ACCOUNTING HEADS OF INCOMES / EXPENSES

ACCOUNTING HEADS OF
S. NO. I T E M S C O V E R E D
INCOMES / EXPENSES

1 Basic salary 1 Basic portion of total salary payable to em

2 Bonus 1 Bonus expense for the year as per provisio

Incentive paid to staff over and above the

3 Incentive to Staff 1 (MUST BE APPROVED BY BRANCH A
VOUCHER)

4 House Rent Allowance 1 House rent allowance portion of total sala

5 Transport Allowance 1 Transport allowance portion of total salar

Stipend/apprenticeship charges paid to tra

6A. Stipend Account 1
conveyance expenses account)

6B. Stipend payable 1 Stipend amount payable to trainees etc. as

Charges paid to consultant or for advertis

7 Recruitment Expenses 1
staff or and their interview, screening, ind

8 Telephone expenses reimbursement 1 Telephone expenses reimbursed to office

Petty telephone expenses incurred by field
2
NOT be reimbursed under this head and

9 Medical Expenses reimbursement 1 Medical expenses reimbursed to office sta

10A. Employer's contribution to ESI 1 Will be debited at the time of monthly clo

10B. Employees' contribution to ESI payable 1 Will be credited at the time of making pro
2 Will be debited at the time of making pay

10C. ESI payable 1 Will be credited at the time of monthly cl

2 Will be debited at the time of making pay

Will be debited at the time of monthly clo

11A. Employer's contribution to provident fund 1
fund excluding PF admin charges and ED
 Employees' contribution to provident fund
11B. 1 Will be credited at the time of making pro
payable
2 Will be debited at the time of making pay

11C. PF payable 1 Will be credited at the time of monthly cl

2 Will be debited at the time of making pay

12 Provident fund admin charges 1 Total admin charges on provident fund

13 EDLI Charges (PF) 1 A/c No. 21 payment as per PF challan

14A. Staff Welfare (In office) 1 Lunch/dinner expenses for staff IN THE
2 General pantry consumable items (tea-cof
3 Medicines etc.for maintaining First aid fa
Expenses incurred for any lunch/dinner w
4
expenses account).

14 B. Staff Welfare (Out of office) 1 Lunch/dinner expenses of staff OUTSIDE

Expenses incurred for any lunch/dinner ou
2
Travelling expenses account).

Staff insurance premium paid to Vipul M

settlement entries a new a/c has to be ope
15 Staff Insurance 1
credited and on its payment to concerned
imprest a/c.

16 Festival Expenses 1 Diwali expenses & other expenses on fest

17 Rates & Taxes 1 Stamp paper charges.

EXCLUDE Filing fees of Company's Ann
2
Fees and subscription account)

18A. Conveyance Expenses (Others) 1 Conveyance expenses other than from off
Monthly/daily/periodical/actual charges p
2
for actual conveyance expenses incurred)
Late night charges for duty (as overtime)
3
this account only ,
4 Stipend paid to trainees in operation depa

18B. Conveyance Expenses (To and fro residence) 1 Conveyance charges paid to staff for goin

Expenses of travelling within India for of

19 Travelling Expenses -Domestic 1 lunch/dinner ,IF PAID by person travellin
expenses will be booked by that branch on
 Expenses incurred on stay/accommodatio
2 agreement (such as hotel/lodge etc.) WIL
BUSINESS PROMOTION / SALES PRO
EXCLUDE any expenses of lunch/dinner
3
expenses account ).

20 Travelling Expenses -Foreign 1 Expenses related to travel outside India ,in

2 Without BILLS and AUTHORISATION

20A. Free/Concessional tkts to staff 1 Any amount of concession or free tkts giv

21 Cellular Phone Expenses 1 Expenses of mobile phones owned by the

2 EXCLUDE any reimbursed to satff for m

22 Telephone Expenses 1 Telephone expenses of landline phones in

2 EXCLUDE all cellular phone expenses.
3 EXCLUDE all petty telephone expenses (
EXLUDE all purchase or repair of telepho
4 telephones/mobile phones will be capital
maintenance-Plant and machinery accoun

Telephone expenses incurred by despatch

23 Telephone Expenses (Petty) 1
booths etc.(Other than telephone calls cha

No entry will be passed in this account an

24 Courier Expenses 1
Telegram expenses account (as below).

25 Postage, Courier & Telegram Expenses 1 Expenses related to postage stamps purch
Courier charges paid billwise/monthly to
2
clients and other offices/places for officia

26 Communication Charges 1 Internet subscription fee/charges paid to I

2 Internet CD ROMs (Excluding Blank CD
3 GPRS charges (Excluding cost of new GP

27 Printing & Stationery 1 Forms of all types including passport form

2 BLANK CDs (excluding internet CD RO
3 All stationery items e.g. pens, folders, yel

Printing of ticket jackets, booking-docket

4 and brown envelops, corporate files, invit
brochure files and other items of stationer
 Cartridges and ribbons for computer print
5
MAINTENANCE ACCOUNT.
6 EXLUDE stamp papers purchase (It will

Insurance charges paid for cars, scooters,

28A. Vehicle insurance (Non commercial) 1
held for other than commercial purpose)

28B. Vehicle insurance (Commercial) Insurance charges paid for vehicles held f

Only one account named RENT will be m

29 Lease Rent 1
entry of rent or any other expense will be

30 A. Rent 1 Rent of office premises.

2 Rent of room taken at airport for facilitati
3 EXCLUDE guest house rent (It will go to

30 B. Guest House Rent 1 Rent of flats, guest houses and other acco

30 C. Parking Rent 1 Rent of parking space if taken on rent.

30 D. Rent payable 1 Rent payable referred in 30A above will c

Guest house rent payable referred in 30B

30 E. Guest House Rent payable
in this account

31 Legal & Professional Charges 1 Fee paid to Internal auditors for audit wor
2 Retainership fees (e.g. for Airlines reco /T
3 Fee paid to any Lawyer etc. for defending
4 Fee paid for Assets valuation charges to V
5 Fee for Drafting any legal or other docum
6 EXCLUDE--
(a) Any Advisory service/consultancy charge
(b) Statutory auditor's fee for conducting Stat
(c) Snacks/Lunch/Dinner expenses incurred f
(d) Any other expenses (such as provision for
(e) Stamp paper purchase.
(f) Documents attestation charges paid to not

Consultancy charges paid to any consulta

32 Consultancy Charges 1 Management consultancy,Advisory servic
and no fees for defending any suit/case or

33A. Professional Tax (Employer's share) 1 Will be debited by professional tax of em

33B. Professional Tax (Employees' share) payable 1 Will be credited by employees' share of p
2 Will be debited on payment of employees

34 Software Expenses 1 All expenses related to maintenance and u

2 EXCLUDE Internet charges and Internet

35 Fees & Subscription 1 Membership fee paid to IATA

2 Amedeus subscription fee.
3 Charges paid to Notary public for attestat
4 Any other fee of related nature.

36 Security Expenses 1 Charges paid for Security services at offic

37 Newpapers, Books & Periodicals Expenses 1 Any books purchased by or any other dep
2 Monthly charges of Newspapers/Magazin
3 Excel books of Flights' schedule informat

38 Meeting & Conference Expenses 1 Expenses incurred for holding any meetin
2 Lunch/dinner/snacks expenses incurred at
3 Charges related to lunch/dinner/snacks an

Expenses incurred for giving any advertis

39 Advertisement Expenses 1
channel/Newsletter/periodical etc.for the
EXCLUDE charges paid for advertisemen
2
new staff at office (It will go to Recruitme

40 Vehicle Parking Expenses 1 Charges related to parking of vehicles out

41A. Vehicle Petrol Expenses- Non commercial 1 Petrol and Diesel for Non commercial veh
2 Monthly charges for petrol/diesel for vehi
3 Exclude engine oil (It will go to vehicle m

41B. Vehicle Petrol Expenses- Commercial 1 Petrol and Diesel for commercial vehicles
2 Monthly charges for petrol/diesel for vehi
3 Exclude engine oil (It will go to vehicle m

42 Car Expenses 1 Payment of hire charges of cars taken on

43 Business Promotion Expenses 1 Expenses of snacks, lunch, dinner with cl

2 Any gift, bouquet etc. presented to client/
3 EXCLUDE expenses incurred for any lun

NO ENTRY WILL BE PASSED IN THIS

44 Sales Promotion Expenses 1
Business promotion a/c).
45 Office Expenses 1 General charges of maintenance of office
EXCLUDE House keeping charges (e.g. P
2
maintenance-Building account)
EXCLUDE pest control charges (e.g. Pay
3
maintenance-Building account)

46 A. Electricity & Generator Expenses 1 Monthly or Bi-monthly power/electricity

2 Generator Diesel expenses.
3 EXCLUDE any repair/Maintenance of ge

46 B. Guest House Charges 1 Electricity Charges and other maintenanc

47 Repair & Maintenance- Plant & Machinery Maintenance/AMC and repair charges rel
(a) Air conditioners (Centralised/Split/Windo
(b) Xerox/photostat machines, Ticket validati
(c) Faxes, Telephones instruments, Cellular/m
(d) LCD projectors,Stabilizers, Fire extinguis
(e) Vacuum cleaners, microwave ovens, lami
(f) Water purifiers, Tea/coffee machines, wa

Repair and maintenance charges of vehicl

48 A. Vehicle Maintenance (Non commercial) 1
motor bikes etc.)
2 EXCLUDE vehicle petrol and parking ch
3 EXCLUDE vehicle insurance charges.

48 B. Vehicle Maintenance (Commerical) 1 Repair and maintenance charges of comm

2 EXCLUDE vehicle petrol and parking ch
3 EXCLUDE vehicle insurance charges.

49 Repair & Maintenance- Building 1 House keeping charges such office cleani
2 Expenses for repair of building in case of
3 Will NOT include guest house building m

50 Repair & Maintenance 1 NO ENTRIES TO BE MADE IN THIS A

51 Repair & Maintenance - Others 1 Repair expenses other than of vehicles, co

Computer maintenance / Computer expenses /

52 1 Maintenance/AMC and repair charges rel
Repair and maint- Computers
(a) Computers (i.e. including its peripheral ite
(b) Printers (Laser, Dot-matrix, Deskjet)
(c) Scanners
(d) UPS system.
 Purchase of connectors, cords, cables, oth
2 external and internal modems, RAMs, CD
switches, adapter etc.EXCLUDING BAL
3 Printers' Cartridges (Including refilling) a
Exclude Internet subscription (ISP) charg
4
fee, and all Other charges related to electr
5 Exclude purchase of External CD writer (

Amount charged by bank for services ren

53 Bank Charges 1
on dishonour of cheque etc.)
EXCLUDE any charges/commission paid
2
fees, Guarantee charges (These will go to

Loss incurred on sale of fixed assets after

54 Loss on Sale of Fixed Assets 1
sale of asset.

55 Short & Excess expenses 1 Very small expenses or adjustments not c

56 Donation 1 Donation made to nay charitable associati

57 Difference in Foreign Exchange 1 Difference between billing amount and am

58 Interest on bank loan 1 Interest paid on Bank Cash credit / Overd

59 Interest on Vehicle Loans (Non commercial) 1 Interest portion of secured Non commerci

59A. Interest on Vehicle Loans (Commercial) 1 Interest portion of secured Commercial ve

60 Interest on Other Loan 1 Interest portion of secured/unsecured loan

61 Prior period expenses 1 Expenses related to prior period (i.e. prev

62 Prior period income 1 Income related to prior period (i.e. previo

63 Audit expenses 1 Expenses for Lunch/dinner/snacks with au

2 Internal auditors lunch/dinner charges wil

64 Finance charges 1 Any charges/commission paid for sanctio

2 Loan processing fees.
3 Guarantee charges.