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PROJECT NAME : 3x660 NTPC BARH BWMPP PKG.
EQUIPMENT / SUPPLIER NAME : Ceramic Lined Spools / BMW Steel Hathras
DATE OF MEETING : Oct.24.16
PREPARED BY : Sharad Trivedi
ATTENDEES FROM BMW Works
Archit Lohiya -COO
Mr. Ram Nivas- Head procurement and planning
Mr. J M Sharma GM Quality
PLACE OF MEETING : BMW Works Hathras
P/O NO : 2016000658, Dated 12 Sept 2016 - Bends
ATTENDEES FROM DPSI
Sharad Trivedi
PURPOSE OF MEETING
1. To assure that the vendor has received, read, fully understood and will comply with purchase order
requirements and all applicable attachments unless otherwise approved by DPSI to prevent costly delays
due to late misunderstandings.
2. To establish DPSI / OWNER inspection requirements and Witness/Hold Point.
3. This meeting has no authorization to change the price and delivery, none of the P.O deviations are
Hereby permitted unless a DPSI engineer is in attendance and initializes any acceptance.
FMT: QEF:005; Rev-02; Effective Date : Sep.06.2016
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DESCRIPTION OF DISCUSSION
1. Status of applicable documents:
(The following documents shall be required to approval prior to inspection commencement)
a) MPS : DPSI QE Approved MPS DS16003-FS-S-0501 Rev.0 available
b) DWG : Not approved ( Mfg. drawings under preparation)
c) Data sheet : BMW TDS-2016-17/001 not approved but vendor submitted to DPSI for NTPC approval
d) Item List : Available
e) Manufacturing Quality Plan : 9558-102R- QVM Q-39 Rev.0 CAT-III approved available with vendor
and Rev.01 Submitted for approval on Oct.20.16
f) Inspection and Test Procedure : reviewed and approved by DPSI
g) NDE Procedure : reviewed and approved by DPSI
h) WPS/PQR/WPQ : reviewed and approved by DPSI
i) Painting Procedure : Provided
j) Packing Procedure : Agreed by Procurement during PO placement
k) Weld Repair Procedure (if applicable): NA
l) Other Doc. : Lab test procedure reviewed and approved
m) Remarks :
2. Communication Channel :
a) DPSI Q&E Post Head
Tel / E-mail.
DPSI Package Owner
Tel / E-mail.
:
:
:
:
Mr. Manj Sharma
01243881624/manoj.sharma@doosan.com
Sharad Trivedi
01244768529/sharad.trivedi@doosan.com
b) Vendor QC Representative : Archit Lohiya
Tel / E-mail.
: 9760005569/ archit@bmwsteels.com
3. Vendor's Quality Assurance or Quality Control Manual ;
a) is available and was reviewed briefly at this meeting. ( )
b) Suitable to address DPSI Quality Requirements. ()
c) Remarks:
4. Vendor's Inspection Organization for Project ;
a) Was reviewed. ()
b) Was attached to the minutes of meeting. ()
c) Inspectors Qualification record : Refer to Annexure -1
d) QC Experience : Inspection engineer(Inspector) : Refer to Annexure -1
e) Remarks : NIL
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5. Welder / NDE Personnel Qualification ;
a) List of qualified Welders & NDE personnel attached ()
b) Qualification certificates attached Refer Annexure #2
c) NDE Company (must be approved from BARC if used for RT source): NA
d) No NDE required.
e) Remarks :
6. Sub-Vendor ;
a) Sub-vendor list per each items have been sent to DPSI for approval. ( )
b) Sub-vendor list per each items have been approved by DPSI. ( )
c) Subcontracting of entire manufacturing process or equipment shall be prohibited -NA
d) Not required for approval.
e) Remarks : All sub-vendor including minor items shall be sent to DPSI for approval
7. Control of Raw Material Quality;
a) Material enlisting along with quantity
b) Special materials have been identified and availability is confirmed Ceramic Tiles
c) Material receipt lead time has been reviewed and agreed ()
d) Material unavailability / short quantity discussed and fixed with DPSI Engineering ()
e) Raw material sources are identified and approved must be Client / NTPC approved supplier ()
f) Material Testing (if required) from NABL approved Source only: ()
g) Remarks: NIL
8. Material Traceability and Marking ;
a) Parts to be applicable : Enlist all critical & pressure bearing parts and major components of equipment
b) Marking methodology discussed and defined As per Drawing
c) MTC traceability with Inspection Reports ()
d) Others :
9. Control of Fabrication / Manufacturing & Inspection Activities
a) Applicable MPS / MQP & Manufacturing processes have been clearly discussed and agreed. ()
b) In-process control of manufacturing priorities / dispatch schedule have been shared and acknowledged. Refer Remark
c) Applicable documentation and responsibilities have been shared and understood ()
d) Vendor co-ordination procedures requirements have been understood ()
e) Manufacturing lead time is reviewed to align with manufacturing schedule ()
f) Separate Capacity for DPSI work assigned at shop; no interference with other clients priorities ()
g) Adequate no. of qualified QA/QC personnel has been defined. As per Aneexure#1
h) Others : MQP, Inspection & Test Procedures and WPS/PQR/WPQ shall be reviewed and commented
by DPSI ()
i) N/A
Remark - final Delivery schedule will be mutually agreed after approval of fabrication drawings.
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10. Control of Special Processes (ie. Galvanizing, Rubber Lining, Ceramic Lining, Cladding etc.) ;
a) Identification of all Special Processes. NA
b) DPSI review / approval of Special Processes
c) Approval of sub-vendor involved (if any)
d) Not Applicable
e) Others :
11. Type Test requirement and Certificate;
a) Applicable part of Type Test : NA
b) Applicable standard of Type Test : As per relevant codes / standards
c) No Type Test required.
d) Others: Type Test Certificate shall be submitted to DPSI for approval.
12. The calibration of Test and Inspection Device ;
a) All critical machines have periodic calibration record. ()
b) All inspection and test device shall be calibrated and recorded with valid traceability to NABL. ()
c) The calibration date shall be registered and retained. ()
d) Remarks : NIL
13. Non-Conformance Record ;
a) The major NCR should be submitted to DPSI with the recommended disposition and
Repair procedure promptly. ()
b) The major defects define as follows : to be revised a design/DWG,
to be related with performance, to be affected by delivery impact ()
c) The minor Non-Conformance shall be disposed by vendor and registered.
d) DPSI Format shall be applied for all major NCR. ()
e) Remarks :
14. Repair Procedure ;
a) Repair procedure Approval by DPSI ()
b) Not required for approval.
c) Remarks : Repairing procedure to be sent to DPSI for approval before starting repair,
repair for already existing components and requiring an NCR
15. Heat-Treatment ;
a) Heat-treatment will be performed at ..NA
b) No shop heat-treatment required.
c) Calibration Status of all IMTEs used for furnaces.
d) Remarks :
16. Performance Test ;
a) Applicable part of Performance Test: NA
b) Applicable standard of Performance Test : As per MPS
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c) Readiness for Performance Test
d) No Performance Test required.
e) Others :
17. Shot Blasting and Painting ;
a) Shot Blasting and Painting will be performed at shop. ()
b) DPSI Painting procedure has been shared with supplier. Provided
c) Availability of all required IMTEs Hygrometer, DFT meter (Elcometer), Surface comparator, Paint
Adhesion Test kit etc. with due calibration record. ()
d) No Shot Blasting and Painting required.
e) Remarks :
18. Shipping Preparation (Packing & Marking) ;
a) DPSI Packing procedure shall be applied to. ( )
b) Sample Packing Check List has been shared and agreed ( )
c) Special treatment (like Fumigation, if required) has been discussed
f) Remarks :
1) All opening of equipment shall be capped.
2) Packing Photo table shall be submitted.
3) DPSI approved Packing List to be used
19. Quality Release Notice ;
a) Vendor shall not ship any equipment without the Quality Release Notice (Q.R.N.) issued by a DPSI
Q&E Package Owner / Engineer. ()
b) One soft copy of inspection / dispatch documents shall be submitted to DPSI-Q&E for reference and
record, before shipment of each consignment. ()
c) A final QVD consists of all Manufacturing , Inspection and Dispatch documents shall be submitted by
supplier for all line items of Purchase Order within 15 days of supply completion. ( )
c) Not required.
20. Lessons Learnt
a) Lessons learnt by both parties have been shared. ( )
b) Thorough discussion followed by identification of Action Points have has been done.
c) Targets / responsibilities for action points have been discussed and fixed.
c) Not required.
21. Response to Site Issues / PCR;
a) Supplier shall acknowledge / action plans all site issues / PCR informed within two working days. ( )
b) If require, supplier shall mobilize his team and other resources within stipulated / agreed time to attend
the necessary rework at his own cost; failing to which DPSI shall proceed to fix the problem on his own
and raise PCR accordingly. ()
c) Supplier shall honor / accommodate the site urgencies / priorities over and above the regular on-going
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manufacturing schedule. ()
c) Remarks:
22. The following documents will be required to review prior to a quality release (may vary as per
Requirement).
a) Manufacturer's certificate of compliance.
b) Mill certificates
c) Production weld test record -NA
d) Dimensional inspection report
e) NDE record (RT, MT & PT)
f) Leak test report
g) Pressure test report -NA
h) Mechanical running test report NA
i) Performance test report-NA
j) Operation & function test report -NA
k) Calibration certificate for all supply scope items (Instrument gauge, pressure gauge etc.)
l) Painting inspection report
m) Packing inspection report with Packing Photo table
n) Master Supply list(approved by DPSI) and Packing list
o) Photos of pre-assembling
p) Others : if any other applicable report.
23. Other Requirements
1) Manufacturing / Inspection and dispatch progress status (as per DPSI format) shall be shared on weekly
basis (every Monday) ()
2) Supplier shall prepare the Master List of all BBU items, and maintain the manufacturing, ()
in-process and dispatch status (with dispatch details) as per DPSI format. These master lists shall be
updated on daily basis and produced before as and when required by DPSI.
2) Commented Quality Document shall be re-submitted to DPSI within a week. ()
3) Field ITP (if applicable) shall be submitted to DPSI Q&E for reference. NA
4) O & M Manual shall be submitted to DPSI Q&E for reference. ()
5) Detailed specification of all components shall be mentioned in approved DWG. ()
24. Special Note
To meet Unit#1 Delivery requirement Drawing approval immediately required
BMW has initiated Raw material procurement after receiving input from DPSI Engg. On Oct.18.16
FMT: QEF:005; Rev-02; Effective Date : Sep.06.2016
