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Supplier Code of Conduct
A.Objective
Asahi India Glass Limited and it‘s group Companies (hereafter referred as "AIS" or
"Company") places a high value on conducting business in a manner that is both legally
compliant and ethical. In line with this commitment, AIS seeks to collaborate with entities
and businesses that share similar values and uphold a culture of fair and ethical business
practices. To provide clear guidance to all its suppliers, AIS has developed this Supplier
Code of Conduct (SCoC). This code outlines the expectations for engaging in ethical,
responsible, fair, transparent, and legal business practices, and it applies to all suppliers,
both domestic and international. The term "Suppliers" encompasses various entities such as
suppliers, service providers, vendors, traders, agents, consultants, contractors, third parties,
including their employees, agents, and other representatives, who maintain a business
relationship with AIS and provide, sell, or seek to sell any type of goods or services to the
Company. AIS actively encourages all its suppliers to immediately align their operations and
dealings with AIS only on the principles outlined in the Code of Conduct.
B. Supplier Code of Conducts
1. Products and Services
Suppliers are required to demonstrate a commitment to delivering products and
services of the utmost quality that adhere to all relevant standards. The offerings must
comply with applicable laws, encompassing product packaging, labelling, measurements
and after-sales service obligations.
2. Statutory and Regulatory Compliances
Suppliers are obligated to adhere to all applicable laws and regulations, both in
their literal interpretation and in their intended spirit, across all nations and territories in
which they conduct operations. Suppliers are required to promptly notify AIS of any
specific sanctions or export controls that are relevant to the supplies they provide to
AIS. In the event that AIS incurs financial penalties from any government authority due
to non-compliance or wrongdoing by the Supplier, AIS reserves the right to recover such
financial losses from the said Supplier and Supplier shall indemnify AIS for all such acts
and losses.
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3. Social Standards
The foundational principles of AlS's belief system revolve around the inherent rights of individuals to
life, personal liberty, personal security, and the fundamental right to be treated with dignity
and respect. AIS is unwaveringly dedicated to fostering an ethical and transparent supply chain that
stands against forced labour, slave labour, prison labour, and human trafficking. AIS firmly affirm
that every individual has the right to fair, equal, and non-discriminatory treatment in all aspects of
employment. Therefore, the Suppliers are expected;
a) To adhere and comply with all existing labour legislations at all times. This
commitment ensures that the suppliers maintain a high standard of compliance with local
and international labour laws, fostering a work environment that upholds the rights and well-
being of employees in accordance with prevailing legal standards.
b) To adhere all child labour regulations concerning recruitment, pay, hours, overtime,
and working conditions.
c) To uphold equal opportunity principles by providing all employees and qualified applicants
fair consideration for employment without discrimination based on race, caste, religion,
colour, ancestry, marital status, sex, gender, age, nationality, or disability. The treatment of
employees by suppliers must be characterized by dignity, and the work environment must
be maintained free from any form of harassment, whether physical, verbal, or psychological.
d) To strictly prohibited from employing forced or bonded labour in any manner.
e) To establish and maintain a work environment that is safe and healthy for all personnel,
surpassing or meeting the applicable legal standards for occupational safety and health.
This commitment entails full compliance with all relevant laws governing working
conditions, encompassing worker health and safety, sanitation, fire safety, risk
protection, as well as electrical, mechanical, structural, and machine safety. The goal is to
create a workplace that prioritizes the well-beinp of personnel, ensuring a secure and
healthy atmosphere in accordance with legal and ethical standards.
4. Human Rights
Suppliers are required to actively support and uphold the protection of internationally
recognized human rights, ensuring that their organizations are not involved in or complicit in any
human rights abuses. The commitment extends to maintaining workplaces that are free from forced
labour, child labour, harassment, harsh treatment, violence, intimidation, corporal punishment, and
discrimination.
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Furthermore, suppliers are expected to respect employees' rights to freedom of
association, participation, and collective bargaining. They should facilitate access to
appropriate grievance redressal mechanisms, working collaboratively with recognized
employee representatives to address concerns and promote the well-being of
employees.
5. Prevention of Sexual Harassment
Suppliers are required to adhere strictly to the provisions outlined in the Sexual Harassment
of Women at Workplace (Prevention, Prohibition, and Redressal) Act, 2013 (POSH). To
facilitate compliance, suppliers must develop an organizational policy dedicated to
preventing and addressing sexual harassment. This policy should be designed to
ensure the proper redressal of complaints, creating a safe and respectful work
environment for all individuals involved.
6. Environment
Suppliers are expected to actively pursue environmental sustainability, specifically focusing on
reducing greenhouse gas emissions, minimizing water and energy consumption, and effectively
managing waste and hazardous materials. An integral part of this commitment is the suppliers'
endeavour to mitigate the impact of climate change through their activities. Suppliers are required to
adopt green energy initiatives and engage in projects that contribute positively to
environmental conservation. This proactive approach aligns with our collective responsibility to
address climate change and encourages suppliers to adopt sustainable practices in their operations.
7. Conflict of Interest
Suppliers are prohibited from establishing any financial or other relationships with
employees of AIS that could lead to an actual or potential conflict of interest for the
Supplier with AIS. A conflict of interest is deemed to exist when the personal interests of
a AIS employee are in conflict with their responsibilities within the Company.
In cases where such conflicts arise, suppliers are required to disclose them. It is important to
note thdt even the perception or appearance of a conflict of interest can have
detrimental effects on both AIS and the suppliers. Therefore, any such potential conflicts
must be disclosed and approved in advance by AIS management.
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8. Corruption and Bribery
AIS follows zero tolerance policy for any integrity issues, from Employees / Suppliers at
any level and irrespective of the amount involved, and such issues are dealt very strictly
by AIS.
Suppliers are strictly prohibited from participating in any form of bribery and corruption
which refers to the dishonest or unethical practices of offering, giving, receiving, or
soliciting something of value or comparable benefits (such as money, gifts, favours, or
advantages), whether directly or indirectly, with the intention of influencing the actions of
an individual in a position of authority for personal gain or advantage or undue
favours.
9. Gifts and Donations
Suppliers are explicitly prohibited from offering, either directly or indirectly, any gift, entertainment,
trip, discount, services, or other benefit tangible or non-tangible to any official of AIS that could
influence or reasonably appear to influence that person's decision. This prohibition encompasses the
giving or receiving of anything of value, including money, gifts, or any unlawful incentives that might
be used to improperly influence negotiations.
10. Confidentiality
a) Suppliers are obligated to ensure that any confidential business information or
trade secrets acquired as a result of their business activities with AIS are
treated with the utmost confidentiality. They must refrain from improperly using or
disclosing such information to third parties.
b) Suppliers to protect confidential information against improper disclosure when it is
received, stored, transmitted or disposed of.
c) Suppliers to restrict access to confidential information on a need-to-know basis.
d) Suppliers should not use AIS brand in their promotional or business
activities without obtaining prior written permission from AIS.
a) Upon request, suppliers must return any information or data shared by AIS and
not to keep any local copies.
11. Protecting Company's Assets including IPR
The assets of AIS shall not be misused, they are to be employed exclusively and judiciously for the
purpose of conducting the business for which they are duly authorized. This encompasses tangible
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.AIS
assets such as equipment, machinery, systems, facilities, materials, and resources, as well as
intangible assets such as proprietary information and intellectual property.
Suppliers must ensure the strict confidentiality of intellectual property and data belonging to
AIS. This entails safeguarding against any unauthorized use, disclosure, or reproduction
of AIS's intellectual property and sensitive data by the Supplier, it's employees, contractors,
agents, associates, supplier‘s vendor or any other person or entity relating to the Supplier.
Compliance with these confidentiality requirements is essential for maintaining the
integrity and security of AIS's proprietary information.
Supplier acknowledges and agrees that all intellectual property and proprietary rights of AIS are
solely owned by AIS and shall continue to remain the exclusive property of AIS. This emphasizes
the clear understanding that any intellectual property or proprietary rights developed, created, or
used in the course of business relationship with AIS, are the rightful and exclusive assets of AIS.
C. Compliance with SCoC and Assessments
Suppliers are mandated to strictly adhere to this Supplier Code of Conduct (SCoC).
They must promptly notify AIS in the event of any situation that causes them to operate in
violation of this SCoC. While Suppliers are expected to engage in self-monitoring and
demonstrate compliance with this SCoC, they are obligated to permit AIS to audit or
inspect their facilities and records to confirm compliance when requested by AIS with
reasonable notice.
Furthermore, Suppliers are required to exercise due diligence concerning social and environmental
responsibility when sourcing materials, parts, and services. This additional responsibility underscores
the importance of Suppliers actively considering the social and environmental impact of their
sourcing decisions.
D. Violation of Supplier Code of Conduct ("SCoC")
In the event of any violation of the Supplier Code of Conduct (SCoC), AIS reserves the
right to take appropriate actions, including but not limited to the immediate termination of
the Purchase Order or Agreement without any further liability of whatsoever in nature.
E. Raising Concerns
We encourage and expect our Suppliers and other stakeholders to raise concerns or
make disclosures when they become aware of any actual or potential violation of our
Code, Policies or Law. We also
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AIS
encourage and expect reporting of any event (actual or potential) of misconduct that is not reflective
of OUF values and principles. However, such disclosures are expected to be factual and not speculative.
Supplier shall make disclosures or report the unethical practices by AIS employee(s)
through the following channels:
a) designated ethics officials of our Company
me Designation
Mr.pt Senior ED-GRC, General Counsel & Company
Ganatra Secretary CMD's Office
Mr. ShailesAhna al Grou CFO
Mr. Pratul Swaru I ED — HR
b) the ‘confidential reporting’ third party ethics helpline
Phones 1800 2666 998
a aiscjroupAtin-offs n
Web Portal and Chatbot www aisnrou ti offs in
Although one may choose to report their concerns anonymously, the report will never
reveal their identity or even their gender. (unless they choose their identity to be made
known to the Company)
For Asahi India Glass Limited (AIS)
Gopal Ganatra
Executive Direct GRC, General
Counsel and Company Secretary
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TO BE PRINTED AND SIGNED BY SUPPLIER ON THEIR LETTER HEAD
Sulzlzlier Acknowledgement
To,
Mr. Gopal Ganatra
Executive Director — GRC, General Counsel and Company
Secretary Asahi India Glass Limited (AIS)
Dear Sir,
I/We acknowledge that we have received the Suppliers Code of Conduct (SCoC) of
AIS.
I/We have read the SCoC and I/We acknowledge that as a Supplier of AIS, I/We are
required to comply with the guidelines described therein and in case of any
alleged failure to do so, AIS is authorized to take appropriate actions against
me/us (including holding of payments and new business, without any claim) as
per the AIS Policy as acknowledged herein and applicable to it's Suppliers.
If I/We have a concern about a violation, or a potential violation of the AIS's
SCoC, we understand that there are communication channels available to us to
report such concerns. By making use of these channels when necessary, we will
play our part in maintaining the highest level of professional and ethical
standards to which we hold ourselves.
Authorized
Signatory Name -
Designation —
Date and Place -
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