Human resource information system Al-Hamd Islamic University
Al-Hamd Islamic University
Instructor: Muhammad Jahan Zaib
Course: Human Resource Information System
Class: MBA V
Lecture: 1st
Human resource information system Al-Hamd Islamic University
CONTENTS
Definition of HRIS
Objectives
Attributes
HRIS containing Information about
HRIS Model
HRIS supports
Implementing HRIS
Applications of HRIS
Importance and Benefits of HRIS
Limitations of HRIS
Barriers to the success of HRIS
Human resource information system Al-Hamd Islamic University
DEFINITION OF HRIS
• It is a systematic way of storing data & information for each individual
employee to aid planning, decision making & submitting of returns and
reports to the external agencies.
• A method by which an organization collects analyses & reports the
information about people and job.
OBJECTIVES OF HRIS
To offer sufficient, comprehensive & ongoing information about
people & jobs.
To supply up to date information at a reasonable cost.
To offer data security & personal privacy.
ATTRIBUTES OF HRIS
A part of the organization's larger management information system
An integration of HRM and Information Systems
Helps HR managers to perform the functions in an effective and
systematic way
Human resource information system Al-Hamd Islamic University
The system used to acquire, store, manipulate, analyze, retrieve,
and distribute pertinent information regarding human resources
To make decisions H.R. and line managers require accurate human
resource information
HRIS CONTAINS INFORMATION ABOUT:
Jobs
Positions
People
HRIS MODEL
Human resource information system Al-Hamd Islamic University
HRIS Supports In:
The strategic, tactical & operational use of the human resource of
an organization
Collecting, storing and processing employee information
Provide reliable information for decision- making
Allow organization to assess effectiveness of HR policies,
programs and decisions
STEPS OF SETTING UP AN HRIS
Planning
Analysis
Design
Implementation
Maintenance
1. Steps in Planning
Inception of idea
Feasibility study
Selecting a project team
Human resource information system Al-Hamd Islamic University
2. Steps in Analysis
Defining the Requirement
Vendor Analysis
Contract negotiations
3. Steps in Designing
Examines the flow of Information
Identification of gaps and outlines
4. Steps in Implementing
Training
Implementing
Tailoring the system
Collecting data
Testing the system
Starting up
Running in parallel
5. Steps in maintenance
Maintaining of HRIS
Auditing
APPLICATION OF HRIS
Personnel administration
Salary administration
Human resource information system Al-Hamd Islamic University
Leave/absence recording
Skill inventory
Medical History
Accident monitoring
Performance appraisal
Training and development
Human resource planning
Recruitment
IMPORTANCE OF HRIS
Large amount of data and information to be processed
Project based work environment
Employee empowerment
Increase of knowledge workers & associated information
Learning organization
BENEFITS OF HRIS
Higher speed of retrieval and processing of data
Reduction in duplication of efforts leading to reduced cost
Ease in classifying and reclassifying data
Better analysis leading to more effective decision making
Higher accuracy of information/report generated
Human resource information system Al-Hamd Islamic University
Fast response to answer queries
Improved quality of reports
Better work culture
Establishing of streamlined and systematic procedures
More transparency in the system
LIMITATIONS OF HRIS
It may be expensive in terms of finance and manpower
It may be inconvenient for computer illiterates or people with mere
knowledge of computer
Computers cannot substitute human
BARRIERS TO THE SUCCESS OF HRIS
Lack of management commitment
Satisfaction with the status quo
No or poorly done needs analysis
Failure to include key people
Failure to keep project team intact
Politics / hidden agendas
Failure to involve / consult significant groups
Lack of communication
Bad timing (time of year and duration
