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Indian Institute of Technology Guwahati

This document is a travel allowance bill form for an Indian Institute of Technology employee claiming reimbursement for official travel. It collects information about the employee, the purpose and details of the journey including dates of travel, modes of transportation and associated costs. It requires the employee to certify details of the travel and amounts claimed. The finance department will then review the claim, calculate the admissible amount based on rules, and indicate the net amount to be paid out after adjusting any advance received. The competent authority must approve the bill before reimbursement.

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Moon Moon Bordeori
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78 views2 pages

Indian Institute of Technology Guwahati

This document is a travel allowance bill form for an Indian Institute of Technology employee claiming reimbursement for official travel. It collects information about the employee, the purpose and details of the journey including dates of travel, modes of transportation and associated costs. It requires the employee to certify details of the travel and amounts claimed. The finance department will then review the claim, calculate the admissible amount based on rules, and indicate the net amount to be paid out after adjusting any advance received. The competent authority must approve the bill before reimbursement.

Uploaded by

Moon Moon Bordeori
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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INDIAN INSTITUTE OF TECHNOLOGY GUWAHATI

TRAVELLING ALLOWANCE BILL (OFFICIAL VISIT/SEMINER & CONFERENCE ATTENDED) - INLAND

Name
Designation
Deptt./Section
Grade Pay

:
:
:
:

Emp No.
Account Head/Project Code
Bank Account No. (Preferably Canara Bank)
email id
Mode of journey
(Air/Train/
Steamer/Bus)

1. PARTICULARS OF JOURNEY (from Station to Station)


Station

Departure
Date

Time

Station

2. PARTICULARS OF LOCAL CONVEYANCE USED


DATE

FROM

Arrival
Date

TO

Mode of journey
(Auto/Taxi/Car)

Time

Fare
(Rs.)

:
:
:
:
Fare
(Rs.)

Distance
Travelled
(in km)

Ticket Nos./
Remarks

Remarks
(Voucher Attached)
Yes/No

Please attach:
(a) Copy of approval of the journey.
(b) Tickets, where applicable.
(c) In case of e-ticket (Air), Boarding Pass is
mandatory.
(d) Proof of payments in all cases.
(e) Copy of Participation Certificate in case of
Seminar/ Conference etc.
(f) All bills should be signed by the claimant.

3. PARTICULARS OF OTHER EXPENSES INCURRED (Please attach proof in all cases)


Registration Fee

Rs.

Hotel/Lodging Charges

Rs.

Other Charges (if any)

Rs.

Food Charges

Rs.

4. PURPOSE OF JOURNEY
P.T.O.

Total amount claimed (in Rs.)


(Please write as per rules if not sure)

FOR OFFICE USE ONLY (FINANCE & ACCOUNTS)

Advance taken (in Rs.)

Railways/Air/Steamer/Bus Fare (in Rs.)

Net amount claimed (in Rs.)


(Please leave blank if all details are not filled)

Road Mileages (in Rs.)


i. @ RsP/KM forKMs

I do hereby certify that:

Local Conveyance (in Rs.)

1.

The distances for road journeys shown in the bill are correct to the best of
my knowledge,

2.

I have travelled in a class of accommodation not lower than the ones for
which fares are claimed in this bill and to which I am entitled,

3.

The journeys were performed by the shortest routes,

4.

The claims for journeys mentioned in this bill have neither been preferred
nor paid from any other sources.

Food Charges (in Rs.)

5.

6.

I was / was not treated as a guest of a Government / an Institution and was


/ was not allowed free boarding and / or lodging at the expenses of that
Government/ the Institution visited,
I have / have not availed any free transport of this Institute or anyone else
for the journeys for which claims have been made.

Accommodation Charges (in Rs.)

Registration Fee & Other


Total Admissible Amount (in Rs.)
Less: Advance (in Rs.)
i.
Paid to DTA
ii..
Paid to Claimant
Net Amount (Rupees.
.
.)

Scrutinized by
Date:

AR(F&A)
Approval of the Competent Authority

Signature of the Claimant

Director/ Registrar/
Dean (FA/R&D/AA/SA/Admn.)/
HOD/HOC

DR(F&A)

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