They should
avoid giving a biased or evasive assessment of the officer under report, as the Countersigning
Officer would be required to comment on the quality of the assessment made by them.
The Reporting Officers should support their
assessment in Part IV through comments against each characteristic. Their opinions should
represent the result of careful consideration and objective assessment so that, if called upon, they
could justify the remarks / comments. They may maintain a record of the work done by the
subordinates in this regard.
The Countersigning Officer should weigh the remarks
of the RO against their personal knowledge of the officer under report and then give their
assessment in Part V. In case of disagreement, the Countersigning Officers differ with the grading or
remarks given by the Reporting Officer in Part III they should score it out and give their own grading
by initialing the appropriate box.
The Countersigning Officers should make an
unbiased evaluation of the quality of performance evaluation made by the RO by categorizing the
reports as exaggerated, fair or biased. This would evoke a greater sense of responsibility form the
Reporting officer.
The Countersigning Officer should underline, in red
ink, remarks which in their opinion are adverse and should be communicated to the officer reported
upon. All adverse remarks whether remediable or irremediable placed in the CR dossier.
Reporting Officers should ensure that proper counseling is given to the officer under report
before adverse remarks are recorded.
The Reporting and Countersigning Officers should be
clear, direct, objective and unambiguous in their remarks. Vague impressions based on inadequate
knowledge or isolated incidents should be avoided.
Reports should be consistent with the pen picture
and overall grading.
PEPCO’s office latter No. A-374/9568-90 dated 26-
02-2010 may be seen for additional information / clarification.
IMPORTANT
Part I and II of the PER should be duly filled and
dispatched by the Reporting Officer not later than 15 th of January. The ROs should forward the report
to the Countersigning Officer within two weeks of receipt after giving their views in Part III and IV.
The Countersigning Officers should then finalize their comments in Part V within two weeks of receipt
of PER. The Second Countersigning Officers, if any, should also complete their assessment within a
period of two weeks.
Name and designation of Reporting / Countersigning
Officers should be clearly written. Comments should be legible and in the prescribed format and
which can be easily scanned.
Personnel Number is to be filled in by the officer
under report, if allotted.
