Contract Form
[Note: The duly accomplished form is not required to be submitted with the Bid but shall be
submitted within ten (10) days after receiving the Notice of Award]
_________________________________________________________________________
CONTRACT FOR [Insert Project Title]
This CONTRACT executed on the _____ day of __________ 20_____ by and
between:
[Name of Procuring Entity], a government agency of the Republic of the Philippines,
hereinafter called “the Entity”;
-and-
[Name of Supplier /Contractor/ Consultant] a company duly organized and existing under the
laws of [city and country], with principal office at [insert address], hereinafter called “the
Supplier/Contractor/Consultant”.
WHEREAS, the Entity invited Bids for certain goods and services/works/consulting
services, particularly [Brief description of Project];
WHEREAS, the Supplier/Contractor/Consultant submitted a responsive bid and was
awarded the contract for the procurement in the total amount of [Contract price in words and
figures, including currency], hereinafter referred to as the “Contract Price.”
NOW, THEREFORE, for and in consideration of the foregoing premises, the parties
hereby agree as follows:
1. Unless otherwise stated, terms and expressions used in this Contract shall have the
same meanings as those assigned to them in the Conditions of Contract, which form
an integral part of this Contract.
2. The following documents as required by the Implementing Rules and Regulations of
Republic Act No. 12009 shall form part and be read and construed as integral parts of
this Contract, viz.:
a. Philippine Bidding Documents (PBD); [Select one, delete the others]
For Procurement of Goods
i. Invitation to Bid
ii. Instruction to Bidders
iii. Bid Form, including all the documents/statements contained in the Bidder’s
bidding envelopes, as annexes, and all other documents submitted (e.g.,
Bidder’s response to request for clarifications on the bid), including
corrections to the bid, if any, resulting from the Procuring Entity’s bid
evaluation;
iv. Bid Data Sheet
v. Schedule of Requirements;
vi. Technical Specifications;
vii. General and Special Conditions of Contract;
viii. Supplemental Bid Bulletins, if any; and
ix. Other contract documents that may be required by existing laws and/or the
Entity.
For Procurement of Infrastructure Projects
i. Drawings/Plans;
ii. Scope of Work;
iii. Invitation to Bid;
iv. Instructions to Bidders;
v. Bid Data Sheet;
vi. Bid Form, including all the documents/statements contained in the Bidder’s
bidding envelopes, as annexes, and all other documents submitted (e.g.,
Bidder’s response to request for clarifications on the bid), including
corrections to the bid, if any, resulting from the Procuring Entity’s bid
evaluation;
vii. Bill of Quantities;
viii. General and Special Conditions of Contract;
ix. Supplemental Bid Bulletins, if any; and
x. Other contract documents that may be required by existing laws and/or the
Entity.
For Procurement of Consulting Services
i. General and Special Conditions of Contract;
ii. Terms of Reference
iii. Request for Expression of Interest;
iv. Instructions to Bidders;
v. Bid Data Sheet;
vi. Addenda and/or Supplemental Bid Bulletins, if any;
vii. Bid form, including all the documents/statements contained in the Bidder’s
bidding envelopes, as annexes, and all other documents/ statements
submitted (e.g., bidder’s response to request for clarifications on the bid),
including corrections to the bid, if any, resulting from the Procuring Entity’s
bid evaluation;
viii. Eligibility requirements, documents and/or statements; and
ix. Other contract documents that may be required by existing laws and/or
the Entity.
b. Winning bidder’s bid, including the Eligibility Requirements, Technical and Financial
Proposals, and all other documents or statements submitted;
c. Performance Security;
d. Notice of Award of Contract; and the Bidder’s Conforme thereto; and
e. Other contract documents that may be required by existing laws and/or the Procuring
Entity concerned in the PBD, such as but not limited to the Notice to Proceed and
Warranty Security.
3. In consideration of the Contract Price of [Contract Price in words and figures], or such
other sums as may be determined in accordance with the terms of the Contract, the
Supplier/Contractor/Consultant agrees to deliver and perform the items and related
services for the [Project Title] described herein in accordance with the terms and
conditions specified in the Contract and its annexed documents.
4. The [Name of the Procuring Entity] agrees to pay the above-mentioned sum to the
Supplier/Contractor/Consultant in accordance with the schedule and manner provided
in the Bidding Documents and its annexes.
5. Any dispute, difference, or claim arising out of or relating to this Contract, including its
existence, validity, interpretation, breach, or termination thereof, may be submitted to
arbitration or other form of alternative dispute resolution in accordance with the
applicable law, such as Republic Act No. 9285 (Alternative Dispute Resolution Act of
2004) or Executive Order No 1008, series 1985 (Construction Industry Arbitration
Law).
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be
executed in accordance with the laws of the Republic of the Philippines on the day and year
first above written.
For the Procuring Entity For the Bidder
Head of the Procuring Entity or Duly Duly authorized to sign the Contract for and
Authorized Representative behalf of [Bidders Name]:
[Signature over Printed Name] [Signature over Printed Name]
[Position/Designation] [Position/Designation]
[Date] [Date]
Signed in the presence of:
[Name and Signature] [Name and Signature]
Witness – Procuring Entity Witness- Supplier
ACKNOWLEDGMENT
BEFORE ME, A Notary Public for and in the _______________________, City/Province of
_____________________, this ______ day of _____________, 20______, personally
appeared the above-named persons who have satisfactorily proven to me their identity,
through their identifying documents written below their names and signatures, that they are
the same persons who executed and voluntarily signed the foregoing instrument consisting
of ____ pages, including this page where this Acknowledgement is written, which they
acknowledged before me as their free and voluntary act and deed.
WITNESS MY HAND AND SEAL this ___ day of [month] [year].
NAME OF NOTARY PUBLIC
Notarial Commission No. ___________
Notary Public for ______ until _______
Roll of Attorneys No. _____
PTR No. __, [date issued], [place issued]
IBP No. __, [date issued], [place issued]
Doc. No. _______
Page No. _______
Book No. _______
Series of _______
