Business Communication (EA-218)

Department of Civil Engineering

Portfolio: Business Writing

Name: Syed Ali Raza

Roll No.: CE - 22014
Section: C
Submitted to: Mam Shazia Naz

NED University of Engineering &

Technology, Karachi.
 E-mail Writing

From: aliraza@email.com
To: team.members
Subject: Urgent, Meeting Rescheduled !
Dear Members,
We have to reschedule the meeting due to some unforeseen circumstances of sudden
weather disturbance, due to this inconvenience we have to see for a new date for this meeting,
for the purpose we can consider the coming Wednesday or Thursday in between the timing of
12:30pm to 3:30pm
Let me know what suits best by tomorrow so as to reschedule the meeting.
Best regards,
Team Leader
Ali Raza
 Cover Letter

Ali Raza
aliraza@email.com
03123456789
1st December 2023

VINCI Construction Company

Xyz, France
Dear Sir,
I am writing to express my strong interest in the Surveyor position at VINCI Construction
Company, as advertised on abc News Paper, With a Bachelor's degree in Civil Engineering from
NED University and a solid foundation of two years of professional experience in the field, I am
eager to bring my skills and dedication to your esteemed organization.
In my previous role as a Civil Engineer at Times Construction, I actively contributed to a range
of projects that demanded proficiency in land surveying and precise measurements. This
experience has equipped me with a deep understanding of surveying techniques, topographic
mapping, and the use of cutting-edge surveying equipment. My time at [Previous Company] also
allowed me to develop strong analytical and problem-solving skills, essential for accurately
interpreting and applying survey data.
I am particularly drawn to VINCI Construction Company due to its reputation for excellence in
many projects such as the parabola building, I am confident that my educational background,
practical experience, and commitment to precision align well with the requirements of the
Surveyor position at your organization.
During my tenure at my previous company, I successfully performed the survey for pentagon
society. My ability to collaborate effectively with cross-functional teams and my attention to
detail have consistently contributed to the success of projects.
Enclosed is my resume, providing additional details about my professional journey. I am excited
about the opportunity to discuss how my skills and experiences can contribute to the continued
success of VINCI Construction Company
Thank you for considering my application. I look forward to the possibility of contributing my
expertise to the dynamic team at VINCI Construction Company.
Sincerely,
Ali Raza
 CV Writing

Ali Raza
aliraza@email.com
03123456789
xyz house, abc state, Karachi, Pakistan
Summary
Dedicated Civil Engineer with a Bachelor's degree from NED University and over two years of
experience in the field. Proven expertise in land surveying, topographic mapping, and utilizing
advanced surveying equipment. A detail-oriented professional with a track record of success in
contributing to the precision and accuracy of projects. Seeking the Surveyor position at VINCI
Construction Company to leverage technical skills and commitment to excellence.
Education
Bachelor of Science in Civil Engineering NED University, [Karachi]
Graduation Year: [2026]
Professional Experience
Civil Engineer | Times Construction | Karachi | 1 years 6 month
• Spearheaded land surveying activities for various projects, ensuring accurate data
collection and precise measurements.
• Collaborated with cross-functional teams to analyze survey data and create detailed
topographic maps.
• Utilized cutting-edge surveying equipment, demonstrating proficiency in the latest
technologies in the field.
• Successfully completed Pentagon Building Survey.
Intern, Civil Engineering | Times Construction, Karachi | 6 months
• Gained hands-on experience in civil engineering practices, assisting with project planning
and design.
• Conducted field inspections and contributed to the preparation of technical reports.
Skills
• Land Surveying
• Topographic Mapping
• AutoCAD and GIS
• Use of Total Stations and GPS equipment
• Data Analysis
• Project Management
• Strong Analytical and Problem-Solving Skills
Professional Memberships
• Member, Emaar Builders
References
Available upon request.
 Memo
To: All Office Staff
From: Ali Raza, Office Manager
Date: 1st December 2023
Subject: Reminder: Cleanliness in the Lunchroom to Prevent Re-infestation
I hope this memo finds you well. I am writing to address a critical matter concerning the
cleanliness of our shared lunchroom. Recently, our office experienced an unfortunate infestation
of cockroaches. Although the building has undergone fumigation to rectify the issue, it is
imperative that we all take proactive measures to prevent any re-infestation.
The purpose of this memo is to remind everyone of the importance of maintaining a clean and
sanitary environment in the lunchroom. I have observed instances of neglect in cleaning up after
meals, and this behavior poses a risk to the overall hygiene of our workspace.
To ensure a pest-free environment, I kindly request the following actions from each staff
member:
1. Clean Up After Yourself: Please be diligent in cleaning up your dishes, utensils, and any
food spills immediately after use.
2. Dispose of Garbage Properly: Make sure to dispose of your food waste in the designated
bins and ensure that the lids are securely closed.
3. Report Any Issues: If you notice any signs of pests or other hygiene concerns, please
report them promptly to the maintenance team.
Your cooperation is greatly appreciated in ensuring that our office remains a pleasant and
hygienic space for everyone. If you have any questions or concerns, please feel free to reach out
to me directly.
Thank you for your attention to this matter.
Sincerely,
Ali Raza
Office Manager
aliraza@email.com
 Complaint Letter
Ali Raza
xyz house, abc state, Karachi, Pakistan
aliraza@email.com
03123456789
1st December 2023
Customer Service
Retailer's Name: Kashif Ahmed
Subject: Urgent: Defective Product (Order # 69
Dear Customer Service,
I hope this message finds you well. I recently purchased a [Product Name] from your store on
15th November 2023 (Order # 69) Unfortunately, the device is defective, experiencing issues
with starting and functioning of power button.
I have attempted troubleshooting as per the user manual without success. I kindly request one of
the following:
1. Replacement: Provide a replacement unit promptly.
2. Refund: If a replacement isn't possible, issue a full refund.
3. Repair: If feasible, provide details on the repair process and associated costs.
Thank you for your prompt assistance.
Sincerely,
Ali Raza
 Inquiry Letter
Artevia Builders
xyz, abc state, Karachi, Pakistan
aliraza@email.com
03123456789
1st December 2023
Anonymous Company
qmp building, aaa state, Karachi, Pakistan
Subject: Inquiry Regarding Construction Materials for Upcoming Project
Dear Anonymous Company
I hope this message finds you well. I am Ali Raza, a civil engineering consultant representing
Artevia Builders. We are in the initial stages of planning for an upcoming project and are
interested in sourcing construction materials from your esteemed company.
Could you please provide the following information:
1. Quality: Details on quality standards and certifications.
2. Pricing: Pricing structure, including bulk discounts.
3. Availability: Confirmation of material availability and potential supply chain challenges.
4. Delivery Timelines: Information on delivery timelines to align with our project schedule.
5. Environmentally Sustainable Options: Details on any eco-friendly materials your
company offers.
Please include a product catalog, price list, and relevant documentation. Your prompt response is
appreciated.
Thank you for considering our inquiry. We look forward to the possibility of collaboration.
Sincerely,
Ali Raza
Material Manager