Department of Biotechnology
College of Engineering & Technology
Ghatikia, Kalinga Nagar, Bhubaneswar- 751003 (INDIA)
Web: www.cet.edu.in
Ref: No. 451 / CET
Date 12/02/2014
TENDER CALL NOTICE
Sealed tenders are invited from reputed Original Equipment
Manufacturers (OEM)/Authorized Dealers having valid Tax clearance
certificates for supply of
Equipments and Accessories for Laboratory of
Department of Biotechnology as per details requirements given in our
Website: www.cet.edu.in .
The last date for submission of tender is 28/02/2014
up to 1.00 PM
and opening of the same on 03/03/2014 at 10.00 AM. The tender papers
should be submitted in sealed cover envelop super scribed on the top as
"Tender for supply of Equipments and Accessories for Lab. of Dept. of
Biotechnology. The rates to be quoted should be F.O.R at CET,
Bhubaneswar.
The authority reserves the right to accept / reject any or all tenders
without assigning any reason there of. All disputes should be subjected to
Bhubaneswar (Odisha) jurisdiction only.
Sd/PRINCIPAL
BID PARTICULARS AND INSTRUCTIONS OF TENDER
NOTICE
FOR SUPPLY OF
EQUIPMENTS AND ACCESSORIES
FOR
DEPARTMENT OF BIOTECHNOLOGY
COLLEGE OF ENGINEERING AND
TECHNOLOGY
(A Constituent College of Biju Patnik University of
Technology)
Techno Campus, Kalinga Nagar,
Bhubaneswar 751003
Sealed Tenders are invited from reputed Original Equipment Manufacturers
(OEM)/Authorized Dealers, for supply of Equipments, Instruments and Accessories
for the Department of Biotechnology, College of Engineering and Technology (CET),
BPUT, Techno Campus, Kalinga Nagar, Bhubaneswar 751003, Orissa.
1.
Scheduled Tender Activity:
Sl.
No.
Activity
1.
Last Date of issue of Tender
paper
28/02/2014 up to 1.00 P.M
2.
Last Date of Tender
Document Submission
28/02/2014 up to 1.00 PM
3.
Tender Opening
03/03/2014 at 11.00 AM
Item
Equipments and Instruments
for the Department of
Biotechnology
Date
EMD
(in Rupees)
Cost of
Tender
Document
(in Rupees)
Period of
complete
Delivery,
Installation and
Commissioning
10, 000.00
200.00
4 weeks
Commercial bid & Technical bid must be enclosed separately.
The tenderer has to submit a Demand Draft / Bankers Cheque / Pay order for Rs.200.00
(Rupees two hundred Only) in favour of HOD, Biotechnology, CET payable at Bhubaneswar
in any Nationalized Bank towards purchase of tender documents.
The Tender documents can also be downloaded from our website www.cet.edu.in
2.
2.1
Eligibility of Tenderer and General Instructions:
Eligibility:
Those who fulfill the following criteria are eligible to participate in the tender.
1.
The tenderer must be a reputed original equipment manufacturer and/or the authorised
Dealer of a reputed manufacturer. Manufacturers should provide all documents relating to
their manufacturing capabilities.
2.
The tenderer should be an authorized dealer for C.E.T of a reputed manufacturer for the
item quoted. Necessary certificate to this effect from his manufacturer must be enclosed.
3.
All after sales support should be provided directly by the manufacturer only.
2
4.
The tenderer must have the willingness for providing comprehensive maintenance support
of the machine supplied by him.
5.
The tenderer must provide evidence of successful execution of supply orders with
installation and successful after sales support in reputed organizations.
6.
The tenderer must have cleared sales tax and income tax payment up to date. Attested
copies of sales tax clearance certificate or non-assessment certificate from the concerned
sales tax authority valid up to date and attested copy of income tax clearance certificate or
non-assessment certificate, as the case may be, from the competent authority, up to date or
PAN must be enclosed along with the tender documents.
2.2
General Instructions:
1. Submission of more than one bid by a particular tenderer under different names is strictly
prohibited. In case it is discovered later on that, this condition is violated, all the tenders
submitted by such tenderer/s would be rejected or contract cancelled.
2. All offers should be in English and the price quoted for each item should be firm.
3. Warranty period, Delivery period and After-Sale-Service conditions, etc. are also to be
clearly indicated.
4. The rates and the conditions of the offer will remain valid for three months from the date
of opening of the tender and no change or alteration of the rate will be acceptable on any
account.
5. Submitted tender forms with overwriting or erased or illegible specifications and rates
will be rejected.
6. Request from tenderer in respect of additions, alterations, modifications, corrections, etc.
of either terms & conditions or rate after opening of the bid may not be considered.
However, negotiation may be made before finalization.
7. Tenderers shall carefully examine the bid documents and fully inform themselves of all
the conditions, which may in any way affect the work of the cost thereof.
8. Should a tenderer find discrepancies or omissions from the specification or other
documents and any doubt as to their meaning, he should at once notify the purchaser and
obtain clarification in writing.
9. This, however, does not entitle the tenderer to ask for time beyond the due date fixed for
receipt of tenders.
10. The tenderer must also specify minimum uptime and maximum time to repair/replace in
the event of a failure and penalty there of.
11. Verbal clarification and/or information given by the purchaser or its employees or
representatives shall not be binding on the purchaser.
12. Submission of sealed bid will carry with the implication that the tenderer agrees to abide
by the conditions laid down in the detailed particulars of the bid notice.
13. Conditional offers and offers qualified by vague and indefinite expression, as subject to
immediate acceptance subject to prior sale, etc. will not be considered.
14. While tenders are under consideration, tenderers and their representatives or other
interested parties are advised to refrain from contacting by any means, to the purchaser's
personnel or representatives on matter relating to the tenders under study.
15. The purchaser, if necessary, will obtain clarification on tenders by requesting such
information from any or all the tenderers either in writing or through personal contact as
may be necessary.
16. The tenderer will not be permitted to change the substance of his offer after the tenders
have been opened.
17. In the event of non-compliance with this provision, the tenderer is liable to be
disqualified.
18. The tenderer must provide the proof of supplying of quoted equipments to different
universities and different departments of National level laboratories.
2.3
Submission of Tenders:
The sealed envelope must show the name of the tenderer and his address and should
be superscribed as "Tender for supply of Equipments and Accessories for Lab. of
Dept. of Biotechnology on the top of the envelope.
3.
3.1
All the documents submitted must be in the papers showing signature of the tenderer
and printed office name of the tenderer on official seal.
All the documents must be submitted in a sequential manner with separator/flags to
help in quick scanning of the topics.
Wherever possible, data in tabular form should be given.
Cost-benefit/break-even analysis should be supported in graphical and tabular form to
give quick view and supported with description or details.
The tenders should be submitted by hand / Registered Post/Speed Post and addressed to
the Principal, College of Engineering & Technology super scribed as Tender for
supply of Equipments and Accessories for Dept. of Biotechnology.
Requirements by Tenderer before Supply:
Rating Plate, Name Plate and Labels:
Each of the equipment is to have permanently attached to it, a rating plate of noncorrosive material in a conspicuous position, upon which the total specifications along
with the manufacturers name, address, etc. are to be engraved.
3.2
Packaging:
All the equipment are to be suitably protected, covered in water -proof packing and
thermo cool / crated to prevent damage or deterioration during transit and storage till the
time of installation or supply. The supplier shall be responsible for any loss or damage
caused during transportation, handling or storage till their successful installation.
3.3
Inspection:
All materials / equipment shall be inspected and tested for completeness, proper
assembly, operation, cleanliness and state of physical condition and performance as per
quoted specification.
The test shall be conducted, reported and certifications to be provided by the tenderer.
The tenderer shall provide all test and measuring equipment/tools required for inspection
/ testing. The cost of all such tests shall be borne by the tenderer.
CET reserves the right to reject any equipment if it does not comply with the
specifications during site testing, installation and commissioning stage.
Inspection & testing would be conducted, jointly, at various stages as applicable during
unpacking, installation and commissioning of respective equipment/ components at the
manufacturing site.
3.4
Environmental Condition:
All the equipment supplied shall be rugged and should operate without any deviation in
quality, or degradation of equipment performance. All the specification/parameters shall
be guaranteed over the following environmental conditions:
*
Storage Temperature
0 to 70 degree Celsius
Operating Temperature
0 to 50 degree Celsius
Humidity
95% RH (non-condensing)
All the equipment are intended to operate under 220 V/ 440V, 50 Hz power supply.
4.
Requirements by Tenderer after Supply:
4.1
Supply:
The material would be delivered by the supplier at CET, BPUT, TECHNO CAMPUS,
Kalinga Nagar, Ghatikia, Bhubaneswar 751003, Orissa.
The items should be supplied directly from the manufacturing terminal having passed
all tests successfully with Certifications as required.
The equipment should conform to the latest relevant National/International standards
and shall be completed in all respect.
Any component, fitting etc. which may not have been specifically mentioned in the
specifications but which are usual and necessary for the equipment, shall be supplied by
the tenderer at no extra cost.
In case, articles are found damaged in transit or found short at the time of delivery the
full cost of the same will be deducted from the bill of the supplier in case the supplier
does not replace the stock within a week from the date of the complain.
The articles ordered must be supplied in one lot within 4 (four) weeks of placing of
the order.
In case of delay in delivery or successful installation without prior permission
from the authority, a penalty of 1% (one per cent) per week shall be levied.
CET reserves the right to procure the materials from alternative sources at the risk and
cost of the successful tenderer giving 15 days notice.
Any increase in tax and duties after expiry of delivery period will be to the sellers
account.
In case the items supplied by the supplier are found not up to the specification shall be
rejected.
5
The supplier will be intimated to take back the stocks at his own cost within three days
from the date of rejection and to replace the same within 7 days, failing which the EMD
will be invoked in addition to taking legal actions.
Imported consignment, if any, should be destined to CET, BPUT, Techno Campus,
Kalinga Nagar, Ghatikia, Bhubaneswar 751003, Orissa, India through Bhubaneswar
Air Port.
The suppliers shall be responsible for releasing the consignments from the
carriers/transporters.
The equipment/machineries shall be delivered and installed at site at the cost of the
tenderer.
All taxes, levies, surcharges including the customs clearance, entry tax , etc and
handling freight and insurance should be paid and handled by the tenderer. No
documents / certificates relating to Way bill/ road clearance etc. will be provided
by the College authority except a certificate as mentioned below. TO WHOM SO
EVER IT MAY CONCERN
This is to certify that name of the machine (as per the specifications mentioned below)
being procured from name of the firm vide purchase order no . dated of
this office will be installed in the laboratory of name of the department , College of
Engineering & Technology, Bhubaneswar and will be used exclusively for the
educational purposes of the students. The machine is not meant for any commercial uses.
Specifications
SL.NO.
4.2
DESCRIPTION
OF ITEM
QUANTITY
TOTAL
PRICE
Installation and Commissioning:
Installation and Commissioning shall include the following:
4.3
a)
Installation and Testing of the Equipment, Machineries etc. should be supplied by
the tenderer.
b)
It will be the responsibility of the tenderer to provide all necessary spares and
consumables, which may be required during installation and commissioning, at no
extra cost to CET.
c)
The tenderer is to bring their own testing and measuring instruments required for
installation, testing, commissioning, which can be taken back after completion.
d)
Installation must complete within a week after delivery on site.
e)
The tenderer should provide all necessary raw materials for running of the
machine during commissioning and provide training to our laboratory personnel
free of cost.
Documentation:
Detailed technical manuals, handbooks, drawings, Warranty card and Factory Quality
Assurance checklist, test results and any other certifications mentioned in the Technical
specifications shall be supplied along with the consignment.
Supplied manuals/handbooks must cover detailed technical specifications and
installation, operation, maintenance and System Safety procedures.
6
For Experimental setups details of theory, procedure and methods of taking
measurements etc. should be provided in the form of hand books for each experiment.
The receipts for taxes paid, if any, for the supplied materials should also be submitted
4.4
Trial Operation and Performance Guarantee Test:
After successful completion of Installation and Commissioning of the equipment, a 7day continuous trial operation putting those on optimum use shall be conducted by the
tenderer at site, during which the performance of the equipment shall be demonstrated
for trouble-free continuous operation, meeting the specified standards.
During trial operation, tenderer shall do all necessary adjustments required to ensure the
performance as per the acceptable level.
In case, guaranteed performance is not established, the tenderer shall be given
opportunity to rectify/replace the equipment/components, and restart the 7 days
continuous trial operation, at the risk and cost of the tenderer.
4.5
4.6
On-Site Warranty:
a)
The entire materials may be used continuously. The reliability and safety of the
total installed system and trouble-free operation are, therefore, of prime importance. The
supplied devices/equipment and components shall be covered under one-year
guarantee + three years warranty or more comprehensive on-site warranty from the
date of issue of successful completion of Performance Guarantee Report.
b)
During the period of warranty, it shall be the responsibility of the tenderer to
provide all essential spares and consumables, which may be required for maintenance
and trouble-free operation of the devices / components at the tenderers cost.
c)
Software, if any, has to be tested with at least one-year warranty for trouble free
operation.
Comprehensive Maintenance Contract:
The tenderer shall be under the obligation of entering into a Comprehensive
Maintenance Contract (CMC) with CET for a minimum period of two years, renewable
if felt necessary, on mutually acceptable rates, terms and conditions. CMC shall start
after the completion of Warranty.
The scope of CMC shall cover maintenance and supply/replacement of materials and
components, for smooth and reliable operation of the systems without trouble.
Accordingly, the tenderer has to offer rates for the CMC structure per equipment along
with the price for the Systems and other associated Equipment supplied.
4.7
After Sales Service:
During the warranty period and subsequently, after signing of Agreement for CMC the
tenderer shall attend to the problems reported by the users of CET on a priority basis.
For any problem reported the tenderer shall attend and rectify the problem within 7
(seven) days or provide a stand by system of the similar configuration.
The report on any problem will be informed through phone or fax number of which shall
be given by the tenderer.
The branch office of the concerned manufacturing firm will be fully responsible to
provide maintenance service, in case of any negligence, in providing the service by the
tenderer.
On failure to comply with those instructions, the Bank Guarantee provided for the
warranty period shall be invoked.
5.
Financial Terms:
5.1
EMD ( Refundable)
The tenderer has to submit a Demand Draft / Bankers Cheque / Pay order for
Rs. 10, 000.00 (Rupees Ten Thousands Only) in favour of HOD, Biotechnology, CET
payable at Bhubaneswar in any Nationalized Bank towards EMD.
There will be no interest paid to the tenderer towards EMD money.
In no case, the EMD Money in cash or other forms will be accepted at the time of
opening of the bid.
No request for adjustment of claims, if any, will be accepted.
The EMD of unsuccessful tenderers will be refunded as soon as possible after the
tenders are finalized. The EMD must be claimed by the tenderer personally or by
authorized letter addressed to the HOD Dept. Biotechnology CET, within one year.
5.2
PRICES:
Price quoted should be FOR College of Engineering & Technology, Bhubaneswar
only.
Price should be quoted for unit item; however, the actual system requirements may be
much more.
Purchase order will be placed as a single lot for each type of item or for all the items
together, as the case may be.
In case of items of import, the tenderer should take full responsibility for customs
clearance, handling, tax payment, etc. and specify the charge for the same in the price
bid.
5.3
Sales Tax Concession:
Central Sales Tax Concession is to be availed on production of the required certificates
applicable to Educational Institution.
5.4
5.5
Discount:
Our Institute is a pioneer Institution in the field of Teaching and Research in Engineering
and allied disciplines and do not run with profit motive.
As
such
we
are
availing
equipment/instruments/chemicals.
The rate of discount or any other Institutional benefit arising out of Govt. Policy etc./
companys own policy on each item may also be indicated in the price bid specifically.
price
discount
for
purchase
of
Payments:
In case of imported items, payment will be made by opening LC in the name of the
manufacturer subject to the condition that a Bank Guaranty for an equal amount will be
8
submitted by the selected tenderer to CET for the period of completion of installation
and commissioning. In case of purchase in Indian Rupees, payment of 100 % (percent)
of the ordered value will be made after successful installation and commissioning of the
equipment subject to submission of satisfactory performance report by our Professor-inCharge.
5.6
Penalty:
If the delivery, installation and commissioning is not carried out in time as specified in
other part of the tender document, the tenderer/manufacturer will be charged @1 % (one
percent) per week of the total value of the concerned system / equipment.
5.7
Rate Contract with DGS&D or any other Government Organisation:
In case the tenderer has entered into a Rate Contract with DGS & D or any other
Government Organization such as EPM, rate contract preference, number & copy of rate
contract have to be submitted along with tender.
6.
Technical Specifications:
Following are the minimum specifications of the equipment/ Machineries.
The minimum specifications are indicative and not exhaustive.
The models with higher specifications may be quoted.
The quoted materials should be of latest trend and technology & software if any should
be compatible to all versions of windows.
Each equipment should be complete in itself without needing any extra requirements
except the requirement of general test and measuring instrument.
The equipment should be of high quality and of research standard.
MACHINERIES & ACCESORIES FOR BIOTECHNOLGY LAB.:Technical specifications
Sl.
No.
1.
Name of the equipment Specification
and specifications
Molecular
grade EDI Electo Deionisation Module with automatic and continuous
Water
Purification deionization.
Pump: Variation of pressure in function of temp. This is to guarantee
System
constant flow rate and low noise
Check Valve to prevent back flow on RO
Recirculation Loop to save water
Automatic Sanitisation ( Alarm on display , no need to open system -easy
to perform rinse and flush of the system automatically, no manual
intervention ) conductivity and resistivity meters, percentage rejection and
set point with alarm, inlet pressure, pressure on RO cartridge, water level
in tank ,EDI Module, flush/rinsing /standby /operate mode,
Alarm signals at low pressure and quality below set point
Alarm exchange pack
Autodiagnosis of electronics/ auto test of all measurements
RS232 Connection ( GLP printout function)
Software based, Memory of actions and quality kept in memory for 1 year
FLOW RATE : 3L.per hour
RESISTIVITY : > 5 M.CM
TOC
: < 30 PPB
cartridge: Pretreatment with activated carbon with 3 micron prefilter and
antiscaling compound
2.
Visible Double Beam
Spectrophotometer
(Systornics/Colepalme
r/Shimadzu)
3.
Online Ups (2 Kva)
2Hr Back up
(LIBERT/APC/UNILI
NE)
4.
Plant growth chamber
(OSWORLD/BD
Instruments/Biotechno
lab)
Prefilter and Tank 25/50 Ltrs
WAVELENGTH: Range: 340-999nm, Accuracy: +2nm, Read out: 1nm
per step, Bandwith: 5nm
PHOTOMETRIC: Range: 2.5abs, Accuracy: 0.005abs at 1.0abs (with
NIST filter), Repeatability: 0.005 abs, Resolution: 0.1%T, 0.001 abs
Display: 4 line 20CH, LCD, Drift: 0.003 abs/hour at 500nm
Baseline Flatness: 0.005 abs
Scan speed: Slow, medium, fast Grating: 600 lines/mm
Source: Tungsten Halogen lamp
Detector: 2-sillicon photodiode
Sample Holder: 1(10mm) fixed for reference and sample cuvette holder
Min Vol: 1ml in 4ml cuvette with cell riser
Operating mode: single wavelength, multi wavelength, (max8) Spectrum
& time scan
Measuring mode: Absorbance %, Transmittance & Concentration
K factor range: 0.100 to 9999 with floating decimal point
Conc. range: 0.100 to 9999 with floating decimal point
Stray light: <0.3% T at 370nm
RS232 Port: PC link data transfer
Power: 230 V, 10%, 50Hz
Accessories: Two 10mm glass cuvette and quartz cuvette
MICRO Processor / DSP based PWM Technology, Best Suited for most High
Capacity Sophisticated Appliances, for Longer Battery Life & Quick Charging.
LCD Panel Display for Status and Faults / Auto Self Test on LCD Display Static
By Pass Switch for fast Switch Over (optional) / Generator compatible
Power management Output Voltage 230V, Frequency 50 1Hz , AC Input
110V~295V , DC Voltage 160V/1V to 233/1V
Double wall Construction: Inner chamber made ofall stainless steel of LM 304
GRADE. Outer wall made of sheet steel with powder coated. Outer door is
provided locking system.
Internal volume: 450 litre.
Inner Size: 60 x 60 x 125 cm
Outer Size: 79 x 121 x 199 cm
SPECIFICATION:
Lamp type: Fluorescent. Temp. Range: 0C to 60C
Temp. accuracy: 0.1 C Uniformity: 0.5C to 1.0C
Relative Humidity: 30% to 98% RH Humidity Control: 1 % RH,
Humidity Uniformity: 2-3% RH Temp/Humidity Display: Digital LED 3
digit Control: Microprocessor based PID controllers with auto tune.
Solid-state relative humidity sensor LED temp / humidity display with 0.1 C /
1% resolution With two separate displays one for process and one for set point.
Non-volatile memory allows chamber to return to original set point when power
is restored, in the event of a power failure.
Temp. Sensor: PT-100 RH Sensor: Direct Capacitance Type
High reliability and long term stability
Calibrated within +2% RH @ 55% RH
Humidity measuring range 0 to 100%
Not affected by water immersion
Evaporation pan with heater for creating humidity
Heating: U Shaped
Nichrome wire heater in SS Sheathing Steam injection: Boiler with reservoir
made of thick stainless steel with heater, water inlet control, low water level safe
guard and insulation for creating humidity inside the chamber.
Chamber illumination: Fluorescence light with door Switch.
Air circulation: Motor with blower to produce sterile air flow to makes temp.
uniform inside the chamber. Redundant high temperature safeties.
Feet: Castor wheels / adjustable leveling. Trays: Stainless steel wire mess
heavy duty. Removable and adjustable racks to hold tissue culture bottles and
culture tubes. Electrical Supply: 230V/50Hz. Safety features:
High Temp. safety cut-off. Low water level boiler cut-off. Electrical over load
cut-off relay for compressor Time delay for compressor switch on
Pressure switch cut-off for compressor. Electrical circuit breaker
10
Racks adjustable: 4 nos. Illumination: 20,000 lux
Tube light supplied: 15 nos. of 40 watt Timer to regulate the light cycle
Stabilizer: 5 KVA
7.
Instruction to the Tenderer:
7.1
Instructions to Offer Technical and Price Bids Separately:
Technical Offer and Price Bids should be separately given in two different covers.
7.2
Each cover should be earmarked as to know the contents within as either Technical
Offer or Price Offer.
Both these covers should be placed in a third cover super scribed as "Tender for supply
of Equipments & Accessories for Dept. of Biotechnology
Some of the minimum specifications specified may be redundant, obsolete or
incompatible and in these cases, quote the particulars of correct specification of latest
trend and technology.
Higher specifications instead of minimum specifications are allowed if a minimum
specification is not available, obsolete or incompatible.
Otherwise, model with higher specification should be in addition to the model with
minimum specifications.
Specify brand name and full model name and number for each offer.
Include the printed catalogue and pricelist if any for each of the equipment quoted.
Specify the list of Accessories required along with each of the equipment.
Quote the additional price of the accessories; only those, which are fully compatible
with the quoted model, should be furnished.
In the price offer sealed packet, the price quoted should be FOR College of
Engineering and Technology, Bhubaneswar inclusive of all taxes, levies, surcharges
including the customs clearance, entry tax, etc and handling freight and insurance.
Specify the list of Accessories to be given free of cost, along with the equipment as
Free Accessories; these should be fully compatible with the quoted models.
The client list if any may be provided.
Solving Disputes:
CET, the tenderer and the manufacturer shall make all efforts to resolve amicably by direct
informal negotiation on any disagreement or dispute arising between them under or in
connection with this contract.
All disputes arising out of the contract shall be referred to courts under the jurisdiction of
the Bhubaneswar court only.
The above terms and conditions except those otherwise agreed upon, shall form a part
of the Purchase Order.
Sign on each page of this tender document and Return it along with the offer enclosing
this part together with the Technical Offer.
** * The CET authority has all rights to accept / reject any tender without assigning
any reasons there of.
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