Company Information Tracking System (CITS)
Introduction :CITS is a powerful human resource tool for maintaining employee
and company information. More than a data storage program, CITS
helps us manage our employees. CITS off ers a wide variety of
Reports that give us exactly the information we need. View payroll
information
by
department,
or
fi nd
everyone
who
is
receiving
company Benefi ts. CITS gives us the power of information with
diff erent report categories. CITS allows us to add and remove
employees from the program and provides access to all employee
information categories from Address History to Work Information.
Organization fi les keep track of our company information. From this
screen we can create, modify and remove company data. We can
adjust
data
for
company
benefi ts,
departments,
evaluation
categories and positions. It is a good idea to defi ne our departments
and positions before adding employees. We must also set up our
company
benefi ts
employee
fi les.
and
When
evaluations
we
create
before
adding
new
category
them
such
to
as
our
an
Additional department or position, it is immediately available for
selection in every applicable employee screen. Checklists assist us
in offi ce management by creating a list of items that need to be
completed for a particular event. For example, we may want to
make a checklist of everything that needs to be done when someone
is hired.
EXISTING SYSTEM :The company uses the Sanchez application which is a single user
system to fi nd the employee information.
The important and the most signifi cant drawback is that
the system is manual.
There are errors due to carelessness or
oversight that may result in loss to the data and as to the
organization.
For an organization, time is very important
factor.
1
The
employee
information
are
stored
in
the
Sanchez
application which is like a excel sheet. This makes it impossible
to
search
for
company
information
in
such
long
table
manually and to add a new query if the searched query is not
available.
PROPOSED SYSTEM :The proposed system is designed to eliminate all the drawbacks of
the existing system. The system is part of a large HRMS Application
and
shall
be
responsible
for
maintaining
information
about
employees,
positions,
company benefi ts,
departments,
new recruit checklists,
employee achievements,
warnings,
evaluation reports,
education & training,
Administration, work changes and several ad hoc reports.
The major advantage of the proposed system is,
Its online, so that information is available anytime.
High integrity and security.
Ability to incorporate newly available data.
It is user friendly
Speed and accuracy is increased
Fully automated.
Security is associated with user authentication
Duplication of information is curbed.
Module Description:
2
1. Administrator(HR)
Module-
This
module
is
used
to
do
following worksa. Add & View Company Details
b. Add & View Employee Grade
c. Add & View Employee Pay slip
d. Add & View Vacancy Details
e. Add & View Achievement Details
f. Add & View Employees Comments
g. Enter Training Material
h. View Leave Record Details
2. Director Module- This module is used to do following worksa. Add & View Company Details
b. Add & View Employee Grade
c. Add & View Employee Pay slip
d. Add & View Vacancy Details
e. Add & View Achievement Details
f. Add & View Employees Comments
g. Enter Training Material
h. View Leave Record Details
3. Employee Module- This module is used to do following worksa. View Training Material Details
b. View Vacancy Details
c. Check Mail
d. Add & View Leave Record
e. View Achievement Details
f. Add Comments
4. Post Resume Module - This module is used to do following
worksa. Anyone can post resume here
System Confi guration
Hardware Confi guration : Processor
Pentium III
Speed
1.1 GHz
RAM
256 MB (min)
Hard Disk
20 GB
Floppy Drive
1.44 MB
Key Board
Standard Windows Keyboard
Mouse
Two or Three Button Mouse
Monitor
SVGA
Software Confi guration :Operating system
:
Technology
DATABASE
Windows 2000.
:
Java Server Pages (JSP)
MY SQL
3
Web Server
Tomcat 6.0
E-R Diagram:
