STUDENT ORGANIZATION CONSTITUTION
Pimpri Chinchwad Academic Excellence Society
ARTICLE I: NAME AND PURPOSE
Section 1.1 - Name
The name of this organization shall be the "Pimpri Chinchwad Academic Excellence Society"
(hereinafter referred to as "PCAES" or "the Society").
Section 1.2 - Purpose
The Society is established to:
1. Promote academic excellence among students in Pimpri Chinchwad
2. Provide educational support and resources to CBSE students
3. Foster collaborative learning and peer mentoring
4. Organize academic competitions and workshops
5. Bridge the gap between theoretical knowledge and practical applications
ARTICLE II: MEMBERSHIP
Section 2.1 - Eligibility
Membership is open to all students who:
1. Are currently enrolled in Classes 9-12 in schools within Pimpri Chinchwad
2. Demonstrate commitment to academic excellence
3. Agree to uphold the values and objectives of the Society
Section 2.2 - Types of Membership
Active Members: Students who participate regularly in Society activities
Associate Members: Students with limited participation due to academic commitments
Honorary Members: Distinguished individuals who support the Society's mission
Section 2.3 - Rights and Responsibilities
Rights:
Vote in Society elections and decision-making processes
Access to all educational resources and programs
Participate in leadership opportunities
Responsibilities:
Attend at least 60% of scheduled meetings and activities
Maintain academic standards (minimum 75% attendance in school)
Contribute positively to the Society's mission and reputation
ARTICLE III: ORGANIZATIONAL STRUCTURE
Section 3.1 - Executive Committee
The Society shall be governed by an Executive Committee consisting of:
1. President: Overall leadership and external representation
2. Vice President: Assist President and oversee academic programs
3. Secretary: Maintain records and communications
4. Treasurer: Manage finances and budget planning
5. Academic Coordinator: Organize study groups and tutoring
6. Event Manager: Plan and execute Society events
Section 3.2 - Advisory Board
The Advisory Board shall include:
Two faculty representatives from local schools
One parent representative
One alumni representative (if applicable)
Community education advocate
Section 3.3 - Committees
Standing committees may include:
Academic Support Committee
Event Planning Committee
Technology and Innovation Committee
Community Outreach Committee
ARTICLE IV: ELECTIONS AND TERMS
Section 4.1 - Election Process
1. Elections shall be held annually in the month of June
2. All active members in good standing are eligible to vote
3. Candidates must be nominated by at least two active members
4. Secret ballot voting shall be conducted
Section 4.2 - Terms of Office
Executive Committee members serve one-year terms
Maximum of two consecutive terms in the same position
New academic year begins July 1st
Section 4.3 - Removal from Office
Officers may be removed by a two-thirds vote of active membership for:
Failure to perform duties
Violation of Society principles
Academic misconduct
ARTICLE V: MEETINGS AND PROCEDURES
Section 5.1 - Regular Meetings
Monthly general meetings on the second Saturday of each month
Executive Committee meetings bi-weekly
Special meetings may be called with 48-hour notice
Section 5.2 - Quorum
General meetings: 40% of active membership
Executive meetings: 60% of committee members
Voting on constitutional amendments: 75% of active membership
Section 5.3 - Parliamentary Procedure
Meetings shall follow basic parliamentary procedures to ensure orderly conduct and fair
participation.
ARTICLE VI: FINANCIAL PROVISIONS
Section 6.1 - Funding Sources
The Society may receive funds through:
1. Voluntary membership contributions
2. Educational program fees
3. Fundraising activities
4. Donations and sponsorships
Section 6.2 - Financial Management
Treasurer maintains detailed financial records
Annual budget approved by membership vote
Expenditures over ₹1000 require Executive Committee approval
Annual financial report presented to membership
Section 6.3 - Prohibited Activities
The Society shall not engage in:
Political campaigning or partisan activities
Commercial ventures for profit
Activities that discriminate based on religion, caste, or social status
ARTICLE VII: ACADEMIC PROGRAMS AND ACTIVITIES
Section 7.1 - Core Programs
1. Peer Tutoring Network: Subject-specific study groups
2. Academic Workshops: Exam preparation and study skills
3. Science Fair and Competitions: Annual academic competitions
4. College Preparation Sessions: Guidance for higher education
Section 7.2 - Educational Standards
All academic programs must:
Align with CBSE curriculum standards
Be conducted by qualified student leaders or mentors
Maintain high educational quality and integrity
Be accessible to all members regardless of economic status
ARTICLE VIII: CODE OF CONDUCT
Section 8.1 - Academic Integrity
Members must:
Maintain honesty in all academic work
Respect intellectual property rights
Avoid plagiarism and cheating
Support fair academic competition
Section 8.2 - Behavioral Expectations
Treat all members with respect and dignity
Maintain confidentiality of personal information shared in meetings
Represent the Society positively in all interactions
Report violations of this code to the Executive Committee
Section 8.3 - Disciplinary Procedures
Violations may result in:
1. Warning and counseling
2. Suspension of privileges
3. Temporary suspension from activities
4. Termination of membership (by vote of Executive Committee)
ARTICLE IX: AMENDMENTS
Section 9.1 - Amendment Process
This Constitution may be amended by:
1. Proposal by Executive Committee or petition of 25% of active members
2. Written notice to all members at least two weeks prior to vote
3. Two-thirds majority vote of active members present at a properly called meeting
4. Ratification by Advisory Board
Section 9.2 - Effective Date
Amendments become effective immediately upon ratification unless otherwise specified.
ARTICLE X: DISSOLUTION
Should the Society cease to function, all remaining assets shall be donated to educational
institutions or organizations serving students in Pimpri Chinchwad, as determined by a final vote
of the membership and Advisory Board.
RATIFICATION
This Constitution was adopted on [Date] by unanimous vote of the founding members and
approved by the Advisory Board.
Founding Members:
[Student Name], Founding President
[Student Name], Founding Secretary
[Student Name], Founding Treasurer
Advisory Board Approval:
[Faculty Name], School Representative
[Parent Name], Parent Representative
[Community Leader], Education Advocate
This Constitution serves as the governing document for the Pimpri Chinchwad Academic
Excellence Society and reflects our commitment to fostering academic achievement,
collaborative learning, and student leadership in our community.
