PERSONAL ATTENTION

No. Fin-F -( A )-( 11 )-4-6/2002-

Government of Himachal Pradesh
Finance Department
,( Expenditure Control - II )

From
~he Principa'l Secretary (Finance) 'to the
Government of Himachal Pradesh, SHIMLA - 2.
To
.,. 1. All the' Administrative Secretaries to the
(;.overnment of Himachal Pradesh.
2. The Secretary to Governor, H. P. SHIMLA - 2. ,
3. The Secretary, H. P; Vidhan Sabha,' SHIMLA - 4.
4. The Registrar General, H. P. High Court, SHIMLA - 2
5. All the Heads of Departments in H. P,.

Dated Shimla - 171 002, the' 14"tl-.August, 2012.

Subject: - Continuation of temporary post(s) '-: Latest Instruction(s)

thereof.

Sir, . . . -
The issue' of year1y continuation of temporary post(s) of
,various kind(s) has been engaging the attention of the Government
. from. sometime pa~t. Normally, all such posts are being continued in
the· different. Government Department(s) in a' mechanical 'way.
'resulting in, no fruitful gain; rather it leads to just wastage of time
& 'energy of the Government at different levels. Thus, with a view

to curb this, routine practice. and in order to bring in functional

ef'fic!ency, it has .now been decided that:-
.
a) All the . filled .up temporary posts of permanent
nature . [except those on daily wage, part time,
" contractual or anyone appointed under any specific
policy ,of the Government has been working
presently] which have been in existence for the last
..... 2/... _.
 .' ..... 2.....
. five years continuously arid their services are still
essential
. .
for the respective Department(s) will be
converted into permanent with immediate effect.
The' concerned Administrative Departments will issue
the formal orders in this regard at their own level
after ensul"ing the. above conditions' and shall
intimate the same to the Finance Department;
b) All the temporary posts which have been lying vacant-
. for the last. two years shall henceforth be deem,ed"
to have been abolished. All the concerned
Administrative Departments shaJI issue formal orders
to this effect at their own level,. and shall furnish
.thecomp!.ete details of such posts along-with formal
orders of abolition of' posts to Finance Department;
However, if any of them is required in future in any
of the Government Departments, a complete proposal
along-with administrative justification for
revival/creation for the same may be sent to the
Finance Department through usual mechanism.
. .

All concerned working under. your control may kindly be

instructed to adhere to the above instructions' in its letter &' spirit.
This letter/instruction' may also be seen on
www.himachal.nic.in/finance under the Iink"Expenditure".
Yours faithfully,
S.K~-

Principal Secretary (Finance) to the

Government of Himachal Pradesh, SHIMLA -2.
Endst. No. -As above. Dated Shimla -171 002, the J4.08.2012
Copy of the above is forwarded to :-
1. All the Deputy Commissioners in H. P.
2. All the District Treasury Officers/Treasury Office~s .in
Himachal Pradesh for information and. similar necessary
action ..

Joint S~~~\FinanCe) to the

Government of Hrmachal Pradesh, SHIMLA -2.
-~---------------------- ._......_ - - . _ - - - - _.
..

PERSONAL ATTENTION

No. Fin-F -( A )-( 11 )- 2/2011

Government of Himachal Pradesh
Finance Departme·nt
( Expenditure Control - II )

From
The Principal Secretary (Finance) to the
Government of Himachal Pradesh, SHIMLA - 2.

To
1. All the Administrative Secretaries (Forest/Tribal
Development/ Urban Development/Education/
Planning/Economics & Statistics/ Irrigation (~ Public
Health/HomelMPP , & Power/Information
Technology/Panchayati Raj/Revenue) to the
Government· of Himachal Pradesh.
2. The Registrar General, H.P. High Court, SHIMLA-2
3. All the Heads of Departments (Forest/Tribal
Development/ Urban Development/Education/
Planning/Economics & Statistics/ Irrigation & Public
Health/Home/MPP & Power/Information
Tedlnology/PanchayaN Raj/Revenue/Treasury &
Accounts) in H. P.

Dated Shimla - 171 002, the 06 th January, 2012.

Subject .- Delegation of power(s) to accord expenditure sGriCtion(s)

under 13 th Finance Commission Grant(s) - Latest
Instructions thereof.
Sir,
With a view to accelerate efficiency in administration
vis-a-vis to ensure speedy implementation of the various
Scheme(s)/Project(s)/Programme(s) funded by the 13 th Finance
\

Commission, it has been decided by the Government that the

Administrative Secretary(s) would henceforth issue expenditure
sanction(s) at their own level within the authorized budgetary
ceilings strictly as per the guidelines of the Government of India,
subject to the follow'ing condition(s):-
a) 30% or the budgeted/allocated amOl1nt aT the
..... 2/.....

__ ..... .,_J t ~.
 ..... 2.....

beginning of the year subject to fulfillment of all

conditions put-forth in guidelines by Government of
India where full amount of TFC Award has been
received in respect of last financial year;
b) Further, 35'0 of budgeted/allocated amount where
the case for further release of TFC money has been
sent to Government of India through Finance
Department along-with Utilization Certificate(s) of
previous expenditure;
c) Remaining 35'0 of budgeted/allocated amount on
receipt· of 1st instalment due for the year.
All concerned working Linder your control, may kindly be
i'nstructed to adhere to the above instructions in letter & spirit.
Thi·s letter/instruction may also be seen pn

www.himachal.nic.in/finance under the link "Expenditure".

~
ours faithfully,
~\ \ \\'V'
Special Secretary Fma ce-Exp.) to the
Gevernment 'Of Himachal Pradesh sHIMLA - 2. I

Endst. No. As above. Dated Shimla - 171 002, the 06.01.2012.

Copy of the' above is forwarded to :-

01. All the Deputy Commissioners in H. P.

02.

di
All the District Treasury Officers/Treasury. Officers
in Himachal Pradesh for information and similar
necessary action.

_ (,\\ \\'"l./"
Special Secre cry Finance-E:xp.) to the
Government of Himachal Pradesh, SHIMLA - 2.
 .
e.~ B.?ON..t,L ._~ITEN1ION
No. Fin-F-( A )-( 11 )-2/2011
Gov:wnnlen1' of Himacn!11 Pradesh
Finance Department
( Expenditure Control - II )

From
The Pl'incipGI Seu'e·tory (Finance) to the
Governmei1t of Himachal Pradesh, SHIMLA - 2.

To
All the Admirlis'h"ative Secretaries to the
Government of Hit':\achal Pradesh, SHIMLA - 171 002.

Dated Shirnla _. 171 002, the 06';' January, 2012.

Subject ,- De:iegation of power(s} to accord expenditure sanction(s) Wider different

SOE~ whet'eil1 addihoflol Budget has been made available by Finance.
(Budget) Department .. Latest Instructions thereof.
Sir,

On th'e above subject, I om directed to intimate that as per present

practice, proposals seeking additkmoJ funds under different SOEs are m~ved 10 Budget

Section(s) of Finance Department. Once the additional funds are allowed by the Budget

Section(s) of Finance Department to the l'espective Administrative Department(s), they

r

move their proposals again to this Departme'nt fo: according expenditure sanctiont.s) which
\

implies that they have to come nJ,lice to the Finance DepaM'mel'lt for clearance of a single
proposal. Thus, in order to avoid duplicocy/delay in itlcur'ring experlditure en slJch

proposoi{s) vis-a-vis to simpiify the pl-ocedur'al reqllirernel1t(s) thereof, -it has been decided

that nerlceforth Admil1lstrative Depat'tment(s) would be competent to accol'd expenditure

sanction(s) ~)/1ce the additional funds are prOVided by Budget Section(s) of Finance

Department under <lny of tne SOE, except -for HiOse proposcl4s) which involve

creation/filling up of posts, -purchase of vehicles/flwniture items e'tc. on this account,

For cases involving' creation/filling up of posts, purchc.se of

vehicles/furniture items etc, under relevant SOEs, a specific proposal will hove to be sent·

to Finance Deparfme,nt fCJY' cvnsider'ation as usual.

All cl.mcerneO workirlg under you, may kindly 'be instructed to adhere to

the above itlstructions in letter .& spirit. This letter'linstruction may also be seen Ol"l.

~aurs
www.hin-.achal.nl.c.in/fjr.Qi1C~ under the link "Expen&~ure",

'. faithfully,
~ h \ \\\1'./
Special Secretary (F!n~an e·-Exp.) to the
Govermn~'nt of Himachal Prode~h, SHIMLA -2.
Endst, No. As above_ Dated Shimlo - 171 002, the 06.01.2012.
Copy of tfie above is forwcr'ded to all the istr'ic1' Treasury
OfficersrrreasUr"! Officers in Hinwchal Yro,desh for i/lfortno-tion 'similar necessary
action,
t\\\\/V
Special Secreto (Fi. nce-Exp.) 10 the,
Govel'flment of Himachal Pradesh SHIMLA -2.

'1
 !:ERSONAL ATTENTION
No. Fin-F,-( ,A )-( 11 )-2/2011
Gove{'nme:1t of Himachal Pradesh
Finance Department
( Expenditure .Control - I I )

From
The Principal Secretary (Finance) to the
Government of Himachal Pradesh, sHIMLA - 2.
To
All the Administrative. Secretaries to the
Government of Himachal Pradesh, SHIMLA - 171 002.

Dated Shimla - 171 002, the 10th February, 2012.

Subject Engagement(s) of Private Advocate(s)/Counse! for

defending various Court-Case(s) on behalf of the State
Government and payment <:>f counsel fee - Latest
Instructions thereof.
Sir,
On the above subject, I am directed to intimate that
a deta:iled procedure has been defined for engag'ement(s) of Private
Advocate(s)/Counsel(s) for defending various Court-Case(s) in the
different Han'ble Court(s) on behalf of the State Government and
payment. o,f counsel fee(s) etc. thereof, in Chapter 16.6.3 of the
Office Manl.!al which is reproduced below:-
"Before engaging private counsel in a Government case,
the terms of engagement viz. Counsel fee, Clerkage,
consultation fee, conference fee etc. should be
obtalned from the private counselor settled by a senior
functionary and thereafter, got concurred in by the
Law Department and approved from the Government in
the Administrative Departrnent concerned. After
Government approval, acceptance. of the t~rtns &
conditions of engagement should be communicated to the
private couns~1 and the Advocate General with a co'py to
the Home Department. It should be ensured that the
fees or other charges are not abnormally high in
comparison, with similar other cases. The terms &
conditions of private AdvlDcates should be finalized prior
to their engagement."
...... 2/ .
•
: 2 .

In view of the aforesaid provision in the Office Manual,

there is no need to move such type of case(s) to Finance
Department even if the Law Department advises to obtain the
approval of Finance Department in the matter. Rather they are
required to be disposed of by the respective competent authority as
defined in Chapter 16.6.4 of the Office Manual, after ensuring:-

i) Prior approval of Pattern/Structure of fee(s) by

the Law Department;
ii) Prior approval of the HOi'l'ble Chief A~inister;
iii) Completion of all codal formalities procedurely In
advance in this regard.

All concerned working under your control, may kindiy be

instructed to adhere to the above instructions in lettel & spirit.
1

This letter/instruction may also be seen on

www.himachal.nic.in/finance under the link "Expenditure".

lYaurs faithfully,

Special Secretary (Fina~xp.) to the

Government of Himachal P~h, ;~'GMLA - 2.
Endst. No. As above. Dated Shimla - 171 002, the 10.02.2012.
. Copy of the above is forwarded to all the District
Treasury Officers/Treasury Officers in Himachal, Pradesh for
information and similar necessary action_

l
Special Secretary (Finan~p.) to the
Government of Himachal Pracfa.s'h, SHIMLA -2.
 PERSONAL ATTENTION
No. Fin-F-' A )-( 11 )-2/2011
Government of Him,1chal Pradesh
Fina!~c£ Departmei1t
( Expenditure Control - II )

From
The Principal Secretcr-y (Finonce) to the
Government of Himachal Pradesh, SHIMLA - 2.
To
1. All the Administrative Secretaries to the
Government of Himachal Pradesh.
2. The Secretary to Governor, H. P. SHIMLA - 2.
3. The Secretary, H. P. Vidhan Sabha, SHIMLA - 4.
4. The Registrar General, H.P. High Court, SHIMLA -2
5. All the Heads of Departments in H. P.

Dated Shimla - 171 002, the t'"?-th February, 2012.

Subject .- Delegation of power(s) to accord sanction(s) for "Publication"

Latest Instructions thereof.
Sir,
On the above· subject, it has been .observed at the Government
level that many proposal(s) from different Administrative Department(s)· are
received in Finance Department for seeking concurrence for printing of Books· or
any other material(s) which results into unnecessary delay hampering thereby the
working efficiency of the respective Depo.rtment(s). With a view to accelerate
efficiency in administration to ensure spee.dy proposals of such proposal(s), it has
been decided by the Government that all the Head(s} of Department(s) would
henceforth be competent to accord approval(s) upto Rs. 0.50 lokh and thereafter
full powers will rest in the respective Administrative Department(s)" with tke
approval of the Hon'ble Minister(s} concerned. The concerned Head(s) of
Department(s)/Administrative Department(s) will ensure that the publication of
I

Books or any other material(s) is necessary' for improving the ser'vice delivery
being done by the Department. The Department will also ensure the Quality, rate
reasonableness of publication by a competiti....e process. Such approvals be
accorded after assessing the total annual requirement of the material in one-go
only & not in a piecemeal manner', subject to obtaining Noe' (No Objection
Certificate) from the Cohtrolier of Printing & S-~ationery and completion of all
connected formalities procedurely in auvance,in this regard. The expenditure 0;'

'publication' can be made from SOE "Publication" or "Other Charge~".

;... 2/.....
 All concerned work'l'!- !.:I'de. your control may kindly be-instructed
to adhere to the above instructiorls In its letter & spirit. This letter/instruction
may also be seen on www. himachal. nic. in/"finance under the link "Expenditure".

1:::5 faithfully,

Special Secret~ry (Financ~) to the

Government of Himachal Pradesh, SHIMLA -2. '
Endst. No. As above. Dated Shimla - 171 002, the 1'=t~,'~02.2012.
Copy of the above is forwarded to ~-

3. The All the Deputy Commissioners in H. P.

4. All the District Treasury Officers/Treasury Officers in Himachal Pradesh
for information and similar necessary action.

SpeGial Secretary
l.
(Fina~xp.) to the
Government of Himachal Pradesh, SHIMLA -2.
 ... _... 2.__ ....

Further it may be ensured that th~ rates are reasonbale &

I

not more than the rent prevailing at the time the rent WClS
assessed.
c) Eligible area as p~r norms as circulated vide f. D.'s instruction
/ d)
dated 22.03.1996 (Copy enclosed);
Whe1iher it is new office or old-one, if old reasons/cogent
justification for vacating the same; .
e) Agreement(s) on 'the prescribed agreement form with the
owner(s) or his/her legal representative(s) of the - private
building(s}/accommQdation(s) to be hired: and,
f) Following proper -administrat-ive procedure like NIT in case of
hiring _of a new premises.

In r.ase of any deviation in completior1 of required formalities or

norms so fixed by the Government, the Administrative Department(s) concerned
shall have to take specific approval of the Chief Secretory on the Departmental
file, with full justification of the case.
All concerned working under your control may kindly be instructed
to adhere to the above instrUCtions in its letter & spirit. This letter/instruction

es
may also be seen on www.himachal.nic.in/finance under the link "Expenditure".

faithfully,

Special Secretary (Fjna~

to the
Government of Himachal Pradesh, SHIMLA -2.
Endst. No. As above. Dated Shimla - 171 002, the f1-.02.2012.
Copy of the above is forwarded to .;-

1. The All the Deputy Commissioners in H. P.

2. All the District Treasury OfficerslTreasury Officers in Himachal
Pr,adesh for information and similar necessary oction.
. 0
.L/
Special secret~ry (Fi~ - Exp.) to the
Government of Himachal Pradesh, S!:1IMLA -2.
 PERSONA,L ATTENTION
No. Fin-F-( A )-( 11 )-2/2011
Government of Himachal Pradesh
FInance Department
( Expenditure Control - I I )

From
The Principal Secretary (Finance) to the
Government of Himachal Pradesh, SHIMLA - 2.
To
1. All the Administrative Secretaries to the
Government of Himachal Pradesh.
2. The Secretary to Governor, H. P. SHIMLA - 2.
3. The Secretary, H. P. Vidhan Sabha, SHIMLA - 4,
4. The Registrar General, H.P. High Court, SHIMLA -2
5. All the Heads of Departments in H. P.

Dated Shirnla - 171 002, the [:':tth February, 2012.

Subject. - Delegati'on of power(s) to accord sanction(s) under SOE "Rent, Rate

& Taxes" - Latest Instructions thereof,
Sir,
On the above subject, it has been observed at the Government
level that many proposal(s) from different Administrative Depcrtmell't(s) are
received in Finance Department for seeking concur'rence for hiring of private
bUildings for housing the Government Office(s)/residence(s), This practice results
into unavoidable delay and attracts un-necessary litigations because of delayed
poyment(s) of rent to the owners of the said- buildings. With a view to
accelerating efficiency in administr'ation vis-a.-vis in order to avoid un-necessary
-delayJlitigation(s) in disposal of such prop-osal(s), it has been decided by the
Government that all the Head(s) of Department(s) would hencefo(,th be
competent to accord approval(s) for hiring of private -building(s)/accomrnodotion(s)
for housing Government Offices/residences, subject to observance of following
procedural formalities in advance in this regar'd :-
a) Non-Availability Cert'ificate(s) issued by the Deputy
Commissioner(s) concerned except for the area(s) under the
territorial Iimit(s) of Municipal Corporation, Shimla which may
be issued by the General Administl"ation Department;
b) Rent Reasonability Certificate(s) issued by the Executive
Engineer(s) of the Public Works Department of the respective
areo(s). Such certificate(s) for monthly rent assessed upto Rs.
2,000/- be issued by the Executive Engineer(s) of the Public
Works Department of area concerned and those exceeding
monthly rent Rs. 2,000/- issued by the Executive Engineer(s)
must be countersigned by the Superintending Engineer(s) of the
concerned Circle(s).
 .PERSONAL ATTENTION

No. Fin-F-( A )-( 11 )-2/2011

Government of Himachal Pradesh
Finance Department
( Expenditure Control - II )

From
The Principal Secretary (Finance) to the
Government of Himachal Pradesh, SHIMLA ... 2.

To
1. All the Administrative Secretaries to the
Government of Himachal Pradesh.
2. The Secretary to Governor, H. P. sHIMLA - 2.
3. The Secretary, H. P. Vidhan Sabha, SHIMLA - 4.
4. The~Re9istrar General, H.P. High Court, SHIMLA -2
5. All the Heads of Departments in H. P.

Dated shimla - 171 002, the I'·l... th February. 2012.

SubJect :- Delegation of power(s). to accord sanction(s) under SOE "Other

Charges" - Latest Instructions thereof.

Sir.

On the above subject. it has been observed at the Government

level that many proposal(s) from different Administrative Department(s) ore
received in Finance Department for seeking concurreflce under SOE "Other
Charges" in piece-meals which results into unnecessary delay hampering thereby
the working efficiency of the respective Department(s). Thus now, with a view to
accelerQte efficiency in administration and to ensure speedy proposals of such
proposal(s), it has been decided by the Government that all the Head(s) of
Department(s) would henceforth be competent to accord approval(s) upto Rs.
0.50 lakh & thereafter the respective Administrative Clepartment(s) upto Rs.
05.00 lakhs only. The concerned Head(s) of Depadment(s)/Administrative
Department(s) will ensure the quality, rate reasonableness by competitive process
and usefulness of such an expenditure to be made under this SOE for the
Department. The proposal(s) seeking expenditure sanction(s) beyond Rs. 05.00
lakils under SOE "Other Charges" shall be sent to Fino:lce Department through
usual mechanism as heretofore.
 All concerned working unde.r your control may kindly be instructed
to adhere to the above instructions in its letter & spirit. This letter/instruction
may olso be seen on www.himachaLnic.in/finance under the link "Expenditure".

II Yours faithfully,
.~
Special Secretary (Finan~p.) to the
Government of Himachal Pradesh, SHIMI_A -2_
Endst. No. As above. Dated Shimla - 171 002, the ''''.02,2012.
Copy of the (1.bove is forwarded to :-

1. The All the Deputy Commissioners in H. P.

2. All the District Treasury OfficerslTreasury Office,'s in Himachal Pradesh
for information and similar necessary action.

L
Special Secretary (Finance-E~ to the
Government of Himachal Pradesh('5HIMLA --2.
 PERSONAL A TIENJTQ~
No. Fin-F-( A )-{11 )-2/2011
Government of Himachal Pradesh
Finance Department
( Expenditure Control .- II )

From
The Principal Secretary. (Finance) to the
Govel"nment of Himachal Pradesh, SHIMLA - 2.
To
All the Administrative Secretaries to the
Government of Himachal Pradesh, SHIMLA - 171 002.

Dated Shimla - 171 002, the 14th March, 2012.

Subject Expenditure on SOEs "Office Expenses'" and "Other Charges"

in March 2012.
Sir,
It has been observed that many Drawing and Disbursing
Officers make purchases at the close of financial year, especially in
second fortnight of March from SOEs "Office Expenses" and "Other
Charges" _ These purchases, in most of the cases, ar~ ~ffected with a
view to consume allocated budget rather than necessity.
In order to ensure proper financial discipline and to avoid
last minute purchases, it has been decided that no expenditure shall be
allowed out of these two SOEs for any purchases made after 20.03.2012.
The only exception shall be in respect of expenditure to be incurl~ed. on
clearing of pending Water, Electricity and Telephone charges: MR, TE &
ITA & Petrol bills.
You are, therefore, requested to issue necessary ihs-rru,ctions
to all DDOs of your department for strict compliance.
This letter/instruction may also be seen on
WVlW. himachat. nie. inlfinance. under the link "Expenditure".

Yours faithfully f

Principal Secretary (Finance) to the

Government of Himachal Pradesh, SHIMLA - 2.
Endst. No. As above. Dated Shimla - 171 002, the 14.03.2012.
Copy of the above is forwarded to all the District Treasury
Officers/Treasury Officers in Himachal Pradesh for information and
similar necessary action. They are directed not to clear any bill haying
cosh memo issued after 20.03.2012 and to ensure compliance of above
instructions by all Drawing & Disbursing Officers.

Special Secretary (Finance k-lto the

Government of Himachal Pradesh, sHIMLA -2.
 PE~~ONAL ATTENTION
No. Fin-F-( A )-( 11 )-2/2011
Government of Himachal Pradesh
Finance Department
( Expenditure Control - I I )

From
The Principal Secretary (Finance) to the
Government of Himachal Pradesh, SHIMLA - 2.
To
All the Administrative 'Secretaries to the
Government of Himachal Pradesh, SHIMLA - 171 002.

Dated Shimla - 171 002, the 19th March, 2012,

Subject , Expenditure on SOEs "Office Expenses" and "Other Charges" in

March 2012.
Sir,
In continuation of this Department's letter of even number dated
14.03.2012 on the above subject, I am directed to intimate that the instructions
contained therein would not apply on the following ongoing developmental
Programme(s)/Project(s) funded by the Government of India or the State
Government: -
a) Border Areas Development Programme (BADP);
b) , Accelerated Irrigation Benefit Programme (AlBP);
c) Central Road Fund (CRF);
d) National Social Assistance Programme (NSAP) including
. Annapurna;
e) National E-Governance Action Plan (NEGAP);
f) Backward Region Grant Fund (BRGF);
g) Jawaharlal Nehru National Ur.ban Renewal Mission (JNNURM);
h) Rashtriya Krishi Vikas Yojno ( RKVY)
i) Any Externally Aided Project(s)

You at"e, therefore, requested to issue necessary instructions to all

DDOs of your department for strict compliance.
This letter/instruction may also be seen on
www. himachal. nie. tn/finance under the link "Expenditure".
Yours faithfully,

Principal, Secretary (Fina~)

to the
Government of Himachal Pradesh, SHlMLA -2.
Endst. No. As above. Dated Shimla - 171 002, the 19.03.2012.
Copy of the above is forwarded to :-

1. The Secretary (Finance)-cum-Director (Treasury & Accounts),

H. P. with the request to kindly ensure strict compliance of the
aforesaid instructions of the Government.
2. All the District Treasury Officers/Treasury Officers in
Himachal Pradesh for information and similar necessary action.

t
Special Secretary (Fincnce-~o the
Government of Hfmacho I Prades h, 5i:llMLA - 2,
 PERSONAL ATTENTION

No. Fin-F-( A )-( 11 )-2/2011

Government of Himachal Pradesh
Finance Department
( Expenditure Control - II )

From
The Principal Secretary (Finance) to the
Government of Himachal Pradesh, SHIMLA - 2.

To
1. All the Administrative Secretaries to the
Government of Himachal Pradesh '.
2. The Secretory to Governor, H. P~ SHIMLA - 2.
3. The Secretary, H. P. Vidhan Saqha, SHIMLA - 4.
4. The Registrar General, H.P. High~ Court, SHIMLA -2
5. All the Heads of Departments in f1.
P.

Dated Shimla - 171 002, the 22 nd May, 2012.

Subject Delegation of power{s) to accord expenditure sanction(s) under

Additional Central Assistance (ACA) - Latest Instructions thereof.
Sir,

-With a view to accelerate efficiency in administration vis-a-vis to

ensure speedy implementation of the various ongoing Scheme(s)/Project(s)/
Programme{s) either spansored or funded by the Central Government, it has been
decided by the Government that all the Administrative Secretary(s) would
henceforth issue expenditure sanction{s) at their own level within the authorized
budgetary ceilings in -respect of Additional Central Assistance (ACA) for the
2012-13 year Annual Plan which are directly related to reimbursement/receipt
from Government of India except those proposal(s) involving creation/filling up of
posts, purchase of vehicles/furniture items etc: on this account. The gist of such
scheme{s) is hereunder:-
1. Tribal Sub-Ptan (TSP)
2. Grants Under Proviso to Article 275(1)
3. Border Areas Development Programme
4. Accelerated Irrigation Benefit Programme (AIBP)
5. Roads and Bridges
6. National Social Assistance Programme (NSAP), including
Annapurna
7. National E-Governance Action Plan ,(NEGAP)
8. Backward Region Grant Fund (BRGF)
9. Jawaharlal Nehru National Urban Renewal Mission (JNNURM)
10. Rashtriya Krishi Vikas Yojna (RKVY)
 All concerned working under you, may kindl,y be instructed to
adhere to the above instructions in its letter & spirit. This letter/instruction may
also be seen on www.himachal.nic.inlfinance under t~e link "Expenditure" .

.[ours f,Hthfully.

Special Se.cretary (Finqpd-Exp.) to the

Government of Himachal Pradesh, SHIMLA -2.
Endst. No. As above. Dated Shimla - 171 002, the 22.05.2012.
Copy of the above is forwarded to :-

01. All Chief Executive Officers/Managing Directors of

H.P. Public SeCTor Undertakings/Boards/Corporations
02. The Secretary, H. P. Subordinate Services Selection
. ,Board, Hamirpur.
03. The Secretary to Lokayukta, H. P" SHIMLA - 2.
04. The Secretary, H. P. Public Service Commission,
SHIMLA - 2.
05. The Secretary, H: P. Electricity Regulatory
Commission, KhalinLSHIMLA - 2.
06. The All the Deputy Commissioners in H. P.
07. The Registrars of all the Universities in H. P.
08. All the District Treasury Officers/Treasury Officers in Himachal Pradesh
for ;nformation and sim;!ar necessary a c t

specialkretary (Finance-Exp.) to the

Government of Himachal Pradesh, SHIMLA -2.
 PERSONAL ATTENTION
No. Fin-F-( A )-( 11 )-2/2011
Government of Himachal Pradesh
Finance Department yo
( Expenditure Control - II )

from
The Principal Secretary (Finance) to the
Government of Himachal Pradesh, SHIMLA - 2.
To
1. All the Administrative Secretaries to the
Government of Himachal Pradesh.
2. The Secretory to Governor, H. P. SHIMLA - 2.
3. The Secretary, H. P. Vidhan Sabha, SHIMLA - 4.
4. The Registrar General, H. P. High Court, SHIMLA - 2
5. All the Heads of Departments in H. P.

Dated Shimla - 171 002, the 05 th June, 2012.

Subject. - Delegation of power(s) to accord sanction(s) under SOE "Rent, Rate

& Taxes" - Latest Instructions thereof.
Sir,
In partial modification of this Department's letter of even number
dated 17,h February, 2012 on the above subject, it has been observed at the
Government level that many proposal(s) from different Administrative
Department(s) are received in Finance Department for seeking c1arification(s) for
hiring of private buildings for housing the Government Office(s)/residence(s).
With a view to accelerating efficiency in administration vis-a-vis in order. to
avoid un-necessary delay/litigation(s) in disposal of such proposal(s), it is further
reiterated that all the Head(s) of Department(s) would hencefo~th be competent
to accord approval(s) for hiring of private bUilging(s)/accommodation(s) for housing
Government Offices/residences, subject to observance of following procedural
formalities in advance in this regard
a) Non-Availability Certificate(s) Issued by the Deputy
Commissioner(s) concernecl and for rent upto Rs. 2,000/-by
concerned Sub Divisional Officer (Civil) except for the area(s)
under the territorial Jimit(s) of Municipal Corporation, Shimla
which may be issued by the General Administration
Department;
b) Rent Reasonability Certific~te(s) issued by the Executive
Engineer(s) of the Public W~rks Department of the respective
area(s). Such certificate(s) f,or monthly rent assessed upto Rs.
2,000/- be issued by the E~ecutive Engineer(s) of the Public
Works Deportment of area: concerned and those exceeding
monthly rent Rs. 2,000/- issued by the Executive Engineer(s)
must be countersigned by the S~perintending Engineer(s) of the
concerned Circle(s);
....... 2/... _...
 ....... 2 .

c) Eligible area as per norms as circulated vide F. D. 's illlSTruction

dated 22.03.1996 ~oPY enclosed);
d) Whether it is new office or ol.d-one, if old reasons/cogent
justification for vacating the same;
e} Agreement(s) on the prescribed agreement form with the
oWlier(s) or his/ner legal representative{s) of the private
building(s)/accommodation{s) to be hired; and,
f) Following proper administrative procedure like NIT in case of
hiring of a new premises except those private
accommodation(s)/building(s) whose rent has been assessed upto
Rs. 2000/- only by the competent authority.

In CQse of any deviation in completion of required formalities or

norms so fixed by t~e Gover~ment, the Administrative Department(s) concerned
shall have to take specific approval of the Chief Secretary on 'the Departm'ental
file, with full justification of the case-,
All concerned working under your control may kindly be instructed
to adhere to the above instructions in its letter & spirit, This letter/instruction

coors
may also be seen on www.himachal.nic.in/finance under the link "Expenditure".

faithfully•.

Special Secretary (Fin~Exp.) to the

Government of Himachal Pradesh, ,SHIMl.A -2.
Endst. No. As above. Dated Shimla - 171 002, the 05.06.2012.
Copy of the above is forwarded to :-

1. The All the Deputy Commissioners in H. P.

2. All the District Treasury Officers/Treasury Officers i,n Himachal
Pradesh for information and similar necessary action.

'L ..,
Special Secretary (Fina~~.) to the
Government- of Himachal PradeT;~~ML.A -2.
 PERSONAL ATTENTION

No. Fin-F-( A )-( 11 )-5/2004

Government of Himachal Pradesh
,\
Finance Department
( Expenditure Control - II )

From
The Principal Secretary (Fi.nance) to the
Government of Himachal Pradesh, SHIMLA - 2.

To
1. All Additional Chief Secretaries/Principal
Secretaries/Secretaries to the
Government of Himachal Pradesh, SHIMLA -2.
2. All the Heads of Departments in H. P.

Dated Shimla - 171 002, the 30th June , 2012.

Subject Court orders which have financial implications.

Sir/Ma~am,

It has come to the notice of th~ State Government

that- some times HOD/field officers issue instructions/letters which
have financial implications, without the approval of the competent
authority. These instructions are generally in contravention of the
State Government instructions/guidelines on the issue.
The Hon'ble Courts have been giving relief to the
petitioners only on the basis of letters written or commitments
made to Court by such officers. The orders of the Hon'hle Courts
lead to otherwise avoidable financial burden and also have
implications on the similar situated cases in other Departments.
In view of the above, it has been decided that
whenever any Court order IS received which has financial
..,... 2/.....
 ·..... 2.....

implications and which is based on the letter/instructions

.
/commitments given by some officers which are not in consonnnce
with the general policy or' the instructions of the State Government,
on that subject, then the HOD will start the recovery proceeding
against the officer/employees who are at fault while implementing
the order of the Hon'ble Court. HOD concerned will be personally
responsible for implementation of these instructions.
If HOD himself has issued such instructions or given
commitment, then concerned Administrative Secretary will start the
recovery proceedings to make good the financial loss.
It may also be ensured at appropriate level that the
instructions on the basis of which r-elief has been given by the
Court and the instructions being In contravention of State PoHcy
may be directed to be withdr.awn at appropriate lev~l s,o ·that such
instructions may not be followed in futur'e.
AU concerned working under your control may kindly be

instructed to adhere to the above instructions in its letter & spirit.

This letter/ instruction may also be seen on

www.himachal.nic.in/finance under the link "Expenditure".

Yours faithfully,

-
Principal Secretary (Finance) to the
Government of Himachal Pradesh, sHIMLA -2.
 PERsoNAL ATTENTION
No. Fin.l-( C )-14-1/92-Vol.-II
Government of Himachal Pradesh \ j",
Finance Department
( Expenditure Control - II )

From
The Principal Secretary (Finance) to the
Government of Himachal Pradesh, SHIMLA - 2.

To
1. All the Adlninistrative Secretaries to the
Government of Himachal Pradesh.
2. The Secretary to Governor, H. P. sHIMLA - 2.
3. The Secretary, H. P. Vidhan Sabha, SHIMLA - 4.
4. The Registrar General, H. P. High Court, SHIMLA - 2
5. All the Heads of Departments in H. P.

Dated Shimla - 171 002, the 10th July, 2012.

Subject Economy instructions - EM 99 (1) ~ Clarification

thereto.
Sir,

1. The issue regarding seeking approval of the appropriate

authority for undertaking journey(s) by Qlr by the officers/

officials had been engaging the attention of the Government for

quite some time past o'nd affer careful consideration, it has now
been decided that in partial modification of this Departments letter
of even number dated 29. 05.2003 1
henceforth the
officer(s)/official(s) can perform journey(s)/tour(s) by air as per
their entitlement(s) subject to the condition that for all
offfcers/officials up to the rank of Head of Department/Special
Secretary, permission may be given by the concerned Administrative

Secretary and for officers above that rank, permission to be given

by the Chief Secretary, without the distinction of purposes as
mentioned in this Department's instruction(s) ibid, between tours
...... 2/ .
 ...... 2 .

undertaken for seminars/workshops/trainings' and others. In cases,

where the entitlement is not there and it is necessary to undertake
journey by ai,r, all permission(s) are required to be taken from the

Chief Secretary.
2. All concerned working under' you, may kindly be
i'nstructed to adhere to the above instructions in its letter & spirit.
This letter/instruction may also be seen on

www. himachal. rlic. ih/finance under the link "Expenditure".

Yours faithfully,

Joint secre&91FYnance-EXP.l to the

Governmel"lt of Himacha,l Pradesh, SHIMLA -2.
Endst. No. As above. Dated Shimla - 171 002, the 10thJuly 2012. r

Copy of the above is forwardea to :-

1. All Chief Executive Officers/Managing Directors of

H. P. Public Sector Undertakings/Boards/Corporations
2. The Secretary, H. P. Subordinate Services Selection
Board, Hamirpur.
,3. The Secretary to Lokayukta, H. P., SHIMLA - 2.
4. The Secretary, H. P. Public Service Commission,
SHIMLA- - 2.
5. The Secretary, H. P. EI ectricity Regu latory
Commission, Khalini, SHIMLA - 2.
6. The All the Deputy Commissioners in H. P.
7. The Registrars of all the Universities in H. P.
8. All the District Treasury Officers/Treasury Officers in
Himachal Pradesh for information and similar necessary
action. ~
,.'~~ .
JO£r;\t Seer tory (Finance-Exp.) to the
Government of Himachal Pradesh, SHIMLA -2.