Job Application Format
A job Application consists of two parts- the covering letter (appeal) and the
Resume
Covering letter
The format for the covering letter is similar to the format of a Formal letter. It goes on
like-
SENDER’S ADDRESS– The sender’s address is usually put on the top left-hand
corner.
DATE- The sender’s address is followed by the date just below it. This is the date on
which the letter is being written. It is to be written in expanded form.
RECEIVER’S ADDRESS–Make sure you write the official title/name/position etc of
the receiver, as the first line of the address.
SUBJECT- Then we sum up the purpose of writing the letter in one line. This helps
the receiver focus on the subject of the letter in one glance. It is important to
underline the subject.
SALUTATIONS- This is where you greet the person you are addressing the letter to.
Bear in mind that it is a formal letter, so the greeting must be respectful and not too
personal. The general greetings used in formal letters are “Sir” or “Madam”.
BODY– This is the main content of the letter. It is either divided into three
paragraphs or two paragraphs if the letter is briefer. The tone of the content should
be formal. Do not use any flowery language. Another point to keep in mind is that
the letter should be concise and to the point. And always be respectful and
considerate in your language.
1. PARAGRAPH 1– Begin the body of the letter by mentioning the source (from where
you got to know about the job) of information about the job (e.g., newspaper) along
with the day, date and advertisement number. Also mention the post you wish to
apply for.
2. PARAGRAPH 2- Here, you are supposed to offer your candidature by briefing about
your qualifications, achievements, previous experiences and your strengths. In other
words, this paragraph should be an answer to the question: ‘How are you the perfect
candidate for the job?’.
Keep in mind that it should be to the point and clear. You should not sound boastful.
PARAGRAPH 3- In this part of the body, you are supposed to make a reference to
the photograph (passport-sized), Bio-data or curriculum vitae and other detailed
documents that you have enclosed. You can also appeal for a one-on-one interview.
End the body on a promising note, e.g., Looking forward to your positive response.
COMPLIMENTARY CLOSE- At the end of your letter, we write a complimentary
closing. The words “Yours truly” or “Yours sincerely” are used.
SIGNATURE– Here finally you sign your name(preferably write the name in running
letters). Then write your name in block letters beneath the signature. This is how the
recipient will know who is sending the letter.
(NOTE- Mention the name given in the question paper. Do not mention your
personal details.)
After signing, you are supposed to mention the heading “ENCLOSURES” which will
include the name of the documents and testimonials attached along with the
covering letter. They may include the following-
1. Photograph (Passport-sized)
2. Resume
3. Copies of certificates
4. The Resume is generally divided into four parts as follows-
1. Personal Details
2. Qualifications
3. Experience
4. References
It goes like-
5.
RESUME
1. NAME :
2. FATHER’S NAME :
3. DATE OF BIRTH – :
4. ADDRESS :
AGE
CONTACT NO.
EMAIL ID
NATIONALITY
MARITAL STATUS
QUALIFICATIONS- (The latest qualification will be mentioned first and so on)
NAME OF NAME OF NAME OF YEAR PERCENTAG
THE THE THE OF E
EXAMINATIO BOARD/ INSTITUTIO PASSIN
N UNIVERSIT N G
Y
1. Qualifications must be written in tabular form with the above mentioned heads.
WORK EXPERIENCE– It should be written from latest to the oldest along with the
duration.
NAME OF THE NAME OF THE YEAR TOTAL
POST/DESIGNATIO ORGANISATIO S EXPERIENC
N N E
ACHIEVEMENTS
LANGUAGES KNOWN
SKILLS
WEAKNESSES
HOBBIES
REFERENCES
DECLARATION
DATE
PLACE
SIGNATURE
Look at the advertisement below and apply for the post of
regional manager, according to the location given. You are Rahul
Mehra working for IDBI bank as Chief Executive.
POST VACANT
REQUIRED managers in AXIS bank for NCR with 5-6 years experience. MBA from a reputed
institute, fluency in Hindi and English, performance based perks & bonuses, package of Rs.
12LPA. Apply within 15 days with complete resume to Mr. Pramod Mehta, HR Manager, AXIS
Bank Contact:…………….
COVERING LETTER
440 Civil Lines
Alwar
27 January 2022
The HR Manager
AXIS Bank
New Delhi
Sub: Application for Regional Manager
Sir
With reference to your advertisement in The Times of India, dated 24 January 2022,
for the post of Regional Manager, NCR territory, I offer my candidature for the same.
I have completed my MBA from IIM, Ahmedabad along with PGDRM. I hold an
experience of 6 years with Indian and multinational banks and I look forward for more
growth and opportunities in the same field. Being an industrious, above board and a
dedicated person, I ensure to contribute in the growth of the bank. I shall deem it my
privilege to work to the best of my capabilities once selected.
I shall be available for the interview at any time suitable to you, however, a prior
intimation for the same shall enable in the smooth functioning of the process.
Enclosed herewith are my resume and attested testimonials for your kind perusal.
Hoping for a positive response.
Yours truly
Signature
(Name in caps)
Encl: 1. Resume
2. Attested Testimonials
3. Two passport size photographs
RÉSUMÉ
1. NAME : RAHUL MEHRA
2. MOTHER’S NAME :
3. FATHER’S NAME :
4. DATE OF BIRTH :
5. GENDER :
6. NATIONALITY :
7. CONTACT NO. :
8. E MAIL ADDRESS :
9. PERMANENT ADDRESS :
10. MARITAL STATUS :
11. EDUCATIONAL QUALIFICATIONS :
S. No. Qualification Board/Univ. Year Percentage
1. M. Com Delhi 2012 75.6%
12. University
2. B. Com Delhi 2010 78.4%
University
1. 12th CBSE 2007 88.2%
PROFESSIONAL QUALIFICATIONS :
13. S. No. Qualification Board/Univ. Year Percentage
1. MBA IIM – 2016 74.6%
Ahmedabad
EXPERIENCE :
S. No. Company Post Years
1. IDBI Bank Chief 2020-
Gurugram Executive 22
14.
2. AU Finance Executive 2016-
Ltd 20
Gurugram
ACHIEVEMENTS :
1. RECIPIENT OF
2. RECEIVED/ PARTICIPATED/
3. ACHIEVED/ BAGGED/
VOLUNTEERED
15. HOBBIES : 1.
2.
16. LANGUAGES KNOWN :
LANGUAGE READ WRITE SPEAK
ENGLISH YES YES YES
HINDI YES YES YES
PUNJABI NO NO YES
GUJRATI NO NO YES
17. LAST SALARY DRAWN:______Rs 10 LPA __ _______
18. SALARY EXPECTED:_____Rs 12 LPA
19. TESTIMONIALS FROM: 1. Mr Virendra Kumar Gupta
Income Tax Officer
Jodhpur
20. REFERENCES : 1. Mr Harish Pratap Singh
Senior Branch Manager
A U Finance Ltd Gurugram
9865xxxxxx (m)
2.
21. DECLARATION: The above information is correct to the best
of my knowledge
Signature
Date
Place
1. Bal Vidya Public School, Bhilai, urgently requires a post-graduate teacher to teach
political science for which they have placed an advertisement in The Bhilai Express.
You are Sanjay/Sanjana Sharma from 21, Vasant Marg, Bhilai. Draft a letter including
a CV, applying for the advertised post.(120 – 150 words)
(SOURCE- CBSE 2018)
Answer:
21, Vasant Marg
Bhilai
01 March 20XX
The Principal
Bal Vidya Public School
Bhilai
Subject- APPLICATION FOR THE POST OF A POST-GRADUATE TEACHER
Sir
In response to your advertisement in The Bhilai Express, dated February 25, 20XX for the
post of a Political Science teacher in your renowned school, I wish to offer my candidature.
I am enclosing a copy of my bio-data for your perusal and kind consideration.
I am available for the interview on any day of your convenience. If given a chance to serve
you, I assure you that I shall work with utmost sincerity and dedication up to your
satisfaction.
Thank you
Yours truly
Sanjay/Sanjana Sharma
(SANJAY/SANJANA SHARMA)
Encl.: Resume
RESUME
NAME- Sanjay/Sanjana Sharma
FATHER’S NAME- Mithun Sharma
DATE OF BIRTH- 25 July, 1994
ADDRESS- 21, Vasant Marg, Bhilai
PHONE-98100XXXXX
E-MAIL- sanjusharma@gmail.com
MARITAL STATUS- single
AGE- 28 years
NATIONALITY- Indian
ACADEMIC QUALIFICATIONS-
i. B.A. in Political Science
ii. M.A. Political Science
iii. B. Ed
HOBBIES- Trekking and reading
STRENGTHS- Good communication skills, computer literate, proficient in English,
Hindi and German
NAMES AND ADDRESSES OF REFERENCES-
i) Mr. Vijay Mathur, Principal
D.A.V. School, Gurudwara Rd., Delhi
ii) Mr. Satish Ohri
Head of Commerce Department
Punjab University, Chandigarh
2. You are Ram/Rajani, living at 1, Rana Pratap Marg, New Delhi. Read the
advertisement given below and apply for the job that suits you giving your bio-data
separately. Sun University requires Lecturers in English and Demonstrators in
Physics, Chemistry and Botany for their new Campus at Panipat. Candidates with a
minimum of 5 year experience alone can apply. Excellent command of English is a
must. Excellent package and compensation for experienced persons. Those
interested may e-mail to sununiversityjobs@gmail.com or mail their response to: Box
no 123, ‘The Harbinger’, New Delhi.
(SOURCE- CBSE 2017 COMPARTMENT)
Answer:
1, Rana Pratap Marg
New Delhi
01 March, 20XX
The Principal, Sun University
Box no 123
‘The Harbinger’
New Delhi
SUBJECT – APPLICATION FOR POST OF LECTURER IN ENGLISH/ DEMONSTRATOR
IN PHYSICS/CHEMISTRY/BOTANY
Sir/Madam
In response to your advertisement in The Times of India, dated February 25, 20XX for the
post of English Lecturer/Demonstrators in Physics, Chemistry and Botany in your new
campus, I wish to offer my candidature.
I would like to bring into notice that I possess all the aforementioned qualities required for
the job. I am enclosing a copy of my bio-data for your perusal and kind consideration.
I am available for the interview on any day of your convenience. If given a chance to serve
you, I assure you that I shall work with utmost sincerity and dedication up, to your
satisfaction.
Thank you
Yours truly
Ram/ Rajani
(RAM/ RAJANI VERMA)
Encl.:
i) Bio-data
ii) Testimonials
BIO- DATA
NAME- Ram/Rajani Verma
FATHER’s NAME- Rajan Verma
DATE OF BIRTH- 21 April, 1986
ADDRESS- 1, Rana Pratap Marg, New Delhi
PHONE- 98100XXXXX
E-MAIL-ra123@gmail.com
MARITAL STATUS- Married
AGE- 32 years
NATIONALITY- Indian
ACADEMIC QUALIFICATIONS-
i) BA (Hons) in English
ii) MA in English
Or
i) B.Sc
HOBBIES- Reading, traveling, and net-surfing
STRENGTHS- Proficiency in English and Hindi, computer literate
EXPERIENCE- 7 years as English Lecturer OR Demonstrators in Physics, Chemistry, and
Botany in
University of Delhi
NAMES AND ADDRESSES OF REFERENCES-
i) Mr. Vijay Mathur, Principal
GD Goenka Public School, Pitampura, Delhi
ii) Mr. Satish Ohri
Head of Department: Commerce
Delhi University, Delhi
