Letter Writing
Letter:
A written message conveyed from one person to another person through a medium.
Written Meeting Half Meeting
Types:
1. Formal Letter 2. Informal Letter
Business Family Members
Official Friends
Professional Fashion Personal Fashion
Format of Letter:
a) (Opening Format)
Examination Hall, (Writer’s Address)
(City) A.B.C.
September 08, 2023.
Dear Uncle, (Salutation/ Greeting)
b) Basic of Letter
(Body/ plotting)
Hello! / A.A!
Opening Sentences
Topic Sentences: purpose of writing a letter (Reference, Why)
Supporting Material (Reasoning, Quotation, Relevant)
Closing Sentences: Pay my regards to all at home.
c) Closing Format
Yours affectionately,
(Name) X.Y.Z.
Prepared By: Prof. M. Umair Ashiq Goraya (BS ELL, UMT, Lahore) Page 1 of 3
Head of Department, English, Aspire Group of Colleges
Letter Writing
DOs DON’Ts
Keep all Setting of the letter LEFT side. Punctuation: comma, full stop etc.
KISS: Keep It Simple and Straight Spelling: Dear Uncle, Yours affectionately,)
Proper Presentation & Line Break b/w paragraphs Tense: Mistake free aspects of tense
Focus on Agenda; Clearly state reason or purpose
Use Courteous and Friendly Tone that reflect your Feeling Common MISTAKES
Letter Should be Cohesive and Coherent. Use of Marker: Within Lines
Beautify with related Quranic Verse, Hadees, saying Breaking of Sentence into Words
Focus on Tense, sequence of tense, spell, etc. Cutting and Over-Writing
REVIEW and check the mistakes before starting a new Qs Use of Slangs: B/W, &, etc.
Distribution of Marks
Pattern Marks
(3)
Format:
Addressing, salutation, opening, closing
(5)
Content:
Plotting, clear reasoning, specific approach, to the point.
(2)
Mechanics:
Punctuation, spelling, grammar.
Prepared By: Prof. M. Umair Ashiq Goraya (BS ELL, UMT, Lahore) Page 2 of 3
Head of Department, English, Aspire Group of Colleges
Letter Writing
Opening Format: (2)
Examination Hall,
(City) A.B.C.
September 28, 2023.
Leave Blank
Dear Uncle,
My dear Uncle,
Leave Blank
Assalam-o-Alaikum,
Plot of Letter: (5)
Opening Sentence:
o I hope you are doing well.
o I hope everybody is having a great time at home.
o How is life treating you?
Topic Sentence: (Relevant Reference)
Reasoning: (to satisfy reader: EXAMINER) Justification: (Logical Point)
Assurance:
o I assure you I will take care of ---------- Closing Remarks:
o Give my regards to all at home. o I need your prayer and guidelines.
o I am looking forward to hearing from you soon.
Sign out:
o Best Wishes, Kind regards, Lots of love, Take care, Talk later, See you!
Leave Blank
Closing Format: (1)
Yours sincerely,
Yours affectionately, (Note: NO apostrophe)
With words like sister, brother, loving etc. use (Your)
Your friend,
(Name) X.Y.Z.
Prepared By: Prof. M. Umair Ashiq Goraya (BS ELL, UMT, Lahore) Page 3 of 3
Head of Department, English, Aspire Group of Colleges
