OSMAN ALI YOUSIF
Experience September 2015 to Present Finance Manager (Expatriate) Mercy
Corps NE Syria.
As a member of the management team and part of the Mercy Corps
Finance Department, and as such I am responsible for all aspects of
financial management of the country programs, working collaboratively
to ensure compliance with Mercy Corps internal policies and procedures
as well as donor regulations.
ESSENTIAL JOB RESPONSIBILITIES:
Finance & Compliance Management
Focal point for Cash and Voucher programming in N.E Syria
including ensuring systems, procedures, documentation are
compliant including program design input.
Serve as focal point for North East Syria emergency programming
including providing finance and compliance support and ensure
compliance with donor and Mercy Corps regulations
Provide financial review for documents and payments for Erbil and
Derek office and ensure finance staff are filing finance vouchers
properly.
Review and post transactions on Mercy Corps financial system
(Navigator)
Support advance tracking & clearing, month-end and FY-end close
out process with balance sheet and asset reconciliation and archive
files.
Assist with proposal budget development and set up and maintain
grant files
Maintain banking and hawala office relations and plan and monitor
country cash flow requirements to ensure the smooth
implementation of Mercy Corps programs.
Maintain appropriate local insurance coverage in coordination with
the Admin. Department, to protect Mercy Corps.
Provide monthly standard accounting submissions to HQ including
general ledger files, account reconciliations, expenditures by cost
center/project.
Provide monthly management reports in a timely and accurate
manner.
Develop annual fiscal year budgets with the Country Director and
develop and implement grant budgeting and forecasting systems
with Program Managers.
Responsible for proper implementation of Mercy Corps systems of
management, compliance and control as described in Mercy Corps
field manuals contained in the Office in a Box.
Team Management
Create a sustainable work environment of mutual respect that
attracts motivated, skilled and effective team members and enables
them individually and collectively to strive to achieve excellence.
Promote accountability, communicate expectations and provide
constructive feedback via regular performance reviews.
Supervise, hire, train, and mentor new team members as necessary.
Provide team members with information, tools and other resources
to improve performance and reach objectives.
Contribute to country team-building efforts; build constructive
internal relationships; help team members identify problem solving
options and ensure integration of all team members into relevant
decision-making processes.
Provide feedback and assistance on training needs for finance and
non-finance staff: including Mercy Corps policies/procedures, donor
regulations, reading and interpreting BvAs, preparing projections
(for budgeting and CFP).
December 2013 to August 2015, Finance Manager Relief
International, Sudan.
Relief International is working in Sudan since 2004 in Darfur and South
Sudan, before separation from North. The main donor is OFDA of USAID
and other donors such as UNDAP and ECHO with more than $5m
annual budget.
Job description:
Work closely with the Country Director and other program staff
to implement, improve and maintain administrative and financial
management policies, systems, structures, and procedures.
Oversee the Finance department, providing leadership to the
Finance Officers.
Proactively identifies and act upon deficiencies and areas for
improvement in the Finance team, providing training and other capacity-
building where necessary to ensure that capacity is continuously
developing.
Implement and maintains systems to ensure that cash is
controlled and accounted for in an accurate and timely manner in
accordance with RI, donor and audit requirements.
Ensure accurate cost allocation to multiple projects.
Review donor reports and provides focal point for all
communication with the donor on finance-related issues.
Coordinate and execute the management of staff administration
in accordance with RI policies and national laws
Work closely with the Country Director and Program Managers
to monitor the project budget.
Assist project coordinators in ensuring compliance with RI
procurements and field accounting policies and procedures, compliance
with donor agreement and audit requirements.
Work closely with project coordinators over the project
implementation planning and cash flow projections.
Review budget revision in close coordination with Project
Managers when necessary.
Make sure that financial records and backup documentation are
ready for internal and external audits and works closely with internal and
external auditors during the audit process.
December 2011 to July 2013 Finance Manager (Expatriate)
Creative Associates International. Libya. Civil Society Project.
Responsibilities:
Manages the day-to-day field presence in the areas of operations,
administration, human resource management, security, logistics,
procurement, property management, budgeting and financial accounting;
Manage the country program budget and monitor monthly expenditure
against the budget and report any variances.
Maintain proper accounting records in respect to invoices, cashbook and
payment vouchers. Ensure good Accounting systems/internal controls
for external and internal audit reviews Prepare and maintain a fixed
Asset Register. Oversee the management of petty cash by designated
custodian
Ensure financial policies and procedures are being maintained in the
operations of Creative Libya. Ensure transactions are properly recorded
and entered into a computerized accounting system.
As the project that is implemented by Creative is a civil society
project (Community Driven Grant Program), the program part of
the budget is grants. The implementation of the grant is through
local NGOs and community. More than thirty local organizations
receiving small grants ranging from $20,000 to $50,000. The
grants are either cash or in-kind grant or both. The in-kind grants
are given to the NGOs as support the training-related cost, and by
organizing workshops capacity developments trainings.
Workshop/Seminar Implementation in-kind grants are awarded to
support eligible organizations to conduct local training workshops
for stakeholders and community. My role as country finance
manager is to make sure that the use of fund is in compliance
with the State Department policies and procedures. I am involved
in the grants management from the beginning, I review the NGOs
proposals and correct any error or violations, formulate their
budget to be in standard format. Next step was providing financial
management training to the grantee accountant and manager. I
also follow up with the grantees on implementation and
receive/review their financial reports and facilitate the payments
based in the reports.
August 2009 to September 2011 OXFAM AMERICA
Finance Manager/Administrator.
Main Duties:
Manage finance and reporting for Central Africa Regional Office, I am
providing financial management and oversight to the organization
activities.
I am playing a key role in identifying and implementing process and
systems improvements and contribute to the development and
implementation of financial best practices. Additionally, I am also
providing overall financial support to program team.
I am able to keep a good financial management system in place that
helped in providing accurate and reliable reports to HQ/Managers on a
timely manner. I am particularly ensuring compliance with
HQ/Donors/Regional policies and applicable law in a country.
I am providing support to partner to ensure compliance with rules
and regulations. Oxfam provide big and small grants. Big grants
up to $300,000 for local NGOs to implement water and sanitation
program and small grants ranging from $20,000 to $30,000 for
livelihood projects by support includes but not limited to:
- Review Partners proposals and correct/modify their
budgets.
- Arranging regular visits to partner, sometimes surprise
visits to monitor their activities.
- Assess the capacity of partner and provide training for
finance/admin/logistics staff.
- Receive and review regular financial reports submitted by
partner and feedback.
- Any other support that is needed to improve the partner
capacity.
September 2008 - August 2009 RELIEF INTERNATIONAL
Finance and Administration Manager
Task and Responsibilities:
Finance, Accounting and Administration
1. Manage the financial reporting and accounting systems, appropriate
contracting systems and ensure the proper implementation of accounting
and internal control procedures and ensuring adherence to required
standards.
2. Manage the administrative systems including personnel,
procurement, logistics, and general office maintenance functions.
3. Prepare fund requests to donors as required and ensure
disbursements of funds on a timely basis.
4. Ensure that appropriate finance systems are maintained, and that all
procedures and controls are implemented.
5. Prepare personnel and assets contracts for the Executive Directors
authorization.
6. Manage bank accounts, monitor cash-flow and funding grid and
ensure that sufficient funds are always available.
Support to partner network organizations
1. Assess the capacity of partner network organizations to manage
funds and maintain appropriate controls.
2. Advise Program Team Leaders on the technical support needs of
partner network organizations related to financial management, the
design and administrative systems.
3. Assist in the delivery and or supervision of technical support to
partner network in the areas of financial and administrative management
as required.
4. Review financial reports and requests received from partner network
organizations, assist the Program Team leaders in preparation of draft
responses and advise the Director on follow-up actions.
Donor Funds
1. Ensure compliance with donor contracts and requirements.
2. Prepare financial reports and the narrative for the donors in
accordance with established requirements and standards.
. Professional Development
1. Keep in close touch with new concepts, dynamics, and trends in
financial and administrative standards and procedures and constantly
advise the Executive Director, Program Team Leaders and the Program
Officers accordingly.
2. Builds relationships with Program Team Leaders, Program Officers
and Support Staff.
May 2005 August 2008 CATHOLIC RELIEF SERVICES
NGO
Head Accountant
Job Description:
Oversee and manage daily country-wide accounting and finance
functions including the timely recording of transactions, cash
management, banking, payroll, inventory, receivables, and payables.
Plan and implement systems for financial operations in both the main
country office and in field offices in accordance with CRS Finance
Manual and donor regulations, including systems for cash flow
management, budgeting, consolidation of accounting information,
internal controls, financial reporting, financial record-keeping, grant
management and compliance.
Maintain banking relations and plan and monitor country cash flow
requirements to ensure the smooth implementation of CRS programs.
Provide monthly standard accounting submissions to CRS
Headquarters, including general ledger files, account reconciliations,
expenditures, required subgrantee reporting, as well as other financial
information in a timely and accurate manner.
Develop annual Budget, with the Country Representative and the
Head of Admin and Finance, and develop and implement grant
budgeting and forecasting systems with Program Managers.
Perform internal audits and reviews as required to ensure
compliance with
CRS and donor requirements.
Effectively stay abreast of donor policies, procedures, rules and
regulations; compile and update applicable local policies; and train CRS
program and partner staff in these policies.
Review and monitor partners financial reporting and compliance.
Provide additional technical assistance to partners as necessary to
maintain high standards of compliance.
Ensure compliance with CRS procurement policies and procedures
for all goods and services and develop and maintain local office policies
and procedures and provide training for all issues related to local
financial matters.
In conjunction with the Human Resources Manager, analyze
compensation packages, taxation requirements and human resource
policies for local staff to ensure that CRS has adequately accounted for
the financial impact of local staff compensation and benefits.
August 2003 May 2005 DAIHATSU MOTORS Co. (Sudan).
Currently ATLAS AUTOMOTIVE CO. LTD
General Accountants:
Atlas Automotive Co Ltd is a branch of ABDUL LATIF JAMEEL GROUP and
is the exclusive dealer for a range of international commercial and passenger
vehicle brands in Sudan.
Reporting to Controller in the Head Office, I was accountable for the
accounting operations of the company, include the production of periodic
financial reports, maintenance of an adequate system of accounting
records, and a comprehensive set of controls and budgets designed to
mitigate risk, enhance the accuracy of the companys reported financial
results, and ensure that reported results comply with generally accepted
accounting principles.
I also play a critical role in developing and implementing the strategy for
the company, which includes the development of a financial and
operational strategy and metrics tied to that strategy. As a member of the
senior leadership team, I am an advisor to the General Manager, to assist
him in the evaluation of his financial plans.
Maintain a documented system of accounting policies and procedures.
Oversee the operations of the accounting department, including the
design of an organization structure adequate to achieve the departments
goals and objectives.
Manage cash flow and forecasting. Develop a reliable cash flow
projection process and reporting mechanism that includes minimum cash
threshold to meet operating needs.
Manage workshop accounts and reporting, and stock taking for Cars
and spare parts.
January 2001 July 2003 HASSABO& COMPANY. Auditor
Hassabo and Company, Certified Accountants and Management
Consultants is the biggest and eldest audit firm in Sudan. I joined Hassabo
and Co. as a trainee when I was fresh graduate, and because of my
outstanding performance I have been promoted to a team leader and then to
the position of semi senior auditor.
During my stay in in the company I have participated in audits and business
advisory services related assignments to clients including:
- Other manufacturing concerns.
- Hotels.
- Non-governmental organizations.
- Oil and gas industry related companies.
- Commercial trading companies.
I was a leader of Hassabos team whom developed a financial manual
system for the Sudanese Red Cross/Crescent Society.
I have also worked in finance departments as representative of Hassabo to
fill the gap in staff in some companies like Wheata Industrial Company.
Education 199519999 University of Khartoum - Sudan
B.Sc., Accounting and Finance.
Diploma in Computer, Microsoft office.
Email osmanabaka@yahoo.com
Address
Personal
Date of birth: 28 Jan, 1976
Place of birth : Atbara, River Nile State - Sudan
Sex : Male
Nationality: Sudanese
Status Marital Status : Married
Language: Arabic - English
Contact Address: Mobile: +249912229882 Skype: oayousif
References:
- Getachew Sebsibe, Middle East Regional Finance Advisor, Mercy
Corps, Amman Jordan, Email: gsebsibe@mercycorps.org
- El Tayeb Adam, Regional Risk &Compliance, East Africa Region,
Catholic Relief Services, Khartoum, Sudan, Email:
Eltayeb.Adam@crs.org Tel: +249912917639
- Sahar Al-Rufai, Former Chief of Party Creative Associates
International, Tripoli, Libya. Currently in Ethiopa working for
Cultivating New Frontiers in Agriculture (CNFA). Email:
salrufai@cnfaethiopia.org Tel: +1 517 515 4421
