Meditech patient appointment
management system
Project proposal
Version: 1.0
Production date: 17/02/2019
Author(s): Uliyan Masuku, 201601531
Mwansa Bwalya, 201601459
Zibo Matiwaza, 201601055
Salahdin Zeberga, 201604267
Legakwa Motsamai, 201202374
1
Table of Contents
1. Brief outline of the system:........................................................................................................3
2. Goals of the system:...................................................................................................................3
3. Objectives of the system:...............................................................................................................3
4. Subsystems:....................................................................................................................................3
5. Project Management......................................................................................................................4
5.1. Gantt chart.............................................................................................................................4
6. Walk-through:................................................................................................................................5
7. The risks:........................................................................................................................................5
8. Risks analysis: probability of risks occurring and degree of impact:...............................................5
9. Risk planning:.................................................................................................................................5
10. Contributions:.........................................................................................................................6
2
1. Brief outline of the system: The system will collect patients’ details,
make appointments for consultations and store patient’s medical history. It will be
available to the doctor and the patients.
2. Goals of the system:
1. Automate the reception process.
2. Reduce the time and effort to make an appointment.
3. Objectives of the system:
1. Admit new patients
2. Retrieve information of existing patients from a database.
3. Provide doctor with patient history of previous appointment.
4. Allow both patient and doctors to reschedule appointment and cancel
appointments.
5. Allow patients to check open slots and make appointments.
4. Subsystems:
1. Login system: The main users of the system will be the Doctor and the
Receptionist. They will be able to access the system by proving their usernames
and passwords to a login page provided.
2. Patient Admission: An electronic form filled in by the receptionist will be opened
to record every new patient that is being admitted
3. Information retrieval system: After the patient’s information has been captured
the doctor and the receptionist will have access to it, but only the doctor will
reserve the right to update it. The information will be retrieved via the provision of
the patient’s medical aid number.
3
5. Project Management
Activities Deliverables Duration(days) Dependencies
1. Form groups Group list with 1 -
group coordinator
indicated.
2. Register system Proposed system to 1 1
develop.
3. Activity planning Timetable for 2 2
meetings and
deadlines.
4. System title Final proposed 3 3
system with
objectives and
goals.
5. Project proposal Project plan. 3 2, 4
6. Analysis Feasibility report 18 5
and requirements
specifications.
7. Design Software design 21 5, 6
specifications.
8. Implementation Program(s). 14 6, 7
9. Demo and Presentation and 1 2, 4, 5, 6, 7, 8
presentation demo showcase.
5.1. Gantt chart
2019-02-04 2019-02-14 2019-02-24 2019-03-06 2019-03-16 2019-03-26 2019-04-05
form groups
registered system
activity planning
system title
project proposal
analysis
design
implemenatation
presenation and demo
4
Key:
Completed:
To be completed:
6. Walk-through:
1. Patients cannot use the system, no direct interaction with system.
2. System has no backup as it is centralised to one area/ work space.
3. Rescheduling from the doctors side of the system is not communicated to the
respective patient.
7. The risks:
Time management risk: allocating time to activities that do not deserve it, such as giving
some tasks more time than others.
Challenge to implement the software project: unfamiliarity with relevant features
provided by the tools used.
Performance risk: the risk that the project will fail to produce results consistent with
projects specification.
8. Risks analysis: probability of risks occurring and
degree of impact:
1. Time management: highly likely & catastrophic.
2. Implementation challenges: unlikely & critical impact.
3. Performance risk: unlikely & catastrophic.
9. Risk planning:
1. Planning activities and assigning appropriate time allocations.
2. Setting goals, striving towards achieving them.
3. Proper planning with all factors taken into consideration.
4. Learn more of the tools in relation to the needs of the project.
5
10. Contributions:
Project management: Uliyan Masuku and Mwansa Bwalya
Risk Management: Zibo Matiwaza
Standards and drawing the Gantt chart: Salahadin Zerberga
Objectives, Goals and the subsystems: Legakwa Motsamai
