2022-10-12 457497
457497 - FAQ: Message processing in purchasing
Version 44 Type SAP Note
Language English Master Language German
Priority Recommendations / Additional Info Category FAQ
Release Status Released for Customer Released On 18.01.2018
Component MM-PUR-GF-OC ( Message determination and printing )
Please find the original document at https://launchpad.support.sap.com/#/notes/ 457497
Symptom
This note contains a list of frequently asked questions about the topic of
message determination and message processing in purchasing.
Catalog of questions
1. I use my own print program and form for printing. Where can I find basic
information about troubleshooting?
2. I send a purchase order with transmission medium 'FAX' and I want to receive
a confirmation of the sent fax in my office inbox.
3. The sorting in the message detail of the print program does not correspond
with the sorting during output. This symptom occurs in Release 4.0B only.
4. I am using a message output transaction (ME9A, ME9E, ME9F, ME9K, ME9L) and I
want to view documents that have already been output.
5. What role does the user master data play during message determination?
6. For an outline agreement, I want to output messages to the partner ordering
address, but the system finds an incorrect message record or it does not
find any records at all.
7. In the communication data of a message condition, I have maintained the
'Authorization' field so that I can regulate the display of the spool
request (transaction MN05 or MN04). However, this authorization entry is not
transferred to the message records of the purchasing document, and an
authorization check does not occur.
8. When using transaction ME90 for the message output I notice a potential
program error.
9. On the initial screen of the print program (transaction ME9F), I change from
the application "EF" to a different purchasing application (EA, EL, or EV).
Afterwards, no documents are displayed.
10. I enter an inbound delivery (LA) for a purchase order. Afterwards, the
system updates the inbound delivery in the purchase order, however, it still
proposes the inbound order for expediting in the order acknowledgment expediter
(ME92F).
11. During the output of purchasing documents or in the message log, the system
displays error message ME 142 "Error in OPEN_FORM for document xy". How do I
analyze this error?
12. Why does the system generate change messages even though the change is not
relevant for printing?
13. I attempt to re-issue a processed change message using the 'Repeat Message'
button. The system displays message ME 780 or ME 140 saying that no changes have
been found.
14. When I change a purchase order item, no long text is printed in the change
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2022-10-12 457497
message.
15. I maintain texts in a purchase order. The formatting I used is ignored
during printing.
16. Why are some texts not printed at all?
17. I have created a purchase order and have already posted a goods receipt (GR)
quantity for it. I want to display the quantity that is to be delivered for the
purchase order data.
18. I branch to the print preview for a purchase order in EnjoySAP transaction
ME21N, ME22N, or ME23N. It may happen that too much or not enough data is
displayed. However, the document is printed correctly.
19. The print program no longer works in purchasing.
20. The system displays the delivery address incorrectly or incompletely.
21. Which communication types can I use in a communication strategy?
22. I have created a purchase order that has not yet been released. In
transaction ME90, this purchase order is displayed in the list but not yet
printed.
23. The unloading point I maintained in the account assignment and the goods
recipient are not included in the purchase order printout.
24. A purchasing document message was processed (successfully or incorrectly),
but no processing log was generated.
25. In certain situations, I want the title of the message (NAST-TDCOVTITLE) to
be variable and to contain information such as the document number. If an error
occurs during fax output, I want a mail to be sent to the creator of the
purchasing document or message.
26. How can I send a purchase order as an e-mail and which setting options are
there?
27. How can I archive faxed messages?
28. Why are no messages generated when the system creates purchase orders
automatically?
29. Why can problems occur with stock transport orders?
30. Can documents that are linked (attached) to a purchase order also be
included in message output?
31. How do I maintain fields relevant for the printout of changes and change
texts?
32. The target quantity was changed in a request for a quotation. How do I
suppress the output of the change message?
33. How does message processing occur with documents that are subject to a
release strategy (locked documents)?
34. Is message determination possible at item level too?
35. The field for the telephone number that you can specify for a purchasing
group is too short. There is no field for specifying the e-mail address.
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2022-10-12 457497
36. In an EBP scenario, how can I send information about failed message transfer
to the creator of the purchasing document in EBP?
37. Why is the language of the purchasing document always used during message
output instead of the language of the message record?
38. Why are the specified decimal places for a unit of measurement not used in
the print output?
39. Can data from the purchase order item also be used for defining access
sequences in message determination?
40. Why does determination analysis not work when purchasing documents are
displayed?
41. Why does the replacement of text variables not work?
42. In Customizing, I have configured the partner role OA (ordering address) for
message determination and assigned this role to the vendor master too. Why is
message determination nevertheless performed for the corresponding vendor (role
VN) and not for the ordering address (role OA)?
43. Why does message output fail with transmission time-spot 4 (for sending
immediately), whereas the output with transmission time-spot 3 (for sending with
an application-specific transaction) works correctly? For example, the system
issues error message ME 571 or a change message does not contain the data of the
current change.
Other Terms
ME780, ME140, TD 421, ME21N, ME21, ME22N, ME22, ME41, ME42, RM06ENDR_ALV,
MEDRUCK, texts, change, Customizing, printout of changes, ME9A, ME9F, E9L, ME9E,
ME9K, T166P, release, release strategy, RM06ENDR, RM06ENDR_ALV, RM06ENMA,
RM06ENAB, output, fax, Open_Form, Close_Form, ME142, T166C, FAQ, unit of mass,
CUNI, T006, ME571
Decimal place, decimal digit
Reason and Prerequisites
Solution
1. Question:
I use my own print program and form for printing. Where can I find basic
information about troubleshooting?
Answer:
Before you create a customer message, assign the standard entries (for example
SAPFM06P for the print program and MEDRUCK for the form when using purchase
orders) and check to see whether the problem also occurs in the standard system.
SAP support cannot help you with problems that occur only when you use your own
print programs/print forms or occur only in connection with modifications to
standard print programs and standard forms. If you require help to correct an
error, contact consulting.
See SAP Note 111062.
-----------------------------------------------------------------------
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2022-10-12 457497
2. Question:
I send a purchase order with transmission medium 'FAX' and I want to receive a
confirmation of the sent fax in my office inbox.
Answer:
See SAP Note 457337.
-----------------------------------------------------------------------
3. Question:
The sorting in the message detail of the print program does not correspond to
the sorting during output. This symptom occurs in Release 4.0B only.
Answer:
See SAP Note 456371.
-----------------------------------------------------------------------
4. Question:
I am using a message output transaction (ME9A, ME9E, ME9F, ME9K, ME9L) and I
want to view documents that have already been output.
Answer:
see KBA 2573469
-----------------------------------------------------------------------
5. Question:
What role does the user master data play during message determination?
Answer:
See SAP Note 446041.
-----------------------------------------------------------------------
6. Question:
For an outline agreement, I want to output messages to the partner ordering address
, but the system finds an incorrect message record or it does not find any
records at all.
Answer:
see KBA 2576614
----------------------------------------------------------------------
7. Question:
In the communication data of a message condition, I have maintained the
'Authorization' field so that I can regulate the display of the spool request
(transaction MN05 or MN04). However, this authorization entry is not transferred
to the message records of the purchasing document and an authorization check
does not occur.
Answer:
See SAP Note 444916.
-----------------------------------------------------------------------
8. Question:
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2022-10-12 457497
When using transaction ME90 for the message output I notice a potential program
error.
Answer:
See SAP Note 444876.
-----------------------------------------------------------------------
9. Question:
On the initial screen of the print program (transaction ME9F), you change from
the application "EF" to a different purchasing application (EA, EL, or EV).
Afterwards, no documents are displayed.
Answer:
see KBA 2584126
-----------------------------------------------------------------------
10. Question:
I enter an inbound delivery for a purchase order. Afterwards, the system updates
the inbound delivery in the purchase order, however, it still proposes the
inbound order for expediting in the order acknowledgment expediter (ME92F).
Answer:
see KBA 2584079
-----------------------------------------------------------------------
11. Question:
During the output of purchasing documents, the system displays error message ME
142 "Error in OPEN_FORM for document &" in the message log. How do I analyze
this error?
Answer:
See SAP Notes 397691 and 532251.
-----------------------------------------------------------------------
12. Question:
Why does the system generate change messages when the change is non-print-
relevant?
Answer:
See SAP Note 28869.
-----------------------------------------------------------------------
13. Question:
I attempt to re-issue a processed change message using the 'Repeat message'
button. The system displays message ME 780 or ME 140 saying that no changes have
been found.
Answer:
See SAP Note 391637.
-----------------------------------------------------------------------
14. Question:
When I change a purchase order item, no long text is displayed in the change
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2022-10-12 457497
message.
Answer:
See SAP Note 373524.
-----------------------------------------------------------------------
15. Question:
I maintain texts in a purchase order. The formatting I used is ignored during
printing.
Answer:
See SAP Note 372606.
-----------------------------------------------------------------------
16. Question:
Why are some texts not printed at all?
Answer:
Which texts are printed depends on the Customizing settings of purchasing.
Go to Customizing for purchasing.
Choose "Messages -> Texts for Messages -> Define Texts for <Purchasing
Document>". Choose "Print Document <Purchasing Document>". Select "Texts for
Document Items" and add a new entry.
You must specify a value for the print sequence in the detailed screen for your
new entry.
-----------------------------------------------------------------------
17. Question:
I have created a purchase order and I have already posted a goods receipt (GR)
quantity for it. I want to display the quantity that is to be delivered for the
purchase order data.
Answer:
See SAP Note 371490.
-----------------------------------------------------------------------
18. Question:
I branch to the print preview for a purchase order in EnjoySAP transaction
ME21N, ME22N, or ME23N. It may happen that too much or not enough data is
displayed. However, the document is printed correctly.
Answer:
see KBA 2584088
-----------------------------------------------------------------------
19. Question:
The print program no longer works in purchasing.
Answer:
See SAP Note 324453.
-----------------------------------------------------------------------
20. Question:
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2022-10-12 457497
The system displays the delivery address incorrectly or incompletely.
Answer:
See SAP Notes 214907 and 492055.
-----------------------------------------------------------------------
21 Question:
Which communication types can I use in a communication strategy?
Answer:
see KBA 2584174
-----------------------------------------------------------------------
22. Question:
I have created a purchase order that is not yet released. In transaction ME90,
this purchase order is displayed in the list but not yet printed.
Answer:
See SAP Note 313850.
-----------------------------------------------------------------------
23. Question:
The unloading point I maintained in the account assignment and the goods
recipient are not included in the purchase order printout.
Answer:
See SAP Note 311571.
-----------------------------------------------------------------------
24 Question:
A purchasing document message was processed (successfully or incorrectly), but
no processing log was generated.
Answer:
see KBA 2584228
-----------------------------------------------------------------------
25. Question:
In certain situations, I want the title of the message (NAST-TDCOVTITLE) to be
variable and to contain information such as the document number.
If an error occurs during fax output, I want a mail to be sent to the creator of
the purchasing document or message.
Answer:
See SAP Note 120474.
-----------------------------------------------------------------------
26. Question:
How can I send a purchase order as an e-mail and which setting options are
there? Where can I find help about troubleshooting?
Answer:
See SAP Note 191470.
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2022-10-12 457497
------------------------------------------------------------------------
27. Question:
How can I archive faxed messages?
Answer:
See SAP Note 134845.
------------------------------------------------------------------------
28. Question:
Why are no messages generated when the system creates purchase orders
automatically?
Answer:
See SAP Note 321209.
------------------------------------------------------------------------
29. Question:
Why do problems occur with stock transport orders?
Answer:
See SAP Note 407600.
------------------------------------------------------------------------
30. Question:
Can documents that are linked (attached) to a purchase order also be included
with the message output?
Answer:
see KBA 2584312
------------------------------------------------------------------------
31 Question:
How do I maintain fields relevant for the printout of changes and change texts?
Answer:
See SAP Note 512700.
------------------------------------------------------------------------
32 Question:
The target quantity was changed in a request for a quotation. How do I suppress
the output of the change message?
Answer:
In Customizing for the print-relevant fields, the checkbox that indicates the
print-relevant data for requests for quotations must be deactivated for the
fields 'EKPO-KTMNG' and 'EKET-MENGE'.
You can find more information about Customizing for print-relevant fields in
Note 512700.
------------------------------------------------------------------------
33. Question:
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How does the message processing occur with documents that are subject to a
release strategy (locked documents)?
Answer:
See SAP Note 61871.
------------------------------------------------------------------------
34. Question:
Is message determination possible at item level too?
Answer:
No. During message determination, the system does not access the data of the
purchasing document's individual items (for example, table EKPO or EKET) because
the values in the item-related table fields (for example, EKPO-WERKS) may be
different from item to item.
------------------------------------------------------------------------
35. Question:
The field for the telephone number that you can specify for a purchasing group
is too short. There is no field for specifying the e-mail address.
Answer:
With R/3 Release 4.70, a Support Package provides new fields in the table of the
purchasing groups (T024) for storing longer telephone numbers and an e-mail
address.
For more information, see Note 559396.
------------------------------------------------------------------------
36. Question:
In an EBP scenario, how can I send information about failed message transfer to
the creator of the purchasing document in EBP?
Answer:
See SAP Note 561593.
------------------------------------------------------------------------
37. Question:
Why is the language of the purchasing document always used during message output
instead of the language of the message record?
Answer:
See SAP Note 89899.
------------------------------------------------------------------------
38. Question:
Why are the specified decimal places for a unit of measurement not used in the
print output?
Answer:
See SAP Note 569326.
------------------------------------------------------------------------
39. Question:
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Can data from the purchase order item be used for defining access sequences in
message determination?
Answer:
In purchasing, message determination can only be carried out using the header
fields. See also Note 39462.
------------------------------------------------------------------------
40. Question:
Why does determination analysis not work when purchasing documents are
displayed?
Answer:
see KBA 2584322
------------------------------------------------------------------------
41. Question:
Why does the replacement of text variables not work?
Answer:
see KBA 2584341
-----------------------------------------------------------------------
42. Question:
In Customizing, I have configured the partner role OA (ordering address) for
message determination and I have assigned this role to the vendor master. Why is
message determination nevertheless performed for the corresponding vendor (role
VN) and not for the ordering address (role OA)?
Answer:
see KBA 2584303
-----------------------------------------------------------------------
43. Question:
Why does the message output fail with transmission time-spot 4 (for sending
immediately), whereas the output with transmission time-spot 3 (for sending with
an application-specific transaction) works correctly? For example, the system
issues error message ME 571 or a change message does not contain the data of the
current change.
Answer:
see KBA 2584298
Other Components
Component Description
MM-PUR-PO Purchase Orders
MM-PUR-GF-REL Release (Approval)
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2022-10-12 457497
This document refers to
SAP Note/KBA Title
89899 Output into docmt language - different language msg
634232 FAQ: Print & texts in the service
61871 Output of messages and release strategy
561593 Sender of the message (fax and/or email) is wrong.
559396 T024: E-mail address and longer telephone number
532251 Troubleshooting in in Open_Form errors
512700 Print-relevant changes and change texts
492055 Messages: Delivery address is incomplete
457337 Confirmation of purchasing documents for fax message
456371 Sorting not in the correct sequence
450617 ME9*: Messages cannot be displayed
446041 Consulting: Message records and user master data
444934 Advice: Messages and partners in outline agreements
444916 Consulting: Authorization for spool display of messages
444876 Advice: Transaction ME90, message output
443073 ME9F not for RFQ, contract or scheduling agreement
423672 AUFB:Only order acknowldgmt taken i. accnt for confirmations
420066 No title when sending PO messages externally
407600 Message determination of partners in stock transport orders
397691 Extended display for Open Form errors in purchasing documnts
391637 Duplication of change messages
373524
372606 ME21N: Text formatting
371490 ME9F: GR quantity not included in new printout
370522 MEPO: Parameters are not adopted for mail output
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358680 MEPO: Missing data in the print preview
324453 New print program SAPLMEDRUCK in purchasing
321209 No message records during automatic PO for GR
313850 ME90: Purchase order not released yet is displayed
311571 Printing of goods recipient/unloading point
310234 Error in transmission medium '5' (send externally)
307050 ME90 ...: No processing log is available
28869 Printout of changes although field not print-relevant
214907 Problems with print form MEDRUCK
191470 Purchase order as an e-mail
1353497 Tables for fields relevant to printouts of changes
134845 Faxing archiving via message control
120474 Fax and spool title
111062 Printing problems in Materials Management
This document is referenced by
SAP
Title
Note/KBA
2584322 Why does determination analysis not work when purchasing documents are displayed?
2814244 No Print Preview / Smartform option in ME53N, PRs
NAST: previewing processed change message at ME9* transaction results: ME 140 - no print
2757921
relevant change exists - error (or Idoc: ME 760)
What is the logic to output changed long texts on change output messages (difference between
2572379
header and item long texts)
2735182 FAQ : Adobe layout processing in purchasing
397691 Extended display for Open Form errors in purchasing documnts
89899 Output into docmt language - different language msg
561593 Sender of the message (fax and/or email) is wrong.
444934 Advice: Messages and partners in outline agreements
1353497 Tables for fields relevant to printouts of changes
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120474 Fax and spool title
191470 Purchase order as an e-mail
111062 Printing problems in Materials Management
321209 No message records during automatic PO for GR
324453 New print program SAPLMEDRUCK in purchasing
358680 MEPO: Missing data in the print preview
634232 FAQ: Print & texts in the service
214907 Problems with print form MEDRUCK
391637 Duplication of change messages
372606 ME21N: Text formatting
559396 T024: E-mail address and longer telephone number
371490 ME9F: GR quantity not included in new printout
457337 Confirmation of purchasing documents for fax message
28869 Printout of changes although field not print-relevant
311571 Printing of goods recipient/unloading point
512700 Print-relevant changes and change texts
532251 Troubleshooting in in Open_Form errors
420066 No title when sending PO messages externally
407600 Message determination of partners in stock transport orders
61871 Output of messages and release strategy
370522 MEPO: Parameters are not adopted for mail output
307050 ME90 ...: No processing log is available
310234 Error in transmission medium '5' (send externally)
423672 AUFB:Only order acknowldgmt taken i. accnt for confirmations
492055 Messages: Delivery address is incomplete
444876 Advice: Transaction ME90, message output
443073 ME9F not for RFQ, contract or scheduling agreement
313850 ME90: Purchase order not released yet is displayed
134845 Faxing archiving via message control
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2022-10-12 457497
456371 Sorting not in the correct sequence
450617 ME9*: Messages cannot be displayed
446041 Consulting: Message records and user master data
444916 Consulting: Authorization for spool display of messages
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