LETTER WRITING
Editorial Letter:
An editorial letter is a type of formal letter.
A letter to the Editor may be written to the editor of a newspaper or a magazine.
It is written to highlight a social issue or problem. It can also be written in order to get it published in
the said medium.
As it is a formal letter, the format has to be followed strictly.
Only formal language can be used i.e. abbreviations and slang language should be avoided.
Format of a Formal Letter:
Sender's address
Date: 9 January 25
Receiver's address
Subject
Salutation
Body
Complimentary close
Sender's address:
• The address and contact details of the sender are written here.
The address can be mentioned in the question or an imaginary address can be written accordingly.
For Example:
22, Kamala Nagar
New Delhi-200249
Date:
Any standardised format of the date can be used.
For Example:
9.01.25
9 January 2025
9/01/25
Most acceptable format of date is 9 January 2025
Receiver's address:
The receiver's address begins with the designation of the receiver.
The address of the recipient of the letter i.e. the editor is written here.
The address mentioned in the question can be used or a proper address should be written.
For Example:
The Editor
Indian Express
New Delhi-200249
Subject:
The main purpose of the letter forms the subject.
It must be written in one line.
It must convey the matter for which the letter is written.
Salutation:
• Salutation means a gesture made to greet someone.
Following salutation can be used
Sir / Madam
Or
Respected Sir / Madam
Body:
• The matter of the letter is written here.
It is divided into 3 paragraphs as follows
Paragraph 1: Introduce yourself and the purpose of writing the letter in brief.
Paragraph 2: Give a detail of the matter.
Paragraph 3: Conclude by mentioning what you expect from the editor. (For example, you may want
him to highlight the issue in his newspaper / magazine).
Main Body - This part should be divided into three paragraphs.
Para 1- Beginning- Through the editorial column of your esteemed newspaper I wish to draw the kind
attention of the concerned authorities regarding……………….
Para 2- The middle paragraph must contain all the details, while the last paragraph must express what
one would want the other person to do in the response of this letter.
Para 3- I will really be greatly thankful to you for providing a relevant space to my concern in your
prestigious newspaper.
Complimentary close:
Complimentary close are the words written at the end of a letter.
For Example:
Thanking you
Yours sincerely/truly
After the complimentary close name of the sender is mentioned.
➢ Write a letter to the editor of an English daily, making a plea to the common people to
switch over to solar energy to conserve electricity and limit electricity bills.
147 Mayur Vihar
New Delhi
9 January 2025
The Editor,
Hindustan Times,
New Delhi
Subject: Evoking Awareness Towards Solar Energy
Sir/Madam
Through the columns of your reputed newspaper, I wish to make the people aware of the growing
need and demands of solar power. We all know that our earth is showing signs of a patient in
declining health and it is due to excessive pollution on our planet. Man has a desire to live a luxurious
life and for that, he is over consuming electricity. He doesn’t realize that overuse would exhaust the
treasure. We must conserve electricity which is the need of the hour.
But this conservation can only be done if we start using solar power systems. Various kinds of solar
systems like solar cookers, solar lanterns, solar heating and cooking system, solar water heater, etc.,
are available in the market.
These solar systems are non-polluting. They are economical and are available in different sizes. So, I
request you to publish this letter in your newspaper to make people aware of the need of conserving
electricity and limiting electricity bills. Public must pay attention to the dire need of switching over to
solar energy.
Thanking you.
Yours sincerely
Kedar
