Printer/Scanner Unit

Type 2000
Operating Instructions

Printer Reference

Preparing the Machine

Setting Up the Printer Driver

Other Print Operations

The Functions and Settings of the Machine

Appendix

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.

Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its
completeness or accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.

Manuals for This Machine

Refer to the manuals that are relevant to what you want to do with the machine.
Important
Media differ according to manual.

The printed and electronic versions of a manual have the same contents.
Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
Depending on which country you are in, there m ay also be html manuals. To
view these manuals, a Web browser must be installed.

About This Machine

Be sure to read the Safety Information in this manual before using the machine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.
General Settings Guide
Explains User Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual
for explanations on how to connect the machine.
Trouble Shooting
Provides a guide to solving common problems, and explains how to replace
paper, toner, and other consumables.
Security Reference
This manual is for administrators of the machine. It explains security functions that the administrators can use to protect data from being tampered
with, or prevent the machine from unauthorized use.
Also refer to this manual for the procedures for registering administrators, as
well as setting user and administrator authentication.
Copy Reference
Explains Copier functions and operations. Also refer to this manual for explanations on how to place originals.
Facsimile Reference
Explains Facsimile functions and operations.
Printer Reference
Explains Printer functions and operations.
Scanner Reference
Explains Scanner functions and operations.

 Network Guide
Explains how to configure and operate the machine in a network environment, and use the software provided.
This manual covers all models, and includes descriptions of functions and
settings that might not be available on this machine. Images, illustrations, and
information about operating systems that are supported might also differ
slightly from those of this machine.
Other manuals
Manuals for This Machine
Safety Information
Quick Reference Copy Guide
Quick Reference Fax Guide
Quick Reference Printer Guide
Quick Reference Scanner Guide
PostScript 3 Supplement
UNIX Supplement
Manuals for DeskTopBinder Lite
DeskTopBinder Lite Setup Guide
DeskTopBinder Introduction Guide
Auto Document Link Guide
Note
Manuals provided are specific to machine types.
For UNIX Supplement, please visit our Web site or consult an authorized
dealer.
PostScript3 Supplement and UNIX Supplement include descriptions of
functions and settings that might not be available on this machine.

ii

TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
Display Panel..........................................................................................................2
Reading the Display and Using Keys.........................................................................3
Printer Features Menu ...........................................................................................4
Setting Paper on the Bypass Tray........................................................................ 8
Setting the Paper Size Using the Control Panel ......................................................10
Setting the Custom Size Paper Using the Control Panel .........................................12
Setting Thick Paper or OHP Transparencies Using the Control Panel ....................14
Setting envelope Using the Control Panel ............................................................... 15

1. Preparing the Machine

Confirming the Connection Method...................................................................17
Network Connection.................................................................................................17
Local Connection .....................................................................................................20
Installing the Printer Driver................................................................................. 21
Quick Install..............................................................................................................21
Installing the Printer Driver for the Selected Port .....................................................22
Using as a Windows Network Printer ................................................................32
Using as a NetWare Print Server / Remote Printer ...........................................34
Form Feed................................................................................................................36
Banner Page ............................................................................................................36
Printing after Resetting the Printer ...........................................................................36
Installing the Printer Driver Using USB .............................................................37
Windows Me - USB ..................................................................................................37
Windows 2000 - USB ...............................................................................................39
Windows XP, Windows Server 2003 - USB .............................................................40
Printing with Parallel Connection.......................................................................42
Printing with Bluetooth Connection...................................................................44
Supported Profiles....................................................................................................44
Printing with Bluetooth Connection .......................................................................... 44
Configuring Security Mode Settings.........................................................................46
Printing in the Security Mode ...................................................................................46
Making Option Settings for the Printer ..............................................................47
Conditions for Bidirectional Communication ............................................................ 47
If Bidirectional Communication Is Disabled..............................................................49
Installing Font Manager 2000..............................................................................50
Using Adobe PageMaker Version 6.0, 6.5, or 7.0 ..............................................51

iii

2. Setting Up the Printer Driver

PCL - Accessing the Printer Properties.............................................................53
Windows 95 / 98 / Me - Accessing the Printer Properties ........................................53
Windows 2000 - Accessing the Printer Properties ...................................................54
Windows XP, Windows Server 2003 - Accessing the Printer Properties .................56
Windows NT 4.0 - Accessing the Printer Properties ................................................57
RPCS - Accessing the Printer Properties ..........................................................60
Windows 95 / 98 / Me - Accessing the Printer Properties ........................................60
Windows 2000 - Accessing the Printer Properties ...................................................62
Windows XP, Windows Server 2003 - Accessing the Printer Properties .................64
Windows NT 4.0 - Accessing the Printer Properties ................................................66

3. Other Print Operations

Printing a PDF File Directly................................................................................. 69
Printing Method ........................................................................................................69
Using DeskTopBinder Lite .......................................................................................69
Using commands .....................................................................................................72
Unauthorized Copy Control ................................................................................ 73
Using [Data security for copying] .................................................................................74
Using [Mask type:] .....................................................................................................76
Important Notice.......................................................................................................77
Form Feed.............................................................................................................78
Printing from a Selected Tray...................................................................................78
Canceling a Print Job ...............................................................................................79
Canceling a Print Job ..........................................................................................81
Canceling a Print Job Using the Control Panel ........................................................81
Windows - Canceling a Print Job from the computer ...............................................82
Checking the Error Log .......................................................................................83
Collate ...................................................................................................................84

4. The Functions and Settings of the Machine

Mainframe .............................................................................................................87
Functions..................................................................................................................87
Interface ...................................................................................................................87
List of the Setting Items ......................................................................................88
Web Image Monitor..................................................................................................88
telnet ........................................................................................................................92
Settings that can be used with PostScript 3.............................................................92

5. Appendix
Specifications.......................................................................................................93
Options.....................................................................................................................94

INDEX......................................................................................................... 96

iv

How to Read This Manual

Symbols
This manual uses the following symbols:
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the Safety Information section of About This Machine.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
Safety Information section of About This Machine.
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
Indicates supplementary explanations of the machines functions, and instructions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[]
Indicates the names of keys that appear on the machines display panel.
{}
Indicates the names of keys on the machines control panel.

Display Panel
This section describes configuration using the display panel when the printer
function is selected.

ASC009S

1. Operational status or messages

3. [Menu]

Displays current machine status, such as

Ready, Offline, and Printing....

Press to display the menu to select the

following options:

2. [JobReset]

[Show Error Log]

Displays the error logs of print jobs
that are sent from a computer.

Press to cancel the current print job. If

you press it when the machine is offline
and Hex Dump is selected, Hex Dump is
canceled.

Note
When the power is turned on, the copier display is shown. This is a factory
default. This initial setting can be changed. See System Settings, General
Settings Guide.

Reading the Display and Using Keys

This section explains how to read the display and using the selection key for the
initial display.

ASC004S

1. Scroll keys

3. {Escape} key

Press to move the cursor in each direction, step by step.

When the {U}, {T}, {V}, or {W} key appears in this manual, press the scroll key
of the same direction.

Press to cancel an operation or return to

the previous display.

2. {OK} key
Press to set a selected item or entered numeric value.

4. Selection keys
Correspond to the function items at the
bottom line on the display. Example: Basic screen When the instruction press
[JobReset] appears in this manual, press
the left selection key.

Note
The Printer display is set as the default screen when the machine is turned on.
You can change the settings in [System Settings]. See General Settings Guide.

Printer Features Menu

The following explains settings and meanings of functions on Printer Feature.
Printer Feature screen appears when you press the {User Tools/Counter} key. For
details, see Printer Features, General Settings Guide.

List/Test Print
Menu

Description

Multiple Lists

You can print the configuration page and error log.

Config. Page

You can print the machine's current configuration values.

Error Log

You can print error logs listing all errors that

occurred during printing.

Menu List

You can print a Menu List showing the machine's function menus.

PCL Config./Font Page

You can print the current configuration and

installed PCL font list.

PS Config./Font Page

You can print the current configuration and

installed PostScript font list.

PDF Config./Font Page

You can print the current configuration and

installed PDF font list.
This menu can be selected only when the optional PostScript 3 unit is installed.

Hex Dump

You can print in the Hex Dump mode.

Maintenance
Menu
Menu Protect

Description
This function lets you protect menu settings
from accidental change. It makes it impossible to change menu settings with normal
procedures unless you perform the required
key operations.
In a network environment, only administrators can make changes to menu settings.

List/Test Print Lock

You can lock the [List/Test Print] menu.

 System
Menu

Description

Print Error Report

You can print an error report when a printer

or memory error occurs.

Auto Continue

You can select this to enable Auto Continue.

When it is On, printing continues after a system error occurs.

Memory Overflow

Select this to have a memory overflow error

report printed.

Memory Usage

You can select the amount of memory used

in Font Priority or Frame Priority, according
to paper size or resolution.

Duplex

You can select to have print on both sides of

each page.

Copies

You can specify the number of print sets.

This setting is disabled if the number of pages to print has been specified with the printer
driver or another command.

Blank Page Print

You can select whether or not to print blank

pages.

Edge Smoothing

Set this to enable Edge Smoothing.

On (Default)
Off

Note
If Toner Saving is set to On, Edge
Smoothing is ignored even if it is set to
On.
Toner Saving

Set this to enable Toner Saving.

On (Default)
Off

Printer Language

You can specify the printer language.

Sub Paper Size

You can enable the Auto Substitute Paper

Size (A4LT) feature.

Page Size

You can select the default paper size.

Letterhead Setting

You can rotate original images when printing.

When printing, original images are always
rotated by 180 degrees. Therefore, output
might not be as expected when printing onto
letterhead or preprinted paper requiring orientation. Using this function, you can specify
image rotation.

Bypass Tray Priority

You can specify which of the two options,

(Printer) Driver / Command or Machine Settings, has priority for determining the paper
size for the bypass tray.

Edge to Edge Print

You can select whether or not to print on the

entire sheet.

Menu

Description

Default Printer Lang.

You can set the default printer language if

the machine cannot find the printer language
automatically.

Tray Switching

You can set to switch the paper tray.

RAM Disk

You can change the settings of the RAM disk.

Host Interface
Menu

Description

I/O Buffer

You can set the size of the I/O Buffer. Normally it is not necessary to change this setting.

I/O Timeout

You can set how many seconds the machine

should wait before ending a print job. If data
from another port usually arrives in the middle of a print job, you should increase this
timeout period.

PCL Menu
Menu

Description

Orientation

You can set the page orientation.

Form Lines

You can set the number of lines per page.

Font Source

You can set the storage location of the default font.

Font Number

You can set the ID of the default font you

want to use.

Point Size

You can set the point size you want to use for
the selected font.

Font Pitch

You can set the number of characters per

inch for the selected font.

Symbol Set

You can specify the set of print characters for

the selected font. The available options are as
follows:

Courier Font

You can select a courier font type.

Ext. A4 Width

You can extend the printing area width

when printing on A4 sheet with PCL.

Append CR to LF

When set to On, a carriage return will follow

each line feed: CR=CR, LF=CRLF, FF=CR
FF.

Resolution

You can set the print resolution in dots per

inch.

 PS Menu (optional)
Menu

Description

Data Format

You can select a data format.

Resolution

You can set the print resolution in dots per

inch.

PDF Menu (optional)

Menu

Description

Change PDF Password

You can set the password for the PDF file executing PDF Direct Print.

PDF Group Password

You can set the group password already

specified with DeskTopBinder Lite.

Resolution

You can set the print resolution in dots per

inch.

Note
Depending on which optional units you have installed or the printer language you have selected, some options are not displayed.

Depending on the security settings, you might not be able to set certain options.
Reference
For details, see Printer Features, General Settings Guide.

For more information about copier features and system settings, see Copy
Reference and General Settings Guide.

Setting Paper on the Bypass Tray

This section gives instructions for setting paper on the bypass tray.
For details about paper size and paper type, see Recommended Paper Sizes and
Types, About This Machine.
Important
The following functions are disabled when printing from the bypass tray:
Duplex printing
Auto Tray Select
Auto Tray Switching
Rotating Collate
When printing using the printer function, original images are always rotated
by 180 degrees (the orientation of images to be printed is opposite to that of
the copier function). When printing onto paper with specific orientation requirements, such as envelopes and letterheads, be sure to rotate the paper
feed orientation to 180 degrees.
Be sure to set the paper size using the printer driver when printing data from
the computer. The paper size set using the printer driver has priority over the
one set using the control panel.
Paper that is thicker than 162 g/m2 (max.) cannot be printed from the bypass
tray.

A Open the bypass tray.

AAW019S1

B Lift up the paper guide release lever.

ASC001S

C Adjust the paper guides to the paper size, and then gently insert paper face
down into the bypass tray.

AAW020S1

1. Extender
2. Paper guides
Open out the extender to support paper sizes larger than A4 L, 81/2 11 L.
If the paper guides are not flush against the paper, skewing and misfeeds
might occur.
Gently insert paper until it stops.
Do not stack paper over the limit mark, otherwise a skewed image or misfeeds might occur.
Fan the paper to get air between the sheets to avoid a multi-sheet feed.
When setting an OHP transparency, make sure that its front and back sides
are properly positioned.

D Push down the paper guide release lever.

ASC002S

E Set the paper size using the printer driver or the control panel.
Note
Paper within the following dimensions can be set in the bypass tray:
Vertical: 90 - 297 mm (3.55 - 11.69 in.)
Horizontal: 148 - 600 mm (5.83 - 23.62 in.)
Be sure to set the paper with the side you want to print facing down in the
bypass tray.
The number of sheets that can be loaded in the bypass tray depends on the
paper type.
When loading OHP transparencies or thick paper in the bypass tray, make
the paper setting using the control panel or printer driver.
Reference
For details about setting the paper size, see p.10 Setting the Paper Size Using the Control Panel.

For details about setting paper in the regular paper tray, see General Settings Guide.
When loading custom size paper, see p.12 Setting the Custom Size Paper
Using the Control Panel.
Select paper type when printing onto OHP transparencies or thick paper
(over 90.2 g/m2). For details, see p.14 Setting Thick Paper or OHP Transparencies Using the Control Panel.
Select paper type when printing onto envelopes. For details, see p.15 Setting envelope Using the Control Panel.
When loading letterhead paper, pay attention to its orientation. See General Settings Guide.

Setting the Paper Size Using the Control Panel

This procedure describes how to set paper size of the bypass tray using the control panel. If you select the printer driver to set paper size, this procedure is not
necessary.

A Press the {User Tools/Counter} key.

ACS003S

10

B Select [System Settings] using {T} or {U}, and then press the {OK} key.

C Select [Tray Paper Settings] using {T} or {U}, and then press the {OK} key.

D Select [Printer Bypass Paper Size] using {T} or {U}, and then press the {OK}
key.

E Select the paper size using the scroll keys, and then press the {OK} key.

F Press the {User Tools/Counter} key to return to the default screen.

Reference
See the printer driver Help about the settings from the printer drivers.

Select paper type when printing onto OHP transparencies or thick paper.
For details, see p.14 Setting Thick Paper or OHP Transparencies Using the
Control Panel.
Select paper type when printing onto envelopes. For details, see p.15 Setting envelope Using the Control Panel.

11

Setting the Custom Size Paper Using the Control Panel

The following procedures are not required if you select the printer driver for the
settings. In that case, set the paper size using the printer driver.
Important
Custom size settings set using the printer driver have priority over those set
using the machine's control panel.
When the printer driver is not used, make settings using the control panel.

A Press the {User Tools/Counter} key.

ACS003S

B Select [System Settings] using {T} or {U}, and then press the {OK} key.

C Select [Tray Paper Settings] using {T} or {U}, and then press the {OK} key.

D Select [Printer Bypass Paper Size] using {T} or {U}, and then press the {OK}
key.

12

E Select [Custom Size] using the scroll keys, and then press the {OK} key.

F Enter the horizontal size of the paper using the number keys, and press
{q}.
Available size: 148 - 600 mm (5.83 - 23.62 in.)

G Enter the vertical size of the paper using the number keys, and press {q}.
Available size: 90 - 297 mm (3.55 - 11.69 in.)

H Press the {User Tools/Counter} key to return to the default screen.

Note
If the printer driver is not used, select [Machine Settings] from [Bypass Tray
Priority] in [System] of [Printer Features] (see Printer Features, General Settings Guide). Set paper size using the control panel.
Reference
For printer driver settings, see the printer driver Help.

13

Setting Thick Paper or OHP Transparencies Using the Control

Panel
The following procedures are not required if you select the printer driver for the
settings. In that case, set the paper size using the printer driver.
Important
Paper size settings set using the printer driver have priority over those set using the machine's control panel.

When the printer driver is not used, make settings using the control panel.

A Press the {User Tools/Counter} key.

ACS003S

B Select [System Settings] using {T} or {U}, and then press the {OK} key.

C Select [Tray Paper Settings] using {T} or {U}, and then press the {OK} key.

D Select [Paper Type: Bypass Tray] using {T} or {U}, and then press the {OK}
key.

14

E Select paper type from the menu using {T} or {U}, and then press the {OK}
key.

F Press the {User Tools/Counter} key to return to the default screen.

Note
The settings made will remain valid until they are reset again. After printing on thick paper or OHP Transparencies, be sure to clear settings for the
next user.
Reference
For the printer driver settings, see the printer driver Help.

For details about printing onto envelopes, see p.15 Setting envelope Using the Control Panel.

Setting envelope Using the Control Panel

A Press the {User Tools/Counter} key.

B Select [System Settings] using the {U} or {T} key, and then press the {OK}
key.

C Select [Tray Paper Settings] using the {U} or {T} key, and then press the {OK}
key.

D Select [Paper Type:Bypass Tray] using the {U} or {T} key, and then press the
{OK} key.

15

E Select [Thick Paper] using the {U} or {T} key, and then press the {OK} key.

F Select [Printer Bypass Paper Size], and then press the {OK} key.

G Select the paper envelope size from [C6envL], [C5envL], or [DlenvL], and
then press the {OK} key.

H Press the {User Tools/Counter} key to return to the default screen.

16

1. Preparing the Machine

Confirming the Connection Method
This machine supports network and local connection.
Before installing the printer driver, check how the machine is connected. Follow
the driver installation procedure that is appropriate to the connection method.

Network Connection
This machine can be used as a Windows printing port or network printer.

Using This Machine as the Windows Printing port

Network connections can be established through Ethernet and IEEE 802.11b.
Available ports are determined based on the combination of Windows operating
system version and connection method used.

ZZZ035S

Windows 95 / 98
Connection Method

Available Ports

Ethernet / IEEE 802.11b

SmartDeviceMonitor for Client port

Windows Me
Connection Method

Available Ports

Ethernet / IEEE 802.11b

SmartDeviceMonitor for Client port

17

Preparing the Machine

Windows 2000
Connection Method

Available Ports

Ethernet / IEEE 802.11b

SmartDeviceMonitor for Client port

Standard TCP/IP

LPR port

Windows XP
Connection Method
Ethernet / IEEE 802.11b

Available Ports
SmartDeviceMonitor for Client port
Standard TCP/IP
LPR port

Windows Server 2003

Connection Method

Available Ports

Ethernet / IEEE 802.11b

SmartDeviceMonitor for Client port

Standard TCP/IP
LPR port

Windows NT 4.0
Connection Method

Available Ports

Ethernet / IEEE 802.11b

SmartDeviceMonitor for Client port

LPR port

Reference
See the explanation about how to install the printer driver for each type of
port. For the SmartDeviceMonitor for Client port, see p.22 Using the SmartDeviceMonitor for Client Port.

For the Standard TCP/IP port, see p.28 Using the Standard TCP/IP Port.
For the LPR port, see p.30 Using the LPR Port.

18

Confirming the Connection Method

Using as a network printer

This machine can be used as the Windows network printer, the NetWare print
server, or the NetWare remote printer.

ZZZ036S

Note
In an IPv6 environment, Netware servers cannot be used.
Reference
See the explanation about how to install the printer driver for each type of
network printer.

For the Windows network printer, see p.32 Using as a Windows Network
Printer.
For the NetWare print server and remote printer, see p.34 Using as a NetWare Print Server / Remote Printer.

19

Preparing the Machine

Local Connection
Local connections can be established via parallel, USB, and Bluetooth connections.
Windows operating system version determines the available connection methods.
Windows 95:
Parallel connections
Windows 98:
Parallel connections
Windows 98 SE / Me:
USB and Parallel connections
Windows 2000:
USB, Parallel, and Bluetooth connections
Windows XP:
USB, Parallel, and Bluetooth connections
Windows Server 2003:
USB, Parallel, and Bluetooth connections
Windows NT 4.0:
Parallel connections

Reference
See the explanation about how to install the printer driver for each method of
connection.

For the USB connection, see p.37 Installing the Printer Driver Using USB.
For the parallel connection, see p.42 Printing with Parallel Connection.
For the Bluetooth connection, see p.44 Printing with Bluetooth Connection.

20

Installing the Printer Driver

Installing the Printer Driver

This section explains how to install the printer driver. There are two ways to install the printer driver: using Quick Install, which installs the settings at once, or
installing the appropriate driver according to the port you want to use.

Important
If your operating system is Windows NT4.0, download printer driver for
Windows NT4.0 from the supplier's Web site.

Quick Install
Windows 95 / 98 / Me / 2000 / XP and Windows Server 2003 users can easily
install this software using the supplied CD-ROM.
Using Quick Install, the PCL printer driver and/or RPCS printer driver, DeskTopBinder Lite and SmartDeviceMonitor for Client are installed under network
environment, and the TCP/IP port will be set.
Important
To install printer driver under Windows 2000 / XP Professional, Windows
Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Administrator.
If you connect using USB, refer to p.37 Installing the Printer Driver Using
USB and install the printer driver.

A Quit all applications currently running.

B Insert the CD-ROM into the CD-ROM drive.
The installer starts.
Auto Run may not work with certain operating system settings. If this happens, launch Setup.exe on the CD-ROM root directory.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [Quick Install].

The software license agreement appears in the [License Agreement] dialog box.

E After reading the agreement, click [I accept the agreement.], and then click
[Next >].

F Select the machine model you want to use in the [Select Printer] dialog box.
For network connection via TCP/IP, select the machine whose IP address is
displayed in [Connect To].
For parallel connection, select the machine whose printer port is displayed in
[Connect To].

21

Preparing the Machine

G Click [Install].
The printer driver installation starts.

H Click [Finish].

A message about restarting the computer appears. Restart the computer to

complete installation.

I Click [Exit] in the first dialog box of the installer, and then take out the CDROM.

Note
To stop installation of the selected software, click [Cancel] before installation is complete.

Auto Run may not work with certain operating system settings. If this happens, launch Setup.exe on the CD-ROM root directory.
Select a machine to whose IP address is displayed in [Connect To] to install
SmartDeviceMonitor for Client when using TCP/IP.
Reference
Quick Install is not available unless bidirectional communication between
the machine and computer is enabled via parallel connection. See p.49 If
Bidirectional Communication Is Disabled for details about bidirectional
communication between the machine and computer.

Installing the Printer Driver for the Selected Port

Using the SmartDeviceMonitor for Client Port
Important
To install SmartDeviceMonitor for Client under Windows 2000 / XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Administrator.

Install SmartDeviceMonitor for Client before installing the printer driver

when using the SmartDeviceMonitor for Client port.

Installing SmartDeviceMonitor for Client

A Quit all applications currently running.

B Insert the CD-ROM into the CD-ROM drive.
The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

22

Installing the Printer Driver

D Click [DeskTopBinder - SmartDeviceMonitor for Client].

E Select an interface language, and then click [Next >].
The default interface language is English.

F The message to quit all other applications appears. Quit all applications,
and then click [Next >].

G The software license agreement appears in the [License Agreement] dialog

box. After reading through its contents, click [Yes].

H Click [Full install] or [Custom Install].

[Full install] installs all required applications: DeskTopBinder Lite and SmartDeviceMonitor for Client.
[Custom Install] installs selected applications.

I Follow the instructions on the display and click [Next >] to proceed next
step.

J After the installation is completed, select one of the options to restart the
computer either now or later, and click [Complete].
Restart the computer to complete installation.

Note
To stop installation of the selected software, click [Cancel] before installation is complete.
Auto Run may not work with certain operating system settings. If this happens, launch Setup.exe on the CD-ROM root directory.

Changing the Port Settings for SmartDeviceMonitor for Client

Follow the procedure below to change the SmartDeviceMonitor for Client settings, such as TCP/IP timeout, recovery/parallel printing, and printer groups.

Windows 95 / 98:

A Open the [Printers] window from the [Start] menu.

B In the [Printers] window, click the icon of the printer you want to use. On
the [File] menu, click [Properties].

C Click the [Details] tab, and then click [Port Settings].

The [Port Settings] dialog box appears.

23

Preparing the Machine

Windows 2000 / Windows NT 4.0:

A Open [Printers] window from [Start] menu.

B In the [Printers] window, click the icon of the printer you want to use. On

the [File] menu, click [Properties].

C On the [Ports] tab, click [Configure Port].

The [Configuration] dialog box appears.

Windows XP, Windows Server 2003:

A Open the [Printers and Faxes] window from the [Start] menu.
The [Printers and Faxes] window appears.

B Click the icon of the machine you want to use. On the [File] menu, click
[Properties]. The printer properties appear.

C Click the [Ports] tab, and then click [Configure Port].

The [Port Configuration] dialog box appears.
Note
For TCP/IP, timeout setting can be configured.
User, proxy, and timeout settings can be configured for IPP.
If no settings on the [Recovery/Parallel Printing] tab are available, follow the
procedure below.
A Click [Cancel] to close the [Port Configuration:] dialog box.
B Start SmartDeviceMonitor for Client, and then right-click the SmartDeviceMonitor for Client icon on the tasktray.
C Point to [Properties], and then click [Extended Features Settings].
D Select the [Set Recovery/Parallel Printing for each port] check box.
E Click [OK] to close the [Extended Features Settings] dialog box.
Reference
For information about these settings, see Using SmartDeviceMonitor for
Client, Network Guide, or SmartDeviceMonitor for Client Help.

24

Installing the Printer Driver

Installing the PCL or RPCS Printer Driver (TCP/IP)

Important
To install this printer driver under Windows 2000 / XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has
Manage Printers permission. Log on as an Administrators or Power Users
group member.

A Quit all applications currently running.

B Insert the CD-ROM into the CD-ROM drive.
The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PCL/RPCS Printer Drivers].

E The software license agreement appears in the [License Agreement] dialog

box.
After reading the agreement, click [I accept the agreement.], and then click [Next >].

F Select the printer driver you want to use in the [Select Program] dialog box.
You can select several printer drivers.

G Click [Next >].

H Select the machine model you want to use.
The printer name can be changed in the [Change settings for 'Printer Name'] box.

I Double-click the printer name to display the printer settings.

The details shown in [Comment], [Driver], and [Port] vary depending on the operating system, printer model, and port.

J Click [Port], and then click [Add].

K Click [SmartDeviceMonitor], and then click [OK].
L Click [TCP/IP], and then click [Search].
A list of printers using TCP/IP appears.

M Select the printer you want to use, and then click [OK].
Only printers that respond to a broadcast from the computer appear. To use
a machine not listed here, click [Specify Address - TCP/IP], and then enter the IP
address or host name of the machine.

N Check that the port of the selected printer is displayed in [Port].

25

Preparing the Machine

O Set a user code, if necessary.

Up to 8 numeric characters can be entered. No alphabetic character or symbol
can be entered.

P Select the [Default Printer] check box to configure the printer as default.
Q Click [Continue].

Installation starts.

R After the installation is completed, select one of the options to restart the
computer either now or later, and then click [Finish].
Restart the computer to complete installation.

Note
Setting a user code allows a SmartDeviceMonitor for Admin user to display and check statistics about the number of sheets which each user
prints. For details, see SmartDeviceMonitor for Admin Help.

Auto Run may not work with certain operating system settings. If this happens, launch Setup.exe on the CD-ROM root directory.
Under Windows 95 / 98 / Me, you cannot add an IP address partially similar to the one already used. For example, if 192.168.0.2 is in use,
192.168.0.2xx cannot be used. Similarly, if 192.168.0.20 is in use,
192.168.0.2 cannot be used.
Reference
A message appears if there is a newer version of the printer driver already
installed. If there is, you cannot install the printer driver using Auto Run.
If you still want to install the printer driver, use [Add Printer]. See When a
Message Appears during Installation of the Printer Driver, Trouble
Shooting.

Installing the PCL or RPCS Printer Driver (IPP)

Important
To install printer driver under Windows 2000 / XP Professional, Windows
Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Administrators or Power Users group
member.

A Quit all applications currently running.

B Insert the CD-ROM into the CD-ROM drive.
The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

26

D Click [PCL/RPCS Printer Drivers].

Installing the Printer Driver

E The software license agreement appears in the [License Agreement] dialog

box.
After reading the agreement, click [I accept the agreement.], and then click [Next >].

F Select a printer driver you want to use in the [Select Program] dialog box.

You can select several printer drivers.

G Select the machine model you want to use.

The printer name can be changed in the [Change settings for 'Printer Name'] box.

H Double-click the printer name to display the printer settings.

The details shown in [Comment], [Driver], and [Port] vary depending on the operating system, printer model, and port.

I Click [Port], and then click [Add].

J Click [SmartDeviceMonitor], and then click [OK].
K Click [IPP].
L In the [Printer URL] box, enter http://printer's address/printer as the print-

er's address.
If the server authentication is issued, to enable SSL (a protocol for encrypted
communication), enter https://printer's address/printer (Internet Explorer 5.01, or a higher version must be installed).
(example IP address: 192.168.15.16)
http://192.168.15.16/printer
https://192.168.15.16/printer
You can enter http://printer's address/ipp as the printer's address.

M Enter a name for identifying the printer in [IPP Port Name]. Use a name different from the one of any existing port.
If a name is not specified here, the address entered in the [Printer URL] box becomes the IPP port name.

N Click [Detailed Settings] to make necessary settings.

For information about the settings, see SmartDeviceMonitor for Client Help.

O Click [OK].
P Check that the port of the selected printer is displayed in [Port].
Q Set a user code, if necessary.
Up to 8 numeric characters can be entered. No alphabetic characters or symbols can be entered.

R Select the [Default Printer] check box to configure the printer as default.
27

Preparing the Machine

S Click [Continue].
Installation starts.

T After the installation is completed, select one of the options to restart the

computer either now or later, and then click [Finish].

Restart the computer to complete installation.

Note
To stop installation of the selected software, click [Cancel] before installation is complete.

Auto Run may not work with certain operating system settings. In that
case, launch Setup.exe on the CD-ROM root directory.
Setting a user code allows a SmartDeviceMonitor for Admin user to display and check the number of sheets each user prints. For details, see
SmartDeviceMonitor for Admin Help.
Reference
A message appears if there is a newer version of the printer driver already
installed. If there is, you cannot install the printer driver using Auto Run.
If you still want to install the printer driver, use [Add Printer]. See When a
Message Appears during Installation of the Printer Driver, Trouble
Shooting.

Using the Standard TCP/IP Port

This describes how to install the PCL or RPCS printer driver using the TCP/IP
port.
Important
To install this printer driver under Windows 2000 / XP Professional, and
Windows Server 2003, you must have an account that has Manage Printers
permission. Log on as an Administrators or Power Users group member.
In an IPv6 environment, you cannot use the Standard TCP/IP Port. Use the
SmartDeviceMonitor for Client port.

Installing the PCL or RPCS Printer Driver

A Quit all applications currently running.

B Insert the CD-ROM into the CD-ROM drive.
The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PCL/RPCS Printer Drivers].

28

Installing the Printer Driver

E The software license agreement appears in the [License Agreement] dialog

box.
After reading the agreement, click [I accept the agreement.], and then click [Next >].

F Select a printer driver you want to use in the [Select Program] dialog box.

You can select several printer drivers.

G Click [Next >].

H Select the machine model you want to use.
The printer name can be changed in the [Change settings for 'Printer Name'] box.

I Double-click the printer name to display the printer settings.

The details shown in [Comment], [Driver], and [Port] vary depending on the operating system, printer model, and port.

J Click [Port], and then click [Add].

K Click [Standard TCP/IP Port], and then click [OK].
Configure the Standard TCP/IP port settings, and then see Windows Help if
[Standard TCP/IP Port] does not appear.

L Click [Next >] in the [Add Standard TCP/IP Printer Port Wizard] dialog box.
M Enter the printer name or IP address in the [Printer Name or IP Address] box.
The [Port Name] text box automatically obtains a port name. Change this name
if necessary.
When the device selection appears, select RICOH NetworkPrinter Driver C
Model.

N Click [Next >].

O Click [Finish] in the [Add Standard TCP/IP Printer Port Wizard] dialog box.
The installation start dialog box reappears.

P Check that the port of the selected printer is displayed in [Port].

Q Configure the default printer as necessary.
R Click [Continue].
The printer driver installation starts.

S After the installation is completed, select one of the options to restart the
computer either now or later, and then click [Finish].
Restart the computer to complete installation.

29

Preparing the Machine

Note
To stop installation of the selected software, click [Cancel] before installation is complete.

Auto Run may not work with certain operating system settings. In that
case, launch Setup.exe on the CD-ROM root directory.

Reference
A message appears if there is a newer version of the printer driver already
installed. If there is, you cannot install the printer driver using Auto Run.
If you still want to install the printer driver, use [Add Printer]. See When a
Message Appears during Installation of the Printer Driver, Trouble
Shooting.

Using the LPR Port

This describes how to install the PCL or RPCS printer driver using the LPR port.
Important
To install this printer driver under Windows 2000 / XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has
Manage Printers permission. Log on as an Administrators or Power Users
group member.

Installing the PCL or RPCS Printer Driver

A Quit all applications currently running.

B Insert the CD-ROM into the CD-ROM drive.
The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PCL/RPCS Printer Drivers].

E The software license agreement appears in the [License Agreement] dialog

box.
After reading the agreement, click [I accept the agreement.], and then click [Next >].

F Select a printer driver you want to use in the [Select Program] dialog box.
You can select several printer drivers.

G Select the machine model you want to use.

The printer name can be changed in the [Change settings for 'Printer Name'] box.

H Click [Next >].

30

Installing the Printer Driver

I Double-click the printer name to display the printer settings.

The details shown in [Comment], [Driver], and [Port] vary depending on the operating system, printer model, and port.

J Click [Port], and then click [Add].

K Click [LPR Port], and then click [OK].

If [LPR Port] does not appear, see Windows Help and install it.

L Enter the printer's IP address in the [Name or address of server providing lpd]
box.

M Enter lp in the [Name of printer or print queue on that server] box, and then click
[OK].
The port is added.

N Check that the port of the selected printer is displayed in [Port].

O Configure the default printer as necessary.
P Click [Continue].
The printer driver installation starts.

Q After the installation is completed, select one of the options to restart the
computer either now or later, and then click [Finish].
Restart the computer to complete installation.

Note
To stop installation of the selected software, click [Cancel] before installation is complete.

Auto Run may not work with certain operating system settings. In that
case, launch Setup.exe on the CD-ROM root directory.
Reference
A message appears if there is a newer version of the printer driver already
installed. If there is, you cannot install the printer driver using Auto Run.
If you still want to install the printer driver, use [Add Printer]. See When a
Message Appears during Installation of the Printer Driver, Trouble
Shooting.

31

Preparing the Machine

Using as a Windows Network Printer

This describes how to install the PCL or RPCS printer driver when using the
printer as a Windows network printer.
To use the print server, install the printer driver by selecting Network printer
server, and then select the Windows 2000 / XP, Windows Server 2003, or Windows NT 4.0 shared printer.
This section assumes that the client has already been configured to communicate
with a Windows 2000 / XP, Windows Server 2003, or Windows NT 4.0 print
server. Do not begin the following procedure before the client is set up and configured correctly.

Important
To install the printer driver under Windows 2000 / XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has
Manage Printers permission. Log on as an Administrators or Power Users
group member.

If you print with a print server connected to the printer using the SmartDeviceMonitor port, Recovery Printing and Parallel Printing cannot be used
from the client.
If you print with a Windows XP or Windows Server 2003 print server, notification functions of SmartDeviceMonitor may not be used with the client.
If you print with a Windows NT 4.0 print server, install the printer driver before you connect the print server to the printer.
If your operating system is Windows NT4.0, download printer driver for
Windows NT4.0 from the supplier's Web site.

Installing the PCL or RPCS Printer Driver

A Quit all applications currently running.

B Insert the CD-ROM into the CD-ROM drive.
The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PCL/RPCS Printer Drivers].

E The software license agreement appears in the [License Agreement] dialog

box.
After reading the agreement, click [I accept the agreement.], and then click [Next >].

F Select the printer driver you want to use in the [Select Program] dialog box.
You can select several printer drivers.

32

Using as a Windows Network Printer

G Click [Next >].

H Select the [Printer Name] check box to select the printer models you want to

use.
The printer name can be changed in the [Change settings for 'Printer Name'] box.

I Double-click the printer name to display the printer settings.

The details shown in [Comment], [Driver], and [Port] vary depending on the operating system, printer model, and port.

J Click [Port], and then click [Add].

K Click [Network Printer], and then click [OK].
L Double-click the computer name you want to use as a print server in the
[Browse for Printer] window.

M Select the printer you want to use, and then click [OK].
N Check that the port of the selected printer is displayed in [Port].
O Configure the user code as necessary.
For an RPCS printer driver, a user code can be set after the printer driver installation. For information about user code, see the printer driver Help.

P Select the [Default Printer] check box to configure the printer as default.
Q Click [Continue].
The printer driver installation starts.

R After the installation is completed, select one of the options to restart the
computer either now or later, and then click [Finish].
Restart the computer to complete installation.

Note
To stop installation of the selected software, click [Cancel] before installation is complete.
Auto Run may not work with certain operating system settings. In that
case, launch Setup.exe on the CD-ROM root directory.
Reference
A message appears if there is a newer version of the printer driver already
installed. If there is, you cannot install the printer driver using Auto Run.
If you still want to install the printer driver, use [Add Printer]. See When a
Message Appears during Installation of the Printer Driver, Trouble
Shooting.

33

Preparing the Machine

Using as a NetWare Print Server / Remote

Printer
1

This describes how to set up the Windows computer used as the NetWare client.
Important
To install this printer driver under Windows 2000 / XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has
Manage Printers permission. Log on as an Administrators or Power Users
group member.

In an IPv6 environment, Netware servers cannot be used.

If your operating system is Windows NT4.0, download printer driver for
Windows NT4.0 from the supplier's Web site.
The following explanation assumes NetWare Client is installed on the client
computer and the NetWare server environment is correctly set up. Install all necessary client applications before following this procedure.
Set up the printer driver while logging on to the NetWare file server.
The following values are used in the example:
Operating system: Windows 98
NetWare version: 4.1
File server name: CAREE
Queue name: R-QUEUE

A Insert the CD-ROM into the CD-ROM drive.

The installer starts.
Auto Run may not work with certain operating system settings. In that case,
launch Setup.exe on the CD-ROM root directory.

B Select an interface language, and then click [OK].

The default interface language is English.

C Click [PCL/RPCS Printer Drivers].

D The software license agreement appears in the [License Agreement] dialog

box.
After reading the agreement, click [I accept the agreement.], and then click [Next >].

E Select the printer driver you want to use in the [Select Program] dialog box.
You can select several printer drivers.

F Click [Next >].

G Select the [Printer Name] check box to select the printer model you want to
34

use.
The printer name can be changed in the [Change settings for 'Printer Name'] box.

Using as a NetWare Print Server / Remote Printer

H Double-click the printer name to display the printer settings.

The details shown in [Comment], [Driver], and [Port] vary depending on the operating system, printer model, and port.

I Click [Port], and then click [Add].

J Click [Network Printer], and then click [OK].
K Double-click the name of the NetWare file server on the network tree.

The created queue is displayed.

L Select the print queue, and then click [OK].

M Check that the port of the selected printer is displayed in [Port].
N Click [Continue].
The printer driver installation starts.

O Click [Finish] in the [Select Program] dialog box.

P After the installation is completed, select one of the options to restart the
computer either now or later, and then click [Finish].
Restart the computer to complete installation.

Q After restarting the computer, launch the [Printers] window, and then open
the printer properties.
Under Windows XP or Windows Server 2003, open the printer properties
from the [Printers and Faxes] window.

R On the [Printer Settings] tab, clear the [Form Feed] and [Enable Banner] check

boxes.
Under Windows 2000 / XP, Windows Server 2003, or Windows NT 4.0, click
the [NetWare setting] tab.
Do not select these check boxes since they are automatically selected by the
printer driver. If you select the check boxes, the printer may not print correctly.

S Click [OK] to close the printer properties dialog box.

Note
To stop installation of the selected software, click [Cancel] before installation is complete.

The protocol is set to inactive as default. Enable it using Web Image Monitor or Telnet.

35

Preparing the Machine

Form Feed
Do not use NetWare to configure form feed. Form feed is controlled by the printer driver on Windows. If NetWare form feed is configured, the printer may not
print properly.
Follow the procedure below to disable form feed according to the operating system used:
Under Windows 95 / 98 / Me, clear the [Form feed] check box on the [Printer
Settings] tab in the printer properties dialog box.
Under Windows 2000 / XP, Windows Server 2003, or Windows NT 4.0, clear
the [Form feed] check box on the [NetWare Settings] tab in the printer properties
dialog box.

Banner Page
Do not use NetWare to configure a banner page.
Follow the procedure below to disable banner pages according to the operating
system used:
Under Windows 95 / 98 / Me, clear the [Enable banner] check box on the [Printer Settings] tab in the printer properties dialog box.
Under Windows 2000 / XP, Windows Server 2003, or Windows NT 4.0, clear
the [Enable banner] check box on the [NetWare Settings] tab in the printer properties dialog box.

Printing after Resetting the Printer

Printer to print server connection requires 30 - 40 seconds to resume after the
printer is reset. During this period, jobs may be accepted (depending on NetWare specifications) but not printed.
To print after resetting the printer as the remote printer, check on the print server
that the remote printer is disconnected, or wait for two minutes before trying to
print.

36

Installing the Printer Driver Using USB

Installing the Printer Driver Using USB

This section explains how to install printer drivers using USB.
Before installing, check that only the operating system is running on the computer and no print jobs are in progress.
The printer drivers can be installed from the supplied CD-ROM provided with
this machine.

Windows Me - USB
Important
Installation via USB is not possible under Windows 95 / 98. Upgrade to Windows Me or later.

Download USB Printing Support for Windows Me from the supplier's Web
site.
When USB is first used, the plug and play function starts and the [New Hardware
Found], [Device Driver Wizard], or [Add New Hardware Wizard] dialog box appears, depending on the operating system.
If the printer driver has already been installed, plug and play is enabled, and the
icon of the printer connected to the USB port is added to the [Printers] window.

A Download USB Printing Support from the supplier's Web site.

Use a search to find the model name, and then download USB Printing Support from the supplier's Web site.
Save it where you can locate it easily.

B Connect the machine to the computer using the USB cable.

Connect the USB cable firmly.

C In the Found New Hardware Wizard display, click [Search for a suitable driver
for my device [recommended]], and then click [Next >].

D Select the [Specify a location:] check box, and then click [Browse...].
The [Browse for Folder] dialog box appears.

E Specify the location where USB Printing Support is located, and then click
[Next >].

F Check the location, and then click [Next >].

USB Printing Support is installed.

G Click [Finish].
If the printer driver has already been installed, plug and play is enabled, and
the icon of the printer connected to the USB001 port is added to the [Printers]
window.

37

Preparing the Machine

H Install the printer driver. Click [Search for the best driver for your device. [Recommended]], and then click [Next >].

I Select the [Specify a location:] check box, and then click [Browse...].

The [Browse for Folder] dialog box appears.

J Insert the CD-ROM into the CD-ROM drive.

Note
When Auto Run starts, click [Exit].

To disable Auto Run, press the {Shift} key when inserting the CD-ROM
into the drive and keep it pressed until the computer finishes reading from
the CD-ROM.

K Specify the location where the source files of the printer driver are stored,
and then click [Next >].
If the CD-ROM drive is D, the source files of the printer driver are stored in
the following location:
RPCS
D:\DRIVERS\RPCS\WIN9X_ME\(Language)\DISK1
PCL 5e
D:\DRIVERS\PCL5E\WIN9X_ME\(Language)\DISK1
PCL 6
D:\DRIVERS\PCL6\WIN9X_ME\(Language)\DISK1
PostScript 3 (Printer Drivers and Utilities CD-ROM)
D:\DRIVERS\PS\WIN9X_ME\(Language)\DISK1

L Check the location, and then click [Next >].

Add Printer Wizard starts.

M Click [Finish].
Installation is complete. If installation is successful, the icon of the printer
connected to the USB001 port is added to the [Printers] window.
Note
The number after USB varies depending on the number of printers connected.
It is not necessary to reinstall USB Printing Support when connecting a different machine via USB interface when USB Printing Support is installed.
After installing USB Printing Support, if the printer driver is not installed,
follow the plug-and-play instructions of the printer.

38

Installing the Printer Driver Using USB

Windows 2000 - USB

Important
Installing a printer driver requires Administrator permission. Log on using
an account that has Administrator permission.
When USB is first used, Found New Hardware Wizard starts, and USB Printing
Support is installed automatically.
If the printer driver has already been installed, plug and play is enabled, and the
icon of the printer connected to the USB port is added to the [Printers] window.
If the printer driver is not installed, follow the plug-and-play instructions of the
printer to install it from the supplied CD-ROM.

A Connect the machine to the computer using the USB cable.

Connect the USB cable firmly.

B In the Found New Hardware Wizard display, click [Search for a suitable driver
for my device [recommended]], and then click [Next >].

C Select the [Specify location] check box, and then click [Next >].
D Insert the CD-ROM into the CD-ROM drive.
When Auto Run starts, click [Exit].
To disable Auto Run, press the left {Shift} key when inserting the CD-ROM
into the drive and keep it pressed until the computer finishes reading from
the CD-ROM.

E Specify the location where the source files of the printer driver is stored.
If the CD-ROM drive is D, the source files of the printer driver are stored in
the following location:
RPCS
D:\DRIVERS\RPCS\WIN2K_XP\(Language)\DISK1
PCL 5e
D:\DRIVERS\PCL5E\WIN2K_XP\(Language)\DISK1
PCL 6
D:\DRIVERS\PCL6\WIN2K_XP\(Language)\DISK1
PostScript 3 (Printer Drivers and Utilities CD-ROM)
D:\DRIVERS\PS\WIN2K_XP\(Language)\DISK1

F Check the printer driver location, and then click [OK].

G Click [Next >].
H Click [Finish].
If the printer driver has already been installed, plug and play is enabled, and
the icon of the printer connected to the USB001 port is added to the [Printers]
window.

39

Preparing the Machine

Note
The number after USB varies depending on the number of printers connected.

Windows XP, Windows Server 2003 - USB

Important
Installing a printer driver requires Administrators permission. Log on using
an account that has Administrators permission.
When USB is first used, Found New Hardware Wizard starts, and USB Printing
Support is installed automatically.
If the printer driver has already been installed, plug and play is enabled, and the
icon of the printer connected to the USB port is added to the [Printers] window.
The printer drivers can be installed from the supplied CD-ROM provided with
this machine.
If the printer driver is not installed, follow the plug-and-play instructions of the
printer to install it from the supplied CD-ROM.

A Connect the machine to the computer using the USB cable.

Connect the USB cable firmly.

B In the Found New Hardware Wizard display, click [Search for a suitable driver
for my device [recommended]], and then click [Next >].

C Insert the CD-ROM into the CD-ROM drive.

If Auto Run starts, click [Cancel], and then [Exit].
To disable Auto Run, press the left {Shift} key when inserting the CD-ROM
into the drive and keep it pressed until the computer finishes reading from
the CD-ROM.

D Select the [Include this location in the search] check box under [Search for the best

driver in these location], and then click [Browse] to select the printer driver location.
If the CD-ROM drive is D, the source files of the printer driver are stored in
the following location:
RPCS
D:\DRIVERS\RPCS\WIN2K_XP\(Language)\DISK1
PCL 5e
D:\DRIVERS\PCL5E\WIN2K_XP\(Language)\DISK1
PCL 6
D:\DRIVERS\PCL6\WIN2K_XP\(Language)\DISK1
PostScript 3 (Printer Drivers and Utilities CD-ROM)
D:\DRIVERS\PS\WIN2K_XP\(Language)\DISK1

40

E Check the printer driver location, and then click [Next >].

Installing the Printer Driver Using USB

F Click [Continue].
G Click [Finish].
If installation is successful, the icon of the printer connected to the USB001
port is added to the [Printers and Faxes] window.

Note
The number after USB varies depending on the number of printers connected.

41

Preparing the Machine

Printing with Parallel Connection

This describes how to install the PCL or RPCS printer driver when using the parallel port.
To use a machine connected using a parallel interface, click [LPT1] when installing the printer driver.

Important
To install this printer driver under Windows 2000 / XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has
Manage Printers permission. Log on as an Administrators or Power Users
group member.

If your operating system is Windows NT4.0, download printer driver for

Windows NT4.0 from the supplier's Web site.

Installing the PCL or RPCS Printer Driver

A Quit all applications currently running.

B Insert the CD-ROM into the CD-ROM drive.
The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PCL/RPCS Printer Drivers].

E The software license agreement appears in the [License Agreement] dialog

box.
After reading the agreement, click [I accept the agreement.], and then click [Next >].

F Select the printer driver you want to use in the [Select Program] dialog box.
You can select several printer drivers.

G Click [Next >].

H Select the [Printer Name] check box to select the printer model you want to

use.
The printer name can be changed in the [Change settings for 'Printer Name'] box.

I Double-click the printer name to display the printer settings.

The details shown in [Comment], [Driver], and [Port] vary depending on the operating system, printer model, and port.

J Check that [LPT1:] is shown in [Port].

K Select the [Default Printer] check box to configure the printer as default.
42

Printing with Parallel Connection

L Click [Finish].
The printer driver installation starts.

M After the installation is completed, select one of the options to restart the

computer either now or later, and then click [Finish].

Restart the computer to complete installation.

Note
To stop installation of the selected software, click [Cancel] before installation is complete.

Auto Run may not work with certain operating system settings. In that
case, launch Setup.exe on the CD-ROM root directory.
Reference
A message appears if there is a newer version of the printer driver already
installed. If there is, you cannot install the printer driver using Auto Run.
If you still want to install the printer driver, use [Add Printer]. See When a
Message Appears during Installation of the Printer Driver, Trouble
Shooting.

43

Preparing the Machine

Printing with Bluetooth Connection

This describes how to print using with Bluetooth devices.

Supported Profiles
Refer the following supported profiles for Bluetooth connection.

SPP, HCRP
A maximum of two Bluetooth adaptor or Bluetooth-equipped computers
can be connected at the same time using the Bluetooth interface: one by
SPP, one by HCRP.
When connecting more than one Bluetooth adaptor or Bluetooth-equipped
computer at the same time, the first device that establishes connection is selected. When selecting the connection between the other devices, cancel
the first established connection.
SPP connection does not support bidirectional communications.
HCRP connection supports bidirectional communications.
BIP
For BIP connection, a module including PostScript 3 must be installed in
the machine.
Only one Bluetooth adaptor or Bluetooth-equipped computer can be connected via BIP.
Only JPEG images that can be printed using BIP.
User codes are disabled for BIP.
You cannot print if print functions are restricted.
Some printers do not support BIP.
Note
In this manual, the instruction referred to print using SPP. To print using
HCRP or BIP, see the Help supplied with the Bluetooth adapter you use.

Printing with Bluetooth Connection

To install the printer driver, follow the procedure used to install parallel interface.
Important
To install the printer driver under Windows 2000 / XP Professional or Windows Server 2003, you must have an account that has Manage Printers permission. Log on as an Administrators or Power Users group member.

A Start 3Com Bluetooth Connection Manager.

44

Printing with Bluetooth Connection

B Check that the printer you want to use appears in 3Com Bluetooth Connection Manager.

C On the [Tool] menu, click [COM port].

D Check that the message Bluetooth Serial Client (COMx) appears under

Client Ports. (X indicates the COM port number used by Bluetooth.)

E Click [Close].
F On the [Start] menu, point to [Settings], and then click [Printers].
The [Printers] window appears.

G Click the icon of the printer you want to use.

H On the [File] menu, click [Properties].
I Click the [Ports] tab.
J Under [Port], select the [COMx:] check box.

X indicates the COM port

number used by Bluetooth.

K Click [OK].
Close the [Printers] window.
Note
To always use the same printer, select the [Always use for this connection]
check box.

System requirements vary depending on the Bluetooth standard and specifications. For details, see the manuals supplied with each product.
For information about setting up Bluetooth under other operating systems
or using it with different utilities, see the manuals supplied with those operating systems or utilities.
If a dialog box appears while transmitting a print job, reestablish network
connection as follows:
A Select the printer you want to use in the [Printers and Faxes] box.
B Click [Connect].
Reference
For details, see the manuals supplied with the Bluetooth adaptor or computer equipped with Bluetooth.

45

Preparing the Machine

Configuring Security Mode Settings

This describes how to configure the security mode settings.

A Start 3Com Bluetooth Connection Manager.

B On the [Tools] menu, click [Security Mode].

The [Security Mode] dialog box appears.

C Select the security mode in the [Security Mode:] list.

If you click [High], or [Custom], and specify [Link] in the [Custom Settings] dialog
box, enter the Bluetooth password. For information about entering the password, see p.46 Printing in the Security Mode.
For all other security modes and custom settings, no password is required.
For information about each mode, see the manuals supplied with the utility.

D Click [OK].
Close the [Security Mode] dialog box.
Reference
For details about the security mode, see 3Com Bluetooth Connection Manager Help. For details about the password entry which is required to transmit print jobs, see p.46 Printing in the Security Mode.

Printing in the Security Mode

This describes how to print in the security mode.

A Send the print job to the printer in use.

Depending on the computer configuration, the [Connect] dialog box may appear. If it does, use it to establish the network connection.

B The [Authentication] dialog box appears.

C Enter the Bluetooth password, and then click [OK].
As the Bluetooth password, enter the last four digits of the machine's serial
number. You can find the serial number on the label attached to the back of
the machine. For example, if the serial number is 00A0-001234, the Bluetooth
password is 1234.

D The print job is sent.

Note
The Bluetooth password differs for each machine and cannot be changed.

46

Making Option Settings for the Printer

Making Option Settings for the Printer

Make option settings for the machine using the printer driver when bidirectional
communication is disabled.

Reference
For details about making option settings for the printer, see p.49 If Bidirectional Communication Is Disabled.

Conditions for Bidirectional Communication

Bidirectional communication allows information about paper size and feed direction settings to be automatically sent to the printer. You can check machine
status from your computer.
Bidirectional communication is supported by Windows 95 / 98 / Me / 2000
/ XP, Windows Server 2003, and Windows NT 4.0.
If you use the RPCS printer driver and bidirectional communication is enabled under Windows 2000, the [Change Accessories] tab is unavailable.
Note
The RPCS printer driver supports bidirectional communications and updates
the machine status automatically.

The PCL printer driver supports bidirectional communications. You can update the machine status manually.
To support bidirectional communication, the following conditions must be met:

When connected with parallel cables

The computer must support bidirectional communication.
The machine must support bidirectional communication.
The interface cable must support bidirectional communication.
The machine must be connected to the computer using the standard parallel cables and parallel connectors.
Under Windows 2000, [Enable bidirectional support] must be selected, and
[Enable printer pooling] must not be selected on the [Ports] tab with the RPCS
printer driver.

47

Preparing the Machine

When connected with the network

The machine must support bidirectional communication.
DeskTopBinder Lite must be installed, or the Standard TCP/IP port must
be used.
Under Windows 2000, [Enable bidirectional support] must be selected, and
[Enable printer pooling] must not be selected on the [Ports] tab with the RPCS
printer driver.
If the Standard TCP/IP port is not being used, one of the following conditions
must be met in addition to the two above:
The SmartDeviceMonitor for Client port and the TCP/IP protocol must be
used.
The standard TCP/IP port must be used without changing the default port
name (for Windows 2000 / XP and Windows Server 2003).
Microsoft TCP/IP print IP address must be specified for use (for Windows
NT 4.0).
When using IPP protocol with the PCL printer driver, the IPP port name
must include the IP address.

When connected with USB

The machine must be connected to the computer's USB port using the USB interface cable.
The computer must support bidirectional communication.
Note
Install SmartDeviceMonitor for Client from the supplied CD-ROM.

48

Making Option Settings for the Printer

If Bidirectional Communication Is Disabled

Set up option settings when bidirectional communications are disabled.

Important
Under Windows 2000 / XP and Windows Server 2003, Manage Printers permission is required to change the printer properties in the [Printers] folder.
Log on as an Administrators or Power Users group member.

Under Windows NT 4.0, Full Control permission is required to change the

printer properties in the [Printers] (Windows 2000) or [Printers and Faxes] (Windows XP / Windows Server 2003) folder. Log on as an Administrators or
Power Users group member.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.
When using Windows XP or Windows Server 2003, point to [Settings] on the
[Start] menu, and then click [Printers and Faxes]. The [Printers and Faxes] window appears.

B Click the icon of the printer you want to use.

C On the [File] menu, click [Properties].
D Click the [Change Accessories] tab.
If options in the [Change Accessories] tab are disabled, bidirectional connection
is enabled. In this case, no change is necessary for option settings.
If you are using the RPCS printer driver, click the [Change Accessories] tab.

E Select options installed from the [Options] area, and then make the necessary settings.

F Select the total amount of the memory in [Total memory:] when the optional
SDRAM module is added.

G Under [Paper source tray settings:], click and highlight the tray to be used, and
then select the appropriate size, position, and type for the tray. Select the
[Do not use Auto Tray Select] check box to exclude the tray from the targets of
automatic tray selection.

H Click [OK] to close the printer properties dialog box.

49

Preparing the Machine

Installing Font Manager 2000

Important
Under Windows 2000 / XP, Windows Server 2003, or Windows NT 4.0, installing applications by Auto Run requires administrator permission. To install a printer driver by Auto Run, log on using an account that has
administrator permission.

A Quit all applications currently running.

B Insert the CD-ROM into the CD-ROM drive.
The installer starts.

C Click [Font Manager 2000].

D Follow the instructions on the screen.

50

Using Adobe PageMaker Version 6.0, 6.5, or 7.0

Using Adobe PageMaker Version 6.0, 6.5,

or 7.0
1

Under Windows 95 / 98 / Me / 2000 / XP, Windows Server 2003, or Windows

NT 4.0 with Adobe PageMaker, you need to copy PPD files to the PageMaker
folder.
PPD files have the .ppd extension in the folder DRIVERS\PS\WIN9X_ME\(Language)\DISK1 on the CD-ROM.
The WIN9X_ME folder inside the PS folder is for Windows 95 / 98 / Me.
Use the folder at this level that is appropriate for the operating system you are
currently using.
The third folder (Language) may be substituted by an appropriate language
name.
Copy the .ppd file to the PageMaker folder.
For PageMaker 6.0 default installation
The directory is C:\PM6\RSRC\PPD4.
For PageMaker 6.5 default installation
The directory is C:\PM65\RSRC\USENGLISH\PPD4.
The USENGLISH may vary depending on your language selection.
For PageMaker 7.0 default installation
The directory is C:\PM7\RSRC\USENGLISH\PPD4.
The USENGLISH may vary depending on your language selection.
Note
If the driver is not set correctly after copying the .ppd file, printing may not
be performed properly.

When using PageMaker, the optional features that can be selected by the
printer driver will not be active. The following procedure describes how to
activate the optional printer features.
A On the [File] menu, click [Print].
The [Print Document] dialog box appears.
B Make the necessary settings in the [Features] box.

51

Preparing the Machine

52

2. Setting Up the Printer Driver

PCL - Accessing the Printer Properties
Windows 95 / 98 / Me - Accessing the Printer Properties
There are two methods to open the printer properties dialog box.

Making Printer Default Settings

To make the printer default settings, open the printer properties dialog box from
the [Printers] window.
Important
You cannot change the printer default settings for each user. Settings made in
the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use.

C On the [File] menu, click [Properties].
D Make the necessary settings, and then click [OK].
Note
With some applications, the printer driver settings are not used, and the
application's own default settings are applied.
Reference
For details, see the printer driver Help.

Making Printer Settings from an Application

You can make printer settings for a specific application.
To make printer settings for a specific application, open the printer properties
dialog box from that application. The following explains how to make settings
for the WordPad application provided with Windows 95 / 98 / Me.

A On the [File] menu, click [Print].

The [Print] dialog box appears.

B Select the printer you want to use in the [Name] list, and then click [Properties].
The printer properties dialog box appears.

53

Setting Up the Printer Driver

C Make the necessary settings, and then click [OK].

D Click [OK] to start printing.
Note
The procedure to open the printer properties dialog box may vary depending on the application. For details, see the manuals provided with the application you use.
With some applications, the printer driver settings are not used, and the
application's own default settings are applied.
Any settings you make in the following procedure are valid for the current
application only.
General users can change the properties displayed in the [Print] dialog box
of an application. Settings made here are used as defaults when printing
from this application.

Reference
For details, see the printer driver Help.

Windows 2000 - Accessing the Printer Properties

Making Printer Default Settings - The Printer Properties
Important
To change the printer default settings including option configuration settings,
log on using an account that has Manage Printers permission. Members of the
Administrator and Power Users groups have Manage Printers permission by
default.
You cannot change the printer default settings for each user. Settings made in
the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use.

C On the [File] menu, click [Properties].
The printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Note
Settings you make here are used as the default settings for all applications.
Reference
For details, see the printer driver Help.

54

PCL - Accessing the Printer Properties

Making Printer Default Settings - Printing Preferences

Important
You cannot change the printer default settings for each user. Settings made in
the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use.

C On the [File] menu, click [Printing Preferences...].
The [Printing Preferences] dialog box appears.

D Make the necessary settings, and then click [OK].

Note
Settings you make here are used as the default settings for all applications.
Reference
For details, see the printer driver Help.

Making Printer Settings from an Application

You can make printer settings for a specific application.
To make printer settings for a specific application, open the [Printing Preferences]
dialog box from that application. The following explains how to make settings
for the WordPad application provided with Windows 2000.

A On the [File] menu, click [Print...].

The [Print] dialog box appears.

B Select the printer you want to use in the [Select Printer] list.
C Make the necessary settings, and then click [Print] to start printing.
Note
The procedure to open the [Printing Preferences] dialog box may vary depending on the application. For details, see the manuals provided with the
application you use.

Any settings you make in the following procedure are valid for the current
application only.
General users can change the properties displayed in the [Print] dialog box
of an application. Settings made here are used as defaults when printing
from this application.
Reference
For details, see the printer driver Help.

55

Setting Up the Printer Driver

Windows XP, Windows Server 2003 - Accessing the Printer

Properties
Making Printer Default Settings - The Printer Properties

Important
To change the printer default settings including option configuration settings,
log on using an account that has Manage Printers permission. Members of the
Administrators and Power Users groups have Manage Printers permission
by default.
You cannot change the printer default settings for each user. Settings made in
the printer properties dialog box are applied to all users.

A On the [Start] menu, click [Printers and Faxes].

The [Printers and Faxes] window appears.

B Click the icon of the printer you want to use.

C On the [File] menu, click [Properties].
The printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Note
Settings you make here are used as the default settings for all applications.
Reference
For details, see the printer driver Help.

Making Printer Default Settings - Printing Preferences

Important
You cannot change the printer default settings for each user. Settings made in
the printer properties dialog box are applied to all users.

A On the [Start] menu, click [Printers and Faxes].

The [Printers and Faxes] window appears.

B Click the icon of the printer you want to use.

C On the [File] menu, click [Printing Preferences...].
The [Printing Preferences] dialog box appears.

D Make the necessary settings, and then click [OK].

56

Note
Settings you make here are used as the default settings for all applications.

PCL - Accessing the Printer Properties

Reference
For details, see the printer driver Help.

Making Printer Settings from an Application

You can make printer settings for a specific application.
To make printer settings for a specific application, open the [Printing Preferences]
dialog box from that application. The following explains how to make settings
for the WordPad application provided with Windows XP.

A On the [File] menu, click [Print...].

The [Print] dialog box appears.

B Select the printer you want to use in the [Select Printer] list.
C Make the necessary settings, and then click [Print] to start printing.
Note
The procedure to open the [Printing Preferences] dialog box may vary depending on the application. For details, see the manuals provided with the
application you use.
Any settings you make in the following procedure are valid for the current
application only.
General users can change the properties displayed in the [Print] dialog box
of an application. Settings made here are used as defaults when printing
from this application.
Reference
For details, see the printer driver Help.

Windows NT 4.0 - Accessing the Printer Properties

Making Printer Default Settings - The Printer Properties
Important
To change the printer default settings including option configuration settings,
log on using an account that has Full Control permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups
have Full Control permission by default.

You cannot change the printer default settings for each user. Settings made in
the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

57

Setting Up the Printer Driver

B Click the icon of the printer you want to use.

C On the [File] menu, click [Properties].
The printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Note
Settings you make here are used as the default settings for all applications.

Reference
For details, see the printer driver Help.

Making Printer Default Settings - Default

Important
To change the printer default settings including option configuration settings,
log on using an account that has Full Control permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups
have Full Control permission by default.
You cannot change the printer default settings for each user. Settings made in
the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use.

C On the [File] menu, click [Document Defaults].
The [Default] dialog box appears.

D Make the necessary settings, and then click [OK].

Note
Settings you make here are used as the default settings for all applications.
Reference
For details, see the printer driver Help.

58

PCL - Accessing the Printer Properties

Making Printer Settings from an Application

You can make printer settings for a specific application.
To make printer settings for a specific application, open the printer properties
dialog box from that application. The following explains how to make settings
for the WordPad application provided with Windows NT 4.0.

A On the [File] menu, click [Print].

The [Print] dialog box appears.

B Select the printer you want to use in the [Name] list, and then click [Properties].
The printer properties dialog box appears.

C Make the necessary settings, and then click [OK].

D Click [OK] to start printing.
Note
The procedure to open the printer properties dialog box may vary depending on the application. For details, see the manuals provided with the application you use.

With some applications, the printer driver settings are not used, and the
application's own default settings are applied.
Any settings you make in the following procedure are valid for the current
application only.
General users can change the properties displayed in the [Print] dialog box
of an application. Settings made here are used as defaults when printing
from this application.
Reference
For details, see the printer driver Help.

59

Setting Up the Printer Driver

RPCS - Accessing the Printer Properties

Windows 95 / 98 / Me - Accessing the Printer Properties
There are two dialog box types of the printer properties dialog box.
Multi-tab is used as an example in this manual. For details about changing the
dialog box types, see the printer driver Help.

Multi-tab
This dialog box type is designed for users who often change print settings to
perform various printing operations.
Custom Setting
This dialog box type is designed for users who rarely change print settings.
This type of dialog box may vary depending on the installed options.
Making Printer Default Settings
To make the printer default settings, open the printer properties dialog box from
the [Printers] window.
Important
You cannot change the printer default settings for each user. Settings made in
the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use.

C On the [File] menu, click [Properties].
When you open the printer properties dialog box initially after installing the
RPCS printer driver, a confirmation message appears. After clicking [OK], the
printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Note
With some applications, the printer driver settings are not used, and the
application's own default settings are applied.
Reference
For details, see the printer driver Help.

60

RPCS - Accessing the Printer Properties

Making Printer Settings from an Application

You can make printer settings for a specific application.
To make printer settings for a specific application, open the printer properties
dialog box from that application. The following explains how to make settings
for the WordPad application provided with Windows 95 / 98 / Me.

A On the [File] menu, click [Print].

The [Print] dialog box appears.

B Select the printer you want to use in the [Name] list, and then click [Properties].
The printer properties dialog box appears.

C Make the necessary settings, and then click [OK].

D Click [OK] to start printing.
Note
The procedure to open the printer properties dialog box may vary depending on the application. For details, see the manuals provided with the application you use.

With some applications, the printer driver settings are not used, and the
application's own default settings are applied.
Any settings you make in the following procedure are valid for the current
application only.
General users can change the properties displayed in the [Print] dialog box
of an application. Settings made here are used as defaults when printing
from this application.
Reference
For details, see the printer driver Help.

61

Setting Up the Printer Driver

Windows 2000 - Accessing the Printer Properties

This describes how to launch printer driver's properties.

Making Printer Default Settings - The Printer Properties

Important
To change the printer default settings including option configuration settings,
log on using an account that has Manage Printers permission. Members of the
Administrators and Power Users groups have Manage Printers permission
by default.
You cannot change the printer default settings for each user. Settings made in
the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use.

C On the [File] menu, click [Properties].
The printer properties dialog box appears.
When you open the printer properties dialog box initially after installing the
RPCS printer driver, a confirmation message appears. After clicking [OK], the
printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Note
Settings you make here are used as the default settings for all applications.
Reference
For details, see the printer driver Help.

Making Printer Default Settings - Printing Preferences

Important
You cannot change the printer default settings for each user. Settings made in
the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use.

C On the [File] menu, click [Printing Preferences...].
The [Printing Preferences] dialog box appears.

62

RPCS - Accessing the Printer Properties

D Make the necessary settings, and then click [OK].

Note
Settings you make here are used as the default settings for all applications.
Reference
For details, see the printer driver Help.

Making Printer Settings from an Application

You can make printer settings for a specific application.
To make printer settings for a specific application, open the [Printing Preferences]
dialog box from that application. The following explains how to make settings
for the WordPad application provided with Windows 2000.

A On the [File] menu, click [Print...].

The [Print] dialog box appears.

B Select the printer you want to use in the [Select Printer] list.
C Make the necessary settings, and then click [Print] to start printing.
Note
The procedure to open the [Printing Preferences] dialog box may vary depending on the application. For details, see the manuals provided with the
application you use.
Any settings you make in the following procedure are valid for the current
application only.
General users can change the properties displayed in the [Print] dialog box
of an application. Settings made here are used as defaults when printing
from this application.
Reference
For details, see the printer driver Help.

63

Setting Up the Printer Driver

Windows XP, Windows Server 2003 - Accessing the Printer

Properties
Making Printer Default Settings - The Printer Properties

Important
To change the printer default settings including option configuration settings,
log on using an account that has Manage Printers permission. Members of the
Administrators and Power Users groups have Manage Printers permission
by default.
You cannot change the printer default settings for each user. Settings made in
the printer properties dialog box are applied to all users.

A On the [Start] menu, click [Printers and Faxes].

The [Printers and Faxes] window appears.

B Click the icon of the printer you want to use.

C On the [File] menu, click [Properties].
The printer properties dialog box appears.
When you open the printer properties dialog box initially after installing the
RPCS printer driver, a confirmation message appears. After clicking [OK], the
printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Note
Settings you make here are used as the default settings for all applications.
Reference
For details, see the printer driver Help.

Making Printer Default Settings - Printing Preferences

Important
You cannot change the printer default settings for each user. Settings made in
the printer properties dialog box are applied to all users.

A On the [Start] menu, click [Printers and Faxes].

The [Printers and Faxes] window appears.

B Click the icon of the printer you want to use.

C On the [File] menu, click [Printing Preferences...].
The [Printing Preferences] dialog box appears.

64

RPCS - Accessing the Printer Properties

D Make the necessary settings, and then click [OK].

Note
Settings you make here are used as the default settings for all applications.
Reference
For details, see the printer driver Help.

Making Printer Settings from an Application

You can make printer settings for a specific application.
To make printer settings for a specific application, open the [Printing Preferences]
dialog box from that application. The following explains how to make settings
for the WordPad application provided with Windows XP.

A On the [File] menu, click [Print...].

The [Print] dialog box appears.

B Select the printer you want to use in the [Select Printer] list.
C Make the necessary settings, and then click [Print] to start printing.
Note
The procedure to open the [Printing Preferences] dialog box may vary depending on the application. For details, see the manuals provided with the
application you use.
Any settings you make in the following procedure are valid for the current
application only.
General users can change the properties displayed in the [Print] dialog box
of an application. Settings made here are used as defaults when printing
from this application.
Reference
For details, see the printer driver Help.

65

Setting Up the Printer Driver

Windows NT 4.0 - Accessing the Printer Properties

Making Printer Default Settings - The Printer Properties
Important
To change the printer default settings including option configuration settings,
log on using an account that has Full Control permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups
have Full Control permission by default.

You cannot change the printer default settings for each user. Settings made in
the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use.

C On the [File] menu, click [Properties].
The printer properties dialog box appears.
When you open the printer properties dialog box initially after installing the
RPCS printer driver, a confirmation message appears. After clicking [OK], the
printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Note
Settings you make here are used as the default settings for all applications.
Reference
For details, see the printer driver Help.

Making Printer Default Settings - Default

Important
To change the printer default settings including option configuration settings,
log on using an account that has Full Control permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups
have Full Control permission by default.

You cannot change the printer default settings for each user. Settings made in
the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use.

66

RPCS - Accessing the Printer Properties

C On the [File] menu, click [Document Defaults...].

The [Default] dialog box appears.

D Make the necessary settings, and then click [OK].

Note
Settings you make here are used as the default settings for all applications.

Reference
For details, see the printer driver Help.

Making Printer Settings from an Application

You can make printer settings for a specific application.
To make printer settings for a specific application, open the printer properties
dialog box from that application. The following explains how to make settings
for the WordPad application provided with Windows NT 4.0.

A On the [File] menu, click [Print].

The [Print] dialog box appears.

B Select the printer you want to use in the [Name] list, and then click [Properties].
The printer properties dialog box appears.

C Make the necessary settings, and then click [OK].

D Click [OK] to start printing.
Note
The procedure to open the printer properties dialog box may vary depending on the application. For details, see the manuals provided with the application you use.
With some applications, the printer driver settings are not used, and the
application's own default settings are applied.
Any settings you make in the following procedure are valid for the current
application only.
General users can change the properties displayed in the [Print] dialog box
of an application. Settings made here are used as defaults when printing
from this application.
Reference
For details, see the printer driver Help.

67

Setting Up the Printer Driver

68

3. Other Print Operations

Printing a PDF File Directly
You can send PDF files directly to the machine for printing, without having to
open a PDF application.
Important
The function can be used with genuine Adobe PDF files only.
This function supports version 1.3, 1.4, and 1.5 PDF files.
PDF files created using the transparency function of PDF version 1.4 may not
be printed.
PDF files created using Crypt Filter and/or the 16 bit colour image function
of PDF version 1.5 cannot be printed.
PDF version 1.6 (Acrobat 7.0) files created without any functions that are exclusive to PDF version 1.6 can be printed.
Some types of High Compression PDF files may not be printed. Consult your
sales representative about the supported file types.
Note
Paper size errors may occur when printing on custom size paper.

Printing Method
The following procedures explain the two methods of direct PDF printing - using Auto Document Link or by entering commands.

Using DeskTopBinder Lite

Installing DeskTopBinder Lite
Follow the procedure below to install DeskTopBinder Lite.

A Quit all applications currently running.

B Insert the "Scanner Driver and Utilities" CD-ROM into the CD-ROM drive.
The installer starts.
Auto Run may not work under certain operating system settings. In this case,
launch Setup.exe located on the CD-ROM root directory.

C Select an interface language, and then click [OK].

D Click [DeskTopBinder Lite] , and then click [Next >].
69

Other Print Operations

E Follow the instructions on the display to install DeskTopBinder Lite.

If you are required to restart the computer after installing DeskTopBinder
Lite, restart the computer and continue the configuration.

DeskTopBinder Lite Enhancements

Follow the DeskTopBinder Lite enhancement procedure to print PDF files directly.

A On the [Start] menu, click [Programs], [DeskTopBinder], and [Extended Features

Wizard].

B When [Extended Features Wizard] appears, select [Start], and then click [Next]
repeatedly until the [Printing Function2] screen appears.

C On the [Printing Function2] screen, click [Add...] to display [PDF Direct Print Properties].

D Select Driver for This Machine, click [OK], and then click [Next] repeatedly
until [Finish] is displayed.
Click [Finish].

Function Palette
The Function palette contains buttons for functions that are already configured
through DeskTopBinder Lite enhancement. Using these buttons, you can print
Windows files, preview printouts, convert images, and register scanners for documents without having to open DeskTopBinder Lite. You can also use these
functions simply by dragging a target file to the button corresponding to the required function and dropping it there.

A On the [Start] menu, click [Programs], [DeskTopBinder], and [Function Palette].

An icon for the Function palette is added to the task bar displayed at the bottom right of the screen.

B Right-click the icon that is added to the task bar, and then click [Properties]
to display the Properties screen.

C Click the [Contents] tab, select the [PDF Direct Print] check box at the centre,

and then click [OK].

The [Properties] screen closes and the [PDF Direct Print] icon is added to the palette.

70

Printing a PDF File Directly

PDF Direct Printing

Use the method below to print PDF files directly.

A Drag the PDF file you want to print to the PDF Direct Printing icon in the
palette and drop it there.

B [Output File List-PDF Direct Print] is displayed.

Highlight the PDF you want to print, and then click [OK].
The PDF file is printed.

Printing PDF Password-Protected Documents

Follow the procedure below to print password-protected PDF files.

A In the Windows [Start] menu, click [Programs], [DeskTopBinder], and [Extended

Features Wizard].

B When [Extended Features Wizard] appears, select [Start], and then click [Next].
C On the [Printing Function2] screen, click [Properties] to display [PDF Direct Print
Properties].

D Select the [Use PDF Password] check box at the bottom right of the screen, and
then click [OK].
Click [Next] repeatedly until [Finish] appears.
Click [Finish] to close the [Extended Features Wizard] screen.

E Move the PDF file you want to print to the PDF Direct Printing icon on the
palette using a drag-and-drop operation.

F [Output File List-PDF Direct Print] is displayed.

Select the PDF file you want to output to make it reverse video, and then click
[OK].

G The [PDF Direct Print Properties] screen opens.

Enter the password for the PDF file you want to print in the [PDF Password]
field at the bottom right of the screen, and then click [OK].
The password-protected PDF file is printed.
Note
Before printing a password-protected PDF file, perform one of the following:
Enter the PDF password in the PDF Direct Printing Properties screen.
Specify a PDF password by selecting [Change PDF Password] in the [PDF
Menu] on the control panel of this machine
If a [PDF Group Password] for the [PDF Menu] menu is assigned to either
DeskTopBinder Lite or the control panel of this machine, a same group
password needs to be assigned to the other.

71

Other Print Operations

PDF Direct Print Properties

3
ASC005S

1. Setting name:

8. Number of copies

Displays the plug-in configuration name

(up to 63 single byte characters)

Specifies the number of copies to print.

2. Change Icon...

Sorts printed sheets.

Changes the icon displayed on the tool

bar.

3. Printer:
Displays a list of RPCS drivers that support PDF direct printing.

4. Duplex
Prints on both sides of sheets.

5. Layout
Prints multiple pages on a single sheet.

6. Display this dialog box before

printing
Appears in PDF direct printing mode if
this check box is selected.

9. Collate
10. Range
Specify the pages you want to print.

11. Resolution
Specifies a print resolution.

12. PDF Password

If the PDF file is password-protected, enter the password in this field. Otherwise,
the file cannot be printed.

13. Group Password

If a group password is assigned to DeskTopBinder Lite and this machine, enter
the group password in this field. Otherwise, printing cannot start.

7. Orientation
Specifies the original's orientation.

Using commands
You can print PDF files directly, using commands such as ftp, sftp, and
lpr.
Reference
For details about UNIX commands, see Network Guide.

72

Unauthorized Copy Control

Unauthorized Copy Control

To prevent unauthorized copying, you can embed patterns and text beneath the
print. You do not need a special paper to use this function. If a paper with text
or image patterns is copied by a copier or a multi-function printer, either the patterns are printed vividly or the copy is grayed out, so as to protect the information on the original from leaking. To print with protection against unauthorized
copying, you can use [Data security for copying] and [Mask type:].
Important
This function is designed to discourage copying of confidential documents; it
does not prevent unauthorized use of information.
You must install the Copy Data Security Unit to gray out files protected by
Data Security for Copying that are stored in the document server or printed.
You do not have to install the unit to print files that are protected by Data Security for Copying.
You can use this machine to print files that are protected by data security for
copying. However, because you cannot install the Copy Data Security unit on
this machine, copies of files cannot be grayed out when using data security
for copying.
Data security for copying cannot be used together Toner saving.
Use the following setting to make the embedded pattern or text for preventing unauthorized copying more visible:
Under [Copier Features], [Original Type Setting], set [Original Type 1 (Text)] to
[Special Mode 1].
Note that if you make this setting, gray-scale images in documents that do
not contain embedded patterns or text might not be copied properly.
To use the Unauthorized Copy Control function, configure the RPCS printer
driver settings as shown below. This function cannot be selected if other settings are applied.
In the [Paper Type:] list, select [Plain/Recycled].

Opening the Unauthorized Copy Control Window

A In the RPCS printer driver, open the [Printing Preference] window.

B Click [Add/Change Custom Settings...].
C Select the [Unauthorized copy...] check box.
D Click [Control Settings...].
The Unauthorized Copy Control window appears.
Note
For details, see the printer driver Help.

73

Other Print Operations

Using [Data security for copying]

If a document printed with data security for copying is copied by or stored in the
Document Box of a copier or multi-function printer with the copy data security
unit, the copy or stored file is grayed out. This section explains how to specify
the printer driver setting for printing using [Data security for copying].

Setting [Data security for copying] in the printer driver

Select the [Data security for copying] checkbox. You can also enter the text in
the [Text:] box.
You cannot select the [Mask type:] checkbox at the same time.
To print a document protected by gray overprint, the machine must be set
up correctly. Consult an administrator.

74

Unauthorized Copy Control

Printing a document using [Data security for copying]

N
op
o C ying o C
g N o Cop ing N
py
N
No
ng o Co ying
N
op
gN
yin No C opying
g oC
g
n
n
i
i
y
y
p
g N Cop
g
pyin g No opyin
C yin
n
i
o
y
op ing N Cop
o
y
py
Co ying N o Cop
p
Co ying N o Cop
N

AJL030S

1. The pattern and text you have set

is printed.

3. The document is blanked by gray

overprint.

2. The document is copied or stored

in copiers / multifunction machines
which the Copy Data Security unit is
installed.
Note
This machine can print only as described in Step 1.

Only the RPCS printer driver is supported.

You cannot partially embed a pattern and text in a document.
Use 182 257 mm (71/4 101/2 in.) or larger paper.
Use ordinary or recycled paper of at least 70% whiteness.
Duplex printing may interfere with this function as a result of text and patterns being visible through the paper.
Printing with background patterns and text may be slower than normal printing.
Reference
For details about setting [Data security for copying], see the printer driver Help.

75

Other Print Operations

Using [Mask type:]

You can embed patterns and text in a document by setting in the printer driver
to prevent unauthorized copying.

3
Setting [Mask type:] in the printer driver
Select a pattern from [Mask type:], and then enter text in the [Text:] box.
Note
You can set only [Text:], but [Mask type:] and [Text:] must be set together.
To switch text and background patterns, select the [Reverse patterns:
text/background] check box.

Printing a document using [Mask type:]

N Copy g N
o
o
yin
g N o Cop ing N
N Copy g No
g
n
o opyin N
gN
yin No C opying
g
g
C
pyin g No opyin g
in No C pyin
y
p
o ing
Co in
opy ing No Copy
o
y
y
p
Co ying N o Cop
op ing N Cop
C
o
py
No

C
C
ng
No Copyi g No
o
o
yin
g N o Cop ing N
py
N
No
ng o Co ying
N Cop
N
g
g
yin No opyin
g oC
g
n
n
i
i
y
y
p
N Cop
ing
in
opy ing No Copy
o
y
yi
p
Co ying N o Cop y
p
Co ying N o Cop
p
Co ing N Cop
AJL031S

1. The pattern and text you have set

3. The pattern and text you have set

is printed palely.

appear clearly.

2. The document is copied, scanned,

or stored in copiers / multifunction
machines.

76

Unauthorized Copy Control

Note
Only the RPCS printer driver is supported.

You cannot partially embed patterns and text strings in a document.

To make the embedded pattern clear, set the character size at least 50 pt (preferably 70 to 80 pt) and character angle to between 30 and 40 degrees.
Due to the effects of the settings, the results of copying, scanning, and saving
documents in the document server may vary depending on the machine
model and setting conditions.
Printing with background patterns and text may be slower than normal printing.

Reference
For details about setting [Mask type:], see the printer driver Help.

Important Notice
The supplier does not provide warranty regarding the appearance of print
patterns and other copy protection features. The appearance of the print patterns and the performance of Unauthorized Copy Control may vary depending on the quality of paper used and the machine model and settings.
The supplier takes no responsibility for any damages sustained in connection
with use of or inability to make use of Unauthorized Copy Control print patterns.

77

Other Print Operations

Form Feed
This section gives instructions for operating the machine when there is no tray
for the selected paper size or type, or when paper loaded in the machine has run
out.
Important
The tray cannot be changed if the following functions are set:

Duplex Print to a tray that does not support duplex printing

Note
If form feed is selected for a tray with the following settings, you can change
the tray by canceling the settings:

Duplex Print
If Auto Continue is selected, form fed paper is printed after a set interval. See
Printer Features, General Settings Guide.

Printing from a Selected Tray

If the machine does not have a tray for the selected paper size or paper type, or
if the selected paper loaded in the machine has run out, a caution message appears. If this message appears, do the following procedure.

A When the caution message appears, press [FormFeed].

B On the confirmation screen, press {OK}.

If you want to stop printing, press [Cancel].

78

Form Feed

C Select the tray for form feed using {T} or {U} from those that appear on the

display panel, and then press the {OK} key.

If you want to print after adding paper to the tray, select the tray after loading
the correct paper.

The machine prints using the selected tray.

Note
If a tray with a smaller paper size is selected, the print job may be cut short,
or other problems may occur.

Canceling a Print Job

Follow this procedure for canceling the print job if the message prompting form
feed appears.

A Press [JobReset].

B Press [Current].

The confirmation message appears.

To resume printing jobs, press [Resume].

C Press [Yes] to cancel the print job.

Press [No] to return to the previous display.

79

Other Print Operations

Note
If the machine is shared by multiple computers, be careful not to accidentally cancel someone else's print job.

Under Windows, If the machine is connected to the computer using a parallel cable, sent print jobs may be canceled if [JobReset] is pressed while
Waiting... is displayed on the control panel. After the interval set in [I/O
Timeout] in Printer Features has passed, the next print job can be sent. A
print job sent from a different client computer will not be canceled in this
case.
You cannot stop printing data that has already been processed. For this
reason, printing may continue for a few pages after you press [JobReset].
A print job containing a large volume of data may take considerable time
to stop.

Reference
For details, see p.81 Canceling a Print Job.

80

Canceling a Print Job

Canceling a Print Job

This section gives instruction to stop printing from the computer or the control
panel.

Canceling a Print Job Using the Control Panel

A Press [JobReset] on the display panel.

A confirmation message appears.

B Press [Current].

To resume printing jobs, press [Resume].

C Press [Yes] to cancel the print job.

Press [No] to return to the previous display.

81

Other Print Operations

Windows - Canceling a Print Job from the computer

You can cancel a print job from the computer if transferring print jobs is not completed.

A Double-click the printer icon on the Windows task tray.

A window appears, showing all print jobs currently queued for printing.
Check the current status of the job you want to cancel.

B Select the name of the job you want to cancel.

C On the [Document] menu, click [Cancel Printing].
D Press the {Printer} key on the machine's control panel.

Note
If the machine is shared by multiple computers, be careful not to accidentally cancel someone else's print job.
If the machine is connected to the computer using a parallel cable, sent
print jobs may be canceled if [JobReset] is pressed while Waiting... is displayed on the control panel. After the interval set in [I/O Timeout] in Printer
Features has passed, the next print job can be sent. A print job sent from a
different client computer will not be canceled in this case.
In Windows XP, Windows Server 2003, and Windows NT 4.0, click [Cancel]
on the [Document] menu.
In Windows 95 / 98 / Me / 2000 or Windows NT 4.0, you can also open
the print job queue window by double-clicking the machine icon in the
[Printers] machine window (the [Printers and Faxes] window under Windows XP and Windows Server 2003).
You cannot stop printing data that has already been processed. For this
reason, printing may continue for a few pages after you press [JobReset].
A print job containing a large volume of data may take considerable time
to stop.

82

Checking the Error Log

Checking the Error Log

If files could not be stored due to printing errors, identify the cause of the errors
by checking the error log on the control panel.
Important
The most recent 30 errors are stored in the error log. If a new error is added
when there are 30 errors already stored, the oldest error is deleted.
If the main power switch is turned off, the log is deleted.

A Press the {Printer} key to display the Printer screen.

B Press [Menu].

C Press [Show Error Log] and then press the {OK} key.
D Select the error log you want to check using {T} or {U}.

A detailed error log appears.

Note
Press the {Escape} key until the Printer screen appears after checking the
log.
To print files that appear in the error log, resend them after stored files
have been printed or deleted.

83

Other Print Operations

Collate
When printing multiple documents such as handouts for meetings, you can separate sets into order. This function is known as Collate. Collate stores data
transmitted from a computer in memory. The following are the two types of collate:
Important
Rotating Collate is not possible when feeding paper from the bypass tray.

If jobs containing pages of various sizes are set, Rotating Collate will not
work.

Collate
Printed output is assembled as sets in sequential order.

AEU016S

Rotating Collate
Every other print set is rotated by 90 degrees K.

AEU017S

Note
You can set Collate in the RPCS printer driver.

If Auto Continue occurs on the first set, Collate will be canceled.

If forced printing occurs on the first set, Collate will be canceled.
If a document with mixed paper sizes or sizes larger than A4, 81/2 11 is set,
it can only be collated, even if Rotating Collate has been selected.
When Rotating Collate has been selected, printing speed will be slower than
with other collate functions.
When setting Collate in the printer driver settings, make sure that a collate
option is not selected in the application's print settings. If a collate option is
selected, printing will not be as intended.
The Rotating Collate function requires two paper trays containing same size
paper but in different orientations.

84

Collate

Reference
For information about paper sizes and the number of sets you can use Collate
or Rotating Collate with in every option, see Copy Reference.

For printing methods, see the printer driver Help.

85

Other Print Operations

86

4. The Functions and Settings

of the Machine
Mainframe
Network Guide, PostScript 3 Supplement, and UNIX Supplement cover all models, and therefore contain all the functions and settings. This chapter describes
the functions and setting items used for configuring the model you are using.
Reference
For details about functions and setting items, see Network Guide, PostScript
3 Supplement and UNIX Supplement.

Functions
The following functions are available with the machine:
Copy
Printer
Scanner
Fax
Note
The machine must be equipped with the Printer/Scanner Unit in order to use
the printer or scanner function.

Interface
The following interfaces are available with the machine:
Ethernet (100BASE-TX / 10BASE-T)
USB (2.0)
IEEE 1284 (Parallel) (Optional)
IEEE 802.11b (Wireless LAN) (Optional)
Bluetooth (Optional)
Note
To use the IEEE 1284, IEEE 802.11b (wireless LAN), or Bluetooth interface, the
machine must be equipped with the corresponding unit for that interface.

You cannot have the IEEE 1284, IEEE 802.11b (wireless LAN), and Bluetooth
interface on the machine at the same time.

87

The Functions and Settings of the Machine

List of the Setting Items

Web Image Monitor
The following tables show Web Image Monitor items that can be viewed or modified depending on the selected mode on the Web browser.
Select one of the following modes to log on Web Image Monitor:
User mode: log on as a user
Administrator mode: log on as an administrator

Home
Status

Menu

User mode

Administrator mode

Toner

Read

Read

Input Tray

Read

Read

Output Tray

Read

Read

Device Info
Menu

User mode

Administrator mode

Functions

Read

Read

System

Read

Read

Version

Read

Read

Printer Language

Read

Read

Counter
Menu

88

User mode

Administrator mode

Copier

Read

Read

Printer

Read

Read

Fax

Read

Read

Send/TX Total

Read

Read

Fax Transmission

Read

Read

Scanner Send

Read

Read

Other Function(s)

Read

Read

List of the Setting Items

Job
Job List
Menu

User mode

Administrator mode

Current/Waiting Jobs

Read

Read

Job History

Read

Read

Printer
Menu

User mode

Administrator mode

Job History

Read

Read

Error Log

Read

Read

Fax History
Menu

User mode

Administrator mode

Transmission

Read

Read

Reception

Read

Read

LAN-Fax

Read

Read

Address Book
Menu
Address Book

User mode
None

Administrator mode
Read/Modify

Configuration
Device Settings
Menu

User mode

Administrator mode

System

Read

Read/Modify

Paper

Read

Read/Modify

Date/Time

Read

Read/Modify

Timer

Read

Read/Modify

Logs

None

Read/Modify

E-mail

Read

Read/Modify

Auto E-mail Notification

None

Read/Modify

On-demand E-mail Notification None

Read/Modify

File Transfer

None

Read/Modify

User Authentication Management

None

Read/Modify

Administrator Authentication Management

None

Read/Modify

89

The Functions and Settings of the Machine

Menu

User mode

Administrator mode

Program/Change Administrator None

Read/Modify

LDAP Server

None

Read/Modify

Firmware Update

None

Read/Modify

Printer
Menu

User mode

Administrator mode

Basic Settings

Read

Read/Modify

Tray Parameters (PCL)

None

Read/Modify

Tray Parameters (PS)

None

Read/Modify

PDF Temporary Password

Modify

None

PDF Group Password

None

Modify

PDF Fixed Password

None

Modify

Fax
Menu

User mode

Administrator mode

General

None

Read/Modify

Administrator Tools

None

Read/Modify

E-mail Settings

None

Read/Modify

IP-Fax Settings

None

Read/Modify

IP-Fax Gateway Settings

None

Read/Modify

Parameter Settings

None

Read/Modify

Interface
Menu
Interface Settings

User mode
Read

Administrator mode
Read/Modify

Network
Menu

90

User mode

Administrator mode

IPv4

Read

Read/Modify

IPv6

Read

Read/Modify

NetWare

Read

Read/Modify

AppleTalk

Read

Read/Modify

SMB

Read

Read/Modify

SNMP

None

Read/Modify

SNMPv3

None

Read/Modify

SSDP

None

Read/Modify

Bonjour

Read

Read/Modify

System Log

Read

Read

List of the Setting Items

Security
Menu

User mode

Administrator mode

Network Security

None

Read/Modify

Access Control

None

Read/Modify

IPP Authentication

None

Read/Modify

SSL/TLS

None

Read/Modify

ssh

None

Read/Modify

Site Certificate

None

Read/Modify

Device Certificate

None

Read/Modify

RC Gate
Menu

User mode

Administrator mode

Setup RC Gate

None

Read/Modify

Update RC Gate Firmware

None

Read/Modify

RC Gate Proxy Server

None

Read/Modify

Webpage
Menu
Webpage

User mode
Read/Modify

Administrator mode
Read/Modify

Extended Feature Settings

Menu

User mode

Administrator mode

Startup Setting

None

Read/Modify

Extended Feature Info

None

Read

Install

None

Read/Modify

Uninstall

None

Read/Modify

Administrator Tools

None

Read/Modify

Copy Extended Features

None

Read/Modify

Copy Card Save Data

None

Read/Modify

Note
Some items are not displayed depending on the security settings.

91

The Functions and Settings of the Machine

telnet
The following telnet can be used with the machine:
access, appletalk, authfree, autonet, bonjour (rendezvous), btconfig, devicename, dhcp, diprint, dns, domainname, help, hostname, ifconfig, info, ipp, ipv6,
lpr, netware, passwd, prnlog, route, set, show, slp, smb, snmp, sntp, ssdp, ssh,
status, syslog, upnp, web, wiconfig, wins

Settings that can be used with PostScript 3

The following PostScript 3 settings can be used with the machine:
Note
Depending on a type of printer drivers, different items may be displayed.

Settings

Selectable Items

Fit to Paper

Prompt User, Nearest Size and Scale, Nearest Size and Crop

Collate

Off, On

Print Mode

Through, Edge smoothing, Toner Saving

Dithering:

Auto, Photographic, Text, User Setting

Image Smoothing:

Off, On, Auto, Less than 90 ppi, Less than 150 ppi, Less than
200 ppi, Less than 300 ppi

Destination

Printer Default, Internal Tray, Upper Internal Tray

Orientation Override

Off, Landscape, Portrait

Watermark

Off, On

Watermark Text

CONFIDENTIAL, COPY, DRAFT, FINAL, FILE COPY,

PROOF, TOP SECRET

Watermark Font

Helvetica Bold, Courier Bold, Times Bold

Watermark Size

24 Point, 36 Point, 48 Point, 60 Point, 72 Point

Watermark Angle

180 Degrees, 135 Degrees, 90 Degrees, 45 Degrees, 0 Degrees,

-45 Degrees, -90 Degrees, -135 Degrees, -180 Degrees

Watermark Style

92

Gray, Outlined

5. Appendix
Specifications
This section contains the machine's electrical and hardware specifications, including information about its options.
Component

Specifications

Resolution

600/300 dpi

Printing speed

16 ppm/20 ppm
(A4K, 81/2 11 K plain paper)
Printing speeds depend on the machine. Check which type of machine you have. See About This Machine.

Interface

Standard:
Ethernet interface (100 BASE-TX / 10 BASE-T)
USB 2.0 interface
Option:
IEEE 1284 parallel interface
Use a standard 36-pin printer cable not longer than 3 meters (10
feet).
IEEE 802.11b wireless LAN interface
Bluetooth interface

Network protocol

TCP/IP, IPX/SPX, AppleTalk

Printer language

Standard: RPCS, PCL 5e, PCL XL

Option: PostScript 3, PDF

Fonts

PCL XL/5e :
Monotype Imaging 35 Intellifonts, 10 TrueType fonts, 13 International fonts, and 1 Bitmap font.
PostScript 3 :
136 fonts (Type 2:24, Type 14:112)

Memory

384 MB

Network cable

100 BASE-TX / 10 BASE-T shielded twisted-pair (STP, Category/Type5) cable.

USB Interface (Standard)

Supported Operating System:

Windows Me / 2000 / XP, Windows Server 2003, MacOS 9.2.2,
MacOS 10.3.3 or later
Transmission spec.
USB 2.0 Standard
Connectable Device:
Devices corresponding to USB 2.0 Standard

93

Appendix

Note
When using MacOS, use only the standard USB interface. The optional USB
interface board is not supported.

When using the USB Interface (Standard) with MacOS 9.2.2, only USB 1.1 is
supported.
When using the USB Interface (Standard) with Windows Me, install USB
Printing Support. Windows Me only supports USB 1.1 speed.

Options
Important
The IEEE 802.11b interface unit, the IEEE 1284 interface board, and Bluetooth
interface unit cannot be installed concurrently.

IEEE 1284 Interface Board Type A

Transmission spec.:
IEEE 1284
Required cable:
Standard IEEE 1284 compliant Micro Centronics 36 pin cable
IEEE 802.11b Interface Unit Type H
Transmission spec.:
Based on IEEE 802.11b (wireless LAN)
Protocol:
TCP/IP, IPX/SPX, AppleTalk
Note
SmartDeviceMonitor and Web Image Monitor are supported.

Data transfer speed:

Auto select from below speed
1 Mbps, 2 Mbps, 5.5 Mbps, 11 Mbps
Frequency range:
Inch version:
2412 - 2462 MHz (1 - 11 channels)
Metric version:
2412 - 2472 MHz (1 - 13 channels)

94

Specifications

Transmittable distance:
1 Mbps 400 m
2 Mbps 270 m
5.5 Mbps 200 m
11 Mbps 140 m
Note
These figures are a guideline for outdoor use. In general, the transmittable
distance indoors is 10 - 100 m, depending on environment.

Transmission mode:
Ad hoc, and infrastructure mode
Bluetooth Interface Unit Type 3245
Supported Profiles:
SPP (Serial Port Profile)
HCRP (Hardcopy Cable Replacement Profile)
BIP (Basic Imaging Profile)

Frequency Range:
2.45 GHz ISM band
Data Transmission Speed:
723 kbps
Note
The transmission speed is adjusted according to factors such as the distance and obstacles between the devices, radio signal condition and Bluetooth adaptor.

Maximum Range:
10 m

95

INDEX
B
Bluetooth Interface Unit Type 3245, 95
Bypass tray, 8
setting the paper size, 10

C
Canceling a job
Windows, 81
Collate, 84
Control keys, 3
Control panel
printer features, 4
Custom size paper, 12
printing, bypass tray, 8

D
Display panel, 2

E
Envelope
printing, bypass tray, 14
Error log, 83

F
Font Manager 2000, 50
Fonts, 93

H
Hard disk, 93
How to Read This Manual, 1

Network cable, 93
Network protocol, 93

O
Operating system, 93
Options, 94

P
PageMaker, 51
PDF Direct Print, 69
Printer Features Menu, 4
Printer language, 93
Printing a PDF file directly
PDF direct print, 69
Printing Method
PDF direct print, 69
Printing speed, 93
Printing with Bluetooth Connection
Windows, 44
Printing with Parallel Connection
Windows 2000, 42

R
Resolution, 93

S
Specifications, 93

T
Thick Paper
printing, bypass tray, 14

I
IEEE 1284 Interface Board Type A, 94
IEEE 802.11b Interface Unit Type H, 94
Installing the printer driver
Quick Install, 21
Installing the Printer Driver Using USB, 37
Interface, 93

M
Manuals for This Machine, i
Memory, 93

96

U
Unauthorized copy control, 73
data security for copying, 74
mask type, 76
Using commands, 72

W
Windows
canceling a job, 81
Windows 2000
printer properties, PCL, 54
printer properties, RPCS, 62
Windows 95/98/Me
printer properties, PCL, 53
printer properties, RPCS, 60
Windows NT 4.0
document defaults, PCL, 58
document defaults, RPCS, 66
printer properties, PCL, 57
printer properties, RPCS, 66
Windows Server 2003
printer properties, PCL, 56
printer properties, RPCS, 64
Windows XP
printer properties, PCL, 56
printer properties, RPCS, 64

97

98

GB

GB

AE

AE

B843-7800

Declaration of Conformity
The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending directives and the Low Voltage Directive 73/23/EEC and its amending directives.
In accordance with IEC 60417, this machine uses the following symbols for the main power switch:
a means POWER ON.
b means POWER OFF.
Trademarks
Microsoft, Windows and Windows NT are registered trademarks of Microsoft Corporation in the
United States and/or other countries.
Adobe, PostScript, Acrobat, PageMaker and Adobe Type Manager are registered trademarks of
Adobe Systems Incorporated.
PCL is a registered trademark of Hewlett-Packard Company.
Apple, AppleTalk, EtherTalk, Macintosh, Mac OS and True Type are trademarks of Apple Computer,
Inc, registered in the U.S. and other countries.
BonjourTM is a trademark of Apple Computer Inc.
IPS-PRINTTM Printer Language Emulation Copyright 2000, Oak Technology, Inc., All Rights Reserved.
UNIX is a registered trademark in the United States and other countries, licensed exclusively through
X/Open Company Limited.
The Bluetooth word mark and logos are owned by the Bluetooth SIG, Inc. and any use of such marks
by Ricoh Company, Ltd. is under license.
NetWare is a registered trademark of Novell, Inc.
UPnP is a trademark of the UPnP Implementers Corporation.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights to those marks.
The proper names of the Windows operating systems are as follows:

The product name of Windows 95 is Microsoft Windows 95

The product name of Windows 98 is Microsoft Windows 98

The product name of Windows Me is Microsoft Windows Millennium Edition (Windows Me)

The product name of Windows 2000 are as follows:

Microsoft Windows 2000 Professional
Microsoft Windows 2000 Server
Microsoft Windows 2000 Advanced Server

The product name of Windows XP are as follows:

Microsoft Windows XP Home Edition
Microsoft Windows XP Professional

The product names of Windows ServerTM 2003 are as follows:

Microsoft Windows ServerTM 2003 Standard Edition
Microsoft Windows ServerTM 2003 Enterprise Edition
Microsoft Windows ServerTM 2003 Web Edition

The product name of Windows NT 4.0 are as follows:

Microsoft Windows NT Workstation 4.0
Microsoft Windows NT Server 4.0
Copyright 2006

Printer/Scanner Unit Type 2000 Operating Instructions Printer Reference

B843-7800

GB GB
AE AE