A LETTER TO THE EDITOR
How to Write a Letter to Editor?
• Address of the Sender: This segment includes the address of the person sending the
letter addressed to the Editor. It can be an office or residential address, as the question
specifies.
• Date of Letter: The date on which the letter was addressed to the Editor. This data must
be accurate as it serves as a point of reference at many points.
• Designation: The designation of the person receiving the letter. In the case of a Letter to
the Editor, this is generally filled in as “The Editor”.
• Address of the Receiving Editor: This must include the office address of the Editor, as
well as the name of the organization to which he or she belongs.
• Letter Subject: The letter subject must reflect the objective of writing the letter in very few
words. It must be concise, as written in a way as to cover everything the sender deems
necessary.
• Salutation: This part reflects the courtesy of an individual, hence is extremely important.
The writer should use words like Madam, Sir, Miss, or a salutation of both sexes in case
of information ambiguity.
• Body: The body of a letter is the main point of all its contents. It is generally divided into
three sub-sections, namely- Introduction, Content and Conclusion.
• Introduction: Gives a brief abstract of the content to follow.
Content- Includes the main details and subject matter of the letter.
Conclusion- This part concludes the information to provide a summary and give fluidity to
the whole content.
A letter appears better structured if the writer adheres to this sequence of writing.
• Complimentary Conclusion: This part should add a kind reminder for the Editor to take
the appropriate action if any needs to be taken or give an appropriate conclusion to the
main content.
• Name of the Sender: The name or signature of the person who addressed the letter is
required to add reliability to the letter and the information provided.
• Sender’s Designation: If the sender belongs to any organization, he or she may choose
to add their designation right below their name or signature
FORMAT OF FORMAL LETTER
SENDER’S ADDRESS
DATE
RECEIVER’S DESIGNATION
RECEIVER’S ADDRESS
SUBJECT: ………………………………………………
Dear Sir
BODY
PARAGRAPH 1- INTRODUCTION TO THE TOPIC
PARAGRAPH 2- STATING THE PROBLEM
PARAGRAPH 3 – PROPOSED SOLUTION AND CONCLUSION
Yours sincerely
Name
Designation
EXAMPLE
House no. 36
Model Town
New Delhi – 110030
24 October 2024
The Editor
Hindustan Times
Kasturba Gandhi Marg
New Delhi- 110040
Subject: Rain in Delhi and waterlogging, a match made in heaven.
Dear Sir
Through the columns of your esteemed newspaper I would like to share my views on
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Yours truly
Name / designation
ATTEMPT THE FOLLOWING QUESTIONS IN YOUR NOTEBOOK:
1. Write a letter to the Editor of The Times Newspaper, highlighting increasing technological
addiction among the youth.
2. You are Kritika. Your school’s Yoga Club hosted a workshop called “Art of Living for Students.”
Write a letter to the editor of the local daily newspaper in roughly 100-120 words giving your
thoughts on the matter.
3. You are Radhika, a member of NGO Rahat which mainly works in spreading
environmental awareness about conservation and clean water resources. Write a letter to
the editor of your local newspaper raising awareness about cleaning the Yamuna river.
4. Write a letter to the editor about the open garbage area situated in your locality and how
it’s harmful to everyone including stray animals, the greener parks as well as schools and
residential societies situated around it.
