sorter car Sree rrr Ft (eA) PRINCIPAL CONTROLLER OF DEFENECE ACCOUNTS (PENSION) theft ere, werner - 211014 DRAUPADI GHAT, PRAYAGRAL ~ 211014 4 sparshelulian.dad@aov,in Call Centro (Toll Free) No, 1800-180-6325 No. SPARSHIDEFENCE CIVILIAN/CIRCULAR No.- 17 Dated:- 13.08.2025 To, (All HODs/PcsDAICsDA) Subject:- SOP for SPARSH for benefits of one Notional Increment Cases in respect of Defence Civilian - regarding. It is informed that necessary provisions/amendments regarding processing of cases for grant of one Notional Increment in resprect of Defence Civilian pensoners who retired from service on 30 June / 31° December during the 6" CPC or 7" CPC have been developed in SPARSH System. ‘Accordingly, to facilitate the processing of such cases, Standard Operating Procedure (SOP) to initiate data corrections is attached as Annexure ~ A for guidance. Please take necessary action accordingly. As stated above. os Sanjay Kumar Tripathi, IDAS Asstt. Controller & scanned with OKEN ScannerOw —— STANDARD OPERATING PROCEDURE (SOP) FOR SPARSH (SYSTEM FOR PENSION ADMINSTRATION (RAKSHA) FOR BENEFITS OF ONE NOTIONAL INCREMENT CASES IN RESPECT OF DEFENCE CIVILIAN try of Personnel, Public Grievances and Pension. vige OM No.19/116/2024-Pers.Pol (Pay?) dated 14.10.2024 read with 20.05.2025, rad allowed increment on Ist July / 16 January to the Central Govt. employee who hired retiring a day before become due |e. Of 30 June/31* December and have rendered the requisite qualifying service as 08 the date of their superannuation with Satisfactory work and good conduct for calculating the pension admissible to them The grant of notional increment on 1" ‘January/ 1st July is to be reckoned only onnljeulating the pension admissible and not for the purpose of for the purpose o! calculation of other pensionary benefits. 1, Introduction:-Govt. of India Minist RSH has been made to implement above order and The provision on SPAI wn of same is explained below. standard operating procedure for implement: 2. Scenarios (cases) covered:~ {i) Grant of notional increment to the Defence Civilian who retired from service on 30% June during 6 CPC period (2006 to 2015) (i) Grant of notional increment to the pensioner who retired from service on 30% June or 31# December during 7® CPC period (2016 onwards). (ii) I'court has allowed any other pensionary benefits, such cases will be dealt with by PCDA\Pension) on receipt of all supporting documents. Such cases must not be initiated through data correction but needs to be forwarded to office of the PCDA(Pension) through offline mode | as per PCDA(Pension) Circular = SPARSH/DEFENCE CIVILIAN/ CIRCULAR NO. 16, DATED 29-05-2025. 3. Applicability 1. The following pension components will be affected under the clause ¢ ‘Superannuation /Discharge on completion of tenure * Superannuation Pension + Superannuation Pension with extension 2, The following elements will not be affected from Last emoluments Drawn (Notiona’ * Disability Element (EOP) + Ordinary Family Pension (OFP)/Special Family Pension (SFP) + Gratuity * Capitalised Value of Pension & scanned with OKEN Scanner4, Role of stakeholders:- 1) Role of HOOR/PAOs-There is no direct role of HO0s/HODs except where Pay function is aleo done by HOOs. HOO has to priorities ‘affected cases by above order for Foca epenetts. of one notional inerement pensioners. Any grievance/representation received for revision a Pet above Govt. order needs to be cievarded to. Pay Accounts Office for further examina and nv vromprith relevant documents such as notional fixation Par 11.00 clearly mentioning with effect date. essary action henefite other than mentioned at fi) or in clause of The court order allowing needed to be processed through Legal discharge other than mentioned at 24) will be uility as per PCDA(Penston) Cireular ¢ ‘SPARSH/DEFENCE CIVILIAN/ CIRCULAR NO. 16, DATED 29-05-2025. i Pay Accounts Office has to ih Role of Pay User of Pay Accounts Office examine such cases by above Govt, order and take action for revision of pay details as per revised screen through Data Correction ‘Tab on the basis of requisite documents prceived from concemed HOOs/pensioners. The case for revision will be initiated by Pay initiator as explained below. (a) For Pre-16 pensioners who retired between 1st Jan 2006 to 3ist Dec 2015 having OR as 30th June of any year, new radio button has been provisioned at the end of ‘Last Pay Details’ grid as under — “Is Notional Increment Applicable” - © Yes ° No A separate grid having following fields have been added for capturing Notional pay oe ee Dec 2015 having BGR ze 30" June of any year. This grid will be visible only when radio button is selected as YES. 4} Pay Band (Notional)* (To be selected from drop-down) ii) Pay Amount (Notional)* ii) Grade pay (To be auto populated from last pay details) jv) MSP (To be auto populated from last pay details, where applicable) ¥) NPA ( Applicable only in case of Medical Officers) vi) Last Emoluments Drawn (Notional) vii) Notional Increment effective Date vii) Attachment (Size: 1MB)* - Please attach duly filled and signed proforma given at the end of ibid SOP. (B) For Post-16 pensioners who retired 1s Jan 2016 onwards or will be retiring having DOR as 30% June or 31" December of any year, new radio button has been provided at the end of ‘Last Pay Details’ grid as under @ scanned with OKEN Scanner° No arate grid having following fields have been added for capturing Notional pay arate grid having following fells Nr "ye Jan 2016 onwards or will be Aro ‘This grid will be visible only 16 pensioners w Sm june or 31% December of any year: sig Notional Increment Applicable” - © Yes A sep! details of Post having DOR as Rhen radio button is selected as YES raat Pay Level (Notional (To be selected from drop-down) A Ravin Pay Matrix (Notional arcerg) i) NPA (Applicable only in case of Medical Officer ii) NPA apntioa pmpulated from Inat pay details, where applicable) ¥) 1 Emohaments Drawn (Notional) tH) Notional Increment effective Date vi Nauchment (Size: IMB)* - Please attach duly filled and signed proforma given at the end of ibid SOP. Please attach duly filled and signed proforma given at Attachment (Size: 1MB)* the end of ibid SOP. Note: (i) Inputs for fields marked with * will be mandatory. (i) Pay in Pay Matrix (Notional) value must be greater than pay in pay matrix (last drawn). (ii) The attachment in support of DNI (date of next increment) needs to be attached. fix) Notional increment effective date needs to be filled in as applicable in ‘accordance with para... Of OM No.19/116/2024-Pers.Pol.(Pay)(Pt) dated 14.10.2024. ator with reference to ‘Date of (C) The Pay verifier will check inputs provided by init Next Increment’ and approve when found in order. 5. Role of Audit User of Pay Accounts Office: (i) The data correction file received at Audit initiator will be checked with reference to ‘Date of Next Increment’ and ensured that inputs provided by Pay users are correct. The files will be forwarded to Audit verifier if found correct. (ii) It is mandatory for Audit Initiator to add following remarks in “REMARK CAGE (not in noting space)” in PRE-16 retiree cases:~ 1. Last Emoluments Drawn (Notional): Rs. 2. Notional Increment Effective Date. : DD-MM-YYYY 3. Notional Pay as on 01-01-2016 on the basis of Last Emoluments Drawn (Notional): Rs. The files will be forwarded to Audit verifier if found correct. & scanned with OKEN Scannerand will approve, if for correctness Ye returned for {fy files on receipt 4 out and file will b (i) Audit Verifier will veri I be pointed {ound correct. Otherwise, error wil correction. sr of PCDA (P) Pra D) _Role of Sanction U and on run of Rule engine will be straight through ¢ calculation of pensionary Post -16 cascs fits will be notified. Th mary bene nexure for information of all: (i) The flow of eduler, revised pensio! ached as ant schi benefits is att fas present. The files on tiator. Sanction initiator to now. The pension (ii) The flow of Pre-16 cascs will be work flow based approval by Audit verifier will be received at sanction ini needs to add/ update element in each spell from retirement upt will only be revised with effect from date of Notional Increment Effective Date as mentioned in remark cage PY "audit User or attached proforma with Notional Pay Details. The benefit of notional pay A rey 91.01.2016 arrived on basis of PAY after Gilowing notional increment will only be applicable as on 01.01.2016 or Notional increment effective date, whichevet ig later. The input of existing pension and revised element needs to be key in correctly.- The preview PPO also needs to be verified. On finding all input provi ft, arrears worked out in order and preview ided by him as correct PPO also correct, the file needs to be forwarded to ‘Sanction verifier for approval. gh data correction, wided throut entries aS ach input pro 0 and finding all fier will go through © d preview PP' (iii) Sanction Veri revised element provided PY initiator an Correct will approve the file. 2016 cases, if benefit is to be granted wef 01,05.2023, pension wef ‘emain unchanged upto 30,04.2023 ic. it wil puted to implementation of notional increment. Note: In pre~ Il continue to be com 01.01.2016 will r based on pay fixed prior {iv) The court order allowing be processed by PCDA(P) throw dated 29.05.2025. (i) will be needed to an mentioned at 3 (p) Circular No. 16 benefits other th in terms of PCDA\ gh Legal utility & scanned with OKEN ScannerExamples ‘A; Last emoluments drawn B: Last emoluments drawn (Notional) : Average Pay io nal Increment effective Date ~ +1 of DOR (¢.f, DOR = 30” June 2011 and ficctive date = 1" July 2011) S If, Notion Notional inerement et Pension will be calculated as: 50% of Max (A, B, C) from date of retirement subject to future revisions. Scenario 2 increment effective date = +2 or more of DOR (e.g. DOR = 30% June 2017 If, Notional i and Notional increment effective date = 1* May 2023) 1 Pension = 50% MAX (A, C). This will be effective from Next date of retirement till previous date of Notional increment effective date subject to future revisions. }et Pension = 50% MAX (A, B, C). This will be considered as Notional Pension will be ‘started from Notional increment effective date, if found beneficial, subject to future revisions. CVP & Gratuity Calculation CVP will be calculated based on pension determined as 50% of MAX (A, C). Similarly, Gratuity will be calculated based on (‘A’ + applicable DR on date of retirement). @ scanned with OKEN Scannerattachment For Notional Increment Pay Details (stze-1M8) Name of Pensioner: SPARSH PPO No. Date of Retirement: Date of Next Increment Incase veep Pay after consideration notional Pay before consideration notional increment increment Pay in Pay Band | Payin Pay Band Grade Pay Grade Pay Notional Pay as | Level on 01.01.2016 _ | Pay in Level: Rs. Notional Pay as | Level: on 01.01.2016 _| Pay in Level: Rs. | 1 6. Incase of Onorafter 01.01.2016 retiree Pay before consideration notional Pay after consi increment increment Level Level Pay in Level Pay in Level 7. Pension is to be revised on the basis of pay after considering one notional Increment FOR(Rs.) READ(RS) DIFFERENCE(Rs) | WEF. DATE al i 8. Head of Office Name 9, Part 11 00 No. and Date( in r/o one notional increment) Signature of PAO with Seal & scanned with OKEN Scanner